carolina navarro - overview of e-maritime initiatives

Practice collection: Overview of e-maritime initiatives in selected European Ports

Existing practices of Single Windows, e-Maritime and Port Community System

Kotka, 20th September 2012

Carolina NavarroR+D Project ManagerValenciaport Foundacion

Existing experiences on Single Windows, e-Maritime and Port

Community System

• Volume I - Environment for the application of ICT technologies in Ports (Study I)

• Volume II – Practices collection: Overview of e-maritime initiatives in selected European Ports

(Study II)

• Volume III - Action Plan for Good Practice transfer on Single Window, e-Maritime and Port

Community System assets (Study III)

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Practices collection: Overview of e-maritime initiatives in selected European Ports

Introduction– Abstract– Methodology– EU ports selection

Existing experiences– Single Window– Port Community System– Analysed solutions

Existing experiences– Reporting formalities directive 2010/65/EU

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AbstractThe main objective of this study is identifying existing of foreseen ICT solutions at fourth

different European port clusters and how these solutions relate to the policy objectives identified and described during previous study.

This study considers the following aspects:

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EU Ports Policy Existing Experiences Common Processes involved and related Data exchange Common Concepts and Technologies Facing Interoperability





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MethodologyThe methodology to develop the study has followed the steps described in the next figure:

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•Development of an structured questionnaire to be followed in the field work and approval by the project team.

•Test and validation of the questionnaire.

Design of the questionnaire

• In-house research and previous preparation

•Development of different face-to-face interviews in the ports.

• Additional interviews by call conference or e-mail when required in order to complete information.

Interviews

•Development of structured meetings of the project team to deal with the different key areas addressed in the interviews and draw conclusions.

Analysis of interviews findings

•Presentation of the study results to the Port of Tallin for validation

•Presentation of the results to the Port Integration consortium

Conclusions and Presentation of results

Deliverables

•Questionnaire: Overview of e-maritime initiatives in European Ports

•Report on e-maritime initiatives in the Port of Tallin•Report on e-maritime initiatives in the Port of Hamina•Report on e-maritime initiatives in the Port of Hamburg•Report on e-maritime initiatives in the Port of Valencia

•E-maritime initiatives in European Ports: Conclussionsand recommendations

•Executive report and presentation



The field work have been performed through the development of face-to-face interviews following a structured questionnaire:

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Port Date ParticipantsTallinn 25th April 2012 Richard Morton (EPCSA)

Igor Koslav (Port of Tallinn)

Hele-Mai Metsal (Port of Tallinn)

Riina Palu(Port of Tallinn)Hamburg 16th April 2012 Richard Morton (EPCSA)

Evelyn Eggers (DAKOSY)

Phanthian Zuesongdham (Port of Hamburg)

Valencia 18 th April 2012 Luisa Escamilla (FV)

Jose Garcia de la Guía (Port of Valencia)

Olga Díaz (INFOPORT)Hamina 14 th May 2012 Tommi Sievers





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The four ports that have been analyzed in this study are: Port of Hamburg, Port of HaminaKotka, Port of Tallin and Port of Valencia.

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This study is covering different kinds of ports: covering three of the five regions and also in terms of size and typology of cargo handled is including large and medium ports. The environment and the requirements of each port will be different and this situation is giving more valuable results for extrapolating to other port realities


Traffic Volumes (2011) Valencia Hamburg Tallinn HaminaKotka

General Cargo (Mio. Tons.) 58.57 92.6 7.42 12.21

Containerised (Mio.Tons) 50.90 90.1 6.26

Conventional (Mio. Tons) 7.66 2.5 1.16

Liquid Bulk (Mio. Tons) 4.53 13.9 26.31 2.96

Solid Bulk (Mio.Tons) 2.37 25.6 2.42 0.88

TOTAL (Mio. Tons) 65.47 132.1 36.1 16.05

Container (TEUs) 4.327.371 9.014.000 197.717 609.823

Vehicles (units.) 408.980 1.477.500 105.234

Passengers (units.) 716.443 314.500 8.478.929

Provisioning (Tons) 289.807

Fishing (Tons) 2.419





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EXISTING EXPERIENCES

For better understanding the existing experiences identified during the survey in the four ports under analysis, it is important to understand who is providing which service in these ports.

This first classification of services helps identifying the ownership, responsibility, accountability and consultative needs from different stakeholders regarding the information that is compiled and exchange for providing these services

PA=Port AuthorityGA=Other government agencyPC=Private companyC=Concession or authorization to private company

SERVICE PROVISION Tallinn HaminaKotka Hamburg Valencia Pilotage GA PC PC C

Towage PC PC PC C

Mooring PC PA PC C

Maritime safety GA GA GA GA

Maritime security GA GA GA GA

Maritime traffic control GA GA PA GA

Port State Control GA PA PA GA

Port safety PA PA PA PA

Port security PA PA PA PA

Management of dangerous goods GA PA GA PA

Ship inspection GA GA GA GA

Buoys, lighting PA PA PA PA

Navigational information and aids GA GA PA PA

Waste disposal services PC PA PC C

Waste management & supervision PA PA GA PA

Environmental inspection GA PA GA PA

Bunkering PC PC PC PC

Ship’s supplies PC PC PC PC

Ship’s maintenance & repairing PC PC PC PC

Fire brigade services GA GA GA GA

Cross border police GA GA GA GA

Pilotage GA PC PC C

Towage PC PC PC C

Mooring PC PA PC C

Maritime safety GA GA GA GA

Maritime security GA GA GA GA

Maritime traffic control GA GA PA GA

Port State Control GA PA PA GA

Waste management & supervision PA PA GA PA

Environmental inspection GA PA GA PA

Bunkering PC PC PC PC

Ship’s supplies PC PC PC PC

Ship’s maintenance & repairing PC PC PC PC





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EXISTING EXPERIENCES: SINGLE WINDOWS

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SINGLE WINDOWS Tallinn HaminaKotka Hamburg Valencia Existing SW experience Yes Yes (Portnet) Yes Yes Kind of SW Port related Port related Integrated Single Window

Enviroment (Port and Foreign Trade related)

Integrated Single Window Enviroment (Port and Foreign Trade related)

Main drivers Port of Tallinn Finnish Transport Agency -Seaport Industry (terminal operators, forwarder, ocean carrier/liner agents) -DAKOSY

Outstanding collaboration between public bodies, specially Customs and Port Authority

Public bodies -Port of Tallinn -Border Guard Board -Health Protection Inspectorate -Tax and Customs Board -Plant Production Inspectorate -Martitime Administration -Veterinary and Food Board

-Port Authority -Maritime Authority -Customs -Coast Guard -Border Inspection Post

-Port Authority (HPA) -Maritime Authority -Customs -Entities responsible for health, veterinary and phitosanitary control -Border Inspection Post -Water police -Pilots -Other official administrative bodies

-Port Authority -Maritime Authority -Customs and tax department -Secretary of Commerce -DG of foreign health -Plant health branch -DG of animal health -Border Inspection Post

Coordinator Port of Tallinn Finnish Transport Agency -DAKOSY -HPA

-State Ports Organization -Customs Department

Operator Port of Tallinn - -DAKOSY -State Ports Organization and Port Authorities -Customs Department

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SINGLE WINDOWS Tallinn HaminaKotka Hamburg Valencia Regulation IT Service contract No -Dangerous Goods

-Dir. 2010/65/CE -Single Window facilities are regulated by EU directives, decrees and ministerial orders.

Services -Vessel notification -Departure & Arrivals -Dangerous Cargo Reports

- -Vessel port formalities -Dangerous goods movements -e-Customs

IT Systems -Java -Oracle DB

- -Saap -Saas -Web Services

-EDIFACT and XML standard messages -XML Web Services -Public Key Infrastructure -Digital signatures -Port Community Systems -Web applications -Value added networks -Corporate systems of private actors -Management and control systems of public bodies

Year of establishment 2003 - 1982 1992 Transactions/day 140 - 33 Million % of total transactions - 40%-100% 99%

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From the results of the survey, it can be concluded that there is an important previous experience in ports for the building up of single window facilities in compliance with directive 2010/65/CE but there is still an important path to follow as the interpretation and application of this directive will not be the same in different ports.

The implications of establishing appropriate links with the single window facilities for reporting formalities for arriving in and/or departing from ports with other systems are not also perceived in the same way and many discussions may arise regarding:

the creation of integrated system or interconnected system environments,

the competence delimitations and role of each public entity (including port

authorities) or,

the creation of a European standard or a different standard in each Member

State for the electronic submission of formalities.

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A good change management policy is perceived necessary for a successful implementation of the directive on reporting formalities for ships arriving

in and/or departing from ports of Member States, in which EU Commission, competent bodies in Member States, business stakeholders

and experts should exchange knowledge and experiences in order to pursue an effective implementation approach and take the best and most

efficient decisions for achieving the goals and benefits of this directive, that is to “harmonise and simplify administrative procedures in maritime

transport making the electronic transmission of information standard and rationalizing reporting formalities”.





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EXISTING EXPERIENCES: PORT COMMUNITY SYSTEMS

Port Communtity System has the ability to act as a National Single Window or to integrate into a National Single Window which European Member States are developing in response to recent Directives and policy from the European Commission.

All ports analyzed in the survey have had some kind of experience regarding port community systems

.PCS Tallinn HaminaKotka Hamburg Valencia Existing PCS experiences Yes Yes Yes

(DAKOSY AG) Yes

valenciaportpc.net Connection with other PCS No Yes Yes Yes

Main initiators Port of Tallinn The Finnish Transport Agency

Seaport Industry Port Authority of Valencia

Leader of the implementation Port of Tallinn The Finnish Transport Agency

DAKOSY AG Port Authority of Valencia

Responsible of operating Port of Tallinn The Finnish Transport Agency

DAKOSY AG Port Authority of Valencia

Funding Public financed Public financed

-Private financed: Subscription fee

- Fee per Transaction Mixed Fee model

- Public financed - Private finance: Subscription fee

Mixed Fee model

PCS Tallinn HaminaKotka Hamburg Valencia Services Toll Free Zone Licenses and

Port Passes

Other: Security

- Departure and arrivals - Booking

Port Call Management - Dangerous Goods Management

- Goods Declaration - Customs Information

- Departure and arrivals - Booking

- Shipping Instructions - Dangerous Goods

Management - Goods Declaration

- Customs Information - Terminal Instructions

- Inland Transport Railway

- Tracking and Tracing - Controlling Quality

- Departure and arrivals Booking

-Shipping Instructions -Port Call Management

-Dangerous Goods Management

-Goods Declaration -Customs Information -Terminal Instructions

-Inland Transport -Railway

-Tracking and Tracing - Controlling quality

Bodies involved -Shipping agents and carriers

-Freight forwarders -Road hauliers

-Terminal operators - Container depots

- Port Authority - Maritime authority

- Customs, - Entities responsible for health, veterinary and phitosanitary control

- Harbour master - Coast Guard

- Shipping agents and carriers -Port Authority

- Maritime authority - Customs,

- Harbour master - Coast Guard

- Shipping agents and carriers - Freight forwarders

Road hauliers - Terminal operators - Container depots



- Harbour master - Coast Guard/water police

- Shipping agents and carriers - Freight forwarders

Road hauliers - Terminal operators - Container depots



- Harbour master - Coast Guard/water police

% of available functions

-Shipping agents and carriers -Freight forwarders

-Shipping agents and carriers 90% - Freight forwarders 100%

-Shipping agents and carriers 95% - Freight forwarders 60%


PCS Tallinn HaminaKotka Hamburg Valencia IT systems and technology

-Message formats allow: Flat text file -Transmission protocols used: SMTP (E-mail) -Security: HTTPS -Development framework: Java -Authentication: User credentials

-Message formats allow: XML -Transmission protocols used: Web services

-Message formats allow: XML, EDIFACT & Flat text file -Transmission protocols used: web services, FTP, & SMTP (E-mail) Security: HTTPS & Transaction control Development framework: Java -Authentication: User credentials & Digital signature

-Message formats allowed: XML, EDIFACT, Flat text file, Excel. CSV -Transmission protocols used: web services, FTP, SMTP (E-mail) Security: HTTPS -Development framework: Microsoft .NET -Authentication: User credentials

Dissemination and training

-In-house training -Dissemitation: :E-mails

-In-house training - In-house training - Schedule training offer in general - Newsletter - Helpdesk services

-In-house training -Schedule training offer in general - Newsletter - Helpdesk services

Protection Cluster, Architecture, High availability, Daily Backups

Full backup services for both connections and data centre

High availability infrastructure Backup of database. Contingency plans for critical services






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EXISTING EXPERIENCES: ANALISED EXPERIENCES

The analysed solutions at the port of Tallinn are:

Port Management System/ EstPortNet.

(c)ONE EDI Portal.

Services in e-Tax Board/e-Customs .

X-ROAD.

ANALISED EXPERIENCES: EstPort Net

EstPortNet is a national project to give response to the Directive 2010/65/EC

EstPortNet will replace the Maritime Single Window currently used by Estonian Maritime Administration.

All interested parties (including EMSA through SafeSeaNet) will have the possibility to obtain information from EstPortNet

it will be the new single window for vessel related information owned and maintained by the government via Estonian Maritime Administration.

ANALISED EXPERIENCES: (c)ONE EDI Portal

ONE EDI Portal is a centre for exchange of information between companies related to the carriage of cargo by various transport modes: freight forwarders, terminals, shipping lines (agents), road transport, air- and railway carriers.

(c)ONE EDI Portal solves the following tasks:

Reduces manual labour, allowing to avoid the double entry of cargo information;Reduces the number of errors in the documents;Flexibly regulates the access to information by passing to partners only the

necessary part of it;Automatically notifies the partners on the various events taking place with the

cargo or documents;Consolidates information from various sources;Solves the problems related to different formats and protocols of electronic data

interchange, and also minimizes the number of file formats, required to be maintained by each individual partner;

Replaces paper documents by electronic ones, using also the electronic signing of documents.

ANALISED EXPERIENCES: e-Tax Board/e-Customs

1. submit declarations and notices

3. Be aware of the tax operations

2.Perform customs operations

4. Securely communicate with the Estonian Tax and Customs Board

• income tax returns of natural person• enterprise's declarations of income and social tax,

unemployment insurance premiums and contributions to mandatory funded pension (form TSD)

• value-added tax returns (form KMD) and intra-Community supply statements (form VD)

• alcohol excise duty, tobacco excise duty, fuel excise duty and packaging excise duty returns

• INF declarations• customs declarations, simplified customs

declarations, annexes declarations and transit declarations

• notifications concerning the cutting right or timber sales and purchase transactions

• forward TIR-carnets’ data and receive information about their processing stage and status

• submit CAP (Common Agricultural Policy) early-warning notices of goods

• submit applications for authorizations and view the validity of authorizations

• fulfill non-financial obligations – to submit reports and other documents proceeding from authorizations, registration or declaration

• receive information about exportation results on the basis of complete export declarations

• monitor the balance of securities, retrieve information about the income, release and redemption of security requirements and security amounts presented to enterprises/agencies

• lodge a summary declaration for goods transported by road• submit storage notices of terminals and of storage spaces

Is the Estonian Tax and Customs Board's electronic service desk. E-Tax Board/e-Customs enables to:

ANALISED EXPERIENCES: X-Road

The data exchange layer X-Road is a technical and organisational environment, which enables secure Internet-based data exchange between the state’s information systems.

The X-Road is not only a technical solution — pursuant to the Public Information Act, the exchange of data with the databases belonging to the state information system and between the databases belonging to the state information system shall be carried out through the data exchange layer of the state information system. The X-Road allows institutions/people to securely exchange data as well as to ensure people’s access to the data maintained and processed in state databases.


The analysed solutions at the port of Hamina are:

Portnet

The project of the Ministry of Transport and Communications to create a

National Maritime Traffic Management and Information System

ANALISED EXPERIENCES: Portnet

Portnet future objectives are to enhance the technical platform towards better redundance and renew the National Single Window system towards the “National Maritime Traffic Management and Information System” in Finland, in conjunction with the implementation of directive 2010/65/EC.

EXISTING EXPERIENCES: PCS Hamburg

The analysed systems in the port of Hamburg are those provided by DAKOSY.

The Port of Hamburg is a "paperless port". All companies and authorities involved in the export, import and transit processes can handle their transport processes rapidly and with electronic assistance by using the B2B services and applications of DAKOSY.

EXISTING EXPERIENCES: PCS Hamburg


The analysed systems in the port of Valencia have been:

PCS (valenciaportpcs.net)

Single Window (port, customs and other cross border formalities)

Port Management Systems

Customs Management Systems.

EXISTING EXPERIENCES: Single Window

In order to improve the controls of deep-sea shipped goods, Port Authorities and Customs in Spain have jointly collaborated to share administrative information regarding the status of goods and containers under customs control from the arrival to the port until its departure.

CUSRES

IFCSUM

CUSCAR / CUSREP CUSRES

CUSDEC

CUSRES

Freight CarriersShipping Agents

PortsAirports

CustomsCustoms BrokersFreight ForwardersShippers / Consignees

EXISTING EXPERIENCES: Valenciaportpcs.net

The PCS valenciaportpcs.net provides services aimed at making the operating processes used by the Port Community companies a lot easier and constitutes yet another step forward in the commitment of the Port Authority of Valencia of making the companies of the port community more competitive.The fact that valenciaportpcs.net covers business and operating transactions for sea, port and land operations constitutes a step forward in the evolution of port information systems.

VESSEL ARRIVAL

VESSEL DEPARTURE

Call Request:berths, anchorages

and services

Call Authorisation:authorisation of berths

and anchorages

BERMAN

APERAK

Call Request:berths, anchorages

and services

Call Authorisation:authorisation of berths

and anchorages

BERMAN

APERAK

Crew and passenger listat arrival

Acknowledgement ofreception

PAXLST

APERAK

Crew and passenger listat arrival


PAXLST

APERAK

Waste disposalnotification


WASDIS

APERAK

Waste disposalnotification


WASDIS

APERAK

Dangerous goods onboard at arrival

Admission of dangerousgoods on board at arrival

IFTDGN

APERAK

Dangerous goods onboard at arrival

Admission of dangerousgoods on board at arrival

IFTDGN

APERAK

Admission, manipulationor storage of dangerous

goodsAuthorisation or rejection

IFTDGN

APERAK

Admission, manipulationor storage of dangerous

goodsAuthorisation or rejection

IFTDGN

APERAK

Dangerous goods onboard at departure

Admission of dangerousgoods on board

at departure

IFTDGN

APERAK

Dangerous goods onboard at departure

Admission of dangerousgoods on board

at departure

IFTDGN

APERAK

Crew and passenger listat departure


PAXLST

APERAK

Crew and passenger listat departure


PAXLST

APERAK

Ship’s clearance request

Ship’s clearance authorisation

BERMAN

APERAK

Ship’s clearance request

Ship’s clearance authorisation

BERMAN

APERAK

DECLARING AGENTSAPPLICATIONS

SINGLE WINDOW SYSTEM

DECLARING AGENTS

PORT AND MARITIMEADMINISTRATIONS

SINGLE ADMINISTRATIVE WINDOWS IN VALENCIAPORTSESTANTE PILOT

SINGLE ADMINISTRATIVE WINDOWS IN VALENCIAPORTSESTANTE PILOT

SINGLE WINDOW FORCALL REQUESTS

SINGLE WINDOW FOR DANGEROUS GOODS

SINGLE WINDOW FOR CALL REQUESTS

EXISTING EXPERIENCES: Port of Valencia

It is expected that the application and enforcement of the new Directive 2010/65 will introduce changes in the information flows and data requirements shown bellow, but there is not still any official information regarding new requirements or changes in this scenario.

APERAK

SINGLE CALL DOCUMENT

Vessel ConsigneeShipping LineShip’s Master

NATIONAL SINGLE WINDOW IN PORT AUTHORITIES

CUSTOMS

Other Regulation AgenciesAnd Control Bodies

Vessel Schedules for Port Community

ANNEXES

SafeSeaNet

Currently the information flows of vessel formalities are shown in the figure bellow

Identification of the main drivers for creating such systems

Practice collection: Overview of e-maritime initiatives in selected European Ports




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REPORTING FORMALITIES DIRECTIVE 2010/65/EU

The directive 2010/65/EU aims to simplify and harmonise the administrative procedures applied to maritime transport by establishing a standard electronic transmission of information and by rationalising reporting formalities for ships arriving in and ships departing from European Union (EU) ports.

FAL form Formalities

FAL form 1 General Declaration

FAL form 2 Cargo Declaration

FAL form 3 Ship’s Stores Declaration

FAL form 4 Crew’s Effects Declaration

FAL form 5 Crew List

FAL form Passenger List

FAL form 7 Dangerous Goods

Maritime Declaration of

Health

Source: Pipitsoulis. European Commission (2011)


Each Member State shall take measures to ensure that the reporting formalities are requested in a harmonised an cooordinated manner within that Member State. (Article 3).

The master or any other person duly authorized by the operator of the ship shall provide advance notification

to the ship arrival (Art. 4)

Member States shall accept the fulfillment of reporting formalities in electronic format and their transmission via a single window as soon as possible and in any case no later than 1 June 2015 (Art. 5)

This single window, linking SafeSeaNet, e-Customs and other electronic systems, shall be the place where, in accordance with this Directive, all information is reported once and made available to various competent authorities and the Member States

MS shall ensure that information received in accordance with the reporting formalities provided in a legal act of the Union is made available in their national SafeSeaNet systems and shall make relevant parts of such information available to other Member States via the SafeSeaNet system. (Article 6).

Source: Norroy. European Commission (2012)


19 May 2012:MS shall adopt and publish laws, regulations and administrativeprovisions

June 2013 Comission shallreport on thefunctioning of thedirective

June 2015MS shall acceptonly electronicreports

June 2015 MS shall ceaseto accept paperFAL Form

20 Octobe 2010: Formal Adoption

Milestones:

Next steps:

The survey has pointed out three complementary “Single Windows” solutions rising in ports :

FINAL CONSIDERATIONS OF THE STUDY

Port Single Windows

Maritime Single Window

e-Customs Single Window

Port Community System

Tallinn: EstPortNet, e-Tax Board/e-Customs, X-ROAD and (c)ONE EDI Portal

HaminaKotka: PortnetHamburg: DAKOSY Valencia: Integrated Call Procedure, e-Customs, valenciaportpcs.net

The advantages of PCS in 2010/65 acting as clearing centers are obvious:

Avoiding double input/notifications by the economic sector.

The existing infrastructure in the ports can be used further, i.e. no additional investments in new infrastructure. Therefore the implementation of the Directive can be accelerated.

Additional process optimization in the ports by increasing the transparency for the maritime parties. i.e. enhancing the competitiveness of European port logistics.

Respect the confidentiality of the process actors. i.e. PCS act as a trusted third party.

FINAL CONSIDERATIONS OF THE STUDY

Source: Norroy. European Commission (2012)

Thanks

Carolina [email protected]

mailto:[email protected]

carolina navarro - overview of e-maritime initiatives

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