candidature application guidelines · 2018-09-04 · 2020 cev snow volleyball european championship...

Edition: 2018Released on: 30.08.2018

2020 CEV SNOW VOLLEYBALL EUROPEAN CHAMPIONSHIP

CANDIDATURE APPLICATION GUIDELINES

Confédération Européenne de Volleyball

CONCEPT - SUPPORT - FINANCE

MANAGEMENT TEAM - WORKFORCE

SPONSORSHIP/MARKETING - PROMOTION AND MEDIA

ENTERTAINMENT - TV AND BROADCASTING

LEGACY - SUSTAINABILITY ACCOMMODATION - TRANSPORTATION - SECURITY

HOST CITY - COMPETITION VENUE

With this chapter, we would like to know more about you and your partners.

With this chapter, we would like to know if you have any additional proposal or plans, exceeding the minimum requirements, to increase the value and awareness of the competition across Europe.

THE ORGANISER

ADDITIONAL PROPOSALS

THE CEV COMPETITION MARKETING AND COMMUNICATIONWith this chapter, we would like to

know more about the staging of the CEV competition and sport related items.

With this chapter, we would like to know how you would like to promote the event.

Only 4 steps to a successful Organiser appointment.

What to focus on during application process.

With this chapter, we would like to know the planned effects.

With this chapter, we would like to know the infrastructures you plan to use.

THE APPOINTMENT PROCESS

THE APPLICANT AND REQUIRED INFORMATION

IMPACT INFRASTRUCTURES

MISCELLANEOUS

COMMITMENT

CONTENT

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TERMS AND CONDITIONS 16

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Dear Volleyball friends,

S now Volleyball is a young and quickly growing dynamic discipline, which is played in iconic venues creating a unique event experience. Our aim is to promote Snow Volleyball, together with FIVB, making it in the next couple of years the top CEV and FIVB Volleyball competition. We welcome applications for the 2020 European Championship! Innovation, creativity and thinking out of the box are the key qualities we are looking for in our partners. We invite all to apply, be it National Federations, Winter Resorts, Clubs, Cities and/or other institutions and private companies. Building on the success Snow Volleyball achieved in 2018, we are hoping that you will join the next steps in our exciting journey.

Sincerely yours,

Aleksandar BORIČIĆCEV President

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APPOINTMENT OF THE ORGANISER

The appointment process

4 Basic Steps

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CONFÉDÉRATION EUROPÉENNE DE VOLLEYBALL

STEP 1 :

APPLICATION

The CEV invites you to apply for the organisation until 15 December 2018.

Any Application shall be presented in English as follows:

The Application shall only be considered as valid when all requested documents are submitted.

Each Applicant shall appoint one individual as main contact for the CEV, during the entire process.

The submission of the Application is an acceptance

to comply with the CEV requirements and regulations for the organisation of the CEV competition.

Requests for additional assistance regarding the Application can be addressed to: [email protected].

STEP 2 :

EVALUATION

The CEV evaluates the applications after reception based on the documentation provided as well as the experience with previous organisations in the respective country.

The CEV may invite a Candidate during the process to present its application to the CEV bodies.

The CEV may also inspect the sites proposed for the CEV competition.

APPLICATION EVALUATION AWARD EXECUTION

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mailto:snow%40cev.eu?subject=

CANDIDATURE APPLICATION GUIDELINE - CEV SNOW VOLLEYBALL

STEP 3 :

AWARD

The CEV appoints the Organiser at the end of the evaluation process.

If appointed by the CEV, the candidate will automatically become the Organiser of the respective CEV competition.

Public announcement of the appointed Organisers will be made together with the CEV at

a mutually agreed time.

Timetable of actions will be communicated to the Organisers.

STEP 4 :

EXECUTION The Organiser and the CEV work closely together throughout the implementa-tion process in order to deliver

a great and remarkable event for all involved stakeholders.

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EXPECTATIONS - QUESTIONS - DOCUMENTS

The Applicantand required Information

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The present part aims to support each candidate to identify key organising aspects by asking important questions, which should be considered before submitting the Application.

Furthermore, it aims to provide the CEV with the information necessary to properly evaluate each Application and appoint the Organiser.

The following symbols are used in this part:

APPLICATIONREQUIREMENTS

🅴 means “expectations from the CEV”

🆀 means “questions to be answered”

🅳 means “documents to be provided”

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CONCEPT

🅴 Present a clear vision and objectives stressing your motivation for Application.

🅳 A one-page statement (vision, legacy, objectives, strengths and weaknesses,

challenges and opportunities, etc.).

SUPPORT

🅴 Binding support from the Host city, region, ski resort, sponsors other institutions and partners on national, regional and local level, which are involved in your Application.

🅳 Letters of support with the following information:

a. Political support,b. Financial support,c. Human resources support,

d. Equipment / infrastructural support,

e. Competition venue,f. National Broadcaster,g. Other.

FINANCE

🅴 A detailed draft budget covering the entire organisation including all anticipated expenses and incomes.

🆀 Have you considered all the potential expenses related to the organisation of the CEV competition?

🅳 A detailed draft budget.

MANAGEMENT TEAM & WORKFORCE

🅴 An already set-up, experienced, structured, complete and skilled management team is essential for the proper event delivery.

🅳 An event organisation chart with names, titles, functions and hierarchy.

Crucial roles / function areas that have to be specified in the Candidature Application:

a. Tournament Director,b. NF Delegate,c. Communication & Media,d. Marketing & Promotion.

🅳 Extract of Trade / Businness Register.

CHAPTER 1 THE ORGANISERWith this chapter, we would like to know more about you and your partners.

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HOST CITY

🅴 Host city with enough resources to support the CEV competition.

🆀 What are the opportunities and challenges of the infrastructures of the Host city?

🅳 A brief description of the Host city.

COMPETITION VENUE

🅳 Information about the Competition venue (in scale venue layout, history of other major sports events, etc.).

🅳 A guarantee from the Competition venue’s owner

concerning its exclusive use from 2 days before to 1 day after the CEV competition.

🅳 A City map indicating the Competition venue localisation with regard to selected hotels.

🅳 Photos of the Competition venue .

CHAPTER 2

With this chapter, we would like to know more about the staging of the CEV competition but also be informed about the sports related items, which would encourage you to apply.

THE CEV COMPETITION

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SPONSORSHIP / MARKETING

🅴 This point seeks to present a successful marketing program in order to attract sponsors and partners.

🆀 Who are your potential sponsors?

🅳 A description of the marketing structure and deliverables between the different sponsors, suppliers and partners.

PROMOTION AND MEDIA

🅴 Innovative promotion of the CEV competition.

🆀 How are you planning to use social and digital media?

🆀 How will you involve the Community (NFs, other

sports associations and clubs, schools, etc.) to help with the promotion of the CEV competition?

🆀 How to attract people to visit the event?

🆀 How can the CEV support

in reaching set goals and broaden coverage?

🅳 A promotional plan (timeline, activities, channels of promotion, media, etc.).

ENTERTAINMENT

🅴 Culturally rich program of side events, ceremonies and other entertainment providing an added value.

🅳 All plans that you have for sport presentation, in particularly the court

entertainment (Announcer and Music DJ) and technology usage (Giant screen, speed camera, etc.) before, during, and after the match and between matches and sets (spectator’s involvement,

dancers, cheerleaders and other performance acts).

🅳 A list of potential side events (content, time frame, etc.) and description of the ceremonies (content, course, etc.).

TV AND BROADCASTING

🅴 Cooperation with the CEV appointed Media partners.

🅴 Cooperation with the National rights holder also

called Host Broadcaster.

CHAPTER 3 MARKETING & COMMUNICATIONWith this chapter, we would like to know how you would promote the organisation of the CEV competition within your country, region and Host city as well as across Europe and make of this event a great moment.

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LEGACY

🅴 A long-lasting and creative heritage supporting the development of all forms of Volleyball in the region.

🆀 How can the staging of the CEV competition help the national and local Volleyball institutions to further develop Volleyball?

SUSTAINABILITY

🅴 A “green” CEV competition, which helps saving costs and increases the positive perception of the event.

🆀 What are your plans and potential obligations concerning environmental protection?

CHAPTER 4 IMPACTWith this chapter, we would like to know the planned effects of the CEV competition for your Community and Volleyball.

MARKETING & COMMUNICATION

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ACCOMMODATION

🅴 Accommodation solutions for all price categories meeting the requirements in terms of location, hotel

quality, room categories and numbers.

🆀 Have you taken into

consideration that players / team members may request accommodation packages?

TRANSPORTATION

🅴 Airport for arrivals and departures with frequent international flights for all price categories.

🅳 A map and information about the transportation system (ways to access the above mentioned places, travel times and distance

between them, frequency, etc.) for teams, CEV officials, VIP, Media.

SECURITY

🅴 Delivery of adequate security measures and assessment of plans for ensuring a safe competition.

🆀 Have you contacted the respective authorities in your country/city to discuss and ensure the necessary security measures?

CHAPTER 5 INFRASTRUCTURESWith this chapter, we would like to know the infrastructures used for the teams, fans, Media, VIP, CEV officials; as well as the connection between the different infrastructures for these people.

INFRASTRUCTURESWith this chapter, we would like to know the infrastructures used for the teams, fans, Media, VIP, CEV officials; as well as the connection between the different infrastructures for these people.

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INFRASTRUCTURES

PROPOSALS

🅴 A clear understanding about what are you planning to do on top of what is stated in the Terms & Conditions.

🆀 What makes your candidature unique and special for the further development of our sport in Europe?

🅳 Concrete plans and actions exceeding the requirements.

CHAPTER 6 ADDITIONAL PROPOSALSWith this chapter, we would like to know if you have any additional proposal or plans, exceeding the minimum requirements, to increase the value and awareness of the competition across Europe.

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TERMS & CONDITIONSCompetition Title CEV EuroSnowVolley 2020

Competition Period March / April 2020Date exclusivity

Competition Venue

1 Venue with:• 1 Centre court with 500 spectators capacity (deck-chairs, snow

tribune, etc.) equipped with 1 electronic scoreboard and 1 video wall.

• Min. 2 Side courts. Each with a big scoreboard indicating the team colors and countries,

• 1 Warm-up area per gender.

Covered / heated areas for:• Players area with seats, cold & hot drinks, snacks & fruits,• Media & CEV Officials including high bandwidth internet

connection.

Number of competition days

Min. 4

Number of teams

Max. 32 women’s teams (3 players per team)Max. 32 men’s teams (3 players per team)

TV production

• Min. Semi finals and Finals with min. 4 cameras.• International signal to be provided free of charge to CEV / CEV

Media Agency on an established European satellite to be defined by CEV.

• Provide up to 3 commentary positions.

Organisation Fee -

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TERMS & CONDITIONSPrize Money Min. EUR 15,000 per gender

Fees EUR 30 registration fee per team (paid to the Organiser)EUR 20 license per player (paid to CEV)

CEV Marterial Support

• Video crew• Trophy• Medals• Competition and Kid’s day balls and nets (number according

to number of Courts)• Photos and videos from previous seasons• Promotion of the event via CEV media platforms

Accommodation(full board)

• For all CEV Officials in single rooms and referees in twin rooms from 2 days before until 1 day after the event.

• For all players from 1 day before the event until 1 day after their elimination.

Local Transportation From the airport to the hotel and hotel to the venue for all CEV Officials and referees.

International Transportation and Per

Diem (EUR 100)

For up to 6 CEV Officials and Referees appointed by CEV

Branding materials Panels, flags, results board, Referee stand, net bands and net post paddings.

Uniforms For players 2 different colors per team with country code.

Pictures Min. 25 pictures per gender per day to be uploaded free of rights twice a day via the CEV Photo Gallery Management System.

Kid’s day 1 day prior to the event in collaboration with local schools and clubs.

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Lift passesFor those participating in the event (players, officials, VIP, sponsors,

video crew, etc.) when the Competition venue is only reachable via ski lift.

Promotion

Detailed promotion and communication strategy with a focus on social media.

Promotional support for CEV and CEV Commercial partners:• reserve space for inflatables and promotional stand• possibility to organize promotional activities

WorkforceTournament Dir., Comp. Dir., Court Manager, Photographer, Press

Officer, 2 Scorers and 3 Ball retrievers per court (all with English communication skills)

Referees • 3 courts: 6 appointed by CEV + 3 local• 4 courts: 8 appointed by CEV + 4 local

Naming RightsUse of presenting sponsor

Sponsor identification including the terms “national” or “local” together with “sponsor” “partner” or “supplier”.

Broadcasting Rights National TV rights (if Production rights used).

Advertising rights

• 50% of Centre court & 70% of Side court(s) panels• 50% on referee stand, net bands and net post paddings• 100% on uniforms (appart from CEV pre-determined positions)• 100% in VIP / hospitality areas (apart from CEV institutional logos • 100% in Players area

CEV protected Categories

1. Airlines,2. Banking,3. Betting and Gambling Services,4. Body and Healthcare products,5. Courier Services and Logistics,6. Sport Equipment including Volleyballs,7. Sportswear

Alcohol (spirits), tobacco and pornography are prohibited categories.

Ticketing rights

100% incomes from ticketing (normal and VIP - including hospitality) at the sole exception of those to be granted free of charge

to the CEV (up to 50 VIP per day - including hospitality).

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Funding 100% with the Organiser all governmental or other local and sporting authorities support

Intellectual Property rights

Non-exclusive right to use and exploit the CEV identification markers and CEV competition identification markers on merchandising to be sold inside and outside the venue. Prior approval of the CEV

required.

Post Event ReportProvide detailed report on promotion and marketing activities,

social media activation, media publishing and media on site, TV broadcast and streaming ratings.


To organise the CEV competition according to the CEV Snow Volleyball Competitions Regulations, the Official Snow Volleyball Rules and CEV Regulatory Framework.

To comply with the rules, process and deadlines stated in the Application guidelines. The lack of compliance with the latter may lead to a denial of the Application, submission or request.

To bear the costs related to the granted rights and obligations to be fulfilled.

To use FIVB homologated equipment.

The Applicant’s involvement in the organisation of the CEV Competition terminates, without notice, upon appointment of another candidate as Organiser. The CEV is entitled to cancel the appointment of the Organiser in case of providing wrong or missing data.

In case of a dissension during the Candidature process and related to the appointment of the Organiser, settlement of such dissension will be managed on a friendly way.

After 90 days and in case there is no friendly settlement, the

dissension shall be settled according to the rules of arbitration of the Arbitration Centre of the Luxembourg Chamber of Commerce by three arbitrators appointed in accordance with said rules; with the Law of the Grand Duchy of Luxembourg as governing law.

The CEV is the exclusive owner of the author’s right and related rights for each, any and all literary or artistic works arising during the Candidature process. In case a literary or artistic work or related rights is considered by law as a work of joint authorship between the CEV and the Candidate or as a work of the latter, all author’s rights and related rights of the Applicant are irrevocably granted to the CEV.

The CEV is the exclusive owner of each, any and all signs capable of being represented graphically, inventions, discoveries, processes, ideas, methods, ornamental or aesthetic aspect of an item and know-how arising during the Candidature process. The Applicant supports the CEV in applying and obtaining patents, designs and trademarks. The Applicant refrains for obtaining for itself any rights for these items.

MISCELLANEOUS

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Please, print the following text on the official letterhead of your organisation. The names of all parties and their representatives shall be included at the end of the text. Please return one original to the CEV office, together with your application.

Dear Sir or Madam,

Hereby, we decide to apply for the organisation of the 2020 CEV Snow Volleyball European Championship, hereinafter “the CEV competition”.

The present letter expresses our serious, clear and certain will. We are prepared to do our best to deliver a top quality sport event, to be seen by fans, media and partners as an international event.

By submitting this application, we are irrevocably, fully and unconditionally willing to organise the CEV competition. In accordance with the data mentioned in this application and the requirements set by the CEV in the application guidelines.

Our application is complete, true, accurate, realistic, based on existing and verified data and according to the CEV requests for information.

We own, have or will obtain all the necessary and appropriate rights, licences, consents skills, workforce, experience and other resources to comply with the CEV requirements and implement the content of our application.

If the CEV appoints us as Organiser, we acknowledge, agree and warrant that our application will automatically be considered as a binding agreement.

Best regards

PlaceDateName, signature and seal

COMMITMENT

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www.cev.eu

CEV Publications© Confédération Européenne de Volleyball a.s.b.l. • 2018RCS Luxembourg F1135 • 488, route de Longwy, L-1940 LuxembourgPhone: +352 25 46 461 • Fax: +352 25 46 46 [email protected] • www.cev.eu

candidature application guidelines · 2018-09-04 · 2020 cev snow volleyball european championship...

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