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Capitol Area Council Capitol Area Council Boy Scouts of America Boy Scouts of America

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Capitol Area CouncilBoy Scouts of America. Philmont 2008 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) [email protected] t Scout Advisor: Rick Denison 617-8627 [email protected]. Tonight. Travel Information Schedule Uniform - PowerPoint PPT Presentation

TRANSCRIPT

Page 1: Capitol Area CouncilBoy Scouts of America

Capitol Area CouncilCapitol Area Council

Boy Scouts of AmericaBoy Scouts of America

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TonightTonight

Travel InformationScheduleUniformPacking

FinancialPaperwork

RegistrationYouth Protection

Contact InformationDuty RosterDuffle Bags & Maps

2008 Trek Final Meeting5/14/2008 2

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Austin to Philmont:Departure Date: Monday, June 23, 6:00 am

Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents

Philmont to Austin:Return Date: Sunday, July 6, ~10:45 pm

Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Amarillo, TX – gatti's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm

Travel InformationTravel Information

Pack lines on store side

Beall’sWhole Earth Provision Co.

CentralMarket

CavenderBoots

Westgate MallWhole Earth Provision Co.

Parking Lot

~5:30

6:00

2008 Trek Final Meeting5/14/2008 3

Bus 1Bus 1 Bus 2Bus 2 Bus 3Bus 3 Bus 4Bus 4

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Facts of Contingent Bus LifeFacts of Contingent Bus Life

VCRsAir conditionersWindow shadesCargo doorsEngine problems

It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!!Bus drivers take breaks — we don’t!

Busses break!break!

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Bus AssignmentsBus Assignments

Bus Leaders

Bus Leaders

meet to

purchase

drinks &

snacks. May

172008 Trek Final Meeting5/14/2008 5

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General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).

Everything must be in duffle bags & backpacks.Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)

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UniformUniformWear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires).

Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.

Class-A Uniform:Boy Scout:

Tan uniform shirt

Scout belt

Scout long pants -or-Scout Shorts with Scout socks

Will leave in duffle bag in locker while on trail.

Venturing Crew:Green uniform shirt

Crew’s “official” pant (long or short)

Crew’s “official” socks (with shorts)

Crew’s “official” belt

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Trek Schedule:Trek Schedule:

Day 1 — Camping HQ/Tent City — (6/24) Financial Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)

Day 2 — Depart CHQ/1st Day on trail (6/25)Day 3 — 2nd Day on trail, first full day (6/26)Day 4 — 3rd Day on trail, Ranger Departs am (6/27) …… (hike between camps, participate in programs)

Day 11 — Last Full Day on trail (7/4)Day 12 — Return to Camping HQ/Tent City (7/5)

Return equipmentSHOWERS!Souvenirs

Day 13 — Travel — Philmont to Austin (7/6)

Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Monday, 6/2/3) Meet Your

Ranger

* may do morning of Day 2

Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire

Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …

“Arrival Day”

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Financial check-outTrip to CimarronClosing Campfire

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Financial Policies/InformationFinancial Policies/InformationAll crews are fully paid! Thank You!We are within budget!Participants need personal money for:

Snacks at Camping Headquarters (before/after).Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”

Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel

Trip to Cimarron — any meals there$12.00$20.00

Root Beer in the

Cantina’s!!!

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Paperwork Status Paperwork Status (5/15/2008)(5/15/2008)

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Outstanding PaperworkOutstanding Paperwork

Paperwork was due April 15.Now to May 21: Drop off at Sid’sAfter May 21:

UPS to: Mail to: Sid Covington, Idlewild Sid Covington,

LOGISTICS 21 Covington Rd 47 Caballo Rd Eagle Nest, NM 87718 Cimarron, NM 87714

Paperwork MUST be complete or your crew can’t go.

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Paperwork Checklist for CrewsPaperwork Checklist for Crews

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You keep the originals! I

want copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

You keep the originals! I

want copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

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Crew Advisor Responsibility:Crew Advisor Responsibility:

Checking to be sure All participants are registered members of the Boy Scouts of America.

All adults (18 or older) with Boy Scout troop based crews — and —

All adults (21 or older) with Venturing Crew based crews — must be:

Registered as adult leadersCurrent (3 years) in Youth Protection

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This is your

responsibility, nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

This is your

responsibility, nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

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Contact InformationContact InformationParent/Family Information Letter

Each advisor make copies for participant familiesDiscusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners

Phone numbers:Sid Covington:

Cell: (512) 925-1231Eagle Nest, New Mexico: (575) 377-6820Philmont: (575) 376-2281 — Logistics

Philmont Switchboard: (575) 376-22812008 Trek Final Meeting5/14/2008 14

This

information is

on the

Contingent

website and in

your Crew

Advisor binder.

This

information is

on the

Contingent

website and in

your Crew

Advisor binder.

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Duty Roster:Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.

Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?

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Duffle Bags/Council StripsDuffle Bags/Council Strips

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Duffle Bags (count your bags tonight):Have a few bags for sale, $25.00 each

Patches:Have CSP’s for saleHave Contingent patches for sale

Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring two padlocks per crew for lockers(not really necessary).

CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

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Maps Maps — one topo map set per person — one topo map set per person

Advisors: bring

the “Overall” (&

Valle Vidal) map

with you to Day

1 logistics

check-in!

Sister Crews

Sister Crews

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Only need to

take two or

three sets of

maps on the

trail with you!

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Questions?Questions?

2008 Trek Final Meeting5/14/2008 18

Philmont!

Philmont!Here we come!

Here we come!

It will be 5:00

in the morning

before you

know it!