Case Study

POW 2020 @PVAMU

Ashwani Srivatsava

Adam Preuter

Presentation Outline

• POW Redesign Overview

• PVAMU – POW and Accountability Team

• Participants/Stakeholders

• Project Timeline

• Planning

• Online collaboration for data exchange

• Expected Results

POW Redesign Overview

Executive Summary

Multistate and Integrated

Stakeholder Input

Merit/Peer Review

PLAN

Program Initiations

Redesign Conceptual Overview

AREERA

Project Initiations

Annual Report

Planned Program Datashifted to

Target

Progress Reports

Comprise the AR

Comprise the Plan

Planned ProgramsCritical Issues

• Modern Updated Platform

• Integrated with REEport

• Increased Flexibility and Control

• Clearer Reporting Visibility

• Collecting & Reporting on Same Data

• Streamlined Data Collection

• Significant Overall Reduction in Reporting Burden

Benefits & Highlights

POW & Accountability Team Name Role Department Functional Unit

Ashwani Srivastava Chair/IT Support DOMCIT IT

LaRachelle Smith Advisor/ Observer DOMCIT Comm.-IT

Ali Fares Advisor/ Observer CARC Research

Carolyn Williams Advisor/ Observer CEP Extension

Godson Osuji Content Provider CARC Research- Plant Sys

Ripendra Awal Content Provider CARC Research - NRES

Gary Newton Content Provider CARC Research – Animal Sys

Deland Myers Content Provider CARC Research – Food Sys

Billy Lawton Content Provider CEP Extension- ANR

Jimmy Henry Content Provider CEP Extension - CED

Jacquelyn White Content Provider CEP Extension- FCH

Rukeia Draw-Hood Content Provider CEP Extension- 4H

Participants/ Stakeholders

• Extension Staff including county agents

• Research Scientists

• Administrators

• Communications Unit

• Represented county residents

• CAHS Faculty and Students

• NIFA-USDA

2021

Today

Mar Aug 2018 Jun Nov Apr Sep Feb Jul Dec

2016 Joint Extension & Research Annual Report Submission - Completed

3/30/2017

2017 Joint Extension & Research Annual Report Submission - Completed

4/02/2018

2018 & 19 POW Update - No Submission Needed ( 2017 POW stays)

3/30/2018

2018 Joint Extension & Research Annual Report Submission ( Old System)

4/1/2019

2020 POW Research data submission (New)

4/1/2019

2020 POW Extension data submission (New)

4/1/2019

2019 Annual Report Extension & Research (Old System)

4/1/2020

2020 Annual Reporting data Research & Extension ( New system)

4/1/2021

2021 POW Update Extension and Research

4/1/2021

Timeline - 2021

Important Dates

• No change in POW update for 2018 & 2019

• New Institutional Profile Data for AREERA Plan of Work to be

submitted in new portal by 4/01/2019 ( 2020-2024 POW)

• Extension & Research annual reporting data to be submitted by

4/01/2021 FY 2020 in new system

New Institutional Profile Plan Timeline

June 2017 process started - 22 Months

Components of Institutional Profile

POW section

Expected Planning Time

In Months

Executive Summary 2

Merit Review Process 2

Stakeholder Input 10

State Define Priority Areas 8

Multi State Integrated Projects (NA)

Components of Institutional Profile

Online Collaboration Platform

• Basecamp- A web based project management platform with many

relevant feature required for this project

• Accountability

• Easy to assign a task to all content providers

• Assignees are notified about new tasks

• View/track tasks from project together on one screen too easily and make

progress accordingly

• Easy final compilation

• Faster communication

• Brainstorming

• Idea Exchange

• Notification across the platform

Online Collaboration Platform

• Centralized location for resources

• With all the tools teams need in one centralized place, it’s much harder to miss

something important

• All documents and files can be stored at one central location

• Every project/task shows a timeline of activity

• Documentation

• Track document history

• Easy to manage changes

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Project Tracking – in Basecamp

Expected Results

• Comprehensive Plan of Work

• Participants/Stakeholders contributions in the content creation

• Awareness among Faculty and Staff about Institutional Profile

• POW

• Program/Project Initiation

• Annual Report

Expected Results

• Systematic need assessment for program planning

• Extension and Research Synergy to serve the clientele better

• Human and Financial Resource Planning as per programing needs

• Best practices for future program planning

Q&A