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Cash Vault Reports

User Guide

Contents Overview .................................................................................................................................................................................... 1

Cash Vault Reporting Benefits ............................................................................................................................................. 1 Cash Vault Reports ................................................................................................................................................................... 2 Activity Summary Report ......................................................................................................................................................... 3

PDF Format — U.S. mail ..................................................................................................................................................... 3 PDF Format — Email ........................................................................................................................................................... 4 Excel format — Email or Direct Transmission ....................................................................................................................5 CSV format — Email or Direct Transmission ......................................................................................................................5

Deposit Activity Report ............................................................................................................................................................ 6 PDF Format — Email ........................................................................................................................................................... 6 Excel Format — Email or Direct Transmission ................................................................................................................... 7 CSV Format — Email or Direct Transmission ..................................................................................................................... 7

Deposit Adjustment Activity Report ........................................................................................................................................ 8 PDF Format — Email ........................................................................................................................................................... 8 Excel Format — Email or Direct Transmission .................................................................................................................. 9 CSV Format — Email or Direct Transmission .................................................................................................................... 9

Order Request Report ............................................................................................................................................................. 10 PDF Format — Email .......................................................................................................................................................... 10 Excel Format — Email or Direct Transmission ................................................................................................................. 11 CSV Format — Email or Direct Transmission ................................................................................................................... 11

Order Activity Report .............................................................................................................................................................. 12 PDF Format — Email .......................................................................................................................................................... 12 Excel Format — Email or Direct Transmission ................................................................................................................. 13 CSV Format — Email or Direct Transmission ................................................................................................................... 13

Envelope Activity Detail Report ............................................................................................................................................. 14 PDF Format — Email .......................................................................................................................................................... 14 Excel Format — Email or Direct Transmission ................................................................................................................. 15 CSV Format — Email or Direct Transmission ................................................................................................................... 15

SafeVantage Expedited Credit Report .................................................................................................................................... 16 PDF Format — Email .......................................................................................................................................................... 16 Excel Format — Email or Direct Transmission ................................................................................................................. 17 CSV Format — Email or Direct Transmission ................................................................................................................... 17

Counterfeit Note Report.......................................................................................................................................................... 18 PDF Format......................................................................................................................................................................... 18

© 2017 Wells Fargo Bank, N.A. All rights reserved. Member FDIC.

1 Cash Vault Reports User Guide March 2017

Overview

This guide provides information about the various reporting options available in Wells Fargo’s Cash Vault service. To aid you with the reconciliation of your accounts, these Cash Vault reports provide you with specifics regarding deposits, adjustments, and orders. Cash Vault reports also allow you to review and research information about your Cash Vault transactions quickly and easily.

Cash Vault Reporting Benefits The Cash Vault reports provide important benefits, which include:

• Accurate, up-to-date information allowing you to monitor transactions quickly and efficiently • Better tracking and control over research or exception items • Flexible report formats including PDF, Excel, and .csv • Daily, weekly, or monthly reports delivered by email • Easy upload to spreadsheet applications without data re-entry


Cash Vault Reports As a Cash Vault customer, you may receive one or more of the reports listed below. All reports can be delivered by email or direct transmission, and select reports can be delivered by fax or U.S. mail. If you are interested in enrolling in a new report, please contact your Treasury Management sales consultant.

• Activity Summary report • Deposit Activity report • Deposit Adjustment Activity report • Order Request report • Order Activity report • Envelope Activity Detail report • SafeVantage Expedited Credit report • Counterfeit Note report

Report title Report description Report use Report format

Activity Summary report

Provides a snapshot of your Cash Vault activity.

Allows you to track deposits, review adjustments along with reasons, and view coin and currency orders filled.

PDF – U.S. mail or email Excel CSV

Deposit Activity report

Provides detailed deposit information.

Deposit information, including amount of currency by denomination, and summary adjustment information.

PDF Excel CSV

Deposit Adjustment Activity report

Details all adjustments posting to your account during a specified time period.

Details adjustments with specific information for each adjustment.

PDF Excel CSV

Order Request report

Provides intra-day information on all orders requested for fulfillment by 1:00 p.m. local time.

Includes details on all change orders delivered intra-day.

PDF Excel CSV

Order Activity report

Lists orders by fulfillment date during your specified time period.

Orders filled, including order date and the date the debit posted to your account.

PDF Excel CSV

Envelope Activity Detail report

For deposits delivered to Wells Fargo on a single deposit ticket with many envelopes, the report provides detailed balancing for each envelope included in the deposit, including any differences. All differences roll up to a single adjustment.

For envelope-reporting customers only. Allows you to verify that envelopes prepared by individual cashiers at a retail location match the amount reported by your Point-of-Sale system. If a deposit is adjusted, you will know exactly which envelope or envelopes caused the deposit to be out of balance.

PDF Excel CSV

SafeVantage Expedited Credit report

Provides the total outstanding balances by location, current interest rate for the billing month and the total amount billed for expedited credit by individual location and for all customer locations.

For SafeVantage customers who are interested in a more detailed location breakdown of their expedited credit billing. The report provides additional information into whether adding or removing a day of armored service would be cost effective.

PDF Excel CSV

Counterfeit Note report

Provides a copy of the report sent to the U.S. Secret Service for each suspect note.

Offers you details on all suspect notes, including denomination, face plate number, back plate number, and serial number.

PDF


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Activity Summary Report The Summary report provides a snapshot of your Cash Vault activity. From the convenience of one report, you’ll be able to track deposits, review adjustments along with the reasons, and view coin and currency orders filled. The PDF format is delivered by U.S. mail* or email.

PDF Format — U.S. mail

* The U.S. mail PDF version is only available if you subscribed to the report before June, 2010.

Location Number: The location number printed on your deposit ticket.

Bag ID: Unique bag number printed on each deposit bag.

Serial Number: Deposit slip MICR serial number, if printed on the deposit slip.

Deposit Date: Date the credit posts.

Declared Credit Amt: The dollar amount you declared on the deposit ticket.

Declared Check Amt: The dollar amount of checks listed on the deposit ticket.

Verified Deposit Amt: The amount of currency verified (does not include checks).

Unadjusted Variance: Amount added to the verified deposit amount to equal the declared deposit amount (never more than $10.00).

Dep Fully Verified?: Verification status of your deposit. Deposit credit can post to your account based on declared amounts before verification. All deposits are fully verified within 48 hours.

Total Adj Amt: The difference between what you declared on your deposit and the verified amount.

Adjustment Dates: Date an adjustment posts to your account.

Adjustment Reasons: Descriptive explanation for deposit adjustment, e.g., Counterfeit $20.

Cust ID/User ID: A 10-digit number that is unique to each of your locations.

Order Type: Type of order: Internet, Standing, Phone, or Manual.

Order Date: The date you placed the order.

Posting Date: The date the order was filled and debited from your account.

Delivery Date: The date you receive your order.

Confirmation Number: The number verifying receipt of the order.

Total Amt Filled: Total dollar amount filled.


PDF Format — Email

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Dep Fully Verified?: Verification status of your deposit. Deposit credit can post to your account based on declared amounts before verification. All deposits are fully verified within 48 hours.

Total Adj Amt: The difference between what you declared on your deposit and the verified amount.

Adjustment Dates: Date an adjustment posts to your account.


Order Type: Type of order: Internet, Standing, Phone, or Manual.

Order Date: The date you placed the order.

Posting Date: The date the order was filled and debited from your account.


Confirmation Number: The number verifying receipt of the order.

Total Amt Filled: Total dollar amount filled.


Excel format — Email or Direct Transmission

CSV format — Email or Direct Transmission

Field position

Field name Field definitions*

1 Account Number Account for a location or locations to which transaction activity posts. 2 Location Number The location number printed on your deposit ticket. 3 CVID Four letter code that identifies the Cash Vault where deposits are processed. 4 Customer ID/User ID A 10-digit number that is unique to each of your locations. 5 Bag ID Unique bag number printed on each deposit bag. 6 Serial Number Deposit slip MICR serial number, if printed on the deposit slip. 7 Deposit Date Date the credit posts. 8 Declared Credit Dep $ The dollar amount you declared on the deposit ticket. 9 Declared Checks The dollar amount of checks you declared on the deposit ticket. 10 Unadjusted Variance Amount added to the verified deposit amount to equal the declared deposit amount (never

more than $10.00). 11 Total Adj $ The difference between what you declared on your deposit and the verified amount. 12 Verified Dep $ The amount of currency verified (does not include checks). 13 Dep Fully Verified? Verification status of your deposit. Deposit credit can post to your account based on

declared amounts before verification. All deposits are fully verified within 48 hours. 14 Adj Reason 1 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20 or cash listed not sent. 15 Adj Reason 2 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20 or cash listed not sent. 16 Adj Reason 3 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20 or cash listed not sent. 17 Adj Reason 4 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20 or cash listed not sent. 18 Curr Adj Date The date an adjustment posts for a discrepancy between the declared and verified amount of

currency in a deposit. 19 Coin Adj Date The date an adjustment posts for a discrepancy between the declared and verified amount of

coin in a deposit. 20 List Adj Date The date an adjustment posts for a listing error on a deposit ticket. 21 Order Type Type of order: Internet, Standing, Phone, or Manual. 22 Order Date The date you placed the order. 23 Posting Date The date the order was filled and debited from your account. 24 Delivery Date The date you receive your order. 25 Total Order $ Requested The total dollar amount requested for a coin/currency order. 26 Total Order $ Filled Total dollar amount filled. 27 Confirmation # The number verifying receipt of the order.

*Field definitions for Excel and CSV formats are identical. The CSV format does not contain headers.


Deposit Activity Report The Deposit Activity report provides you with detailed deposit information, including the amount of currency verified by denomination and summary adjustment information given by location. From this report, you can verify deposits that have been made by your locations or identify and resolve exceptions.


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Total Adj Amount: The difference between what you declared on your deposit and the verified amount

Deposit Date: Date the credit posts to your account.

Declared Credit Amt: Lists each dollar amount of currency, coin, and check.

Verified Deposit Amt: Verified deposit dollar amount per denomination.

Total Adj Amt: The difference between what you declared on your deposit versus the verified amount.

Dep Fully Verified?: Verification status of your deposit. Deposit credit can post to your account based on declared amounts before verification. All deposits fully verified within 48 hours.



Excel Format — Email or Direct Transmission

CSV Format — Email or Direct Transmission

Field position


1 Account Number Account for a location or locations to which transaction activity posts. 2 Location Number The location number printed on your deposit ticket. 3 CVID Four letter code that identifies the Cash Vault where deposits are processed. 4 Customer ID/User ID A 10-digit number that is unique to each of your locations. 5 Dep Date Date on the deposit ticket. 6 Bag ID Unique bag number printed on each deposit bag. 7 Serial Number Deposit slip MICR serial number, if printed on the deposit slip. 8 Declared Credit Dep $ The dollar amount you declared on the deposit ticket. 9 Unadjusted Variance Amount added to the verified deposit amount to equal the declared deposit amount (never

more than $10.00). 10 Total Adj $ The difference between what you declare on your deposit versus the verified amount. 11 Verified Dep $ Verified deposit dollar amount per denomination. 12 Dep Fully Verified? Verification status of your deposit. Deposit credit can post to your account based on declared

amounts before verification. All deposits fully verified within 48 hours. 13 Adj Reason 1 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 14 Adj Reason 2 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 15 Adj Reason 3 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 16 Adj Reason 4 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 17 Declared Total Currency $ Total currency amount you declared on the deposit ticket. 18 Declared Total Coin $ Total coin amount you declared on the deposit ticket. 19 Declared Check $ Total check amount you declared on the deposit ticket. 20 Verified Hundreds Total dollar amount of hundreds verified. 21 Verified Fifties Total dollar amount of fifties verified. 22 Verified Twenties Total dollar amount of twenties verified. 23 Verified Tens Total dollar amount of tens verified. 24 Verified Fives Total dollar amount of fives verified. 25 Verified Twos Total dollar amount of twos verified. 26 Verified Ones Total dollar amount of ones verified.



Deposit Adjustment Activity Report The Deposit Adjustment Activity report details any adjustments associated with your deposits, along with specific information about each discrepancy. You’ll be able to review the declared amount versus the amount verified by component including: currency, coin, or listing errors. This report also provides the date of the deposit and the date of the adjustment, allowing you to reconcile your deposit activity faster and more accurately.








Total Adjustment $: The difference between what you declared on your deposit and the verified amount.

Location: Pre-printed number on the deposit bag.

Declared Dep Amt: Lists the declared deposit amount by currency, coin, and check totals.

Verified Dep Amt: Total amount of currency and/or coin verified by the cash vault.

Deposit Date: Date of the deposit.

Verified Currency: Verified Currency: Total dollar amount of currency verified by Wells Fargo by currency.





Field position

Field name Field definitions *

1 Account Number Account for a location or locations to which transaction activity posts. 2 Location Number The location number printed on your deposit ticket. 3 CVID Four letter code that identifies the Cash Vault where deposits are processed. 4 Customer ID/User ID A 10-digit number that is unique to each of your locations. 5 Dep Date Date the credit posts. 6 Bag ID Unique bag number printed on each deposit bag. 7 Serial Number Deposit slip MICR serial number, if printed on the deposit slip. 8 Declared Credit Dep $ The dollar amount you declared on the deposit ticket. 9 Verified Dep $ The amount of currency verified (does not include checks). 10 Total Adj $ The difference between what you declared on your deposit and the verified amount. 11 Dep Fully Verified? Verification status of your deposit. Deposit credit can post to your account based on declared

amounts before verification. All deposits are fully verified within 48 hours. 12 Adj Reason 1 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 13 Adj Reason 2 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 14 Adj Reason 3 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 15 Adj Reason 4 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 16 Declared Check $ The dollar amount of checks listed on the deposit ticket. 17 Declared Curr $ The dollar amount of currency listed on the deposit ticket. 18 Verified Curr $ Total dollar amount of currency verified. 19 Currency Difference The difference between the amount of currency declared on the deposit ticket and currency verified. 20 Curr Adj Date The date an adjustment posts for a discrepancy between the declared and verified amounts of

currency in a deposit. 21 Declared Coin $ The dollar amount of coin listed on the deposit ticket. 22 Verified Coin $ The dollar amount of coin verified. 23 Coin Difference The difference between the amount of coin declared on the deposit ticket and the coin verified. 24 Coin Adj Date The date an adjustment posts for a discrepancy between the declared and verified amount of coin in

a deposit. 25 List Adj $ The adjustment amount posted for a listing error on the deposit ticket. 26 List Adj Date The date an adjustment posts for a listing error on a deposit ticket. 27 Verified Hundreds Total dollar amount of hundreds verified. 28 Verified Fifties Total dollar amount of fifties verified. 29 Verified Twenties Total dollar amount of twenties verified. 30 Verified Tens Total dollar amount of tens verified. 31 Verified Fives Total dollar amount of fives verified. 32 Verified Twos Total dollar amount of twos verified. 33 Verified Ones Total dollar amount of ones verified.



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Order Request Report The Order Request report provides the specifics of all change orders by request date during the specified reporting period, including order date, shipping date, and contents of the order, by location. This report is available by 1:00 p.m. Pacific Time, for the specified reporting period.


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Location Number: Store location number that placed the order.

CVID: Four letter code that identifies the Cash Vault where orders are processed.


Order Date: The date the order is placed.


Total Amount Requested: The total amount of the order listed by currency and coin denomination.

Confirmation Number: Number assigned to each cash order that verifies receipt of the request.

Location Subtotal: Sum of your total orders made by a specific location.

Account Total: Sum of all your location orders tied to a specific account number.

Total Amount Requested: The total amount of the order listed by currency and coin denomination.

Location Total: Sum of your total orders made by a specific location.




Field position


1 Account Number Account for a location or locations to which order activity posts.

2 Location Number Store location number that placed the order. 3 CVID Four letter code that identifies the Cash Vault where orders are processed.

4 Customer ID/User ID A 10-digit number that is unique to each of your locations.

5 Order Date The date the order is placed.

6 Delivery Date The date you receive your order. 7 Total Amount Requested The total amount of the order listed by currency and coin denomination. 8 Confirmation # Number assigned to each cash order that verifies receipt of the request. 9 Order Type Type of order: Internet, Standing, Phone, or Manual. 10 Hundreds Total dollar amount of hundreds ordered. 11 Fifties Total dollar amount of fifties ordered. 12 Twenties Total dollar amount of twenties ordered. 13 Tens Total dollar amount of tens ordered. 14 Fives Total dollar amount of fives ordered. 15 Twos Total dollar amount of twos ordered. 16 Ones Total dollar amount of ones ordered. 17 Coin Dollars Total dollar amount of coin dollars ordered. 18 Half Dollars Total dollar amount of half dollars ordered. 19 Quarters Total dollar amount of quarters ordered. 20 Dimes Total dollar amount of dimes ordered. 21 Nickels Total dollar amount of nickels ordered. 22 Pennies Total dollar amount of pennies ordered.



Order Activity Report The Order Activity report lists orders by filled date during your specified report time period. It also includes the order date and the date the debit posted to your account. This report is available the day following the specified reporting period.


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Order Date: The date the order is placed.

Posting Date: The date the order is filled and your account is debited.


Total Amount Filled: Total dollar amount filled to complete your order.

Confirmation Number: Number assigned to each cash order that verifies receipt of the request.

Location Subtotal: Sum of your total orders made by a specific location.

Total Amount Filled: The total amount of the order listed by currency and coin denomination.

Location Total: Sum of your total orders made by a specific location.




Field position


1 Account Number Account for a location or locations to which order activity posts.

2 Location Number Store location that placed the order. 3 CVID Four letter code that identifies the Cash Vault where orders are processed.


5 Order Date The date the order is placed.

6 Posting Date The date the order is filled and your account is debited. 7 Delivery Date The date you receive your order. 8 Total Amount Requested The total dollar amount requested for a coin/currency order. 9 Total Amount Filled Total dollar amount filled to complete your order. 10 Confirmation # Number assigned to each cash order that verifies receipt of the request. 11 Order Type Type of order: Internet, Standing, Phone, or Manual. 12 Hundreds Total dollar amount of hundreds ordered. 13 Fifties Total dollar amount of fifties ordered. 14 Twenties Total dollar amount of twenties ordered. 15 Tens Total dollar amount of tens ordered. 16 Fives Total dollar amount of fives ordered. 17 Twos Total dollar amount of twos ordered. 18 Ones Total dollar amount of ones ordered. 19 Coin Dollars Total dollar amount of coin dollars ordered. 20 Half Dollars Total dollar amount of half dollars ordered. 21 Quarters Total dollar amount of quarters ordered. 22 Dimes Total dollar amount of dimes ordered. 23 Nickels Total dollar amount of nickels ordered. 24 Pennies Total dollar amount of pennies ordered.



Envelope Activity Detail Report The Envelope Activity Detail report is available for envelope-reporting customers only. This report allows you to verify that envelopes prepared at a retail location match the amount reported by your Point-of-Sale system. The report identifies those envelope or envelopes that caused the deposit to be out of balance, if applicable.


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Deposit Date: Date on the deposit ticket.

Envelope ID: Unique number on each envelope; either preprinted or written in by store employee.




Total Verified Deposit: Total sum of all envelopes verified.

Declared Envelope: Dollar amount declared on each individual envelope.

Verified Envelope Total: Amount of currency verified for each individual envelope.

Verified Currency: Breakdown of currency verified by denomination per envelope.

Difference reason(s): Description of difference between declared and verified amounts by envelope.




Field position


1 Account Number Account for a location or locations to which deposit activity posts.

2 Location Number The location number printed on your deposit ticket. 3 CVID Four letter code that identifies the Cash Vault where deposits are processed.


5 Deposit Date Date on the deposit ticket. 6 Bag ID Unique bag number printed on each deposit bag. 7 Envelope ID Unique number on each envelope; either preprinted or written in by store employee. 8 Envelope Prepared By Name of person who prepared the envelope. 9 Declared Envelope Total Dollar amount declared on each individual envelope. 10 Verified Envelope Total Amount of currency verified for each individual envelope. 11 Difference The difference between the declared envelope total and the verified envelope total. 12 Difference Reason 1 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 13 Difference Reason 2 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 14 Difference Reason 3 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 15 Difference Reason 4 Descriptive explanation for deposit adjustment, e.g., Counterfeit $20. 16 Declared Currency Dollar amount of currency declared on the envelope. 17 Verified Currency The dollar amount of currency verified (does not include checks). 18 Declared Coin Dollar amount of coin declared on the envelope. 19 Verified Coin The dollar amount of coin verified. 20 Check $ The dollar amount of checks declared per envelope. 21 Other $ The dollar amount of other negotiable instruments declared per envelope. 22 Hundreds Total dollar amount of hundreds ordered. 23 Fifties Total dollar amount of fifties ordered. 24 Twenties Total dollar amount of twenties ordered. 25 Tens Total dollar amount of tens ordered. 26 Fives Total dollar amount of fives ordered. 27 Twos Total dollar amount of twos ordered. 28 Ones Total dollar amount of ones ordered.



SafeVantage Expedited Credit Report The SafeVantage Expedited Credit report is available for SafeVantage customers only. This report provides your total outstanding balances by location, current interest rate for the billing month, and the total amount billed for expedited credit by individual location and for all customer locations.


Location: Location number


Total Balance Outstanding: Aggregate dollar amount of cash posted to accounts before reaching the cash vault. Balances begin to accrue by day once a credit has posted, and end once the deposit has been verified at the cash vault.

Expected Billing Amount(s): Amount to be billed for expedited deposit credit per location.

Subtotal: Total amount to be billed for expedited deposit credit by sub account or location.

Total: Sum amount of all balances outstanding and amount to be billed for all accounts or locations.




Field position

Field name Field definitions *


2 Account Number Account for a location or locations to which deposit activity posts. 3 Location Number The location number printed on your deposit ticket. 4 Interest Rate Floating rate at which outstanding cash balances are valued, used to

calculate monthly expedited credit fees. 5 Total Outstanding Balance Aggregate dollar amount of cash posted to accounts before reaching the

cash vault. Balances begin to accrue by day once a credit has posted and end once the deposit has been verified at the cash vault.

6 Expected Billing Amount Amount to be billed for all expedited deposit credit per location.



Counterfeit Note Report The Counterfeit Note report offers you details on all suspect notes, including denomination, face plate number, back plate number, and serial number.

PDF Format

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