canadian atlantic
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Canadian Atlantic. 2009 / 10 Executive Meeting #1. WELCOME. Canadian Atlantic. agenda. meeting objectives. Goals for 2009-10 Introductions Responsibilities Tech. Meetings Web Site Membership Students. People & Roles Focus Alignment. Canadian Atlantic. Goals for 2009/10. agenda . - PowerPoint PPT PresentationTRANSCRIPT
2009 / 10 Executive Meeting #1
Goals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
People & Roles
Focus
Alignment
meeting objectivesagenda
Goals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
People & Roles
Focus
Alignment
meeting objectives
agenda Goals for 2009/101) Improve communication between all members of the section
“What’s in it for me?”
2) Increase membership
Market into new areas of the industry
3) Increase student participation
Student focused events
Participation at the Section Level
People & Roles
Focus
Alignment
meeting objectives
agenda Introductions
Executive :
Chairman : Jim Pope
Vice-Chairman (Nfld) : Paul Herrington
Vice-Chairman (NS) : Ian Dawson
Treasurer : Mike Doucet
Secretary : Paul Herrington
Goals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
People & Roles
Focus
Alignment
meeting objectives
agenda Introductions
Standing Committees Meeting Chair : vacant Membership Chair : Lee HeddPapers Chair : vacantPublic Relations : Laurie Balan Awards : Education : unassigned Student Section Liaison : Wei QuiStudent Section Faculty Advisors :
i. Dal : (Mae Seto) ii. Mun : Wei Qui iii. MI : Bruce
Whitelaw?
Goals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
People & Roles
Focus
Alignment
meeting objectives
agenda Introductions
Special Committees Audit : vacantNominating : unassigned Section Representative : unassigned Technical/Research : unassigned Librarian (History) : Dusty Miller Scholarship : unassigned Electronic Media (web) : Kelly McGrail
Goals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
People & Roles
Focus
Alignment
meeting objectives
agenda Responsibilities Goals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Précis of position roles and how that fits in with the overall objectives.
People & Roles
Focus
Alignment
meeting objectives
agenda ChairmanGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
StudentsDevelop working principles to guide committees.
Preside at executive, business and technical meetings. Represent Atlantic Canada at Council meetings.
People & Roles
Focus
Alignment
meeting objectives
agenda Vice-ChairmenGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The responsibilities of this position are split between Newfoundland & Nova Scotia.
Act as the Chairman's deputies in his absence.
Chair all technical meetings. Direct the execution of section activities under the Chairman’s guidance.
Compile a list of intended meetings for the year and submit to the Chair not latter than 31 Aug 09
People & Roles
Focus
Alignment
meeting objectives
agenda SecretaryGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Maintain the section’s mailing list using the information provided by the Membership Chair and the Meetings Chair. Send all notices to the membership.
Collect and review the information to be presented on the Web Site prior to release to the Electronic Media (EM) Officer
People & Roles
Focus
Alignment
meeting objectives
agenda TreasurerGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Responsible for all issues dealing with the Sections finances including audits.
Prepare Audit report for submission to HQ no latter than 30 Sep 09.
Note: Maritimes Vice Chair has cash float for expenses in Halifax.
People & Roles
Focus
Alignment
meeting objectives
agenda Meetings ChairGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Make all physical arrangements for the meeting (venue, equipment, food, beverages, etc).
Notify the Secretary and EM Officer of the meeting and audit the notification process.
Arrange the “Door Committee” to collect fees and provide information to guests.
Gather information for the Meeting Report that will be prepared by the Public Relations Chair
People & Roles
Focus
Alignment
meeting objectives
agenda Membership Chair
Goals for 2009-10 Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Develop, co-ordinate and execute a program to actively increase membership of both professionals and students. Attend the Membership Meeting at the Annual Meeting or prepare a report on the Membership Committee activities.
People & Roles
Focus
Alignment
meeting objectives
agenda Papers ChairGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Develop themes for each of the Technical Meetings.
Work with the Executive to solicit papers for presentation that conform to the selected Themes.
Collect the presentation material in advance of the meeting for submission to HQ and inclusion on our Web Site. Coordinate the appropriate release of the information from the authors.
Nominate an Assistant Papers Chair that would be responsible for planning the 2009-10 papers.
People & Roles
Focus
Alignment
meeting objectives
agenda Public Relations ChairGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Develop and execute a plan to encourage interest in the Society’s activities. This activity will require co-operation with the Membership Chair and the Student Section Liaison Officer.
Prepare Meeting Reports for submission to the EM Officer and HQ.
People & Roles
Focus
Alignment
meeting objectives
agenda Student Section Liaison OfficerGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Co-ordinate the activities of the Student Section(s) and the Section through the Student Section Faculty Advisors.
Work with the Membership Chair and Public Relations Chair to increase student awareness and participation in SNAME.
Work with the Meetings Chair to ensure the Student Section is aware of all Section Meetings and is encouraged to attend.
Develop and execute a plan to provide more meaningful support of the Student Sections such as monthly ship/facility visits.
People & Roles
Focus
Alignment
meeting objectives
agenda Section HistorianGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Research existing archived Section information and co-ordinate the transfer of suitable material to the Web Site through the EM Officer.
Provide guidance to the Executive by utilizing the knowledge of “what came before” and how it could affect “what will come”.
People & Roles
Focus
Alignment
meeting objectives
agenda Electronic Media (EM) OfficerGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Design, Co-ordinate and maintain the Web Site and all activities associated with it (including accesses).
People & Roles
Focus
Alignment
meeting objectives
agenda Technical MeetingsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The short review of the basic steps.
People & Roles
Focus
Alignment
meeting objectives
agenda Technical MeetingsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Planning
Papers Chair selects themes and works with Meetings Chair to select appropriate venues.
Papers Chair co-ordinates the entire Executive in soliciting appropriate papers for presentation.
Papers Chair finalizes arrangements with the authors and notifies the Meetings Chair.
Papers Chair is responsible for collecting a copy of the presentation for publication on the Web Site, the speaker’s bio, and abstract of the paper.
People & Roles
Focus
Alignment
meeting objectives
agenda Technical MeetingsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Preparation
Meetings Chair prepares the announcement with help from the Public Relations Chair and Papers Chair as required.
The Announcement is submitted to the Secretary for submission to the membership and guests as selected by the Public Relations Chair.
The Meetings Chair makes all the final arrangements for the venue, food, beverages, equipment, etc.
People & Roles
Focus
Alignment
meeting objectives
agenda Technical MeetingsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The Meeting
Meetings Chair selects and briefs the Door Committee (Student Section?) who will collect fees, provide information and act as hosts.
The Chairman or Vice-Chair will make any required brief announcements and introduce the speaker.
The Meetings Chair makes arrangements for photos, gifts for the presenter, etc.
The Meetings Chair resolves any issues with the venue provider, caterer, etc. and submits the invoices to the Treasurer for payment.
People & Roles
Focus
Alignment
meeting objectives
agenda Technical MeetingsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Wrap-up
Public Relations Chair prepares the Meeting Report and submits it to the Secretary for inclusion in the Web Site and submission to HQ.
The Papers Chair submits the Presentation to the to the Secretary for inclusion in the Web Site.
The Chairman prepares and sends a letter of thanks to the speaker.
Proposal: would a web-cast allow a tech mtng to be shared by St. John’s / Halifax ??
People & Roles
Focus
Alignment
meeting objectives
agenda Web SiteGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The industry’s primary source of information has changed from Trade magazines to the internet. SNAME has finally taken advantage of this trend (particularly networking, blogging)
HQ have made great strides getting SNAME.org revamped and providing Section’s Web Site a place to share member and industry information.
People & Roles
Focus
Alignment
meeting objectives
agenda Web SiteGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
OLD WAY: All content will be submitted to the Chairman for review and approval in its final form (HTML) prior to submission to SNAME.
NEW WAY: All exec including student chair will have rights to alter content. (NL Vice may wish to appoint a local member as a POC to place St. John’s content)
People & Roles
Focus
Alignment
meeting objectives
agenda Web SiteGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The format for the Web Page
The content will include:•Industry news (local and global)
•Meeting info upcoming and past
•Copies of past papers (database)
•Student Section info•Mentoring program
•Upcoming events
People & Roles
Focus
Alignment
meeting objectives
agenda Web SiteGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The responsibility for content will be shared by the executive and membership as follows:•Industry news (local and global) – Chair & Vice Chair
•Meeting info – Meeting Chair
•Copies of past papers – Papers Chair/ Librarian
•Student Section info - Student Chair
People & Roles
Focus
Alignment
meeting objectives
agenda Web SiteGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The responsibility for creating and maintaining the Web Site will be as follows :•Content review and consolidation – Secretary + Vice Chairs
•Creation and overall Site maintenance – EM Officer
People & Roles
Focus
Alignment
meeting objectives
agenda MembershipGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Without its members, SNAME is nothing but an idea.
Could it be that we don’t ask enough of them?
People & Roles
Focus
Alignment
meeting objectives
agenda MembershipGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Three main efforts to increase membership:
1) Improve communication tools (Web Site resources, meetings)
Action: Most of exec
2) Student involvementAction : Student Section Liaison
3) Participation of industry leadersAction : Chairman & Vice-Chairs
People & Roles
Focus
Alignment
meeting objectives
agenda MembershipGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Three main efforts to retain membership:
1) Increase communication to members, (Mailouts, Web Site resources, meetings)
• Action: all on the exec
2) Answer the question “What’s in it for me?”
• Action: Membership Chair with support from the entire Executive
3) Fill executive vacancies• Action : Chairman/ Vice Chairmen
People & Roles
Focus
Alignment
meeting objectives
agenda StudentsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The single group that stands to gain the most from SNAME is the student group.
How do we get them involved?
Are we supporting them enough? How do they find mentors?
People & Roles
Focus
Alignment
meeting objectives
agenda StudentsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The Student Section Liaison will be responsible for developing and co-ordinating programs to provide more value to the student body.
This should include monthly ship/facility visits, better access to technical information and greater participation in the SNAME Mentorship program.
People & Roles
Focus
Alignment
meeting objectives
agenda StudentsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The Public Relations Chair will be responsible for developing and co-ordinating programs to provide more interaction with high-schools through SNAME’s Outreach program, Engineering Week activities, etc.
People & Roles
Focus
Alignment
meeting objectives
agenda StudentsGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
The Student Section Executive will be responsible for developing and co-ordinating programs to provide more interaction with the Section and increasing the involvement of the Student body.
USE THE WEBSITE !
People & Roles
Focus
Alignment
meeting objectives
agenda Exec meeting objectivesGoals for 2009-10
Introductions
Responsibilities
Tech. Meetings
Web Site
Membership
Students
Share contact info, meet face to face if possible
Discuss the various roles & responsibilities
Learn what the Section will try and do this year
Learn how we can share the work and function as a team
Summary of things-to-do• ALL exec to update profile online• Subscribe to egroup CAS exec• Webmaster to complete microsite• Chairman to appt audit committee (1-2 weeks) –need
potential names (2) • Treasurer to prepare annual audit- 30 Sep• Vice-Chairs to complete meeting Schedule -nlt noon 31
Aug• Vice-Chairs to find Meeting chairs (NL + NS) - 28 Sep• Exec plans (Membership, Public Relations, Student
Section Liaison Officer) -28 Sep• Industry appeal exercise (need volunteer) -28 Sep
2009 / 10 Executive Meeting #1
Next exec meeting (teleconf), Tuesday 29 Sep 09