cba budget development preparing your final budget for submission
DESCRIPTION
. . - PowerPoint PPT PresentationTRANSCRIPT
CBA Budget DevelopmentPreparing your final budget for
submission
Debra Robinson, DirectorMRC Project
January 2013
Introduction
In today’s session we will:• Cover how to incorporate the feedback your received
about your budget revisions in your Notice of Award (NOA)• Review each “SECTION” of the budget worksheet• Review each column and describe what kind of information
should be included.• Identify common problems with budget submission and
provide proper guidance.• Provide you an opportunity for Q&A at the close of each
section.
January 2013
SECTION 1-Administrative Costs and Fees
January 2013
SECTION 1 Examples
January 2013
What you cannot include in your funding request in Section 1
• Standard Overhead (Direct Charges/Rates) Cannot include any kind of “overhead” charges. Examples: Office Rental Charges, Fixed
percentage (%) of building rent, electric, phones, copiers, etc.
What can you do?• Talk with your housing/sponsoring agency about the limitations of the
funding source. Let them know that overhead is not an allowable expense. They can help you find alternate ways to address those kinds of costs.
• Procure the physical assets that it takes for your to administrate your program. Examples: Copiers, copy paper, printer cartridges, phones, cell phones, computers, etc. These charges however, belong in Section 4, not Section 1.
January 2013
Questions?
January 2013
SECTION 2-Professional Service Fees
January 2013
Questions?
January 2013
SECTION 3-Facilities, Rentals and AV
January 2013
Questions?
January 2013
SECTION 4-Uniforms, Equipment, Resource/Sundry
January 2013
Questions?
January 2013
SECTION 5-Training & Exercises
Section 5 should include costs for T&E that is not covered within the other areas. In most cases, the costs should be covered in one of the other sections, but there may be some cost that does not clearly fit into one of the other sections.
Examples: If you are hiring consultants, controllers, simcell, or other exercise support staff could all be covered in the Section 2-Professional Services.
Equipment rentals of any kind needed to support an exercise or training activity should go into Section 3-Facilitiees, Rentals and AV
Travel and housing needs to support the exercise would be included in Section 6-Travel/Transportation
*FOOD & Beverages are not allowable expenses in this funding source, seek sponsors, donations or use other sources of funding to cover those expenses
January 2013
Questions?
January 2013
SECTION 6-Travel/Transportation Services
January 2013
Questions?
January 2013
SECTION 7-Awards, Recruitment, and Marketing
January 2013
The Rules Have Changed
• November 20, 2009 Executive Order 13520-Reducing Improper Payments and Eliminating Waste in Federal Programs Was released.
o Eliminate Waste, Fraud and abuse funds• November 09, 2011 added
o Promote Efficient Spending › Reduction/Elimination of expenses for:
Travel and Conferences Food & Beverage Stop Swag (Promotional Handouts)
January 2013
Questions?