CATALOGING

WITH RDA Getting Started & Print Monographs

March 2013

Brian Dobreski

Syracuse University

bjdobres@syr.edu

Agenda

• FRBR Review

• Setup of RDA

• Using the RDA Toolkit

• General Guidelines

• Cataloging a Print Monograph in RDA

• RDA in OCLC

• RDA in Your System

FRBR

• Group 1 Entities

• Work – an intellectual or artistic creation (conceptual)

• Expression – form that a Work can take (conceptual)

• Manifestation – a particular publication run (physical)

• Item – you can prop a door with it (physical)

Work – Cataloging and Classification by Lois Mai Chan

Expression – written text, in English

Manifestation – 2007 publication by Scarecrow Press

Item – Copy with my name inside front cover

FRBR

• Group 2 Entities

• Person

• Corporate Body

• Family

• Group 3 Entities

• Concept

• Object

• Event

• Place

• Relationships

• User Tasks

FRBR and RDA

• FRBR proposes an Entity/Relationship model for

information resource data, lists attributes for each

Entity

• RDA realizes this model

• Defines explicitly the attributes for each Entity

• Instructs on how to determine and record these

attributes

• Defines relationships among Entities

• Instructs on how to represent and record these

relationships

FRBR, RDA, and Bibliographic Records

• FRBR’s system would have us believe there are 4 types

of bibliographic records (WEMI)

• RDA describes Entities, elements and relationships

without explicitly stating what “record” to put this

information into

• In the current implementation of RDA, using MARC as

main encoding means, information is split up among 3

current types of record

• Work Authority records

• Expression Authority and bibliographic records

• Manifestation Bibliographic records

• Item Bibliographic and item/holdings records

RDA Structure

• Section 1: Ch. 1-4: Manifestations and Items

• Section 2: Ch. 5-7: Works and Expressions

• Section 3: Ch. 8-11: Persons, Corporate Bodies and Families

• Section 4: Ch. 12-16: Concepts, Objects, Events, and Places

• Section 5: Ch. 17: Recording Primary Relationships

• Section 6: Ch. 18-22: Relationships to Persons, Corporate

Bodies and Families

• Section 7: Ch. 23: Relationships to Concepts, Objects,

Events, and Places

• Section 8: Ch. 24-29: Relationships among WEMI

• Section 9: Ch. 29 -32: Relationships among PCF

• Section 10: Ch. 33-37: Relationships among COEP

RDA Structure

• Appendix A: Capitalization

• Appendix B: Abbreviation

• Appendix C: Initial Articles

• Appendix D: Record Syntax, Punctuation

• Appendix I: Relationship Designators (Group 1 to Group 2)

• Appendix J: Relationship Designators (Group 1 to Group 1)

• Appendix K: Relationship Designators (Group 2 to Group 2)

LC-PCC PS

• Library of Congress-Program for Cooperative Cataloging

Policy Statements

• These are the LCRI of RDA

• The text of RDA is (frequently) qualified by these

• Appear as green boxes you can click on

• Often provide guidance on options and alternatives

RDA Toolkit

RDA Toolkit – A Quick Tour

• Logging In

• The text of RDA

• LC-PCC PS

• Mappings

• Workflows

• Learning More About RDA Toolkit

0.6 Core Elements

• AACR2’s levels of description are done away with in favor

of the “Core” concept

• RDA gives variety of Elements for each Entity, but only some are

considered Core, and must be recorded

• Some are Core If, and are only Core when certain conditions met

• These are elements thought to most strongly support FRBR user

tasks

• See RDA 0.6 for list of Core Elements

• Be warned that many groups have their own definitions of Core

(LC, PCC, individual institutions)

• LC-PCC PS are pretty clear

Chapter 1 Overview: General Guidelines

• Chapter 1 provides general guidelines for identifying and

recording attributes of Manifestations and Items (most of

what is in a traditional “bibliographic” record)

• You’ll get a feel for RDA’s style as we go along, but some

important passages to note:

• 1.3 Core Elements for Manifestations and Items

• 1.6 Changes Requiring a New Description

• 1.7 Transcription

• 1.9 Guidelines on Date Information

New MARC Fields for RDA

• MARC has been updated with new or modified fields to

support RDA elements, for both bibliographic and

authority formats

• Not all MARC documentation has caught up, including

OCLC’s Bibliographic Formats and Standards

• Check out LC’s RDA in MARC page for a full list

• http://www.loc.gov/marc/RDAinMARC.html

RDA Print Monograph Walkthrough

2.2 Sources of Information

• 2.2 lists allowable sources of information for all formats

• For books, see:

• 2.2.2.2: preferred source is title page

• 2.2.4: rest of the book is an allowable source

• After that, take information from accompanying material, container

(box), other published descriptions, other sources

• If information taken from anywhere in the book, you do not need to

use square brackets! You may need to make a note though.

• In addition, each individual element usually tells you where you are

allowed to take it from

2.3 Title

• 2.3.2 Title proper – MARC 245 $a

• Take from preferred source; you need a note if title taken from

anywhere else

Cataloging and classification

• 2.3.2.9 Resources lacking a collective title

• 2.3.3 Parallel titles – MARC 245 $b

• The title proper in another language or script

• 2.3.4 Other title information – MARC 245 $b

• Subtitles

an introduction

2.3 Title

• 2.3.6 Variant title – MARC 246

• Recording variations in your title (spine, cover)

• AACR2 put these under Notes area, but RDA includes with other

title instructions

• See the LC-PCC PS here for helpful suggestions on what to record

2.4 Statement of Responsibility

• 2.4 Statement of responsibility – MARC 245 $c

• RDA provides some options here

• LC does not want you to abridge or exclude anything though, so

take everything you see (honorary terms, place of employment,

more than 3 authors… transcribe it all now)

Lois Mai Chan

with the assistance of Theodora L. Hodges

2.5 Edition

• 2.5 Edition statement – MARC 250

• Record exactly what you see now

Third edition

• 2.5.4 Statement of responsibility for edition

2.8 Publication

• 2.8.2 Place of publication – MARC 264 $a

• Only need to record first place (may choose to record others)

• Give exactly as printed on item

• May supply all or part of place name in square brackets

Lanham, Maryland

2.8 Publication

• 2.8.4 Publisher’s name – MARC 264 $b

• Only need to record first publisher name

• Record what you see on item, including phrasing giving function

The Scarecrow Press, Inc.

2.8 Publication

• 2.8.6 Date of publication – MARC 264 $c

• Record date of publication

• LC strongly advises you to guess (use square brackets)

2007

2.8 Publication

• If any parts of the publication statement are not known,

use one of the following (instead of AACR2’s Latin

abbreviations)

• [place of publication not identified]

• [publisher not identified]

• [date of publication not identified] – should rarely ever use this one

2.9 Distribution

• 2.9 Distribution statement – MARC 264 (2nd Ind. 2)

• If publisher’s place, name, and/or date is missing, provide the

corresponding piece of information concerning the distributor

• LC advises giving a full distribution statement if any part of the

publication statement is missing

2.10 Manufacture

• 2.10 Manufacture statement – MARC 264 (2nd Ind. 3)

• If publisher’s and distributor’s place or name is missing, provide the

corresponding piece of information concerning the manufacturer

• Only required to record manufacture date if no publication,

distribution, or copyright date available, and publication date cannot

be guessed (this is rare)

• LC advises giving a full manufacture statement if any part of the

publication and distribution statements is missing

2.11 Copyright Date

• 2.11 Copyright date – MARC 264 (2nd Ind. 4)

• Record if neither date of publication or distribution is identified

• Use © or “copyright” to precede the date

• Could choose to include regardless

2.13 Mode of Issuance

• Core Element for LC/PCC – LDR BLvl

• Book can be either “single unit” or “multipart monograph”

• The MARC Leader will satisfy this later, but for now:

single unit

2.12 Series Statement

• 2.12 Series statement – MARC 490

• Very much the same as in AACR2

• 2.12.9: Record the numbering as it appears on the item

• However, LC seems to use the abbreviation given in Appendix B.7

2.15 Identifier

• 2.15 Identifier (Manifestation level) – MARC 02X

• Finally all the standard numbers and publisher’s numbers are

together under one rule

• Includes ISBN, ISSN, UPC, EAN, publisher’s numbers, plate

numbers, etc.

• 2.15.1.7: if more than one identifier of the same type, include a

qualification

ISBN 978-0-8108-5944-9 (alk. paper)

ISBN 978-0-8108-6000-1 (pbk. : alk. paper)

2.20 Notes

• 2.20.2 Note on title – MARC 500

• Give source of title if needed

• 2.20.3 Note on statement of responsibility – MARC 500

• Supplements or corrects what is in statement of responsibility

• Can come from any source

• The rest are other notes on the areas we recorded under

Chapter 2

3.2 Media Type

• 3.2 Media type – MARC 337

• One of the new elements designed to replace GMD

• A term chosen from this list represents what (if any) type of

equipment needed to use the resource

unmediated

3.3 Carrier Type

• 3.3 Carrier type – MARC 338

• One of the new elements designed to replace GMD

• A term chosen from this list represents the format of storage or

housing for the resource

volume

3.4 Extent

• 3.4.5 Extent of text – MARC 300 $a

• Very similar to AACR2, but do not abbreviate terms here!

• Plates still included here

xix, 580 pages

3.5 Dimensions

• 3.5.1.4.14 Dimensions of a volume – MARC 300 $c

• Very similar to AACR2

• If height is less than 10 cm, record the height in mm

23 cm

4.2 Terms of Availability

• 4.2 Terms of availability – MARC 020/024 $c

• The price or conditions under which a publisher will provide the

resource

• LC tells us not to record unless for rental materials

• If recorded, it will be very similar to AACR2’s equivalent information

4.3 Contact Information

• 4.3 Contact information – MARC 037, 856

• Physical or electronic address for a publisher or provider of the

resource

• PCC seems to prefer recording websites here

www.scarecrowpress.com

4.6 URL

• 4.6 Uniform resource locator – MARC 856

• Records a URL that leads to the resource you are cataloging

• Doesn’t apply to our example, but important for eBooks

6.9 Content Type

• 6.9 Content type – MARC 336

• One of the new elements designed to replace GMD

• A term chosen from this list represents the fundamental form of

communication employed by the resource (think Expression level)

text

7.15 Illustrations

• 7.15 Illustrative content – MARC 300 $b, 008

• States the presence of illustrations

• LC uses only “illustrations” but other terms (not abbreviated now)

are listed in 7.15.1.3

• If you need to use term or words not in list, this will go in a note

illustrations

7.17 Color Content

• 7.17 Color content – MARC 300 $b

• For books, 7.17.1 instructs how to qualify illustrative content with

color information

• LC wants you to use the American spelling “color”

7.7 Intended Audience

• 7.7 Intended audience – MARC 521

• LC requires for juvenile materials

7.10 Summarization of Content

• 7.10 Summarization of content – MARC 520

• LC requires for juvenile fiction

• Probably recommended for all fiction

7.12 Language of Content

• 7.12 Language of content – MARC 041, 546

• Just like in AACR2, explicitly noted only if needed for clarification or

identification

In English

7.16 Supplementary Material

• 7.16 Supplementary content – MARC 500, 504

• Index and bibliography notes

• May combine as per LC-PCC PS 7.16.1.3

Includes bibliographical references (pages 553-

565) and index

25.1 Related Works – Contents Note

• 25.1 Related works (Contents note) – MARC 505

• Contents notes are considered a type of relationship, and are

actually covered here

• Look for “Structured Description of the Related Work”

Creating Access Points

• Group 2 Access Points

• Persons

• Families

• Corporate Bodies

• Group 1 Access Points

• Works

• Expressions

• Manifestations

• Items

• Authorized Access Point

Group 2 Access Points

• 19.2 Creator (Work) – MARC 1XX/7XX

• Covers the provision of “Creator” access points, when to consider a

Person, Family, or Corporate Body as creator

• 19.2.1.1.1 Corporate Bodies as Creators

• The structuring of the “preferred” forms of names is given in

Chapters 9-11

• For now:

Chan, Lois Mai

Hodges, Theodora, 1922-

Group 2 Access Points

• 19.3 Contributor (Work) – MARC 7XX

• Covers the provision of additional access points for Persons,

Families, or Corporate Bodies who are not creators, but contributed

in some way

• 20.2 Contributor (Expression) – MARC 7XX

• I’m not exactly sure what “with the assistance of” means, but if I

thought Hodges was an editor, she would be covered by rules here

Group 2 Relationships

• 18.5 Relationship designator – MARC 1XX/7XX/8XX $e

• Instructs us to include a relationship designator from the list in

Appendix I with the Group 2 Access Points

• If no designator fits, use the generic “creator” or “contributor” term

Chan, Lois Mai, author

Hodges, Theodora, 1922-, author

Group 1 Access Points

• 6.2 Title of the work

• Covers how to create the “preferred” title Access Point at the Work

level

• This becomes more relevant when working with resources that

require Uniform Titles

• For this example, just consider 2.3.2 to stand as our preferred title

• 25.1 Related works

• Covers creating access points for related Works (part of, sequel to,

adaptation of)

• Look for “Authorized Access Point Representing the Related Work”

• Provision of an access point for series is optional, according to LC

PCC PS

Group 1 Relationships

• 24.5 Relationship designator

• Instructs us to qualify a Group 1 Access Point with a designator

from the list in Appendix J

• “In series” could be placed before the optional Authorized Access

Point for series title (think MARC 830 field)

• In series: Penguin classics

Preferred/Authorized Access Point

• The concept of “Main Entry” is now called the Authorized

or Preferred Access Point for the Work level, and is

covered by 6.27

• 6.27.1.2: If the work of 1 creator, Authorized Access Point is

preferred name for creator + preferred title for work

• 6.27.1.3: If the work of more than 1 creator, Authorized Access

Point is preferred name for principal or first creator + preferred title

for work

Chan, Lois Mai. Cataloging and classification

• 6.27.1.4: If the work is a compilation, Authorized Access Point is the

preferred title for the work

Finished Example

RDA Instruction RDA Element Data

DESCRIPTION

2.3.2 Title proper Cataloging and classification

2.3.4 Other title information an introduction

2.4 Statement of responsibility relating to title proper Lois Mai Chan

2.4 Statement of responsibility relating to title proper with the assistance of Theodora L. Hodges

2.5 Designation of edition Third edition

2.8.2 Place of publication Lanham, Maryland

2.8.4 Publisher's name The Scarecrow Press, Inc.

2.8.6 Date of publication 2007

2.13 Mode of issuance single unit

2.15 Identifier for the manifestation ISBN 978-0-8108-5944-9 (alk. paper)

2.15 Identifier for the manifestation ISBN 978-0-8108-6000-1 (pbk. : alk. paper)

3.2 Media type unmediated

3.3 Carrier type volume

3.4 Extent of text xix, 580 pages

3.5 Dimensions 23 cm

4.3 Contact information www.scarecrowpress.com

6.9 Content type text

7.12 Language of the content In English

7.15 Illustrative content illustrations

7.16 Supplementary content Includes bibliographical references (p. 553-565) and index

Finished Example

GROUP 2 ACCESS POINTS

19.2 Creator Chan, Lois Mai

18.5 Relationship designator author

19.2 Creator Hodges, Theodora, 1922-

18.5 Relationship designator author

GROUP 1 ACCESS POINTS

25.1 Related work

Contents: Information resource management : description, access, organization -- Foundations, principles, and standards of resource description -- Anglo-American cataloging rules : description -- Dublin core and other metadata schemas -- Access points : name and title -- Authority control : forms of name headings and uniform titles -- Principles of controlled vocabularies and subject analysis -- Library of Congress subject headings -- FAST (faceted application of subject terminology) -- Sears list of subject headings -- Medical subject headings -- Classification and categorization -- Dewey decimal classification -- Library of Congress classification -- National Library of Medicine classification and other modern classification schemes -- MARC formats and encoding schemas -- Producing and processing cataloging records -- Appendix A : MARC bibliographic records -- Appendix B : MARC authority records.

AUTHORIZED ACCESS POINT

6.27 Authorized Access Point for the work Chan, Lois Mai. Cataloging and classification

Finished Example

Finished Example

RDA in OCLC

• Recognizing RDA copy

RDA in OCLC Connexion

• Settings for new record workforms, and RDA Toolkit

connection

RDA in OCLC Connexion

• Add33x Macro

• Allows drop down input of 336, 337, 338 fields

RDA in OCLC Connexion

• Finding RDA records

RDA in Your System

• Search for your symbol as Holding Library

Further Resources

• RDA Record Examples from the PCC

• http://www.loc.gov/catworkshop/RDA%20training%20materials/SC

T%20RDA%20Records%20TG/index.html

• LC RDA Core Elements

• http://www.loc.gov/catworkshop/RDA%20training%20materials/LC

%20RDA%20Training/LC%20RDA%20course%20table.html

• Document R-1

• PCC RDA Standard Record Profile

• http://www.loc.gov/aba/pcc/scs/documents/PCC-RDA-BSR.pdf

Questions?

Brian Dobreski

Syracuse University

bjdobres@syr.edu