Cataloging DVDs

And

Other Visual Media

Karen Griggs – Harold B. Lee Library, BYU

Session sponsored by: the ULA Continuing Education Committee – May 2010

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With appreciation to

Jay Weitz, Senior Consulting Database Specialist, WorldCat Quality Management Division,

OCLC,

for several audiovisual cataloging training workshops

and other online cataloging presentations.

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This presentation is based on:

Online Audiovisual Catalogers (OLAC) Cataloging Policy Committee (CAPC):

Guide to Cataloging DVD and Blu-ray Discs Using AACR2 and MARC 21. 2008 update

Best Practices for Cataloging Streaming Media

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This presentation:

Presupposes a knowledge of basic monographic cataloging rules – We will cover fields and procedures not used in book cataloging.

AACR2

MARC 21

Is not comprehensive

Is a practical approach.

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Cataloging DVDs and Other Visual Media

1. DVD-Video

2. Enhanced DVD

3. Blu-ray Disc

4. DualDisc

5. Streaming Media

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Challenges in cataloging videos

Unlike books, videorecordings have no standard format in

presenting information.

Some information may be hard to find and may require

searching in other sources (usually online).

Item description involves more notes than most monographs.

Responsibility for DVD production is diffuse and may require

multiple access points.

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What justifies a new record?

Differences that justify a new record

B & W versus color (including colorized)

Sound versus silent

Significantly different length indicating different

versions of the film itself . Special features not included.

Different machine/video format

VHS versus Laser disc versus DVD

Changes in publication dates

Be careful that date changes are not merely for

packaging

Dubbed versus subtitled

Different language versions

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What DOES NOT justify a new record?

“Absence or presence of multiple publishers, distributors, etc., as long as one on the item matches one on the record and vice versa.”

Edit existing record when in doubt.

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Optical disc storage: History

The LaserDisc (LD) was the first commercial optical disc storage medium.

Grooveless, laser-read, 12 inches in diameter

Flourished 1978-1999/2000Consistently higher quality

image than VHS or Beta, but poorly received in North America.

The Compact Disc is a spin-off of the LaserDisc technology. The DVD-Video is one in a long list of CD developments.

First CD released in Japan in 1982, the U.S. in 1983.

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“DVD” is the acronym for “Digital Video Disc” or “Digital Versatile Disc”, a type of optical disk.

Grooveless disc

Laser-read

4 ¾ inch (12 cm) diameter

Look exactly like CDs, CD-ROMs Holds a minimum of 4.7 GBs of highly compressed data.

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DVD-Video: History

No U.S. DVD-Video can have a

publication date earlier than 1997

DVDs introduced March 1997 in the U.S. (late 1996 in Japan)

Chief source of information – Rule 7.0B1

Order of preference: the item itself (e.g., title and credit frames) its container (and container label) if the container is an integral part of the piece (e.g., cassette). In the case of a DVD, it is the label on the disc.

If the information is not available from the chief source, take it from the following sources (in this order of preference):

accompanying textual material (e.g., scripts, shot lists, publicity materials) container (if not an integral part of the piece) other sources

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Type (Type of record) g (Projected medium)

Tmat (Type of material) v (Videorecording)

Tech (Technique) a (Animation)c (Animation and live action)l (Live action)

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Visual materials: Fixed fields (008)

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v $a GMD

d $b SMD d Videodisc f videocassette

c $d Color b Black & white c color m mixed u unknown

v $e Format b VHS g Laser optical s Blu-ray v DVD u unknown

a $f Sound a on medium b separate n silent u unknown

i $g Medium for sound h videotape i videodisc n silent u unknown

z $h Width o 1/2 in. m 1/4 in. r 3/4 in., z other u unknown

u $i Kind of sound k mixed/mono. & stereo or other

m monophonic n silent q multi, surround, quad. s stereo. u unknown

007 Table for DVDsThe 007 is an additional fixed field used to code for the physical characteristics

of audiovisual items.

Field 024 – Other standard identifier

Example – UPC (Universal Product Code)024 1 _ 024543034674

Field 028 – Publisher number

1st indicator is a 4 for “Videorecording number”

2nd indicator:

1 Note, added entry required

2 Note, no added entry

(AACR2 requires the publisher number as a note)

Example 1 -- 028 42 2003467 $b 20th Century Fox

Example 2 -- 028 42 1202 $b Kultur15

In addition to the ISBN (020):

Field 245 – Title statement $a

$a Title

PCC practice: When credits for performer, author, director, producer, "presenter," etc., precede or follow the title in the chief source, in general do not consider them as part of the title proper, even though the language used integrates the credits with the title.

Twentieth Century Fox presents Star WarsSteve McQueen in BullittThief, with James Caan

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NOTE: To read the credits and other information on a DVD container, it is a good idea to have a

magnifying glass available.

Exceptions to the aforementioned PCC practice:

The credit is within the title, rather than preceding itCBS special reportIBM—upcloseIBM puppet shows

The credit is actually a fanciful statement aping a creditLittle Roquefort in Good Mousekeeping

The credit is represented by a possessive immediately preceding the remainder of the title

Bram Stoker’s Dracula

Field 245 – Title statement $hGMD $h [videorecording] given before the :$b

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Field 245 – Statement of responsibility /$cTranscribe statements of responsibility relating to those persons or bodies credited in the chief source of information with a major role in creating a film (e.g., as producer, director, animator, or writers)

Examples:

George W. Bush |h[videorecording] :|bfaith in the White House /|c a Grizzley Adams Production ; director, David W. Balsiger ; supervising producer, Charles E. Sellier.

The Robin Hood gang |h[videorecording] /|c an Ardustry Home Entertainment release, Promark Entertainment Group in association with Videal GmbH ; produced by Tina Stern ; written and directed by Eric Hendershot.

Performers are never listed in $c, but in a 511 note

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Field 250 – Edition statement

Use only if found on the item as “edition”, “version” or “format”.

Examples

250 _ _ Special ed.250 _ _ Letterbox format.250 _ _ 20th anniversary ed.

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Colorized Version

Add as an edition statement (Field 250) if a legitimate one can be found on the item.

Otherwise, indicate colorization in a note

“Colorized version of the motion picture originally issued in black-and-white in 1955”

Be sure 007 $d and 300 $b reflect “color”

Be careful about dates for colorized versions

Example:

The Robin Hood gang ǂh [videorecording] / ǂc an Ardustry Home Entertainment release ; Promark Entertainment Group in association with Videal GmbH ; produced by Tina Stern ; written and directed by Eric Hendershot.

260 - - [Encine, Calif.] :$bArdustry Home Entertainment, $c2004, 1997.

Field 260 – Publication, distribution, etc.Credits may include multiple publication, distribution entities. Choose the most prominent publisher and/or distributor for the 260 field

Sometimes publication information is not clear on the videorecordings.

The Internet Movie Database is a useful source of information, on the web at http://www.imdb.com. Additionally, most film companies now have web sites that may provide useful information about individual films. Web sites are very helpful in determining the place of publication. Remember to put the name of the city in square brackets if you get from a source other than the video or its container.

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DVD-Video: Type of Date and Dates

Dates from the chief source (video image, disc label) are generally the most important, but other factor’s must be considered.

Remember: No U.S. DVD-Video can have a publication date earlier than 1997 (Japanese DVD-Videos, 1996).

Dates for DVDs earlier than that obviously cannot be considered “publication” dates.

A later date from a unifying element such as container or accompanying material may be more important.

Such a later date may be used to infer a date of publication.

Account for other important dates in notes.

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Different Date Sources:

Video image (opening and/or closing credits)Disc labelAccompanying materialContainer

Different Bibliographical “Events”:

Original productionRelease as motion pictureRelease as an earlier video formatRelease as a videodiscCopyrights of design or accompanying material

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Type of Date and Dates

Relatively unadorned releases of the original motion picture:Type of Date/Publication Status (008/06, DtSt): p (distribution/production date)Date 1 (008/07-10): publication date of the DVD-VideoDate 2 (008/11-14): date of the original theatrical release

DVD-Video releases with substantial new or extra materialType of Date/Publication Status (008/06, DtSt): s (single date)

Date 1 (008/07-10): Publication date of the DVD-VideoDate 2 (008/11-14): Blank

Such substantial new or extra material might include:Documentary material (“making-of”, interviews, biographies, etc.Multiple versions or cuts (director’s cut, alternate endings, restored scenes, both widescreen and pan-and-scan on same disc)

Use judgment about what and how much new material qualifies as substantial.

Always include a note about date or original release in either case:500 Originally released as a motion picture in 1999.

Field 300 – Physical description

$a Extent of item and specific material designation or SMD 1 videodisc

$a Give the playing time after the physical units1 videodisc (114 min.) or (ca. 50 min.)

$b Other physical details: sound characteristics, colorGive sd. (sound) or si. (silent) to indicate the presence or absence of a sound track. Give col. or b&w to indicate whether an item is in color or black and white.If both color and b&w are present, use col. with b&w sequences.

$c Dimensions (physical size)4 ¾ in. (DVD)

$e Accompanying material (if necessary)+ $e 1 sound disc (digital ; 4 ¾ in.)

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Physical Description – Duration of videorecordings

If the playing time is stated, give it as stated.

Give the time for the main feature only.

If not stated, but is “readily ascertainable,” give it.

If not stated and not readily ascertainable, do not indicate time.

Duration is usually given in minutes.

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DVD Basics Example:

007 v $b d $d b $e v $f a $g I $h z $i k 245 00 City lights $h [videorecording] : $b a comedy romance in pantomime / $c written and directed by Charles Chaplin. 300 1 videodisc (87 min.) : $b sd., b&w ; $c 4 ¾ in.

Fields 5XX - Notes

Notes are very important in videorecording cataloging and contain useful descriptive information that does not fit in other areas of the description. When appropriate, combine two or more notes to make one.

Give notes in the order listed in AACR2, Ch.7.7B

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Order of Notes -- Videorecordings“Make notes as set out in the following sub rules and in the order given there. However, give a particular note first when it has been decided that note is of primary importance” – AACR2

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500 - - Edition and history.

500 - - Publication, distribution, etc., and date.

500 - - Accompanying material

500 - - Series (data that cannot be given in series area)

502 - - Dissertations. If the item being described is a dissertation.

521 - - Target audience     <b> No information provided       0 Reading grade level       1 Interest age level       2 Interest grade level        3 Special audience characteristics       4 Motivation/interest level

500 - - Other formats (Issued also on ...)

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538 Field: System Details Note (required)Should reflect the information given in the sources of information.

DVD

Color broadcast system

Region

Aspect ratio

Sound characteristics

538 DVD; PAL; Region 4; widescreen version (16:9); Dolby digital 5.1 surround sound or stereo. surround

sound.

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Color Broadcast System

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Regions

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Aspect Ratio

Identifying Letterboxed VersionsAspect ratio 1.5:1 and larger (commonly 1.66:1, 1.78:1, 1.85:1)Also called “Wide screen” or “Widescreen”

Identifying “Standard Versions”Aspect ratio smaller than 1.5:1 (commonly 1.33:1, sometimes expressed as 4:3)Also called “Pan and Scan” or “Full screen”“Formatted to fit your TV screen”

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Options for aspect ratio:

Separate 500 note

500 Aspect ratio 1.33:1; formatted from the original version to fit the television screen

Combine aspect ratio details with 538 System requirements note

538DVD; NTSC; Region 1; widescreen (2.4:1) presentation; Dolby digital 5.1 surround.

Presented as edition statement

250 Pan and scan ed.

250 Widescreen version.

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DVD-Video: Sound Characteristics

Options for sound characteristics:

Separate 500 note

500 Recorded in Dolby digital 5.0 surround and 2.0 stereo.

Combine sound details with 546 language note

546 Soundtracks: English (stereo.), French (mono.).

In 538

538 DVD, dual-layer; NTXC; Region 1; widescreen; Dolby Digital surround 5.1.

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DVD -- Language

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Describe language features accurately

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520 Summary note

Because videos and DVDs “are not easy to browse through, a brief summary note is important unless the content of the item is evident from other parts of the catalog entry. Sometimes such a note may combine information about the content of the film and persons responsible for it. – Maxwell’s handbook for AACR2R

Example:

520 - - Motion pictures taken by Neil Armstrong and Michael Collins during the first moon landing, July 1969.

500 Source of title proper (required)

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“Summaries are to be brief, without any judgmental terms. They need not be written in complete sentences. One may begin by using information appearing on the package, and then editing as needed to remove judgmental adjectives or other superfluous words. If a summary is used exactly as found on the package, it should be enclosed in quotation marks, with the source cited.” -- Guide to Cataloging DVD and Blu-ray Discs Using AACRsr and MARC 21

Other suggestions:Rewrite the description from the container or accompanying fact sheets in an objective style.Remove promotional and emotional language. Include essential aspects not mentioned anywhere else in the bibliographic recordInclude any significant technical or artistic aspects of the production.Show the relationship of significant persons to the work if this connection is not clear from the rest of the description. -- Summary Notes for Catalog Records

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Exercise –

Write a summary note for the following container abstract:

This delightfully fun and lighthearted comedy is based on the story that inspired the hit movie Clueless! Dazzling Gwyneth Paltrow shines as Emma – a mischievous young beauty who sets up her single friends. Funny thing is . . . she’s not very good at it! So when Emma tries to find a man for Harriet, she makes a hilarious tangled mess of everyone’s lives. You’ll enjoy all the comic confusion . . . Until Emma herself falls in love, finally freeing everyone from her outrageously misguided attempts at matchmaking!

This comedy is based on Jane Austen’s story about Emma – a young beauty who sets up her single friends. Funny thing is . . . she’s not very good at it! So when Emma tries to find a man for Harriet, she makes a tangled mess of everyone’s lives. Finally, Emma herself falls in love, freeing everyone from her misguided attempts at matchmaking.

6XX fields

Appropriate subject headings.

Appropriate genre/form headings (655)

HBLL cataloging includes at least one of the following:

Feature filmsShort filmsChildren’s filmsDocumentary films

If a geographic subdivision is assigned , it is that of the country of the producing company, not the setting of the film, or the location where the film was made.

Do not use the subdivision $zUnited States

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Choice of main and added entries

In most instances, numerous people and many different groups contribute to the creation of the intellectual or artistic content of a videorecording.

Main entry for most videorecordings will be the title.

Straightforward concert videos may qualify for entry under a performing group or individual. DVDs of speeches should be entered under the speaker’s name.

Remember that all added entries must be justified in the body of the record.

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Mixed and Shared responsibility

Mixed responsibility - different people doing different tasks (director, producer, screenwriter, editor, etc.)

Shared responsibility – 2 or more people doing the same work – “Rule of 3” applies (if more than 3 people listed for the same task, the first name only is listed followed by … [et al.]) or do not trace anyone in that position.

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7xx fieldsAlways trace the producer(s), director(s), writer(s) and editors listed in 245 /|c or the 508 field.

List the companies responsible for production and publishing.

Trace certain names from the 511 and 508 fields

Only trace performers if they are identified as the lead actors, they are famous, or they are a host or narrator.Limit tracings of production staff to those listed above and the editor. Trace people or companies responsible for other aspects of production only if they are especially important or they are famous.

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007 v ǂb d ǂd c ǂe v ǂf a ǂg i ǂh z ǂi u040 TEFMT ǂc TEFMT ǂd TEF ǂd IUK ǂd MNL ǂd OCLCQ ǂd GK8 ǂd EHH ǂd RCS 020 1419801910020 9781419801914024 1 012569593886024 1 085391173700028 4 159388 ǂb Warner Home Video028 4 1117370 ǂb Warner Home Video041 1 eng ǂa spa ǂj eng ǂj fre ǂj spa ǂh eng050 14 PN1995.9.A3 ǂb H3779 2006082 04 791.43/72 ǂ2 22090 ǂb 049 UBYA130 0 Harry Potter and the goblet of fire (Motion picture)24510 Harry Potter and the goblet of fire ǂh [videorecording] / ǂc Warner Bros. Pictures presents a Heyday Films production ; a Mike Newell film ; producer, David Heyman ; screenplay, Steve Kloves ; directed by Mike Newell.250 Widescreen ed.260 [Burbank, CA] : ǂb Warner Home Video, ǂc [2006]300 1 videodisc (157 min.) : ǂb sd., col. ; ǂc 4 3/4 in.

Example:

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538 DVD, NTSC, region 1 encoding; widescreen presentation. 546 Closed-captioned; dialogue in English (5.1 Dolby Surround) or Spanish (5.1 Dolby Surround) with optional subtitles in English, French or Spanish.511 1 Daniel Radcliffe, Emma Watson, Rupert Grint, Maggie Smith, Gary Oldman, Miranda Richardson, Ralph Fiennes, Alan Rickman, Michael Gambon, Jason Isaacs, Stanislav Ianevski, Robert Hardy, Robert Pattinson.508 Director of photography, Roger Pratt ; art directors, Mark Bartholomew ... [et al.] ; editor, Mick Audsley ; music, Patrick Doyle ; costume designer, Jany Temime ; production designer, Stuart Craig ; visual effects supervisors, Tim Burke … [et. al.] ; special effects supervisor, Dominic Tuohy.500 Based on the novel by J.K. Rowling.520 Harry's fourth year at Hogwarts is marked by the Quidditch World Cup and the Triwizard Tournament, in which student representatives from three different wizarding schools compete in a series of increasingly challenging contests. However, Voldemort's Death Eaters are gaining strength and create the Dark Mark - giving evidence that the Dark Lord is ready to rise again. In the unsuspecting lives of the students at Hogwarts, the competitors are selected by the goblet of fire, which this year makes a very surprising announcement: Hogwarts will have two representatives in the tournament, including Harry. Now Harry has to rise to the challenge for the Tri Wizard Tournament while keeping up with school.521 8 MPAA rating: PG-13; for sequences of fantasy violence and frightening images.

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650 0 Potter, Harry (Fictitious character) ǂv Drama.650 0 Hogwarts School of Witchcraft and Wizardry (Imaginary organization) ǂv Drama.650 0 Contests ǂv Drama.650 1 Potter, Harry (Fictitious character) ǂv Drama.650 1 Hogwarts School of Witchcraft and Wizardry (Imaginary place) ǂv Drama.650 1 Contests ǂv Drama.655 0 Feature films.655 0 Harry Potter films.655 0 Action and adventure films.655 0 Fantasy films.655 0 Children's films.655 0 Film adaptation.655 0 Video recordings for the hearing impaired.

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700 1 Heyman, David, ǂd 1961-700 1 Newell, Mike, ǂd 1942-700 1 Kloves, Steven. 700 1 Radcliffe, Daniel, ǂd 1989-700 1 Watson, Emma, ǂd 1990-700 1 Grint, Rupert, ǂd 1988-700 1 Smith, Maggie, ǂd 1934-700 1 Oldman, Gary. 700 1 Audsley, Mick.700 1 Rowling, J. K. ǂt Harry Potter and the goblet of fire.710 2 Heyday Films.710 2 Warner Bros. Pictures (1969- )710 2 Warner Home Video (Firm)856 42ǂu http://www.mrqe.com/lookup?^Harry+Potter+and+the+Goblet+of+Fire+(2005) ǂz Connect to reviews of this title online

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Enhanced DVD

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Blu-ray Disc

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Blu-ray Disc technology was developed by Sony-Philips in February 2002

Was in competition with HD-DVD until February of 2008

Blu-ray Disc -- History

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Blu-ray Disc : Basics

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Blu-ray 007

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DualDisc

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Streaming media -- DefinitionStreaming media are video or audio transmitted over a network that can be played immediately, with no need to download an entire file before playback. Audio and/or video content is sent to the user as a data stream. A small amount of data is sent ahead to the user’s computer and buffered temporarily on the hard drive, and as playback proceeds, more data is constantly streamed to the user’s machine. The files created by buffering are temporary, and are gone when playback is complete.

Streaming technology allows users to access audiovisual content on the Internet (or any computer network) without waiting for entire files to download. This minimizes both the amount of time required to view audiovisual content online, and the amount of storage space necessary to do so. -- Best Practices for Cataloging Streaming Media (OLAC CAPC)

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Streaming Media: History

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Streaming Video: Basics

Type (Type of Record; Leader/06): g (Projected medium)

TMat (Type of Material; VIS 008/33): v (Videorecording)

Form (Form of Item; Visual Materials 008/29): s (Electronic)

006 Computer File

006/00 Form of material (Type): m (Computer file/Electronic resource)

006/09 Type of computer file (File): c (Representational)

245 GMD: $h [electronic resource]

300 Physical description

SMD: $a streaming video file

Duration: Include for a single work, if stated or ascertainable, in the form: (XX hr.,

XX min., XX sec.)

Other physical details: $b digital

Type of file: “[type of] file” (i.e., MOV file)

Other physical details: $b sound characteristics, color/b&w

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Streaming video 007 Field

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Example

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Example:

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538 Online streaming (Byugle, BYU’s online media stream).538 Windows PC, XP or higher (service pack 2); Mac )SX; Microsoft Internet

Explorer 6.0 or higher; FireFox 2.0 or higher; Flash and VLC player.500 Supplemental resource materials available online.511 1 Craig Wasson, Michael McGuire, Fredd Wayne.512 Editor, Peter G. Czerny ; screenplay, Tim Slover ; music composed and

conducted by Kurt Bestor ; historical research, Noel B. Reynolds.500 Converted with permission from DVD videodisc to streaming video format,

2008.520 A dramatization of the Philadelphia Convention of 1787 which led to the

replacement of the Articles of Confederation with a new Constitution creating the United States of America.

530 Issued also as a videocassette (VHS) and videodisc (DVD)

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650 0 Constitutional history $z United States.651 0 United States $x History $y Confederation, 1783-1789.655 0 Historical films.655 0 Streaming video.700 1 Johnson, Peter N.700 1 Gasdik, Nicholas J.700 1 Slover, Nicholas J.710 2 Brigham Young University. $bDept. Of Motion Picture Production.710 2 National Center for Constitutional Studies (U.S.)856 42 $z CLICK HERE for online access (BYU campus only) $u

http://byugle.lib.byu.edu/player.php?vid=1

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The End

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The End

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For OCLC, go to Edit, then guided entry. Select media type.

In Workflows, use dropdown menu under “Title/Bibliographic defaults. Select media type.

Be sure to reset this to NONE afterwards.

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520 Examples

245 00 A cry in the woods |h[videorecording]300 - - 1 videodisc (ca. 29 min.) :|b sd., col. ;|c 4 ¾ in.520 - - Discusses the logging vs. environment battle over the forest lands in the Pacific Northwest. Looks at the sociological impact on the families and communities involved in the logging industry.

245 00 Using your library to write a research paper |h [videorecording]300 - - 4 videocassettes (ca. 300 min.) : |b sd., col. ; |c 1/2 in.520 - - Guides the viewer through the process of writing term papers, from selecting a topic through doing the research to handing in the paper.

245 00 Raising Arizona |h[videorecording]300 - - 1 videodisc (94 min.) :b sd., col. ; |c 4 ¾ in.520 - - An ex-convict and a police officer decide to get married and start a family. To their dismay, they discover that they can neither have nor adopt children. Desperate, they resort to kidnapping one of the newborn quintuplets of a wealthy Arizona family. However, their attempt at living a normal life is complicated by neurotic co-workers, two fugitives, and a mysterious bounty hunter.