capital planning - environmental finance network...drinking water d-• america's drinking...
TRANSCRIPT
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Uh oh! How Do You Pay for This?
Emergency repair
vs.
Preventa7ve rehab./
replacement (capital planning)
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Session Objectives • Capital Planning Process • Prioritizing Your Needs • How to Estimate Your Future Costs
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In the Old Days... • Water systems took advantage of the
federal government’s ambitious construction grants program of the 1970s and 1980s
• Everybody loved their “free” money
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Capital Finance Today • The money never really was “free”—it
came from tax dollars
• Today, the financial burden has been shifted away from federal and state tax dollars to funds raised by the water system itself. For example...
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EPA Wastewater Spending (1970-2000)�In Billons of Dollars Per Year
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Capital Finance Today • In other words, you pay (no sense in
sugar-coating this)
• The harsh reality is that water and wastewater infrastructure is expensive, regardless of the size of your system. Smaller or poorer systems will likely have a hard time paying for capital improvements
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Infrastructure Gap
Source: Steve Allbee, USEPA
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2009 ASCE Grades
Aviation D Bridges C Dams D
Drinking Water D- Energy D+
Hazardous Waste D Inland Waterways D-
Levees D- Public Parks & Recreation C-
Rail C- Roads D- School D
Solid Waste C+ Transit D
Wastewater D-
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Drinking Water D- • America's drinking water systems face an
annual shortfall of at least $11 billion to replace aging facilities that are near the end of their useful life and to comply with existing and future federal water regulations. This does not account for growth in the demand for drinking water over the next 20 years. Leaking pipes lose an estimated seven billion gallons of clean drinking water a day (ASCE)
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Wastewater D- • Aging systems discharge billions of
gallons of untreated wastewater into U.S. surface waters each year. The Environmental Protection Agency estimates that the nation must invest $390 billion over the next 20 years to update or replace existing systems and build new ones to meet increasing demand (ASCE)
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Two Related Concepts: Asset Management & Capital
Planning
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hDp://www.epa.gov/safewater/smallsystems/pdfs/guide_smallsystems_asset_mgmnt.pdf
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5 Things to Track for Each Asset in an AM Inventory (EPA)
1. Name/Description/location 2. Age 3. Condition (and service history) 4. Criticality 5. Expected useful life remaining
Source: EPA’s “Asset Management: A Handbook for Small Systems”
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4/9/13 Create an Asset Inventory
Source: EPA’s “Asset Management: A Handbook for Small Systems”
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hDp://www.epa.gov/safewater/smallsystems/pdfs/final_asset_inventory_for_small_systems.pdf
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Some Rules of Thumb – �Expected Life
• Pipelines, valves: 40-50 years • Mechanical equipment: 15 years • Wells and springs: 25-35 years • Storage tanks: 30-60 years • Meters: 10-15 years • Concrete will need refurbishing within 30 years
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4/9/13 Create an Asset Inventory
Source: EPA’s “Asset Management: A Handbook for Small Systems”
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Establishing Asset Condition
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Risk/Likelihoo
d
Consequence Low
High
Immediate Work
Sample Monitoring
Aggressive Monitoring Program
Schedule for Rehab/ Replace
High
A
B
C
D
Failure risk/consequence �should drive the work program
Source: Steve Allbee, USEPA
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4/9/13 Prioritize Asset Rehab. / Replacement
Source: EPA’s “Asset Management: A Handbook for Small Systems”
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Long Term Capital Planning • This is strongly related to asset
management
• An official multi-year document that identifies and prioritizes capital projects, identifies funding sources, and sets timelines
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Capital Improvement Program
• Identify regulatory deficiencies (discuss with regulatory agencies, look at proposed regulations, talk to consultants), in a 10-20 year window
• Identify growth needs, expansion
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Capital Improvement Program
• Identify deferred maintenance problems or where current service is inadequate
• Prioritize based on need realizing that “hidden” infrastructure tends to be ignored
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4/9/13 Capital Improvement Program - Timelines
• Use Asset Management Plan to plan for capital expenses in the long term (~20 years)
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4/9/13 Capital Improvement Program - Timelines
• Create a Capital Improvement Plan with a narrower timeline (~5 years) in more detail. Specify the projects and accurate estimates of cost. Plan where money will come from.
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4/9/13 Capital Improvement Program - Timelines
• Create a Capital Improvement Budget with an even narrower timeline (1 – 2 years) committing funds for the planned capital projects. Get it approved/adopted.
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Example Capital Improvement Plan (CIP)
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4/9/13 Estimate Required Capital Reserves
Source: EPA’s “Asset Management: A Handbook for Small Systems”
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Where Can You Find the Prices?
• Call a vendor. Actually, call a few. • Ask other systems • Look at past expenses but adjust for
increases in costs
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Drive Down the CIP Cost • Is it possible to
– Eliminate projects? – Defer projects? – Repair or refurbish instead of replace? – Find a non-asset solution?
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Resource Webpage for �Capital Planning
www.efc.unc.edu/projects/capitalplanning.html
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EFC C.I.P. Tool hDp://www.efc.unc.edu/tools.htm#CIPTool
Free, simplified CIP tool using only MS Excel (EFC @ UNC)
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CAPFinance™ is a user-friendly
Program designed for Windows PCs
hDp://efc.boisestate.edu/efc/Tools/tabid/58/Default.aspx
Software: CAPFinance (EFC @ Boise State)
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hDp://www.epa.gov/cupss/
Software: CUPSS (EPA)
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Last Concept: Life Cycle Costing
• Purchase Price ≠ Total Price
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4/9/13 Capital Investments are Just the Tip of the Iceberg…
Source: Steve Allbee, USEPA
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What’s Next • How do we pay for all of this?
• Before we move on, any questions????