RDA & Cartographic Materials: Highlights of Changes at the Descriptive Level

Cartographic Resources Cataloging with RDA:an introductionSusan Moore (University of Northern Iowa)

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WEBINAR OBJECTIVESReview RDA terminology and principlesShare some general changes that apply to all formats/kinds of resourcesShare specific changes that apply to fields 245, 255, and 300 for cartographic materialsShare information about the new RDA fieldsShow RDA bibliographic record examples

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QUESTION FOR YOUWhat experience do you have cataloging maps?Little to no experienceCatalog maps a few times a yearCatalog maps every monthCataloging maps is my primary job

POTENTIAL GOOD NEWSIf you know how to create a bibliographic record for a map using AACR2 then theres some good news to share about using RDAMany things havent changed (i.e., source of information, deciding on number of main maps, determining scale, measuring techniques, etc.)Overall, when comparing records side-by-side the changes are minimal

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LEARNING A NEW LANGUAGE: COMPARING SOME TERMINOLOGY RDA Terms AACR2 terms*not all terms are equivalent between standards

Resource Item (from a particular format of material)Resource DescriptionBibliographic recordElement(s)Data that goes into a field or subfield, fixed fieldsSource(s) of informationChief Source or Preferred Source of informationAccess Points (Authorized or Variant) Heading (Main or Added entry, Subject, Form/Genre)Title as access pointTitle main entryMode of Issuance (resources issued in a particular manner: single item, multipart monograph, serial, integrating resource) Monograph, Multipart Item, Serial, or Continuing ResourceCreatorAuthor or roughly Main entryContributorAdded authorCarrier Container (or item holding information)LCPCC Policy Statements (LCPCCPS or LCPCC-PS/Policy Statement) LC Rule Interpretations (LCRIs)Work, Expression, Manifestation, Item or WEMI for short (FRBR Group 1 entities of resources)Nothing in comparison in AACR2

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Key RDA Instructions You Should Know1.3 Core elements1.7 Transcription2.2 Sources of Information2.2.4 Other sources of information

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Changes to Records Across All FormatsDone Differently:

RULE of THREE

ABBREVIATIONS

New Stuff:

NEW 264 FIELD (replaces 260 field)

NEW 33X FIELDS

RELATIONSHIP DESIGNATORS (not really new just emphasized more)

PUNCTUATION CONVENTIONS (most will continue to follow ISBD standard)

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RULE OF THREE in STATEMENT OF RESPONSIBILITYRule of Three is gone - Example of one role/multiple persons

AACR2:Title:$a Risky curves $h [electronic resource] : $b on the empirical failure of expected utility / $c Daniel Friedman, [et al.].

RDA:Title:$a Risky curves : $b on the empirical failure of expected utility / $c Daniel Friedman, R. Marc Isaac, Duncan James, and Shyam Sunder.

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RULE OF THREE in STATEMENT OF RESPONSIBILITYRule of Three is gone - Example of two rolesAACR2:Title: $a Autobiography of Mark Twain. $n Volume 1 $h [electronic resource] / $c Harriet Elinor Smith, editor ; associate editors: Benjamin Griffin ... [et al.]. RDA:Title:$a Autobiography of Mark Twain. $n Volume 1 / $c Harriet Elinor Smith, editor ; associate editors: Benjamin Griffin, Victor Fischer, Michael B. Frank, Sharon K. Goetz, Leslie Myrick.

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RULE OF THREE in STATEMENT OF RESPONSIBILITYRule of Three is gone access points

Added author: Smith, Harriet Elinor.Added author: Griffin, Benjamin, $d 1968-Added author: Fischer, Victor.Added author: Frank, Michael B.Added author: Goetz, Sharon K.Added author: Myrick, Leslie Diane.Added author: Bancroft Library.Added author: Bancroft Library. $b Mark Twain Project.

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Rule of ThreeMap ExampleAACR2:$a The Roman Empire around 200 CE / $c compiled by Richard Talbert [et al.], with assistance from Cary Barber [et al.].

RDA:$a The Roman Empire around 200 CE / $c compiled by Richard Talbert, Elizabeth Robinson and Ross Twele, with assistance from Cary Barber, Byron Boots and Brian Turner.

Authorized access point: Talbert, Richard J. A., $d 1947- , $e compiler.Added author: Robinson, Elizabeth.Added author: Twele, Ross.Added author: Barber, Cary.Added author: Boots, Byron.Added author: Turner, Brian.

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CAN WE LEAVE INFORMATION OUT?RDA 2.4.1.5 Optional Omission. If a single statement of responsibility names more than three persons, families, or corporate bodies performing the same function (or with the same degree of responsibility), omit any but the first of each group of such persons, families, or bodies. Indicate the omission by summarizing what has been omitted in the language and script preferred by the agency preparing the description. Indicate that the summary was taken from a source outside the resource itself (see 2.2.4). 2.2.4 allows us to add the phrase [and XX others]

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So, OptionallyRDA OPTION:Title: $a Risky curves : $b on the empirical failure of expected utility / $c Daniel Friedman, [and 3 others].RDA OPTION:Title:$a Autobiography of Mark Twain. $n Volume 1 / $c Harriet Elinor Smith, editor ; associate editors: Benjamin Griffin, [and 4 others].

NEW CONCEPTS

NEW CONCEPTS: Core and Core ifRDA Instruction 0.6.2 Core Elements states Within the chapters, certain elements have the label CORE ELEMENT.

In 0.6.4 we are told As a minimum, a resource description for a work, expression, manifestation, or item should include all the core elements that are applicable and readily ascertainable.

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So, What are Core Elements?RDA Instruction 0.6.5 has a comprehensive list of those record elements and sub-elements designated as Core.

Additional help can be found here:

LC RDA Core Elements for the RDA Test (combination of RDA Core and RDA Core if elements plus additional elements): http://www.loc.gov/catdir/cpso/RDAtest/training2word7.doc

and also RDA Core Elements and FRBR User Tasks http://www.rda-jsc.org/docs/5chair15.pdf

NEW CONCEPTS: Core and Core ifCore elements for cartographic materialsTitle; Statement of responsibility; Edition statement; Named revision of an edition; Place of publication, publishers name, date of publication or corresponding elements for Production, Distribution or Manufacture as needed; Title proper of series, numbering within series, title proper of subseries, numbering within subseries; Identifier for the manifestation; Scale; Coordinates; Carrier type and extent of cartographic resource; Dimensions of a map

Core if elements for cartographic materialsParallel title, other title information, etc.; Projection statement; Copyright date; ISSN of series or subseries; Mode of issuance; Frequency; Media type; Layout of cartographic images; Note on title; Note on issue, part, or iteration used as the basis for identification of the resource [most often a note on the base map used]

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NEW CONCEPTS: Principle of RepresentationRDA 0.4.3.4 RepresentationThe data describing a resource should reflect the resources representation of itself.

This is commonly called the take what you see principle and has to do with transcription, or transcribing information found on the resource, versus the cataloger supplying information.

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TRANSCRIBING VS. SUPPLYING INFORMATIONRDA 1.7.1 General Guidelines on TranscriptionThe instructions in chapters 24 specify transcription of certain elements as they appear on the source of information Translated: if an instruction says to transcribe the data then put the data in the record just as you see it on the resource.

Example: RDA 2.3.1.4 Recording Titles says Transcribe a title as it appears on the source of information.

When can we supply information?

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SUPPLYING INFORMATIONWe can supply information when:We take information outside of the resource itself, see RDA 2.2.4, If information required to identify the resource does not appear on a source forming part of the resource itself (see 2.2.2.1) take it from one of the following sources (in order of preference):Accompanying materialOther published descriptions of the resourceA container that is not issued with the resource itselfAny other available sourceWhen instructions specify transcription, indicated that the information is supplied from a source outside the resource itself: by means of a note (see 2.17) or by some other means (e.g., through coding or the use of square brackets).

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SUPPLYING INFORMATION, cont.We can also supply information:When clarifying the role of a person, body or family as a statement of responsibility (RDA 2.4.1.7)When no place of publication/similar, name of publisher/similar, date of publication/similar is determined and you supply data from another resource or if unknown then supply standard phrases such as [Place of publication not identified], etc. (see RDA 2.8.2.6.5 for the publication phrase; 2.8.4.7 for the publisher phrase; 2.8.6.6 for the date phrase)

Abbreviations: no more S.l. and s.n. 260 $a [S.l.] : $b Orstom ... (AACR2)264 1 $a[Place of publication not identified] : $b Orstom ... (RDA)

260 $a [S.l. : $b s.n.], (AACR2)264 $a [Place of publication not identified] : $b [publisher not identified], (RDA)

See Instruction 2.2.4 for when and where to use square brackets, along with the LCPS given with the Instruction.

Abbreviations: as applied in other areas255 $b: proj. now projection255 $c: cm. now cm [because it is a symbol]300 $b: col. now color500 notes: spell out words like illustration or illustrations

Transcribed elements that are abbreviated already on the resource should appear as abbreviations in the record.

Appendix B (see B.7 B.11 for acceptable abbreviations; e.g., in. for inch and ft. for foot/feet)

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Take What You See ConceptPrinciple of Representation or take what you seeSimplifies the descriptive processImpact on abbreviationsHelps make our records more internationally useable

remember take what you see as you do your descriptive work

Punctuation Is ISBD punctuation gone? No, but

Appendix D Record Syntaxes

Library community likely will continue using ISBD for the time being, other communities will move on to other conventions

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QUESTIONS SO FAR?

CARTOGRAPHIC RESOURCE CATALOGING

245 TITLE SELECTIONTitle selection is sometimes difficult Titles can be divided and appear in different places and various amounts of completenessIntent of the publisher can guide selectionRDA 2.3.2.5 tells us to choose the title proper on the basis of sequence, layout or typography. If these dont give a clear choice, choose the most comprehensive title.Give the source of title in a noteCan give the other forms of title as variant titles

245 SUBTITLE Still allowed to provide indication of geographic area covered if not in title (RDA 2.3.4.5)

EXAMPLE:245 10 $a Street map : $b [Chicago, Illinois]

245 STATEMENT OF RESPONSIBILITYStatements of responsibility are transcribed Order of preference is (RDA 2.4.2.2):Same source as title properAnother source within the resource itselfOne of the other sources specified at 2.2.4Sometimes there is no statement on the piece

255 CARTOGRAPHIC MATHEMATICAL DATAField for recording specific cartographic dataScaleProjectionCoordinates

Has machine-readable companion field 034

Map Scale is

A ratio representing the relationship between a specified distance on a map and the actual distance on the ground. For example, at the scale of 1:100,000, 1 unit of measurement on the map equals 100,000 units of the same measurement on the ground. Map scale is often expressed as a representative fraction or as a bar scale. Scale MUST be given in Representative Fraction (RF) form in the record, see RDA 7.25.1.3.

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REPRESENTATIVE FRACTION: From a Verbal StatementIf the scale statement on the map is only in verbal form, e.g., scale equals 1 in. to 2 miles, then what?63,360 inches in one mileMultiply 63,360 x number of miles indicated in the statement63,360 x 2 = 126,720

255 __ $a Scale 1:126,720. 1 in. equals 2 miles.

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REPRESENTATIVE FRACTION: From a Bar Scale on the MapIf the only thing on the map to indicate scale is a segmented bar then what? We use a tool called a Natural Scale Indicator as a kind of ruler.

An Informative Videohttps://www.youtube.com/watch?v=vSus_5bt440

SCALE PHRASESSometimes a phrase is used 255 __ $a Not drawn to scale.255 __ $a Scale varies255 __ $a Scales differ255 __ $a Scale not given

255 Projection255 $b as mentioned, the big change here is no more abbreviating projection to proj.RDA 7.26.1.3 states Record the projection of cartographic content if considered important for identification or selection.

255 Coordinates255 $c not a change related to RDA but more people are using coordinates so more catalogers are recording them in the $cRDA 7.4.1.3 For terrestrial cartographic content, record the coordinates either a) by recording longitude and latitude OR b) by recording strings of coordinate pairs.RDA 7.4.2 and 7.4.3 explain how each is doneEXAMPLE:255__ $a Scale approximately 1:3,000,000 ; $b polyconic projection $c (W 125-- W 65/N 50-- N 25)

264 Field: The New Imprint FieldSeparate 264s for Production, Publication, Distribution, Manufacture, and Copyright DateSecond Indicator value determines the type of dataProduction data means it is not publishedMix and match as neededIf square brackets are used, each subfield is bracketed individuallyNO S.l. and/or s.n. replaced by [Place of XX not identified], [XX not identified], and/or [date of XX not identified]

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264 Field: The New Imprint Field: Indicator ValuesSecond Indicator values have inherent meaning, pointing to the type of data involved:

0 = Production data (unpublished resource)1 = Publisher data2 = Distributor data3 = Manufacturer data (printing, etc.)4 = Copyright date (only!)

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264 Field Examples

264 _0 [Ames, Iowa] : $b [City of Ames], $c [1972]

264 _1 $a Reston, Va. : $b United States Geological Survey, $c 2010.

264 _1 $a Baltimore, Md. : $b RTKL Associates, Inc., $c [1978]

264 _2 $a Denver, Colo. : $b for sale by U.S. Government Printing Office, $c 1998.

264 _3 $a [Harrisburg, Pa.] : $b printed by Pennsylvania Fish & Boat Commission, $c 2006.

264 _1 $a [Blue Bell, PA] : $b Kappa Map Group, $c [2012]264 _4 $c 2011.

264 _1 $a New York : $b Army Information Branch, $c [1944]264 _2 $a Washington, D.C. : $b Navy distribution by Education Services Section, BuPers, Navy Dept., $c [1944]

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300 PHYSICAL DESCRIPTION:ExtentNot many changes from AACR2 to RDARDA 3.4.2 covers cartographic resourcesFirst, determine what you haveSingle sheet map (can be on more than one sheet)Map setSerial mapAtlas (some atlases arent bound, usually have title page)

300 PHYSICAL DESCRIPTION:Other Physical DetailsThis is where details such as color, material, mounting, etc. are recordedMost guidelines are found in Chapter 3 in RDA, often cartographic resources have specific guidelines separate from generalBase material (3.6)Mounting (3.8)Production method (3.9)Layout (3.11)Polarity (3.14)As mentioned, earlier color is spelled out now covered in 7.17.1.3

300 PHYSICAL DESCRIPTION:DimensionsThe way we measure maps hasnt changed from AACR2 to RDAStill measure neat line to neat line when all cartographic details are contained within them RDA 3.5.2.2The way we measure other maps also still the same RDA 3.5.2.3-3.5.2.7Cartographic Materials: a manual of interpretation still a good sourceRemember, its cm not cm.Symbol, not an abbreviation

New 33X fields Directly related to extensible framework (RDA 0.1) Gives greater detail than data found in physical description, though interrelated Controlled vocabulary Repeatable fields and/or subfields

MARC Tag NameRDA Instruction 336 Content Type 6.9 (Core) 337 Media Type 3.2 338 Carrier Type 3.3 (Core)

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33X Fields: A Way to Remember Each336 Content Type = what kind of information is it?

337 Media Type = do I need equipment to view it?

338 Carrier Type = where is it stored? or what kind of container holds it?

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New 33X fields [cartographic examples]Sheet Map:336 cartographic image $b cri $2 rdacontent337 unmediated $b n $2 rdamedia338 sheet $b nb $2 rdacarrier

Globe:336 cartographic three-dimensional form $b crf $2 rdacontent337 unmediated $b n $2 rdamedia338 object $b nr $2 rdacarrier

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New 33x fields (continued)Digital raster image:336 cartographic image $b cri $2 rdacontent337 computer $b c $2 rdamedia338 online resource $b cr $2 rdacarrier

Relief model:336 cartographic three-dimensional form $b crf $2 rdacontent337 unmediated $b n $2 rdamedia338 object $b nr $2 rdacarrier

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NEW(ER) FOR CARTOGRAPHIC MATERIALS: RELATIONSHIP DESIGNATORS

Relationship DesignatorsAppendices I, J, K, and L in RDA are where specific terms or phrases to be used are found

Appendix I = Relationships between a resource and persons, families, corp. bodies associated with itAppendix J = Relationships between WEMIsAppendix K = Relationships between persons, families, and corp. bodiesAppendix L = Relationships between concepts, objects, events, and places (forthcoming)

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Relationship Designatorsconcerning cartographic materialsAppendix I for Creators and Contributors, see Instructions under I.2, I.3, I.4

I.2.1: author, cartographer or designer [creators]I.2.2: producer, sponsoring body [contributors] and so forth

For example:

100 1 Raisz, Erwin, $d 1893-1968, $e cartographer.

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Comparing AACR2 and RDA

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MAP RECORD EXAMPLES

MAP RECORD EXAMPLESAMPLE RDA RECORD FOR A SINGLE MAP ON ONE SIDE OF A SHEET

DESC: = i007 a b j d c e a f n g z h n040 UPM b eng e rda c UPM034 1 a b 88000 d W0745900 e W0741700 f N0413000 g N0405000052 3813 b S9090 G3813.S9 1955 b .H3049 UPMM100 1 Harper, George B., e cartographer.245 10 Sussex County, New Jersey / c corrected to 1955 by George B. Harper, County Engineer.255 Scale approximately 1:88,000 c (W 7459--W 7417/N 4130--N 4050).260 Convent Station, N.J. : b copyright, General Drafting Co., Inc., c [1955]300 1 map : b color ; c 62 x 59 cm, folded to 22 x 10 cm336 cartographic image b cri 2 rdacontent337 unmediated b n 2 rdamedia338 sheet b nb 2 rdacarrier500 "All borough streets are improved."500 Includes a location map and two illustrations.500 Text, illustrations with captions, and mailing area on verso.651 0 Sussex County (N.J.) v Maps.655 7 Maps. 2 lcgft710 2 General Drafting Company, e publisher.

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MAP RECORD EXAMPLE with RDA Instructions IndicatedDESC: = i007 a b j d c e a f n g z h n040 UPM b eng e rda c UPM 034 1 a b 88000 d W0745900 e W0741700 f N0413000 g N0405000052 3813 b S9090 G3813.S9 1955 b .H3049 UPMM100 1 Harper, George B.245 10 Sussex County, New Jersey / c corrected to 1955 by George B. Harper, County Engineer.255 Scale approximately 1:88,000 c (W 7459--W 7417/N 4130--N 4050).260 Convent Station, N.J. : b copyright, General Drafting Co., Inc., c [1955]300 1 map : b color ; c 62 x 59 cm, folded to 22 x 10 cmB.5.1336 cartographic image b cri 2 rdacontent6.9337 unmediated b n 2 rdamedia3.2338 sheet b nb 2 rdacarrier3.3500 "All borough streets are improved."500 Includes a location map and two illustrations.B.4500 Text, illustrations with captions, and mailing area on verso.651 0 Sussex County (N.J.) v Maps.655 7 Maps. 2 lcgft710 2 General Drafting Company.

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MAP RECORD EXAMPLE Showing Entities Involved007 a b j d c e a f n g z h n040 UPM c UPM034 1 a b 5500000 d E0340000 e E0620000 f N0320000 g N0120000042 pcc050 4 G7521.H8 1957 b .A8 Call number as a whole = Item entity; Class number alone = Work entity052 7521090 b 049 UPMM245 00 Arabian Peninsula, petroleum concessions, oil fields, and installations, Jan. 1957 : b concession area ownership including offshore concessions. Manifestation entity250 First revised 2-57. Manifestation entity255 Scale approximately 1:5,500,000 c (E 34--E 62/N 32--N 12). Expression entity260 [Washington, D.C. : b U.S. Department of State?, c 1957]300 1 map : b color ; c 41 x 47 cm Manifestation entity except for color = Expression336 cartographic image b cri 2 rdacontent Expression entity337 unmediated b n 2 rdamedia Manifestation entity338 sheet b nb 2 rdacarrier Manifestation entity500 Includes table with an index of "Operating Companies" and their "Controlling Interests," and additional legend for boundaries. Work entity500 "25338 3-56 (First Revision 2-57)."500 "SSO -- 176-2/57."650 0 Petroleum z Arabian Peninsula v Maps. Subj. hdg. and subdivision = Work; v f/g = Expression650 0 Petroleum pipelines z Arabian Peninsula v Maps. same as above650 0 Petroleum refineries z Arabian Peninsula v Maps. same as above650 0 Petroleum industry and trade z Arabian Peninsula v Maps. same as above655 7 Thematic maps. 2 lcgft Expression entity710 1 United States. b Dept. of State. Work entity

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RESOURCESRDA and cartographic resources / Paige G. Andrew, Susan M. Moore, and Mary Lynette Larsgaard. Chicago : ALA Editions, 2015.

Cartographic Resources : a manual of interpretation for AACR2, 2002 revision / Anglo-American Cataloguing Committee for Cartographic Materials. 2nd ed., 2004 update. Chicago : ALA Editions, 2005. (still good for physical description)

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Thank You For ListeningSusan MooreCataloging and Metadata UnitUniversity of Northern IowaCedar Falls, IA 50614susan.moore@uni.edu

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