car park management policy - nhs gateshead · car park management policy v5 4 1 introduction a...

Car Park Management Policy v5

Policy No: OP03 Version: 5.0

Name of Policy: Car Park Management Policy

Effective From: 22/01/2013

Date Ratified 05/09/2012 Ratified Joint Consultative Committee Review Date 01/09/2014 Sponsor Director of Estates and Facilities Expiry Date 04/09/2015 Withdrawn Date

This policy supersedes all previous issues.

Car Park Management Policy v5 2

Version Control

Version Release Author/Reviewer Ratified by/Authorised

by

Date Changes (Please

identify page no.)

3.0

Sept 2002

JCC

4.0

18/08/2011

A Colwell Director of Operations

30/03/2011 OP 27 format

Salary Sacrifice 6.20

5.0 22/01/2013 A Colwell Director of

Estates and Facilities

JCC Trust Travel

Planning Group

05/09/2012 Introduction of P&R and

Enforcement Change from Operations to

Facilities


CONTENTS 1 Introduction ............................................................................................................. 4 2 Policy Scope ........................................................................................................... 4 3 Aim of the policy ...................................................................................................... 4 4 Duties – roles and responsibility.............................................................................. 4 5. Definitions ............................................................................................................... 4 6. Organisation of Car Parking Facilities ..................................................................... 5

6.1 Parking Zones .............................................................................................. 5 6.2 Car parking charges – all designated zones, all sites ................................... 7 6.3 Motor Bike Parking (staff) ............................................................................. 7 6.4 Bicycles ........................................................................................................ 7 6.5 Disabled Parking – Blue badges .................................................................. 8 6.6 Management and Control of Parking Facilities ............................................. 8 6.7 Allocation of Car Parking Permits ................................................................. 8 6.8 Application Process ...................................................................................... 9 6.9 Lost or Stolen Permits .................................................................................. 9 6.10 Visiting Consultants and General Practitioners ............................................ 9 6.11 Visiting VIP’s ................................................................................................ 9 6.11 Non Executive Directors ............................................................................... 9 6.12 Governors (non staff) ................................................................................... 9 6.13 Volunteers .................................................................................................. 10 6.14 Contractors ................................................................................................. 10 6.15 Visitors to the education centre for large conferences/ courses ................. 10 6.16 On Call Permits and Drop Off ..................................................................... 10 6.17 Concessions for Partners of patients and or their Carers. .......................... 11 6.18 Patients attending for a regular recurrent course of treatment. .................. 11 6.19 Surrender of Permit .................................................................................... 11 6.20 Monitoring of Utilisation of Parking Zones on Site ...................................... 12 6.21 Role of Security Contractor in Enforcing Policy .......................................... 12 6.22 Enforcement ............................................................................................... 12 6.23 Car Sharing ................................................................................................ 14 6.24 Car parking charges ................................................................................... 14 6.25 Long Term Absence - Refunds ................................................................... 15 6.26 Help Line .................................................................................................... 15 6.27 Appealing against your allocated parking space ........................................ 15

7 Training ................................................................................................................. 16 8 Equality and Diversity ............................................................................................ 16 9 Monitoring compliance with this policy .................................................................. 17 10 Consultation and Review ...................................................................................... 17 11 Implementation of policy (including raising awareness) ........................................ 17 12 Associated documentation .................................................................................... 17 Appendix 1 Car Park Management Scheme Letter ....................................................... 18 Appendix 2 Car Park Fact Sheet ................................................................................... 19 Appendix 3 On Call Permit (managers request) ............................................................ 20 Appendix 4 Car Share Application Form ....................................................................... 21 Appendix 5 Car Share Agreement Form ....................................................................... 22 Appendix 6 Car Park Charges ....................................................................................... 23 Appendix 7 Typical Permit Types .................................................................................. 24


1 Introduction

A range of parking schemes operate within the Trust to manage the limited parking facilities available to patients/visitors/staff, and ensure the ease of access for Emergency and Service vehicles. This policy conforms to the directives and targets set out in the Green Transport Plan agreed by the Trust & Gateshead Metropolitan Borough Council in accordance with the National Travel Plan Guidelines.

2 Policy Scope This document scope covers the management of car parking facilities for all staff, visitors and patients.

3 Aim of the policy

The aim of the policy is to describe the car parking arrangements and how the limited car parking resource is managed for all staff, visitors and patients.

4 Duties – roles and responsibility Director of Estates and Facilities The Director of Estates and Facilities has overall responsibility for effective management of the car parking facilities. Head of Facilities The Head of Facilities has day to day responsibility delegated from the Director of Estates and Facilities for the effective management of car parking facilities. Site Security Manager The Security Manager has overall responsibility for ensuring that the security guards effectively enforce policy and establish links with the wider aspect of site security. All staff All staff have a responsibility to comply with the requirements of this policy. In addition all staff have a responsibility to ensure that they make the Facilities office aware of any changes in their personal circumstances which affect their deductions or the authorisations to park. For example a change in hours or pay band.

5. Definitions The following definitions are used throughout this policy. Pay and display A method of controlling parking whereby a ticket authorising parking is provided on payment for a set period of time. The ticket is provided by a pay and display machine and must be displayed clearly within the vehicle. Pay on Foot A method of controlling parking whereby a ticket is dispensed on entry to a barrier controlled car park. This ticket is not displayed within the vehicle but is removed


from the vehicle by the driver then inserted into the pay on foot ticket machine before exit from the car park. A fee is charged for the duration the vehicle is parked within the car park. On payment the pay on foot ticket is authorised and will allow exit from the car park. Salary Deduction A method of payment for staff who wish to apply for a parking permit. Deductions are monthly direct from salary Parking Charge Notice (PCN) A notice applied to a vehicle detailing non compliance with parking Terms and Conditions. A financial penalty will also be levied in respect of the PCN. Automatic Number Plate Recognition (ANPR) A method of monitoring vehicle movements by number plate. Premium Car Parking Permit You may be issued with a premium car parking permit if you are initially unsuccessful in your application to park on the QE site. This may be because you do not have enough points to qualify to park on site. A premium permit will be issued on a strict criteria basis and will only be made available if there is car parking space available AND you have indicated that you wish to apply for a premium parking permit on application. A premium charge will apply (see appendix 6)

6. Organisation of Car Parking Facilities 6.1 Parking Zones

Controlled parking zones are regularly patrolled by security staff, access and payment arrangements for use of these car parks is identified as follows:

Access Authorised users Payment method

Site Zone/ Car park

Spac

es

Bar

rier

Con

trol

led

Staf

f Pa

rkin

g

Visi

tor

Park

ing

Pay

on

Foot

Pay

and

Dis

play

Staf

f Sa

lary

de

duct

ion

QEH Outpatients 124 X X X

QEH Hancock/ Hancock South 110 Not available from early 2013

QEH Windy Nook 130 X

QEH Main Entrance 29 Not available from late 2012

QEH Tranwell Unit and Cragside Court (refer to local signage)

125 X X

QEH Education Centre 42 X X


Access Authorised users Payment method

Site Zone/ Car park

Spac

es

Bar

rier

Con

trol

led

Staf

f Pa

rkin

g

Visi

tor

Park

ing

Pay

on

Foot

Pay

and

Dis

play

Staf

f Sa

lary

de

duct

ion

QEH Scheme 3 129 ID Card

X X X

QEH Beacon Hill 107 ID Card

X X X

QEH Ward 2 19 X X X X X X

QEH Engineers / Tranwell 128 X X X X

QEH

Paediatrics/Child Psychiatry (department staff only)

18 X X X X

QEH Elmwood (Elmwood staff and visitors only) 12 X X

QEH Jubilee Wing 35 X * X

QEH Ward 16 5 X X X

QEH Maternity 20 X X X

QEH Kitchen 32 X X X

QEH Linen bank / Boiler House/ Generator House

18 X X X

QEH Gynaecology 8 X X X

BGH Bensham General Parking 76 X X

BGH Bensham Barrier 34 ID Card

X X X

P&R Moss Heaps 380 X X X X

* Disabled only

Greencroft Club There are 25 spaces allocated for NHS staff use at the Green Croft Club. P&R permits are not permitted to use these spaces. Parking Terms and Conditions apply to this car park.


Fellsdyke Court – UNITE Residents Parking This car park is available only to residents; administration of this car park is the responsibility of Unite PLC. All matters concerning this car park should be directed to Unite PLC. Staff Parking Only Zones These car parks are assigned for staff use on a 24 hours basis. Barrier controlled areas are via electronic chipped ID staff card and any registered member of staff not designated P&R at the QE can use barrier areas (inclusive of Bensham Barrier). P&R staff visiting Bensham are permitted to use any Bensham car park. Electronic boards will display the availability of spaces at entrances to the QE hospital.

6.2 Car parking charges – all designated zones, all sites

Staff parking fees • All staff pay monthly, deducted from their salary/wage, for 24 hour 7

day a week parking access (pro rata changes apply for part time staff) • Bank nurses will pay pro rata for use made of the car park based on

their contracted hours. • Exceptionally where this causes difficulty, alternative arrangements

may be agreed. • A flat contributory charge of £5 per month will apply to staff parking at

the Park and Ride site. Visitor parking fees • Patients and visitors pay for up to 4 hours or for up to 24 hours

dependant on current tariff. Other considerations • In order to reduce unnecessary administration and where charges for

parking will be recharged back to the Trust alternative arrangements will be agreed.

Note Car park tickets/permits for Queen Elizabeth Hospital and Bensham Hospital are valid for both sites.

6.3 Motor Bike Parking (staff)

Motorbikes must used designated spaces. Motorcyclists must register with the car parking team at the Facilities office.

6.4 Bicycles There are 12 purpose built cycle lockers located at the following locations, • Maternity x 4 • A&E x 4 • Occupational Health x 4


The cycle lockers are allocated on a first come first served basis. Users are only permitted to lock a locker whilst their bike is in situ. Locks must not be used to secure the locker unless occupied by the users bike. Other cycle bars are available to secure cycles at the following location Trust Headquarters – located at the left of the main entrance Outpatients Entrance Cyclists are not permitted to secure bikes to handrails located at entrances to buildings.

6.5 Disabled Parking – Blue badges Provision has been made throughout the Trust for disabled parking adjacent to entrances/exits. As a general policy, disabled badge holders are allowed to park without charge in designated parking areas. Members of staff who are registered disabled and have been issued a disabled car pass can register with the Operations Department. Upon registration a free parking car pass will be issued. This car pass will be renewed on an annual basis from date of issue. This facility is only available to members of staff who have passes issued to them personally and not for members of family. Blue Badges are the property of local councils, who can take them away if they are misused. The Blue Badge is for use by the individual who has been issued with the blue badge only, and it is an offence to allow other people to use it. Any misuse will be reported to the local authority. Staff misusing the blue badge facility may also be subject to action as detailed within the disciplinary policy.(PPI)

6.6 Management and Control of Parking Facilities This is achieved through: • allocation of permits • monitoring of utilisation of parking zones on site • enforcement

6.7 Allocation of Car Parking Permits

There is a requirement to control demand for the limited parking facilities on site available to staff/patients/visitors. For this reason parking spaces and permits will be issued on a waiting list basis which will be subject to regular review and update. Family members working at the hospital. Family members who drive to work are not allowed to pool vehicles onto a single family member’s record. Where more than two cars are in use a minimum of one vehicle must be registered with each family member. This ensures that payments are applied equitably.


6.8 Application Process

The online application process should be used by all staff to apply for a permit to park. A paper application form is available from the car parking team at the Facilities office for staff who do not have access to a computer. Permits to park on the QE site will be issued on a points score basis. This is calculated based on individual need and considers such factors as shift patterns, access to public transport and travelling distance from the site. Once completed applications will be assessed and a decision taken as to the permit issued. Staff who are not issued with a permit to park on site will be issued with a permit to park in the Park and Ride Facility All application forms will be held by the Facilities Department

6.9 Lost or Stolen Permits

Vehicle permits lost will be replaced free of charge once only. Subsequent replacements will be issued at a cost of £5. Stolen permits will be replaced free of charge on production of a crime number.

6.10 Visiting Consultants and General Practitioners Unless alternative arrangements have been made and/or due to the ad-hoc nature of visits to the hospital these clinicians are required to pay (pay and display or pay on foot) and must park in visitor areas only.

6.11 Visiting VIP’s A Trust Director may request the allocation of a space for a visiting VIP for the duration of his/ her visit. Parking fees are still payable either on an individual basis or through internal transfer arrangement. The registration of the VIP vehicle(s) must be recorded with the car parking team at the Facilities office a minimum of 24 hours before the visit.

6.11 Non Executive Directors Non Executive directors are to apply as staff using the same procedures for parking permits.

6.12 Governors (non staff) Due to the unpaid work undertaken on behalf of the trust, Governor and Volunteer parking permits are issued free of charge to vehicles registered with the car parking team at the Facilities office.


6.13 Volunteers Due to the unpaid work undertaken on behalf of the trust, volunteer parking permits are issued free of charge to vehicles registered with the car parking team at the Facilities office.

6.14 Contractors

Any short term contractor vehicles are classed as visitors and are required to pay the daily rate.

6.15 Visitors to the education centre for large conferences/ courses

Conference visitors may be permitted to park at the Education Centre. Course organisers must make prior arrangements with the car parking team at the Facilities office for payment and permit issue.

6.16 On Call Permits and Drop Off For staff allocated Park and Ride – Park and Ride On Call Official Park and Ride on call permits will only be issued to individual members of staff who have stipulated that they are required to attend the QE site when on call. The permit only allows parking on the QE site on the day when on call. The Car Parking Team will monitor vehicle access to the QE site to ensure that here is no abuse of this arrangement. For staff allocated QE parking Staff who are allocated QE parking do not need to display an on call permit. Any abuse of the on-call permit system will result in withdrawal of the facility and or disciplinary action. and staff will have to permanently use the Park and Ride. For staff who do not use a car for daily commuting. An on call only permit will be issued to staff who do not use a vehicle for their daily commute. An on call only permit can only be used when on call. Drop Off Staff are permitted to pick up and drop off for a maximum of 20 minutes only. This enables parking at hospital entrances solely for the pick up and drop off of patients and or equipment only. Outside of this time limit normal car parking rules apply.


6.17 Concessions for Partners of patients and or their Carers. Partners of patients and or their Carers who are urgently admitted to hospital for periods not less than 7 days who visit regularly can obtain concession car parking as follows: a. Senior ward staff confirm with the Facilities office that the patients stay

in hospital is likely to be in excess of 7 days and provide the following information – Car registration, colour, model and partners name.

b. On receipt of the above information the Facilities office will issue a concession car parking pass for a period of 7 days. Further extensions can be issued if required.

6.18 Patients attending for a regular recurrent course of treatment.

Patients who attend the hospital for a regular recurrent course of treatment for example a long term illness or serious condition may be issued with a concession Parking Permit issued from the car parking team at the Facilities office. The Parking is to be displayed on the windscreen of the vehicle on each visit. The Parking Permit cannot to be used for follow up sessions after the initial course of treatment has ended. a. Senior ward staff will be required to confirm an individual’s eligibility for

a Parking Permit with the Operations Department. b. On receipt of the above information the Operations Department will

issue a Parking Permit.

NB Permits are not transferable and under no circumstances may they be handed to colleagues or friends. Abuse of the permit system will result in this facility being withdrawn.

6.19 Surrender of Permit

When an employee leaves employment with the Trust or wishes to surrender their permit eg maternity leave the following procedure applies: a) The individual employee must advise the Car Parking Team at the

Facilities office in writing. The parking permit must also be returned to Facilities office.

b) The car parking team will advise Finance to cancel any regular

deductions. This can only be backdated to the current financial year. NB Under no circumstances can permits be transferred to colleagues or

successors. The situation with regard to leavers will be closely monitored by the Head of Facilities in liaison with Personnel.


6.20 Monitoring of Utilisation of Parking Zones on Site

All parking zones are subject to continuous monitoring and daily survey to assess levels of use. Information produced will form the basis of decisions as to the issue of additional permits and so optimise space utilisation.

6.21 Role of Security Contractor in Enforcing Policy The site security guards are responsible to the Site Security Manager for ensuring staff/visitors comply with the organisation of car parking on the Queen Elizabeth site as outlined within this policy, paying particular attention to display of permits and payment for parking tickets, and ensuring access around the site is maintained, free of indiscriminate parking. Where failure to comply is identified to the following action is available: 1. Issue of a Parking Charge Notice 2. Withdrawal of parking facilities 3. Potential action for outlined within the disciplinary and dismissal

Policy. 4. Potential action as outlined within the Fraud Policy.

6.22 Enforcement Parking Charge Notice (PCN) A parking charge notice will be issued for contravention of the Trust Parking terms and conditions. Parking Terms and Conditions The parking T&C’s will be clearly displayed on signage across the site. The parking T&C’s include: • Parking without a valid permit • not parked in a designated bay • parked without authorisation (eg staff parked in a visitor car park) • Parking within controlled areas eg No Parking area, drop off, yellow

lines • exceeding waiting times GHNFT Staff – salary deduction Sequence of events: 1. 1 infringement within a 12 month period will result in a warning being

issued. 2. On the 2nd and any subsequent infringements within a 12 month

period a PCN will be issued to the registered vehicle owner and a deduction applied from salary for £30.

3. If still further infringements are made, additional PCN’s will be issued and the vehicle owner’s line manager will be informed of repeated offences. If the member of staff continues to fail to comply with the T&C the matter will be referred to the Director of Estates and Facilities


and where appropriate the Trust will take action in accordance with the Trust Disciplinary Procedures and the member of staff will also be subject to Withdrawal of Facilities.

Other NHS Staff registered e.g. Northumbria Mental Health staff (non salary deducted) 1. 1 infringement within a 12 month period will result in a warning being

issued. 2. On the 2nd and any subsequent infringements within a 12 month

period a PCN will be issued to the vehicle owner by the parking contractor.

3. The vehicle owner will be required to pay direct to the contractor as directed in the PCN notice. £60 or £30 if paid within 14 days.

4. If still further infringements are made, additional PCN’s will be issued and the vehicle owners line manager may be informed of repeated offenders. If the member of staff continues to fail to comply with the T&C the matter will be referred to the Director of Estates and Facilities and the Trust may take further action and the member of NHS staff will be subject to Withdrawal of Facilities.

Visitors/ Patients (vehicles not showing permits) 1. A vehicle which is not displaying a valid trust permit will not be subject

to any warnings. 2. The PCN will be placed on the vehicle. 3. The vehicle owner will be required to pay direct to the contractor as

directed in the PCN notice. 4. Appeals can be made direct to the contractor. Parking Charge Notice Appeals Appeals against the issuing of a PCN should be sent direct in writing to the Site Security Manager, c/o Legion Security, Security Office, QE Hospital NE9 6SX. Direct deduction from salary in respect of a Parking Charge Notice. As a condition of acceptance of the parking terms and conditions , the Trust reserves the right to recover direct from the salaries of Gateshead Health NHS Foundation Trust staff and other NHS staff paid by the Trust a financial penalty of £30 as a consequence of being issued with a Parking Charge Notice and or failing to follow the parking rules. Further deductions will continue to be made for additional Parking Charge Notices issued. Withdrawal of Facilities The Trust reserves the right to cancel a permit and remove any rights to park on any Trust site if, at any time, the individuals behaviour undermines the successful management of the Car Parking Management Policy. In addition any attempts to falsify individual or vehicle details or alter permits/ parking


tickets which may result in a financial loss for the trust will be referred to the Trusts Security Management Specialist and Local Counter Fraud Specialist.

6.23 Car Sharing Staff who regularly use cars to commute to work are actively encouraged where possible to “car share”. The following guidelines and incentives are available for those members of staff who may wish to participate in a car sharing arrangement with colleagues. Car sharer’s Register Any member of staff who is interested in “car sharing” can register their name with the Facilities office. See appendix 4 The Facilities office will provide anyone who wants to “car share” with a list of colleagues who may fit the profile journey of the applicant. The minimum number of occupants per vehicle to quantify for car sharing benefits is 3 people. Car share Permits Car sharers can share car parking permits between their nominated vehicles. Only 1 vehicle can be on site at any one time. Emergency Cover In the event of the vehicle driver being unavailable, an emergency taxi will be provided up to a maximum of 2 occasions over a 6 month period subject to availability. All cases will be considered on their individual merit. Review Membership of the “car sharers” list is for 3 months. This must be reviewed thereafter every 3 months. Alterations and amendments can be done at any time e.g. new partners, sickness, absences etc. Car Parking Charges Nominated Vehicles in car sharing partnerships can park free of charge. Non-Compliance Any non-compliance of the car sharing agreement will result in the withdrawal of all benefits at the discretion of the Head of Facilities.

6.24 Car parking charges A salary sacrifice scheme is available for all Gateshead Health NHS Foundation Trust employed staff. Salary sacrifice allows staff to sacrifice the


car park charges element from their salary to save a minimum of 34% in taxable payments on car parking charges. Staff who do not wish to partake in the scheme can opt out at any time by advising the Salaries and Wages Team. General advice on the benefits of the scheme can be provided by the Car Parking Team on Ext 2054. Specific advice on individual tax queries should be directed to payroll services and/ or Pensions Officer. Car parking charges are reviewed to ensure sufficient funding is available to support Trust Security Initiatives. The Trust Travel Plan directs that parking charges should be used to facilitate traffic management of site traffic by ensuring that parking spaces are managed effectively. Car parking charges will therefore be reviewed on an annual basis. A list of car staff car parking charges will be retained in the Facilities office. Charges for visitors are displayed on each parking ticket machine.(see Appendix 6). Visitors can pay for up to 24 hours of parking. Staff who are monthly deducted from wage/salary allows for 24 hour 7 day a week parking.

6.25 Long Term Absence - Refunds Refunds will be given to members of staff on prolonged periods of absence (over 1 calendar month) on receipt of a letter from the individual staff member. Letters should be addressed to the Head of Facilities, Facilities Office, Queen Elizabeth Hospital, Sheriff Hill, Gateshead, NE9 6SX. You are reminded that car parking charges are deducted monthly in arrears and this should be taken into account when calculating refunds. It is the responsibility of the individual to reclaim a refund. Refunds will only be backdated in the current financial year. Staff must advise the Facilities office on Ext 2054 to restart their parking deductions upon returning to work. Charges will be applied retrospectively if there is a delay in informing the Facilities office.

6.26 Help Line Visitor barrier controlled car parks have access to telephone assistance in the event of difficulty. This will be activated via the intercom function on the entry, exit and pay stations on the pay our foot car parks.

6.27 Appealing against your allocated parking space On assessment of an individual member of staffs application to park a decision will be made to allocate parking either on site at the QEH or at the Park and Ride or Bensham. The permit will clearly indicate this. A right of appeal is available for the following reasons.


• If you consider the application process has not been fairly applied • If you consider there is additional information in support of your

application which could potentially make a difference to the type of permit you have been issued.

Appeals procedure You will be required to submit in writing your appeal within 5 working days of the issue of your permit. Your appeal should be sent to the Head of Facilites.. You can seek support from your staff side representative in completion of the appeal. Appeal Stages Stage 1 A Senior Manager within the Estates and Facilities Team supported by an HR representative and a staff side member will consider your appeal and a decision will be made to accept or reject and a reason will be given. If you remain unhappy with this decision you can proceed to Stage 2. Stage 2 You must submit in writing within 5 working days from the decision being made at stage 1 to the Director of Estates and Facilities who will, supported by an HR representative and a staff side member will consider your appeal and the initial decision at Stage 1. A decision will then be made to accept or reject and a reason will be given. The decision at Stage 2 is final. Further appeals cannot be considered by any other route. This is inclusive of the Trusts Grievance Policy.

7 Training

Appropriate staff within Facilities will be trained on this policy and the administrative arrangements for car parking. Security officers will be trained on the enforcement requirements within this policy.

8 Equality and Diversity

The Trust is committed to ensuring that, as far is reasonably practicable, the way we provide services to the public and the way we treat our staff reflects their individual needs and does not discriminate against individuals or groups on the grounds of any protected characteristic. This policy has been appropriately assessed.


9 Monitoring compliance with this policy

Standard/ process/ issue Monitoring and audit

Method By Committee Frequency All parking zones are subject to continuous monitoring and regular survey to assess levels of use. Information produced will form the basis of decisions as to the issue of additional permits and so optimise space utilisation.

Survey Security Manager

Trust Travel Working Group

Ongoing

10 Consultation and Review

This policy has been reviewed in consultation with the Equality and Diversity Co-ordinator, Counter Fraud Specialist and Risk Management Team.

11 Implementation of policy (including raising awareness)

This policy will be circulated by the Trust Secretary via the Trust e-mail system and will be available on the trust intranet for all staff to access. The policy will also be made freely available to the public via the Trusts internet page. Staff will also be made aware of the policy on application for a parking permit.

12 Associated documentation

Managers may have recourse to PP01 Disciplinary & Dismissal Procedure for staff who do not comply with the parking requirements as detailed within this policy. Use of the electronic chipped ID cards (SALTO system) is described within the Security Policy RM11.


Appendix 1

Car Park Management Scheme Letter

Example content detailing park and ride permit allocation


Appendix 2

GATESHEAD HEALTH NHS FOUNDATION TRUST NHS TRUST

CAR PARKING FACT SHEET Aims The car park management scheme reflects the findings of a number of patient and staff surveys, and it intended to make progress in addressing the following problems:

• Security : both theft of and from vehicles • A lack of co-ordinated car parking and signposting for patients and

visitors together with poor availability of car parking spaces in appropriate locations

• Ad hoc and indiscriminate parking on site which jeopardises access for emergency and delivery vehicles

Controlled Parking Controlled car parking is provided at a cost per day or a monthly deduction from wage/salary; patients and visitors will pay for up to 4 hours or for up to 24 hours thereafter. The tariffs for car parking will be reviewed on an annual basis and will take into account the retail price index and minimum wage legislation. Payment of car parking charges

• Salary / Wage Deductions Will be automatically adjusted as detailed in appendix 6

• Patient / Visitors

Charges will be adjusted as detailed in Appendix 6. Notification of Car Parking Charges will be given at least 4 weeks prior to their implementation. Details of car parking charges can be obtained by contacting the Operations Department on Tel: 2054.


Appendix 3

GATESHEAD HEALTH NHS FOUNDATION TRUST

ON CALL PERMIT 1. On Call Permits a. The issue of an on-call permit is strictly controlled and will only be issued to individuals after authorisation by the departmental head. Any abuse of these permits will result in the facility being withdrawn and / or additional parking charges being applied retrospectively and/ or referral of the abuse to the Trusts Counter Fraud Specialist. b. Authorisation by Managers/Heads of Departments must be given prior to any ‘on call’ permit being issued. I confirm that : Name of staff member________________________________ Department_________________________ requires an on call permit. The frequency of the on call is ____________________________ Signed ___________________ Position__________ Date ___________


Appendix 4

GATESHEAD HEALTH NHS FOUNDATION TRUST CAR SHARING APPLICATION FORM

Name Post Department/ Base Full time/ part time/ Shift work Work start time Work finish time Tel No Work Tel No Home Tel No Mobile E-mail Home address

Post Code Alternative pick up/ drop off point Car Driver (yes/ no) Vehicle registration Signature Date


Appendix 5

GATESHEAD HEALTH NHS FOUNDATION TRUST CAR SHARING AGREEMENT

Name Post Work Tel No: Home Tel No: Vehicle Reg

1

2 3

4 Car Pass Number

We agree to participate in a car sharing agreement in accordance with the Car Park Management Policy. We will inform the Operations Department immediately of any changes in our circumstances, which do not comply with the car sharing agreement. This agreement will be reviewed on a 3 monthly basis commencing from the date shown below.


Appendix 6

CAR PARKING CHARGES Staff Car Parking Charges: QEH Site – non premium

Band Payment Park and Ride 5.00

1 to 3 16.30 3 to 6 17.20

Band 7 19.00 Band 8 25.00

Director / Consultant 30.00 QEH Site – premium

Band Payment 1 to 3 32.60 3 to 6 34.40

Band 7 38.00 Band 8 50.00

Director / Consultant 60.00 Visitors:

0 – 2 hours (with first 15 mins free) 2.50 2 - 4 hours 3.50

4 – 24 hours 5.00 Lost Tickets 5.00


Appendix 7 Typical Permit Types

PERMIT ALLOCATED PARKING PERMISSIONS

Park and Ride

1. Permitted to park at the Moss Heaps Park and Ride site 7am – 7pm, Monday to Friday. 2. Permitted to park at QEH site out of hours on any day from 7pm – 7am. (inc barrier parking if available) 3. Permitted to park at QEH site all day on Bank Holidays, Weekends (inc barrier parking if available) 4.Permitted to Park at Bensham Hospital site ALL day (inc barrier parking if available) 5. Permitted to drop off at QEH for 20 Mins only, any day any time

Park and Ride (On Call)

1. Permitted to park at the Moss Heaps Park and Ride Moss site 7am – 7pm, Monday to Friday 2. Permitted to park at QEH site out of hours on any day from 7pm – 7am. (inc barrier parking if available) 3. Permitted to park at QEH site all day on Bank Holidays, Weekends. (inc barrier parking if available) 4.Permitted to Park at Bensham Hospital site ALL day (inc barrier parking if available) 5. Permitted to park at QEH when on call only at any time. (inc barrier parking if available) 6. Permitted to drop off at QEH for 20 minutes only, any day any time

Queen Elizabeth Hospital

1. Permitted to park on the QEH site at ALL times 2. Permitted to Park at Bensham Hospital site ALL day (inc barrier parking if available)

Bensham Hospital Parking

1. Permitted to Park at Bensham Hospital site ALL day (inc barrier parking if available) 2. Permitted to Park at QEH site when visiting on official business (inc barrier parking if available)

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