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Cataloging Manual Erin Foley

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Cataloging Manual

Erin Foley

What is descriptive Cataloging?

Descriptive Cataloging describes what the item is, not what it is about.

Descriptive Cataloging provides access points for the item.– Access points: Terms that can be used as a

search key when locating an item.

Information covered by descriptive cataloging:– ISBN (International Standard Book Number)– Title proper

• The chief name of the item, including alternate titles. Does not include subtitles.

– Other title information:• Subtitles.

– Statement of responsibility:• The persons or corporate bodies responsible for the content of

the item.

– Publication information– Edition information– Series information– Physical description of the item

• Number of pages, size, accompanying material.

How is the information formatted?

Create ISBD(International Standard

Bibliographic Description)

Create MARC(Machine Readable Catalog)

record

Use AACR2R(Anglo-American Catloguing Rules,

2nd Edition, 2002 Revision)to find the rules on how each area is formatted

AACR2R is closely tied to ISBD. AACR2R provides the rules for how each area of ISBD should be formatted.

The ISBD is then used to create the MARC record.

What does the ISBD format look like?

There are 8 areas of ISBD:1. Title and statement of responsibility area2. Edition area3. Material specific area (not used when Cataloging

books)4. Publication, distribution, etc. area5. Physical description area6. Series area7. Note area8. Standard number and terms of availability area The chief source for this information is

the title page and title page verso.

Outline of ISBD

Title : other title information / Statement of responsibility. - Edition. - City of publication : Publisher, year of publication.Number of page : illustration information ; size measurements.

Notes.ISBN

Remember! AACR2R needs to be consulted when formatting each area. Capitalization and punctuation are intentional and important.

Example

Title Page Title Page Verso

How is each ISBD area formatted?

Area Example AACR2R Rules

1Title and

statement of

responsibility

Simple gifts to stitch : 30 elegant and easy projects / Joyce Worrall ; photography by Alexandra Grablewski.

2.1A1. Precede each unit of other title information by a colon.

Precede the first statement of responsibility by a diagonal slash.

Precede each subsequent statement of responsibility by a semicolon.

2.1B1. Transcribe the title proper as instructed in 1.1B.

1.1B. Transcribe the title proper exactly as to wording, order, and spelling, but not necessarily as to punctuation and capitalization. Capitalize according to Appendix A.

A.4A1. In general, capitalize the first word of a title.

2.1E1. Transcribe other title information as instructed in 1.1E.

1.1 E. Transcribe all other title information appearing in the chief source of information according to the instruction in 1.1 B.

2.1F1. Transcribe statements of responsibility relating to persons or bodies as instructed in 1.1F.

1.1F1. Transcribe statement of responsibility in the item in the form in which they appear there.

Area Example AACR2R Rules2

Edition - 1st ed. 2.2A1. Precede this area by a full stop, space, dash, space.

2.2B1. Transcribe a statement relating to an edition of a work that contains differences from other editions of that work, or to a named reissue of a work, as instructed in 1.2B.

1.2B. Transcribe the edition statement as found on the item. Use abbreviation as instructed in appendix B and numerals as instructed in appendix C.

2.2B2. In case of doubt about whether a statement is an edition statement is an edition statement, follow the instructions in 1.2B3.

1.2B3. In case of doubt about whether a statement is an edition statement, take the presence of such words as edition, issue, or version (or their equivalents in other languages) as evidence that such a statement is an edition statement, and transcribe it as such.

4Publicati

on, distribution, etc.

- New York: Potter Craft, c2007.

2.4A1. Precede this area be a full stop, space, dash, space.

Precede the name of a publisher, distributor, etc., by a colon.

Precede the date of publication, distribution, etc., by a comma.

2.4C1. Give the place of publication, distribution, etc., as instructed in 1.4C.

1.4C1. Transcribe a place of publication, etc., in the form and the grammatical case in which it appears.

2.4D1. Give the name of the publisher, etc., and optionally the name of the distributor, as instructed in 1.4D.

1.4D1. Give the name of the publisher, distributor, etc., following the place(s) to which it relates.

2.4F1. Give the date of publication, distribution, etc., as instructed in 1.4F.

1.4F1. For publisehd items, give the date (I.e., year) of publication, distribution, etc., named in the edition area.

Area Example AACR2R Rules

5Physical

Description

128 p. : ill. (chiefly col.) ; 26 cm.

2.5A1. Precede this area by a full stop, space, dash, space or start a new paragraph.

Precede details of illustrations by a colon.

Precede dimensions by a semicolon.

2.5B2. Give the number pages, leaves, or columns in terms of the numbered of lettered sequences in the volume. Give the last numbered page, leaf, or column in each sequence and follow it with the appropriate term or abbreviation.

2.5C1. Give ill. For an illustrated printed monograph.

2.5C3. Describe coloured illustrations as such if considered to be important.

2.5C5. If the publication consists wholly or predominantly of illustrations, give all ill. or chiefly ill., as appropriate. Optionally, if those illustrations are all of one type, give all [name of type] or chiefly [name of type].

2.5D1. Give the height of the item in centimetres,to the next whole centimetres up.

7Notes Includes

index.

2.7A1. Precede each note by a full stop, space, dash, space or start a new paragraph for each.

2.7B18. Contents. List the contents of an item, either selectively or fully, if it is considered necessary to show the presence of material not implied by the rest of the description; to stress items of particular importance; or to list the contents of a collection or or a multipart item. When recording titles formally, take them from the source in the item being cataloged that provides the best identification.

Area Example AACR2R Rules8

Standard number

and terms of

availability

97803073475652.8A1. Precede this area by a full stop, space, dash, space or start a new paragraph.

2.8B1. Give ISBNs as instructed in 1.8B.

1.8B1. Give the International standard Book Number (ISBN), or International Standard Serial Number (ISSN), or any other internationally agreed standard number for the item being described. Give such numbers with the agreed abbreviations and with the standard spacing or hyphenation.

Now…put all the areas together!

This is the completed ISBD:

Simple gifts to stitch : 30 elegant and easy projects / Jocelyn Worrall ; photography by Alexandra Grablewski. - 1st ed. - New York : Potter Craft, 2007c.

128 p. : ill. (chiefly col.) ; 26 cm.

Includes index.9780307347565

MARC Fields and Subfields

A MARC record has fields that are related to ISBD and fields for access points.

The first number in the MARC field is a 3-digit number called the tag.

Next to the tag, there are two places for a one-digit indicator. The indicators are unique to each field and are not used for every field.

The information is each field is divided into subfields, usually marked by lowercase letters. The subfields are preceded by a delimiter, usually $.

How does ISBD relate to MARC?

Area MARC Fields

1: Title and statement of responsibility 245

2: Edition 250

4: Publication, distribution, etc 260

5: Physical description 300

6: Series 4xx

7: Notes 5xx

8: Standard number and terms of availability 020

How are access points assigned?

Chapter 21 of AACR2R has the rules concerning access points. AACR2R needs to be consulted when determining and formatting access points.

There are two kinds of access points:

1. Main entry

2. Added entry There are 4 things that can become access points for an item:

1. Names of persons who perform certain functions (authors, editors and compilers, translators, illustrators)

2. Names of corporate bodies

3. Titles

4. Names of series

Main Entry There can only be 1 main entry. If an author can be determined, the author is

always the main entry. – If the author is the main entry, MARC field 100 is

used. If an author cannot be determined, the title or

corporate body responsible for the work becomes the main entry.– If the title is the main entry, the first indicator is

entered as 0 in MARC field 245.– If a corporate body is the main entry, MARC field

110 is used. Editors cannot be entered as a main entry.

Added Entry

An added entry is information, other than the information in the main entry, that could be used as an access point.– If the title is an added entry, the first indicator is

entered as 1 in MARC field 245.– If a corporate body is an added entry, use MARC

field 710.– If the item is part of a series, create an added

entry under MARC field 440 and 8XX.

Authority File

After the main entry and added entries are determined, the authority file needs to be checked for a name authority record for how a name should be formatted for the entries. – Name authority record: A record that shows

a personal, corporate, or geographic heading in its established form.

What does a MARC record look like?

Tag Indicators Subfields

020 $a 9780307347565Note: The indicators are undefined for this field. Subfield The ISBN is pulled from Area 8 of the ISBD.

Subfield: $a ISBN

100 1 $a Worrall, Jocelyn.Note: The author is the main entry for this item. The 1 in the first indicator spot means that the author’s surname is used for the main entry. The second indicator is undefined.

*The authority file should be checked to verify this format of the name.

Subfield: $a Personal name

AACR2R rule: 21.1A2. Enter a work by one or more person under the heading for the personal author.

245 1 0 $a Simple gifts to stitch : $b 30 elegant and easy projects / $c Jocelyn Worrall; photography by Alexandra Grablewski.

Note: The format of this field is pulled from the ISBD. Notice that the punctuation and capitalization is the same here as it is for Area 1 of the ISBD. The 1 in the first indicator spot means that the title is an added entry because the author is the main entry. The 0 in the second indicator spot means that there are no non-filing characters at the beginning of the title.

Subfields: $a Title proper $b Other title information $c Statement of responsibility

Tag Indicators Subfields

250 $a 1st ed.Note: The indicators are undefined for this field. This information is pulled from Area 2 of the ISBD.

Subfield: $a Edition statement.

260 $a New York : $b Potter Craft, $c c2007.Note: The indicators are undefined in this field. The format of the information is pulled from Area 4 of the ISBD.

Subfields: $a Place of publication, distribution, etc. $b Name of publisher, distributor, etc. $c Date of publication, distribution, etc.

300 $a 128p. : $b ill. (chiefly col.) ; $c 26 cm.Note: The indicators are undefined in this field. The format of the information is pulled from Area 5 of the ISBD.

Subfields: $a Extent (number of pages) $b Other physical details (usually illustration information) $c Dimensions (cm.) $e Accompanying material

500 $a Includes index.Note: The indicators are undefined in this field. The format of the information is pulled from Area 7 of the ISBD.

Subfield: $a General note

What is subject Cataloging?

Subject Cataloging deals with what the book is about. Subject Cataloging lists all material on the same subject

under controlled terms. Subject Cataloging also provides a call number for the item.

– Call number: A notation that includes a classification number, item number, and other data, such as the date or volume number.

– Classification number: The part of the call number that represents what the item is about. It is determined from a classification schedule.

• Classification schedule: List of classification numbers. Examples: Dewey Decimal or Library of Congress.

– Item number: The part of the call number that designates a specific item of work. This is specific to the classification schedule used. Also know as book number.

What is the Dewey Decimal Classification?

The DDC (Dewey Decimal Classification) is first divided into 10 main classes based on academic disciplines. The 10 classes are then each divided into 10 divisions. The 10 divisions are then each divided into 10 sections, which are then subdivided as required.

The classification number moves from general to specific in a hierarchical manner.

The main classes are three-digits long. As the number moves from general to specific, the division is indicated by the addition

of one new digit.

10 Main Classes of DDC000 Computer science, knowledge, systems100 Philosophy200 Religion300 Social sciences, sociology & anthropology400 Language500 Science600 Technology700 Arts & Recreation800 Literature, rhetoric & criticism900 History

What does a Dewey Decimal classification number look like?

Simple Gifts to Stitch: 30 Elegant and Easy Projects is classified as

746

– 700 The arts Fine and decorative arts– 740 Drawing and decorative arts

– 746 Textile arts

What is the MARC field for DDC?

DDC information is entered into MARC field 082 or 09X.

Example:

Tag Indicators Subfields

082 0 0 $a 746 $2 22Note: The 0 is the first indicator spot means that the full edition of DDC was used. The 0 is the second indicator spot means that the classification number was assigned by the Library of Congress.

Subfields: $a Classification number $2 Edition of DDC used.

What is the Library of Congress Classification?

LCC (Library of Congress Classification) is divided into 21 main classes based on major academic areas. Each is assigned a letter or letters.

The main classes are then divided into subclasses that represent the disciplines of the main class. These are assigned another letter.

Each subclass is divided into divisions that represent components of the subclass. The divisions are assigned numbers.

Main Classes of LCCA General WorksB Philosophy. Psychology. ReligionC Auxiliary Sciences of HistoryD History: General and History of Europe, etc.E-F History: AmericaG Geography. Maps. Anthropology. RecreationH Social SciencesJ Political ScienceK LawL EducationM Music and Books on MusicN Fine ArtsP Language and LiteratureQ ScienceR MedicineS AgricultureT TechnologyU-V Military Science. Naval ScienceZ Bibliography. Library Science. Information Resources

What does a Library of Congress number look

like? Simple Gifts to Stitch: 30 Elegant and Easy Projects

by Jocelyn Worrall in 2007 is classified as

TT715 .W65 2007 Call number | Item Number

Call number:– T: Technology

– TT: Handicrafts. Arts and Crafts– TT700: Sewing. Needlework

– TT715: General special

The item number is assigned using a Cutter table specific to LCC along with the year it was published. The Cutter table uses the author’s last name to assign a number. The first letter of the name is used, followed by a number for the next to letters, following the table. The item number is separated from the classification number by a period (.).

Cutter Table:(1) After initial vowels for the second letter: b d l-m n p r s-t u-y use number: 2 3 4 5 6 7 8 9

(2) After initial letter S for the second letter: a ch e h-i m-p t u w-z use number: 2 3 4 5 6 7 8 9

(3) After initial letters Qu for the second letter: a e i o r t y use number: 3 4 5 6 7 8 9 For initial letters Qa-Qt, use: 2-29

(4) After other initial consonants for the second letter: a e i o r u y use number: 3 4 5 6 7 8 9

(5) For expansion for the letter: a-d e-h i-l m-o p-s t-v w-z use number: 3 4 5 6 7 8 9

Example: The item number for Jocelyn Worrall’s book is

.W65 2007

What is the MARC field for LCC?

LCC information is entered in MARC field 050.

Example:Tag Indicators Subfields

050 0 $a TT715 $b .W65 2007Note: The first indicator is undefined. The 0 is the second indicator spot means that the classification number was assigned by the Library of Congress.

Subfields: $a Classification number $b Item number