case assessment and initiation.ppt

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Case Assessment and Initiation

Best Practices for Starting

Your Case Off Right

How Does CSE Receive Cases?

DHH Referral (mandatory medicaid vs. non‐mandatory Medicaid referrals)

ES Referrals (FITAP/Kinship Care Subsidy)

Direct Applications

Foster Care Referrals (IV‐E)

OYD Referrals

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Mandatory Medicaid Referrals

When the CP is included in the Medicaid certification, OR

When the CP applying for assistance for a child only is receiving or being certified for Medicaid, including SSI

Non‐Mandatory Referrals

CP is not included in the Medicaid certification but requests a referral for child support services

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Medicaid Referrals CAS2 indicates whether the case is mandatory on non‐mandatory by a value of “Y” or blank

LASES PA status for all of these cases is 6

When Medicaid closes, the PA status will revert to 1 or 4, as appropriate

Inappropriate Medicaid Referrals

CP is pregnant

CP claims “good cause”

NCP has been excluded by genetic testing

NCP referred is not the correct father (someone else has acknowledged child)

NCP is deceased

NCP is in the household

NCP has custody of the child(ren)

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Cancellation of Medicaid Referrals

DHH can cancel a referral to CSE when:

‐NCP returns to the home

‐NCP is deceased

‐CP loses Medicaid eligibility (i.e., loss of SSI)

How to Cancel a Mandatory Medicaid Referral

Complete SES‐106, Notice of Inappropriate Medicaid Referral

Follow case closure procedures following DHH’s cancellation of the referral

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Economic Stability Referrals(FITAP/Kinship Cases)

In cases where CP is receiving FITAP or Kinship subsidy, referrals are received

Average FITAP grant in Louisiana is $200 per month

Kinship subsidy is currently $222 per child

Direct Applications Applications for child support services initiated by parent/guardian

Four types of direct applications:

no existing child support order/ paternity established/non‐UIFSA

existing child support order/non‐UIFSA

paternity application/non‐UIFSA

UIFSA (paternity, establishment, enforcement)

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Foster Care Referrals OCS is required to refer almost every foster care case to CSE

Policy allows OCS worker to ask CSE not to pursue for “good cause”

“Good cause” could be any reason why establishment/enforcement would adversely impact OCS case (example: would prevent parent from being able to achieve reunification; termination of parental rights is pending, etc.)

OJJ ReferralsOffice of Juvenile Justice cases wherein a child is being confined by the state can also be referred to CSE

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Best Practices for Assessing New CasesImmediately begin work to establish and validate paternity:

Complete Data Reliability Sheet (blue sheet) Utilize PAPA and INVS to determine if paternity has been established,

obtain acknowledgment from LA‐PEP if appropriate and update LICC accordingly

Schedule appointment with custodial parent to obtain paternity information/documentation/affidavit and other information vital to your working of the case

If CP does not have birth certificate at time of appointment, send request to Vital Registry if child was born in Louisiana or ask CP to obtain copy of birth certificate from school if child is school age

If parties were married and CP does not have marriage license access your Clerk of Court marriage records and/or divorce records (if married and/or divorced in your parish) and supplement your file and LICC accordingly

If child born out of state, send Transmittal 3 to other state asking for copy of birth certificate or if there was previous case in other state contact that county’s CSE office directly to determine if they can fax, email or mail birth certificate

Paternity TicklersContinue to check ticklers and update cases with new paternity information that is made available

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2011 Incentive Payments to Louisiana CSEAug 20, 2013DCFS Awarded More Than $8 million in Child Support Enforcement IncentivesAward will be invested in child support collection programBATON ROUGE ‐ The Louisiana Department of Children & Family Services' (DCFS) continued efforts to improve child support collections have been rewarded with more than $8 million as part of a federal Child Support Enforcement Incentive award.

DCFS' award of $8,029,653 for Federal Fiscal Year (FFY) 2011 has more than doubled since the U.S. Department of Health and Human Services began giving the awards in 2000. DCFS received $7.5 million in FFY 2010 and $7.4 million in FFY 2009 through the incentive award program.

In FFY 2011, DCFS collected more than $385 million in child support payments, up nearly $62 million from FFY 2007.

In FFY 2011, DCFS' Child Support Enforcement division managed 293,112 child support cases, established paternity for 28,057 cases and established 22,284 support orders.

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2011 Numbers BreakdownNationwide Numbers

IV‐D PEP

98.96%

Orders Established

80.92%

Collections/Current Support

62.44%

Collections/Arrears

62.17%

Cost‐Effectiveness

$5.12

Louisiana Numbers

IV‐D PEP

90.50%

Orders Established

78.14%

Collections/Current Support

56.22%

Collections/Arrears

58.39%

Cost‐Effectiveness

$5.05

Measuring Local Office Performance

LASES‐WEB provides a powerful tool that allows all CSE offices (including DA’s) to measure their performance in connection with federal performance indicators.

The tool is called Performance Measures and the category is Statistics/Trends.

Statistics/Trends allows you to track performance measures by office, unit, parish, judicial district, and caseload(s).

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Using SSN to Determine Birth State http://www.ssa.gov/employer/stateweb.htm This is a helpful resource. However in June, 2011 SSA changed the way SSN’s are issued. This new method is called randomization.

SSN randomization affected the SSN assignment process in the following ways: It eliminated the geographical significance of the first three digits of the SSN, referred to as the area number, by no longer allocating the area numbers for assignment to individuals in specific states.

It eliminated the significance of the highest group number and, as a result, the High Group List is frozen in time and can only be used to see the area and group numbers SSA issued prior to the randomization implementation date.

Previously unassigned area numbers were introduced for assignment excluding area numbers 000, 666 and 900‐999.

Where to Write For Vital Records

http://www.cdc.gov/nchs/w2w.htm

Use this link to connect with the CDC to find out the procedure for obtaining vital records in all states.

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2012‐2013 State Paternity #’s

2012-2013 PATERNITY #'S

# of PAT EST line 6 228,766

# of PAT EST last year line 5 253,138

CURRENT % 90.37%

MUST ESTABLISH 90% OF 2013 #'S 90.00%

SO WE NEED # 227,824

# PAT EST 228,766

# NEEDED 227,824

# LEFT TO GO TO REACH 90% 942

% OF GOAL MET 100.41%

2013‐2014 22nd JDC Paternity #’s

FOR 22ND JDC



CURRENT % 81.23%


SO WE NEED # 8,183

# PAT EST 7,385

# NEEDED 8,183

# LEFT TO GO TO REACH 90% (798)


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2013‐2014 21st JDC Paternity #’s

FOR 21ST JDC



CURRENT % 78.17%

MUST ESTABLISH 90% OF 2013 #'S 90%

SO WE NEED # 10,894

# PAT EST 9,462

# NEEDED 10,894

# LEFT TO GO TO REACH 90% (1,432)


2013‐2014 Paternity #’sOffice 06—Amite Regional

FOR 21 & 22 JDC



CURRENT % 79.48%


SO WE NEED # 19,076

# PAT EST 16,847

# NEEDED 19,076



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Paternity Progress STATE PERFORMANCE 2013‐2014

# of Pat Est line 6 (Number of children born out of wedlock in IVD cases open at the end of the period, with pat est or ack

208,474

# of Pat Est Last year Line 5 (Number of children born out of wedlock in IVD cases open at the end of the period)

259,764

How to Calculate the Number of Paternities Needed to Meet

Performance Goal The State must establish at least 90% of Line 5 (the number of children born out of wedlock at the end of the previous year) 259,764 x 90% = 233,788

Line 6 Indicates the total number of paternities we’ve established (includes all prior years) 208,474.

Subtract the difference 233,788 – 208,474 = 25,314 THIS IS THE MAGIC #

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State Paternity GoalSTATE



CURRENT % 80.26%

MUST ESTABLISH 90% OF 2013 #'S 90%

SO WE NEED # 233,788

# PAT EST 208,474

# NEEDED 233,788



QUESTIONS

case assessment and initiation.ppt

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