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Career & Tech Education
ANTICIPATED EXPENDITURE REPORTING
MASBO Essentials April 9, 2019Robin Pikal, ISD 191 Director of Finance
What you need to know:Important Dates
Access to MDE/Data Submissions
Gather CTE FY20 expenses
Submitting your anticipated expenditures
Resources & contact information
Important DatesMay 1- June 3: Enter anticipated CTE Program Expenditures for FY20
July 1- September 17: Enter actual CTE Program Expenditures for FY19
November 1: CTE Program approval. Program approval is a 5 year cycle, not all schools are on the same 5 year cycle.
Per MDE, only 4 consortiums are due for program approval Nov. 1, 2019
Access to MDE/Data Submissionso Each School District must have one CTE District User and one CTE District Administrator• The CTE District User role enters the budget and expenditure data into the MDE reporting system• The CTE District Administrator role approves the budget and expenditure data entered by the CTE District
User
o If you have not been granted access to the CTE reporting module and/or do not have a user ID set up, contact your District’s Identified Official with legal Authority (aka: IOwA). • Note: It may take a couple of days for MDE to process the request
Gather CTE expense informationFor each approved CTE program, identify anticipated FY20 expensesqEligible CTE salary expenses are identified by:
(see Career and Technical Education Levy User Guide Page 8 and 9)
§ UFARS Program Code of 301-399 (with UFARS Finance Code of 830)
§ Salary Object Codes: 140, 143 and 185 note: benefit expenses are not entered into the CTE system
qEligible CTE non-salary expenses are identified by:
(see Career and Technical Education Levy User Guide Page 8 and 9)
§ UFARS Program Code of 301-399 (with UFARS Finance Code of 830)
§ Non-Salary Object Codes: 305, 365, 366, 394, 396,433 and 490
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Add all Object Codes together and enter only the TOTAL anticipated expenditures in each program
Submitting Anticipated Expenses MDE Website / Districts, Schools and Educators / Business and Finance / Data Submissions
Submitting Anticipated Expenses Data Submissions / Career and Technical Education Levy Web-Based Reporting System
Submitting Anticipated Expenses
Submitting Anticipated Expenses
• Be sure to remove the “zero” before entering amounts• Only enter the budget number, no commas or dollar signs• Be sure to select “Save” after entering expenses in each program
Submitting Anticipated Expenses
v After all anticipated expenditure amounts have been entered, select “Summary of Program Budgets”
v After you have reviewed the summary, then select “Submit Budget” v A screen will appear with a notification that the “Budget is submitted
successfully!” to the district administrator. Be sure you receive this notification, otherwise your district administrator cannot approve.
v Once you have logged off, contact the District Administrator to notify them that all CTE Program budgets have been submitted for his/her approval.
Next Stepsv The District Administrator Role will need to:
ü Log into the CTE System ü Review, approve and submit all CTE Program Budgetsü On the District Budget Approval page, confirm your district information, enter signature,
title and date.ü Finally, select “Budget Approved”
v Actual Expenditures for FY19 will be reported in fall of 2019
Resources and contact informationResource documents:v Career and Technical Website v Career and Technical Education Levy User Guide
CTE Contact – Shelli [email protected] or 651-582-8403
CTE Revenue Contact - Jan Carlson [email protected] or 651-582-8342
CTE Program Updates or Program Approval [email protected]
UFARS help desk [email protected]
MDE Contact Information
