Structured content authoring and publishing through Alfresco and Componize!

Choosing Better Ingredients!

Who Are We?!

Armedia LLC

Enterprise Content

and

Information Management Professionals

Evolution of the Mullet (future presentation?)!

Agenda!

•  The Challenge

•  The (first) Solution

•  Issues?

•  The (alternative) Solution

•  The Issues Compared

•  Demo (of course)

The Challenge!

•  Client is in the Publishing Business

•  Reliance on one person to write large parts of content

•  They use Word and email

•  Perl scripts to convert content to XML

•  Specific people with knowledge to generate PDF’s

The Goal!

•  Structured Authoring

•  Content stored in ECM •  Security and role based access!

•  Workflow and Process Management

•  Choice of PDF generation •  Draft, Layout, Final etc.!

•  Other output formats

The Solution!

•  Proprietary ECM already purchased

•  Proprietary Publishing tool already used •  For creation of PDFʼs!

•  Basically, "Ready, Steady, Cook" •  build a solution but you must include the above ingredients!

•  Costly software! We built a working solution.

Typical Content Structure!

Review of the Process!

Step 1 – create content types and models Step 2 – get content into system Step 3 – extend UI to allow custom types to be PDF’ed Step 4 – apply security constraints to manage who can do

what Step 5 – create mechanism to send content from ECM to

publishing application Step 6 – store result as rendition of selected content

Issues?!

•  Custom import required for each publication type •  Manuals, Updates, etc.!

•  Large import of content takes a loooooong time •  1000+ pieces of content/links could take 1 hour or more!

•  Not easy to add new content to existing publication

Typical Content Structure!

And it continues on

Issues?!

•  Not easy to retype existing content

•  OOTB link management poor, would need to be custom implemented

•  Java exec required to invoke DITA OpenToolkit – nasty •  Used Open Toolkit to create intermediate RDF document!

Getting More Crazy!

You get the idea ….

The Alternative Solution!

•  Choosing better ingredients

•  Your proprietary content repo sucks!

•  Leverage open source products where possible •  Alfresco!•  DITA Open Toolkit!

•  Leverage standards where possible •  DITA!•  XProc!•  Xlink!•  RDF!

•  And use Componize (to tie these all together)

The Issues Compared!

•  Standard Alfresco Import •  Previous - Custom import required for each publication type!

•  Initial import took less than 20 minutes •  Previous - Large import of content takes a loooooong time!

•  Import not tied to specific application per publication type •  Previous - Not easy to retype existing content!

•  Need to add a section, go ahead – no duplication. •  Previous - Not easy to add new content to existing publication!

•  Componize have implemented a link management!•  OOTB link management poor, would need to be custom

implemented!

The Demo!

•  I cannot show the proprietary solution

•  But I can show the alternative (and better) solution

Whatʼs Next!

•  Focus on the Business Need

•  Develop Process Flow •  Look forward to using Activiti!

•  Integrate other departments

Questions?!

Armedia Services Overview?!

1) ECM, Case & Records Management

2) Investigative Case Management solutions

3) Implementation and Advisory Services;

4) CMMI Level 3 appraised 5) 8(a)/SDB thru 2014, Veteran owned, MBE, and LDBE thru

2014

6) 60+% of federal staff carry a TS clearance

7) Easy to access - GSA IT-70, Sole Source, etc.

Industry Recognition!

EMC Developer Challenge: 30 days to design and build a content management application using Documentum 6. 200 entries. Armedia’s Incident Management System took the $50,000 first prize.

Designed For EMC Best Platform Utilization award given to Armedia for C3,

our Flagship software product offering software configuration management.

The Well Project Web Portal Stevie® Website Of The Year InfoWorld 100 Award

Typical Armedia Solution Patterns!

•  Case Management •  Capture and Imaging •  User Experience / Information Architecture •  Green IT (e.g.- Virtualization) •  Business Process Management •  Analyst Solutions •  Publishing Solutions •  Information Sharing (e.g.- NIEM, SOA) •  Electronic Records Submission to NARA •  CPIC and related CIO advisory services

End to End Services!

Capture  Intermediate  Processing  

Collabora5on  Document  Control   Deliver  

Workflow  /  Business  Process  Management  

Caliente File Server Database Scan

Kofax Captiva (InputAccel) Email

Web Crawl

OCR Zonal OCR Language

Translation Web Services Entity Relationship

Processing Auto

Categorization

Document Review Document Approval Content Sharing Wiki Blog Social Networking Calendaring Redaction

Document Management

Records Management

Case Management Web Content

Management

Delivery Web Content PDF / Print User Interface Design Search Fast Lucene Autonomy Analytics and Reporting Business Objects Cognos i2 Analyst Notebook Palantir

Security: Access Control, Authorization, Audit Trails, E-Signatures

Program Management: Business Process Re-Engineering, Enterprise Architecture, Project Management, Regulatory Compliance, Virtualization

Operations: Performance Management, Production Support, Information Lifecycle Management (including- data management, archiving)

Success Through Repeatable Methodology!

 Industry expertise in Document / Records /Case Management strategy and solutions

 CMMI Level 3 appraised

 Strong project management discipline • SCIO - Strategy Coordination Implementation Operation!• Developed out of lessons learned over

years of combined experience!• Designed to follow the Content

Management deployment lifecycle!

Customers!

Thanks!!