CARES Grants for Non-Contracted Child Care Providers

in Hillsborough County

Tuesday, July 21, 2020

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Welcome! Thank You for Joining Us

About Us

• Our two main programs are: School Readiness and Voluntary Prekindergarten Program

• ELCHC serves approximately 74 percent of 4-year-olds through the VPK program

• We work with approximately 1000 providers in Hillsborough County

• The Coalition offers trainings, coaching, Child Care Resource and Referral (CCR&R), consumer and professional education, and a comprehensive array of services

• Nuestros dos programas principales son: School Readiness y programa voluntario de prekindergarten (VPK)

• ELCHC sirve aproximadamente al 74 por ciento de los niños de 4 años a través del programa VPK

• Trabajamos con aproximadamente 1000 proveedores en el condado de Hillsborough

• La Coalición ofrece entrenamiento, adiestramiento, recursos y referencias de cuidado infantil (CCR & R), educación profesional para el consumidor, y una amplia gama de servicios.

About Us (cont.)

School Readiness (SR) Program

• ELCHC administers and coordinates child care subsidies for children birth up to 13 years in Hillsborough County

• Approximately 12,000 children served per month

• Limited availability for children in target populations

• Must establish a purpose for care (At-Risk, Temporary Assistance for Needy Families, low-income employed family)

• Children are served based on statutory priorities

• Parents choose their providers

• El ELCHC administra y coordina los subsidios de cuidado infantil para niños de hasta 13 años en el condado de Hillsborough

• Aproximadamente 12,000 niños atendidos por mes

• Disponibilidad limitada para niños en poblaciones objetivo (identificadas)

• Debe establecer un propósito para la atención (en riesgo, asistencia temporal para familias en necesitad, familia empleada de bajos ingresos)

• Los niños son atendidos en base a prioridades estatutarias

• Los padres eligen a sus proveedores

Programa de School Readiness (SR)

About Us (cont.)Voluntary Prekindergarten (VPK) Program

• Free program for all 4-year-olds and pre-kindergarten 5-year-olds who reside in Florida

• Minimum required credentials and ratios

• Parents choose between 540-hour school year program or 300-hour summer program

• Approximately 12,000 children served

• Programa gratis para todos los niños de 4 años y prekindergarten de 5 años que residen en la Florida

• Credenciales y proporciones mínimas requeridas

• Los padres eligen entre el programa del año escolar de 540 horas o el programa de verano de 300 horas

• Aproximadamente 12,000 niños atendidos

Agenda• What are the new CARES grants?

• Eligibility for non-contracted providers

• Grant Amounts

• Application Process

• Child Care Resource & Referral

• How to create a Provider Profile

• ¿Cuáles son las nuevas becas de CARES?• Elegibilidad para proveedores no

contratados • Las Becas• Proceso de aplicación• Recursos y referencias de cuidado infantil• Cómo crear un perfil de proveedor

1. CARES Phase 1 (Open on 4-30) Non-Contracted Application

2. CARES Phase 2 (Quality) Non-Contracted Application

3. W-9 – Revised 2018

4. ELCHC Direct Deposit Form (English & Spanish)

5. OEL Provider Profile User Guide

Documents Attached to this Webinar

What are the new CARES grants? • Two types:

❖ Phase 1: Emergency Child Care Relief Grants

❖ Phase 2: High Quality Reopening Support Grants

• A provider may only apply one of these grants

• Dos tipos:

❖Fase 1: Becas de ayuda de emergencia para el cuidado infantil

❖Fase 2: Becas de apoyo de reapertura para proveedores de alta calidad

¿Cuáles son las nuevas becas de CARES?

• Un proveedor solo puede aplicar para una de estas becas

Initial Eligibility for Phase 1 & Phase 2 Grantsfor non-contracted providers

• Must have an approved Child Care Resource & Referral Provider Profile

• Have no Class I licensing violations within the past 12 months

• Cannot have had a SR or VPK contract that was terminated for cause within the past five years

• Not on the Florida Child Care Food Program (CCFP) USDA Disqualified List

Elegibilidad inicial para subvenciones de fase 1 y fase 2para proveedores no contratados

• Debe tener un perfil de proveedor de recursos y referencias de cuidado infantil aprobado

• No tener infracciones de licencia de Clase I en los últimos 12 meses.

• No puede haber tenido un contrato SR o VPK que haya sido rescindido por causa en los últimos cinco años.

• No está en la lista de descalificados del USDA del Programa de Alimentos para el Cuidado Infantil de Florida (CCFP)

Phase 1 Eligibility –Emergency Child Care Relief Grants

• For Phase 1 grants, providers also had to be open for business on April 30, 2020

Fase 1 –Becas de emergencia para el cuidado de niños• Para ser elegible, los

proveedores: Tenía que estar abierto para negocios el 30 de abril de 2020

Phase 1 Grant Amounts Becas para la Fase 1

Phase 1Non-contracted Providers Open on 4/30

Application Attached to

Webinar

Questions?Please type your questions or comments about any of the

information presented in the questions box in the Webinar

control panel.

Escriba sus preguntas o comentarios sobre cualquiera de la

información presentada en el cuadro de preguntas del panel de

control del seminario web.

Preguntas

Phase 2 Eligibility –High Quality Reopening Support Grants• To be eligible, providers must also

meet the following:

• Were closed for business April 30 but have either reopened or plan on reopening by August 1, 2020

• Must have a CLASS Composite Score of at least 3.50 or be a Gold Seal Provider

• Must complete a spending plan as part of the application

Fase 2 - Becas de apoyo de reapertura para proveedores de alta calidad• Para ser elegible, los proveedores:

• estaban cerrados por actividad el 30 de abril, pero se han reabierto o planean reabrir antes del 1 de agosto de 2020

• Debe tener un puntaje compuesto de CLASE de al menos 3.50 o ser un proveedor de GOLD SEAL (sello de oro)

• Debe completar un plan de gastos como parte de la solicitud

Phase 2Non-contracted Providers Closed on 4/30 with 3.5 or higher CLASS score or Gold Seal Designation

Application Attached to

Webinar

Phase 2 Grant AmountsBecas para Fase 2

Questions?Please type your questions or comments about any of the

information presented in the questions box in the Webinar

control panel.

Escriba sus preguntas o comentarios sobre cualquiera de la

información presentada en el cuadro de preguntas del panel de

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Preguntas

I think I qualify.

How do I apply?

Creo que califico. ¿Cómo aplico?

• Complete a Child Care Resource & Referral Provider Profile

• Submit the required documents with the Profile

• Complete the Application (attached to this webinar and on www.elchc.org)

• Send Signed Application to CARESgrants@elchc.org

Application Process

Proceso de aplicación• Complete un perfil de proveedor de

recursos y referencias de cuidado infantil• Envíe los documentos requeridos con el

Perfil• Complete la aplicación (adjunta a este

seminario web y en www.elchc.org)• Enviar aplicación firmada a

CARESgrants@elchc.org

Proceso de aplicación

• Completed applications must be emailed to CARESgrants@elchc.orgby 7/31/20

• Funding is on a first come, first serve basis

Application Process (cont.)

• Las aplicaciones completas deben enviarse por correo electrónico a CARESgrants@elchc.org antes del 7/31/20

• La financiación se otorga por orden de llegada

Proceso de aplicación (cont.)

• Providers are expected to be paid by August 31

• We will contact you if additional information is needed and when your application is approved

• Applications will be processed in the order they are received

• If you have to resubmit your application due to a needed change, your application will go to the back of the queue

Application Process (cont.)

• Se espera que los proveedores sean pagados antes del 31 de agosto

• Nos comunicaremos con usted si se necesita información adicional y cuando se apruebe su solicitud

• Las aplicaciones se procesarán en el orden en que se reciben

• Si tiene que volver a enviar su aplicacion debido a un cambio necesario, su solicitud irá al final de la cola

Required Documents/ Documentos Requeridos

Required DocumentDocumentos requeridos

Where should I upload in the Portal?¿Dónde debo subir en el portal?

IRS W9 – 2018* Banking & Finance Folder, Document Library

ELCHC Direct Deposit Form* (English or Spanish)

Banking & Finance Folder, Document Library

Child Care License (Profile Documents Tab) Provider Profile, Documents Tab*Link to document added to this presentation & in your webinar control panel

Questions?Please type your questions or comments about any of the

information presented in the questions box in the Webinar

control panel.

Escriba sus preguntas o comentarios sobre cualquiera de la

información presentada en el cuadro de preguntas del panel de

control del seminario web.

Preguntas

What is Child Care Resource & Referral?

• Your early education program can be listed within our database as a resource for Hillsborough County families

• Your program’s listing, whether contracted with the ELCHC or not, can be made available to parents seeking care

• The CCR&R Provider Profile is completed in OEL Provider Services Portal

¿Qué son los recursos y referencias de cuidado infantil?

• Su programa de educación temprana se puede incluir en nuestra base de datos como un recurso para las familias del condado de Hillsborough

• La lista de su programa, ya sea contratada con el ELCHC o no, puede ponerse a disposición de los padres que buscan cuido

• El perfil de proveedor de CCR&R se completa en OEL Provider Services Portal

Child Care Resource & Referral PROVIDER PROFILES

To get to the OEL Provider Services

Portal:

✓Go to elchc.org

✓Click Provider Tab

✓Link to OEL Provider Services Portal on first banner

• Register as soon as possible to begin the process

• Follow the link to register

• You will need to enter your Taxpayer ID and your License Number. Exempt providers will enter EXEMPT in this field

• Make sure to enter the first three letters (capitalized) of your License Number

Register & Activate Your Account

• Update/complete information on registration page and select Register to submit

• If asked to verify address, select the USPS Address as long as the address is correct

• Once registration is submitted, the ELC is notified to review and activate the account

• You will receive an email when your account is created

Register & Activate Your Account (cont.)

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OEL Provider Services Portal Dashboard

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• First step after logging in, providers must update their Business Information by going to the Business Tab > Business Info.

• Complete all required information and save

Business Information

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• To get to the Provider Profile, from the Dashboard, select the Profile tab →Provider Profile

• For 2020-2021 new contracts, the provider must complete a 2020-2021 Provider Profile first

• Starting with the first tab, “General,” complete the information in each tab of the Provider Profile

• You will not be able to skip to the Sign & Certify tab at any time – always review first

Provider Profile

Provider Profile TipsFees & Discounts tab• enter 0 for all that do not apply

Provider Profile TipsStaffing & Capacity tab• Staffing & Capacity is the number of children that an individual teacher is responsible for. You can

omit the age groups you do not serve. • Group Size is the maximum number of children, by age, that can be in a single classroom at any

given time. You can omit the age groups you do not serve. Closure Calendar tab• Please list all dates your site is not open (you do not have to mark weekend days if your

operational hours are M-F

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DOCUMENT LIBRARY MANAGEMENT(UPLOAD DIRECT DEPOSIT & W9 HERE IN BANKING & FINANCE FOLDER)

DocumentsDOCUMENT TAB IN THE PROFILE (UPLOAD CHILD CARE LICENSE HERE)

Children need dedicated, quality providers like you! Become a School Readiness or VPK Provider!

Benefits for School Readiness Providers

• Help qualifying families cover tuition (programs can still charge parents the difference between the School Readiness Rate & their Private Pay Rate)

• Monetary incentives for quality teacher-child interactions as measured by the CLASS® tool

• Stipends to teachers & directors for Early Learning Florida Online Coursework

• Rewards for teachers & directors with financial incentives based on their education and continuity of employment through the INCENTIVE$ program

• Get connected with the ELC’s Institute for Early Childhood Professionals and participate in trainings offered with IACET accredited CEUs (virtual options!)

Benefits for Voluntary Prekindergarten (VPK) Providers

• Help families with prekindergartners supplement full-day tuition

• Stipends to Teachers & Directors for Early Learning Florida Online Coursework

• Get connected with the ELC’s Institute for Early Childhood Professionals and participate in trainings offered with IACET accredited CEUs (virtual options!)

Children need dedicated, quality providers like you! Become a School Readiness or VPK Provider!

CONTACT INFORMATION FOR PROFILESINFORMACIÓN DE CONTACTO PARA PERFILESContract Specialist:

• Region 1 Margarita Velez ext. 240

• Region 2 Joseline Ramirez ext. 200

• Region 3 Yarivette Cruz ext. 363

• Region 4 Javier Tamayo ext. 321

• Region 5 Tiana Salgado ext. 347

• Region 6 Jan Welch ext. 222

CONTACT INFORMATION FOR APPLICATIONSINFORMACIÓN DE CONTACTO PARA APLICACIONES

Application Submission & Questions Emailed to:Sumisión de aplicaciones y preguntas a:CARESgrants@elchc.org

Other questions/Otra Preguntas:

Lorinda Gamson, Director, Provider Relations: 813-999-0133

Tiffany Skals, Regional Support Specialist ext 217

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THANK YOU FOR JOINING US!¡GRACIAS POR ESTAR CON NOSOTROS!

The Early Learning Coalition of Hillsborough County (ELCHC)6302 E. MLK BLVD. Suite 100

Tampa, FL 33619Main Phone (813) 515-2340 | Main FAX (813) 435-2299

www.elchc.org

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