carlo merla - towards an improved governance system of the publish what you pay campaign

Towards an improved governance system of the Publish What You Pay campaign

Africa Regional Meeting, Kinshasa, May 2011

Working Group on Governance

Objectives: The mandate of this working group was to listen to all positions, suggestions, ideas and draft a proposal to reform the governance of PWYP in Africa a governance system that can govern the African campaign and make it more effective, credible, accountable, cohesive, visible and participatorya proposal that can find consensus within the regional workshop in KinshasaIn addition, the group shall also work on an action plan for implementing the new system of governance

Working Group on GovernanceMembersCarlo Merla (Coord.)Jean Claude KatendeRafsanjaniTaran DialloTiemoko SangareYarba Fall Claudia Celia ManjateVincent LengweCecilia Mattia

Consultative process:Radhika Sarin (former IC)Meetings in Ouagadougou and ParisMission to Uganda, DRC, Burkina FasoNon-mission to Ivory CoastMeetings with Steve Manteaw and Ali IdrissaManagement CommitteeInformal interactions

Overview

PWYP Africa Story The International level: current set up and

review process The Africa level

Principles and elements of an improved governance

The process Improving accountability to PWYP values The national level: Improving the coalition

model Towards and improved governance system

The PWYP-Africa story

2004 Launch of first African national PWYP coalitions: Congo-

Brazzaville (2003), Chad and Nigeria (both 2004)

2005 First PWYP Africa regional workshop, Pointe-Noire,

Republic of Congo (February 2005) Civil society from six African countries (Congo-

Brazzaville, Chad and Nigeria coalitions; representatives also from Cameroon, DRC and Angola)

Purpose: to develop a coordinated CSO strategy to ensure consistent standards of EITI implementation across the Gulf of Guinea region


Pointe-Noire specific outputs / outcomes: To facilitate information exchange on best practices

and lessons learned (especially in context of similar socio-political and economic constraints);

To collaborate on joint-advocacy initiatives at sub-regional level (Gulf of Guinea)

To encourage creation of new PWYP national platforms (and to strengthen existing ones)

To organise capacity-building (at regional/national levels)

To harmonise support from donors and technical partners


December 2005: Second PWYP-Africa regional strategy

meeting – Kribi, Cameroon CSO representatives from 16 west and central

African countries Evolution into a ‘pan-African’ initiative Creation of an “ad-hoc” committee to recommend

on future institutional structure A new Africa Regional Coordinator (Matteo

Pellegrini) Elaboration of a Regional Strategy / 2006 Action-

Plan


2006 Regional Action plan: Purpose: to formalise regional cooperation

(“consolidate the regional framework of the campaign”) and to enhance coordination of financial / technical partners.

Priority areas identified: Creation of a regional network (incl. governance

structure) to coordinate national coalition activities Training and capacity development for members Coordination of financial and technical partners Encourage creation of new national coalitions Information exchange between national coalitions Collaborative advocacy (to governments /

companies)

added-value


2007: Limbe, Cameroon (March, 2007)

Idea for regional governance structure mooted Follow-up meeting in Libre-ville, Gabon (June 2007)

2008: New PWYP Africa Coordinator in post (Marie-Ange

Kalenga) PWYP Africa Regional Meeting – Abuja, Nigeria

Proposal for a regional governance structure (to ensure distinct African identity and ownership of the PWYP campaign)


2009-10 Regional Action plan (developed

in Abuja):

Six priority areas identified: Advocacy (including EITI and regional / IFI

advocacy targets) Operations and networking Communication and information dissemination Campaigners’ protection Capacity development Regional governance

added-value


2010 : Marie-Ange Kalinga leaves (April 2010) New Africa Coordinator recruited, Carlo Merla

(October 2010) Regional governance structure still under

discussion:

2011: Africa Regional Meeting: Kinshasa, DRC, May

2011 Time to take action on the regional governance!

Essential characteristics of PWYP

PWYP is a campaign, not an organisation: our operating structure reflects that difference – i.e. loose, flexible, responsive to changing situation / trends

PWYP is a global network of (independent) national coalitions of civil society organizations: governance of the global coalition is thus bottom-up (i.e. we remain responsive to the concerns identified by members)

The international level: current structure

International Strategy Meeting: Strategic orientation: advocacy, civil society

participation, etc, Exchange of experiences

SAG: Strategic Advisory Group: To oversee international strategy and advocacy Composed of 12 members

PWYP International Team: International Director: Vacant Advocacy and Information Officer (Joe Williams) Programme Officer (Sophia Harding) Africa Coordinator (Carlo Merla)The PWYP International team is hosted by the Open Society

Foundation in London; the Africa Coordinator is based in Accra, Ghana and hosted by Catholic Relief Services (CRS)

The international level: Review process

1. Recruitment of International Director2. Consultative process with national

coalitions to:a. Review the governance spaces of decision makingb. Review of the strategic plan c. Introduce policy on the use of the brandd. Review the coalition model and membership criteria

3. National Coordinators meeting: 1. Validate the new governance set up and strategic

plan

May 2011

December 2011

Early 2012

International

Director

Consultative processNational

Coordinators

Meeting

The Africa level: Current set up

Africa Regional Meeting: Strategic orientation Exchange of experiences

Ad hoc Working Groups Africa Coordinator:

Facilitator of the PWYP campaign

Management Committee of the Africa Coordinator: Oversee management, administration and

implementation of action plan Africa Coordinator project administered by CRS Ghana as well as performance of the Africa Coordinator

The Africa level: Overview

Basic principles The Africa Regional Meeting The Africa Steering Committee + Sub-

Committees The Working Groups The Sub-Regional meetings The Africa Coordinator The Process

VALIDATION

The Africa level: Basic principles for an improved governance system

Simple, efficient and participatory, allowing all the coalitions to participate and feel part of it

Inspired by the principles of transparency and accountability that inspire the campaign

Sustainable, effective and flexible to adapt to external conditions, strategic priorities and resources available.

A governance that can strengthen the campaign in each country, and at the same time give a regional dimension to our advocacy efforts

Reinforce visibility and participation of African coalitions within the international network of PWYP

The Africa level: Basic principles for an improved governance system

Strengthen cohesion between the different levels (global, regional, sub-regional and national).

Governance shall be accompanied by effective communication enabling decision making and consensus building based on timely and relevant information; without a good flow of information governance becomes an obstacle rather than a strength of the campaign.

Advocacy and Capacity building should be the central priorities of PWYP Africa; PWYP capacity and advocacy strategy in Africa must constantly evolve and adapt to innovations and the changing context in order to respond effectively and strategically to arising challenges; capacities should be extended gradually and constantly at all levels.

The Africa level: Elements of an improved governance system

The Africa Regional Meeting

ROLE PARTICIPANTS MODALITIES

Strategic direction of the campaign in Africa, including:•Nomination of the Steering Committee•Setting up of Working Groups

Forum to advance the EI transparency agenda in Africa

Representatives of African National Coalitions (voice and vote)

Individual Member organizations from other African countries (voice without vote)

PWYP representatives from other regions

PWYP International Team

Guests and partners

Convened at least once every 3 years

Decision making: by consensus


The Africa Steering CommitteeROLES COMPOSITION MODALITIES

Oversees the implementation of the strategic action plan and provide strategic guidance as needed

Ensures that National Coalitions and members comply with PWYP principles and standards

Oversees and validates the setting up of national coalitions

Ensures the implementation of the protection policy

A. Representatives from African sub regions (1 representative every 4-6 national coalitions):•Eastern and Southern Africa•Central Africa•Anglophone West Africa•Francophone West Africa

B. African civil society representatives in the EITI Board

C. Africa Coordinator and International Director

- Term: 2 / 3 years- Convened at least twice per year- Regular communication- Partners and resource persons


Rotating chair


The Africa Steering Committee – Nomination of Sub-Regional RepresentativesSub-REGIONS CRITERIA OTHER FACTORS

• Eastern and Southern Africa: Uganda, Tanzania, Zambia, Mozambique

• Central Africa: Congo B., RDC, Gabon, Cameroon, Chad

• Anglophone West Africa: Nigeria, Ghana, Sierra Leone, Liberia

• Francophone West Africa: Guinea, Guinea Bissau, Mali, Burkina Faso, Ivory Coast, Niger, Mauritania

• Endorsed by their PWYP national coalition

• Belong to an organisation with aims, policies and programmes consistent with PWYP goals

• Broad knowledge and experience pertinent to transparency and accountability in the natural resource sector

• Time, willingness, commitment

• Bilingual French/English

• Constant access to internet and regular use of emails

• Management skills

• Rotation among the countries within the sub-region

PROCESS: Sub-regional nominations


The Africa Steering Committee – Sub Committees

Sub- Committees

ROLES COMPOSITION MODALITIES

MANAGEMENTCommittee of the AC

Supervision of AC for administrative, financial and management aspects of the Africa Coordinator Project administered by CRS

1 SCHost Organization 2 Partners

Quarterly meetings

MEMBERSHIPCommittee

Ensure compliance with PWYP principles and values by national coalitionsSetting up of coalitions

3 ASC members

Resource persons

Regular meetings, calls, emails

RAPID RESPONSECommittee

Ensures the implementation of the protection strategy

2 ASC members

Partners and resource persons

Regular monitoring of security situation

Crisis situations


The Working Groups

ROLES COMPOSITION MODALITIES

- Leading on advocacy activities at regional and sub-regional level

- Improving policies and systems of governance

- Special tasks

A. Resource persons, members of PWYP African coalitions

B. External resource persons

Set up by the ARM

Temporary status and definite mandate

Supervised by ASC

Work in coordination with AC


The African Sub-Regional Meetings

ROLE PARTICIPANTS MODALITIES

Lead on advocacy at sub-regional level

Prioritize and promote capacity building of PWYP national coalitions and members

Constituencies of ASC members

Outreach to other countries

Representatives of African National Coalitions from the sub-region

Individual Member organizations from other countries in the sub-region

Convened once a year (depending on available resources …)



The Africa Coordinator

ROLE ACCOUNTABILITY

Support the implementation of the strategy of PWYP Africa and actively participate in the ARM and ASC activities, including sub-committeesFacilitate regional and sub-regional advocacy and capacity buildingSupport the implementation of the protection strategyProvide ongoing advice, support and assistance to national coalitions as neededEnsure effective flow of communication between the different levels of the campaign

Directly supervised by the International Director

Supervision by Management Committee for administrative, financial and management aspects of the Africa Coordinator Project administered by CRS

The Africa level: Steps towards an improved governance system

May 2011

June - December

2011

Early 2012

Africa Regional Meeting:

-Validate main elements of African governance-Set up first Africa Steering Committee

Africa Steering Committee to:

•Prioritizing and overseeing the implementation of the Africa strategy•Draft a Chart of PWYP Africa, defining principles and rules of functioning of the new governance structure, consistently with the review of the international governance system•Participate in the review of the international governance system•Participate in and oversee the review of the national coalition model

National Coordinat

ors Meeting:

- Validation of the

Chart of PWYP Africa

A Value-based Governance: Improving accountability to uphold PWYP core values

In order to have an effective and accountable governance structure at regional and international level, there is the need to enhance compliance to PWYP’s core values and principles, and to strengthen the membership base: Individual membership:

Develop criteria and clear process for becoming a member Ensure compliance with PWYP principles

National Coalitions: Establish rules and steps for becoming a PWYP coalition Improve governance systems and accountability relating to PWYP

principles of established national coalitions (coalition “best practices”)

The use of the Publish What You Pay logo: Establish a PWYP brand policy

The country level: Improving the coalition model

May 2011

June - December 2011 Early 2012

Setting up of new

coalitions:(Zimbabwe,

Togo, Kenya? Senegal?)

Pilot experiences to introduce new coalition best

practicesNational

Coordinators

Meeting:Validation

of improved coalition model

Improving governance

and management of national

coalitions

External evaluation of

more experienced

national coalitionsSelf-assessment

and reinforcement

plans for national

coalitions

Best practices and lessons

learnt

Improved coalition model:

-Setting up -Minimum

standards for governance and

management

Towards an improved governance system of Publish What You Pay

May 2011

June - December 2011 Early 2012

National Coordinators Meeting:Validation of

new governance

of PWYPImproved coalition model:

-Establishment of new coalitions -Improving governance and management of

existing coalitions

Africa Regional Meeting

Africa Steering Committee to: draft the

Chart of PWYP Africa

International Director

Consultative process

Euro / Asia Meeting

The Africa level: VALIDATION

New element of the Africa governanceThe Africa Steering Committee

Do you agree with the setting up of the ASC? The proposed mandate of the first Africa

Steering Committee: Prioritizing and overseeing the implementation of

the Africa strategy Draft a Chart of PWYP Africa Participate in the review of the international

governance system Oversee the review of the national coalition

model Do you agree with the composition of the

ASC?

Thank-you

carlo merla - towards an improved governance system of the publish what you pay campaign

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