catchment management -- nsw namoi · spm to report back to the next board meeting on the brg cma...
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![Page 1: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/1.jpg)
--Catchment Management AuthorityNSW NamoiGOVERNMENT
Namoi Catchment Management Authority
MINUTES
MEETING NUMBER 86
Boardroom NCMA Offices Gunnedah
25 February 2013
NamoiCMA Minutes - Meeting Number 86
25 February 2013
Time Meeting commenced at 1OOOam
Present Conrad Bolton (Chair) Brian Tomalin Jo Slack-Smith Adam Marshall Jack Warnock Juanita Hamparsum Bruce Brown (GM) Matthew Davidson (OM) Samantha Moss (BM) Francesca Andreoni (SPM)
Chairs ckomc
Chair acknowledged the Traditional custodians of the land and Elders past and present of the Kamilaroi nation
Pecuniary Interest Register tabled
lfl A gtologics
Hugh Barrett
bull Resolution 861
That Hugh Barrett be granted leave of absence Carried
20 linutcs of the P1middotcvious lctfing (211212)
21 Approval of Minutes
bull Resolution 862
That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
Jo Slack-Smith noted Resolution 855 and requested that any out-of-session activity dates be circulated to Board Members promptly to allow adequate notice to attend
Juanita Hamparsum noted Resolution 859 and advised that the House of Representatives Regional Australia Committee Report on FIFODIDO mining industry impacts had now been released
bull Action 861
GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
22 Updated Actions
bull Action 732
Chair advised that the NSW CMA Chairs Council had supported the proposal for the NSW CMA CAPs to be the fundamental strategic planning document used by Local Land Services (LLS)
bull Action 812
Board Members indicated that the 360 Degree Skills Assessment would be indefinitely deferred given the forthcoming amalgamation of the NSW CMAs into Local Land Services (LLS)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 2
bull Action 815
Chair NCMA WHS Committee to present under Agenda Item 531
bull Action 816
GM noted that correspondence had been received from Minister Hodgkinson (Minister for Primary Industries) (2201113) granting the NSW CMAs an exception from establishing External Audit amp Risk Committees for F13
bull Action 827
Chair advised that NCMAs Biodiversity Offsets and Biobanking paper had not been discussed at the NSW CMA Chairs Council Meeting (70213) due to discussions focusing on the creation of Local Land Services (LLS)
Chair of the Native Vegetation Working Group noted that bi-monthly CCC Meetings left insufficient time for discussion on many issues
bull Action 862
Chair to correspond with the Chair of the NSW CMA Chairs Council (CCC) highlighting the need for monthly meetings
bull Action 832
GM indicated that due to the amalgamation of NSW CMAs into Local Land Services the opportunity for the Namoi Councils Chair to discuss CMA membership of ROCs at a NSW CMA Chairs Council Meeting had now passed
bull Action 835
See Action Item 816 above
bull Action 837
GM noted his previously circulated memo to all NCMA Board Members (150213) advising that a final report on the review of Crown Lands was not due for release until June 2013
Jo Slack-Smith indicated that if she became aware of any further information released in the interim she would forward this onto the GM for circulation to Board Members
bull Action 842
OM to present under Agenda Item 102
bull Action 843
CC (Nat Veg) to present under Agenda Item 62
bull Action 845
GM noted that the further development ofNCMA Strategic Plan KPIs had been indefmitely deferred due to the amalgamation of the NSW CMAs into Local Land Services
bull Action 846
OM to present under Agenda Item 101
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 3
bull Action 847
GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue
bull Action 848
Board Member AICD Membership to be discussed under Agenda Item 521
bull Action 853
CC (Nat Veg) to provide an update under Agenda Item 61
bull Action 854
Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin
Chair noted that the issue ofLLS Consultative Committees was also discussed
Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model
Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms
bull Action 855
See comments under Action Item 848
bull Action 857
Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative
bull Action 863
SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
bull Action 858
SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132
Broad discussion occurred regarding the difference between relative versus absolute risk
SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool
bull Action 859
GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4
50
Jfl
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bull Action 8510
OM to present under Agenda Item 100
Foreshadoned Ceneral Business Items
Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)
Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80
Correspondence (U1212- 1502IJ)
Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)
bull Action 864
EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock
bull Resolution 863
That the NCMA Board accept the Board Correspondence Register Carried
Financials
51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals
BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements
BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend
BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed
BM noted that the T-Corp Hour-Glass Facility was performing well
BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget
BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport
bull Resolution 864
That the NCMA Board accept the February 2013 Financial Report Carried
52 Risk amp Audit Committee
Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5
Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)
Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database
Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds
bull Resolution 865
That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate
Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly
Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA
bull Action 865
RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board
bull Resolution 866
That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status
Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003
bull Resolution 867
That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried Broad discussion took place on the costs associated with AIDC training
Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
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NamoiCMA Minutes - Meeting Number 86
25 February 2013
Time Meeting commenced at 1OOOam
Present Conrad Bolton (Chair) Brian Tomalin Jo Slack-Smith Adam Marshall Jack Warnock Juanita Hamparsum Bruce Brown (GM) Matthew Davidson (OM) Samantha Moss (BM) Francesca Andreoni (SPM)
Chairs ckomc
Chair acknowledged the Traditional custodians of the land and Elders past and present of the Kamilaroi nation
Pecuniary Interest Register tabled
lfl A gtologics
Hugh Barrett
bull Resolution 861
That Hugh Barrett be granted leave of absence Carried
20 linutcs of the P1middotcvious lctfing (211212)
21 Approval of Minutes
bull Resolution 862
That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
Jo Slack-Smith noted Resolution 855 and requested that any out-of-session activity dates be circulated to Board Members promptly to allow adequate notice to attend
Juanita Hamparsum noted Resolution 859 and advised that the House of Representatives Regional Australia Committee Report on FIFODIDO mining industry impacts had now been released
bull Action 861
GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
22 Updated Actions
bull Action 732
Chair advised that the NSW CMA Chairs Council had supported the proposal for the NSW CMA CAPs to be the fundamental strategic planning document used by Local Land Services (LLS)
bull Action 812
Board Members indicated that the 360 Degree Skills Assessment would be indefinitely deferred given the forthcoming amalgamation of the NSW CMAs into Local Land Services (LLS)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 2
bull Action 815
Chair NCMA WHS Committee to present under Agenda Item 531
bull Action 816
GM noted that correspondence had been received from Minister Hodgkinson (Minister for Primary Industries) (2201113) granting the NSW CMAs an exception from establishing External Audit amp Risk Committees for F13
bull Action 827
Chair advised that NCMAs Biodiversity Offsets and Biobanking paper had not been discussed at the NSW CMA Chairs Council Meeting (70213) due to discussions focusing on the creation of Local Land Services (LLS)
Chair of the Native Vegetation Working Group noted that bi-monthly CCC Meetings left insufficient time for discussion on many issues
bull Action 862
Chair to correspond with the Chair of the NSW CMA Chairs Council (CCC) highlighting the need for monthly meetings
bull Action 832
GM indicated that due to the amalgamation of NSW CMAs into Local Land Services the opportunity for the Namoi Councils Chair to discuss CMA membership of ROCs at a NSW CMA Chairs Council Meeting had now passed
bull Action 835
See Action Item 816 above
bull Action 837
GM noted his previously circulated memo to all NCMA Board Members (150213) advising that a final report on the review of Crown Lands was not due for release until June 2013
Jo Slack-Smith indicated that if she became aware of any further information released in the interim she would forward this onto the GM for circulation to Board Members
bull Action 842
OM to present under Agenda Item 102
bull Action 843
CC (Nat Veg) to present under Agenda Item 62
bull Action 845
GM noted that the further development ofNCMA Strategic Plan KPIs had been indefmitely deferred due to the amalgamation of the NSW CMAs into Local Land Services
bull Action 846
OM to present under Agenda Item 101
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 3
bull Action 847
GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue
bull Action 848
Board Member AICD Membership to be discussed under Agenda Item 521
bull Action 853
CC (Nat Veg) to provide an update under Agenda Item 61
bull Action 854
Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin
Chair noted that the issue ofLLS Consultative Committees was also discussed
Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model
Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms
bull Action 855
See comments under Action Item 848
bull Action 857
Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative
bull Action 863
SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
bull Action 858
SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132
Broad discussion occurred regarding the difference between relative versus absolute risk
SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool
bull Action 859
GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4
50
Jfl
-UJ
bull Action 8510
OM to present under Agenda Item 100
Foreshadoned Ceneral Business Items
Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)
Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80
Correspondence (U1212- 1502IJ)
Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)
bull Action 864
EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock
bull Resolution 863
That the NCMA Board accept the Board Correspondence Register Carried
Financials
51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals
BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements
BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend
BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed
BM noted that the T-Corp Hour-Glass Facility was performing well
BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget
BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport
bull Resolution 864
That the NCMA Board accept the February 2013 Financial Report Carried
52 Risk amp Audit Committee
Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5
Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)
Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database
Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds
bull Resolution 865
That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate
Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly
Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA
bull Action 865
RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board
bull Resolution 866
That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status
Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003
bull Resolution 867
That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried Broad discussion took place on the costs associated with AIDC training
Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 3: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/3.jpg)
bull Action 815
Chair NCMA WHS Committee to present under Agenda Item 531
bull Action 816
GM noted that correspondence had been received from Minister Hodgkinson (Minister for Primary Industries) (2201113) granting the NSW CMAs an exception from establishing External Audit amp Risk Committees for F13
bull Action 827
Chair advised that NCMAs Biodiversity Offsets and Biobanking paper had not been discussed at the NSW CMA Chairs Council Meeting (70213) due to discussions focusing on the creation of Local Land Services (LLS)
Chair of the Native Vegetation Working Group noted that bi-monthly CCC Meetings left insufficient time for discussion on many issues
bull Action 862
Chair to correspond with the Chair of the NSW CMA Chairs Council (CCC) highlighting the need for monthly meetings
bull Action 832
GM indicated that due to the amalgamation of NSW CMAs into Local Land Services the opportunity for the Namoi Councils Chair to discuss CMA membership of ROCs at a NSW CMA Chairs Council Meeting had now passed
bull Action 835
See Action Item 816 above
bull Action 837
GM noted his previously circulated memo to all NCMA Board Members (150213) advising that a final report on the review of Crown Lands was not due for release until June 2013
Jo Slack-Smith indicated that if she became aware of any further information released in the interim she would forward this onto the GM for circulation to Board Members
bull Action 842
OM to present under Agenda Item 102
bull Action 843
CC (Nat Veg) to present under Agenda Item 62
bull Action 845
GM noted that the further development ofNCMA Strategic Plan KPIs had been indefmitely deferred due to the amalgamation of the NSW CMAs into Local Land Services
bull Action 846
OM to present under Agenda Item 101
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 3
bull Action 847
GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue
bull Action 848
Board Member AICD Membership to be discussed under Agenda Item 521
bull Action 853
CC (Nat Veg) to provide an update under Agenda Item 61
bull Action 854
Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin
Chair noted that the issue ofLLS Consultative Committees was also discussed
Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model
Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms
bull Action 855
See comments under Action Item 848
bull Action 857
Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative
bull Action 863
SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
bull Action 858
SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132
Broad discussion occurred regarding the difference between relative versus absolute risk
SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool
bull Action 859
GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4
50
Jfl
-UJ
bull Action 8510
OM to present under Agenda Item 100
Foreshadoned Ceneral Business Items
Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)
Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80
Correspondence (U1212- 1502IJ)
Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)
bull Action 864
EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock
bull Resolution 863
That the NCMA Board accept the Board Correspondence Register Carried
Financials
51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals
BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements
BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend
BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed
BM noted that the T-Corp Hour-Glass Facility was performing well
BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget
BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport
bull Resolution 864
That the NCMA Board accept the February 2013 Financial Report Carried
52 Risk amp Audit Committee
Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5
Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)
Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database
Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds
bull Resolution 865
That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate
Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly
Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA
bull Action 865
RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board
bull Resolution 866
That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status
Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003
bull Resolution 867
That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried Broad discussion took place on the costs associated with AIDC training
Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 4: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/4.jpg)
bull Action 847
GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue
bull Action 848
Board Member AICD Membership to be discussed under Agenda Item 521
bull Action 853
CC (Nat Veg) to provide an update under Agenda Item 61
bull Action 854
Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin
Chair noted that the issue ofLLS Consultative Committees was also discussed
Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model
Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms
bull Action 855
See comments under Action Item 848
bull Action 857
Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative
bull Action 863
SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
bull Action 858
SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132
Broad discussion occurred regarding the difference between relative versus absolute risk
SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool
bull Action 859
GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4
50
Jfl
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bull Action 8510
OM to present under Agenda Item 100
Foreshadoned Ceneral Business Items
Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)
Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80
Correspondence (U1212- 1502IJ)
Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)
bull Action 864
EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock
bull Resolution 863
That the NCMA Board accept the Board Correspondence Register Carried
Financials
51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals
BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements
BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend
BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed
BM noted that the T-Corp Hour-Glass Facility was performing well
BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget
BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport
bull Resolution 864
That the NCMA Board accept the February 2013 Financial Report Carried
52 Risk amp Audit Committee
Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5
Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)
Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database
Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds
bull Resolution 865
That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate
Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly
Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA
bull Action 865
RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board
bull Resolution 866
That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status
Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003
bull Resolution 867
That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried Broad discussion took place on the costs associated with AIDC training
Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 5: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/5.jpg)
50
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bull Action 8510
OM to present under Agenda Item 100
Foreshadoned Ceneral Business Items
Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)
Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80
Correspondence (U1212- 1502IJ)
Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)
bull Action 864
EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock
bull Resolution 863
That the NCMA Board accept the Board Correspondence Register Carried
Financials
51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals
BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements
BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend
BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed
BM noted that the T-Corp Hour-Glass Facility was performing well
BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget
BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport
bull Resolution 864
That the NCMA Board accept the February 2013 Financial Report Carried
52 Risk amp Audit Committee
Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5
Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)
Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database
Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds
bull Resolution 865
That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate
Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly
Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA
bull Action 865
RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board
bull Resolution 866
That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status
Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003
bull Resolution 867
That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried Broad discussion took place on the costs associated with AIDC training
Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 6: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/6.jpg)
Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)
Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database
Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds
bull Resolution 865
That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate
Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly
Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA
bull Action 865
RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board
bull Resolution 866
That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status
Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003
bull Resolution 867
That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried Broad discussion took place on the costs associated with AIDC training
Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 7: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/7.jpg)
bull Resolution 868
That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
5J 11 S l1 attcrs
No WHS items for discussion
53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts
CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991
Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011
bull Resolution 869
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
60 PP 01middotking Ctmiddotoup
PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes
Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation
Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102
Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62
61 Native egetationPP 0 erations ll date
CC (Nat Veg)s previously circulated report was taken as read
CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane
CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313
bull Action 866
CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 8: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/8.jpg)
CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests
bull Resolution 8610
That the NCMA Board accept the CC (Nat Veg)s Report Carried
62 iCi1 CPatiHmiddot egetation H) I lntnaction
CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered
bull Resolution 8611
That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
70 Chairs Report
Chairs previously circulated report was taken as read
bull Resolution 8612
That the NCMA Board accept the Chairs Report Carried
80 Gls Re wrt
GMs previously circulated report was taken as read
GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries
GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg
Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues
GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)
GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc
GM spoke briefly on matters relating to NSW NRM investment funding for F 14
GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
![Page 9: Catchment Management -- NSW Namoi · SPM to report back to the next Board Meeting on the BRG CMA 'Aboriginal Centre for Reconciliation' ... Board Members thanked the BM, R&A Committee](https://reader033.vdocument.in/reader033/viewer/2022041701/5e41832f43b5347b2d430c02/html5/thumbnails/9.jpg)
Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports
bull Resolution 8613
That the NCMA Board accept the GMs Report Carried
90 Stratcl-ic Planningcth itics Re Jort
SPMs previously circulated report was taken as read
Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program
bull Action 867
SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
bull Resolution 8614
That the NCMA Board accept the SPMs Report Carried
9 1 Stratcg Polic~ ~~ lmcstmcnt Committer
SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes
SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting
SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board
SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS
bull Resolution 8615
That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
I 00 I m cstmcnt0 crations Re ort
OMs previously circulated report was taken as read
OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program
Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application
bull Resolution 8616
That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9
I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
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I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment
Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting
bull Action 868
That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
102 Discounted Cash Flo and Return on Ca gtital Tools
Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
bull Action 869
That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
110 General Business
Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri
middot bull Action 8610
SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner
Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public
Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)
Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action
bull Action 8611
SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
NCMA Board opened an In Camera session (310pm)
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10
NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
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NCMA Board In Camera session closed (330pm)
12 0 (f Board kllinl Dall
Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013
Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11
RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
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RESOLUTIONS Meeting Number 86
Res No Resolutions R861 That Hugh Barrett be granted leave of absence
Carried
R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment
Carried
R863 That the NCMA Board accept the Board Correspondence Register Carried
R864 That the NCMA Board accept the February 2013 Financial Report Carried
R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)
Carried
R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried
R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA
Carried
R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member
Carried
That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011
Carried
R869
R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried
R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group
Carried
R8612 That the NCMA Board accept the Chairs Report Carried
R8613 That the NCMA Board accept the GMs Report Carried
R8614 That the NCMA Board accept the SPMs Report Carried
R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried
R8616 That the NCMA Board accept the OMs Report Carried
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12
ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13
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ACTIONS Meeting Number 86
Action Number
Action Who
A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members
GM
A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings
Chair
A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative
SPM
A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock
EA
A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board
RampA Committee
A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members
CC (Nat Veg)
A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting
SPM
A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting
OM
A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting
OM
A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship
SPM
A8611 SPM to respond to the following questions and forward to all Board Members out-of-session
1 How does NCMA decide what scenarios to run and how many scenarios will be run
2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all
3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members
4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS
SPM
Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13