cca scheduling & enrollment integrated national education information system (ineis tm )
DESCRIPTION
Overview of Operations 1.Modify Delimiter / Separator 2.Download School data File 3.Download CCA Timetabling Template 4.Complete & Verify CCA Timetable 5.Upload CCA Timetable to iNEIS™ 6.Verify & Update Timetable in iNEIS™ 7.Admit Students in CCA 8.Term Activate Students in CCA 9.Enroll Students under CCA 10.Verify CCA Class RosterTRANSCRIPT
![Page 1: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/1.jpg)
CCA Scheduling & Enrollment
Integrated National Education Information System (iNEISTM)
![Page 2: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/2.jpg)
Introduction• This powerpoint slide is a step-by-step instruction guide on
how to complete the CCA Timetabling template, upload to iNEIS™ and complete CCA enrollment
• CCA Scheduling & Enrollment are done by School CCA Head
• Please sign the attendance and fill in your email and contact number. (for ease of communication for CCA related issue)
• Please inform the consultants before leaving the working session
• Please leave a copy CCA file to consultants• Please request assist from Helpdesk if you need help after
the session. (Tel No: +673-2230635 / 2230637 or Email: [email protected])
![Page 3: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/3.jpg)
Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
![Page 4: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/4.jpg)
Modify Delimiter / Separator
Integrated National Education Information System (iNEISTM)
![Page 5: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/5.jpg)
Modify Delimiter / Separator
• Modify Delimiter / Separator needs to be done so the CSV template file can be displayed and uploaded in the correct format
• CCA Timetable upload uses the semicolon ‘ ; ‘ separator
• Ensure that once the file has been uploaded, the separator needs to be changed back to coma ‘ , ‘
![Page 6: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/6.jpg)
Using Windows 7
1. Click on the START/WINDOWS menu icon at the bottom of your window.
2. Click on Control Panel.3. Click on Clock, Language and Region.4. Click on Change, Date, Time and
Number formats.
![Page 7: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/7.jpg)
Modify Delimiter / Separator
Using Windows 7
• Click on Additional Settings
![Page 8: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/8.jpg)
Modify Delimiter / Separator
Using Windows 7
• Click on Additional Settings
![Page 9: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/9.jpg)
Modify Delimiter / Separator
Using Windows 7
• Change List Separator to a semicolon ‘;’
![Page 10: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/10.jpg)
Modify Delimiter / Separator
Using Windows 7
• Click on Apply
![Page 11: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/11.jpg)
Modify Delimiter / Separator
Using Windows 7
• Click on OK
![Page 12: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/12.jpg)
Modify Delimiter / Separator
Using Windows 8
• Hover mouse over to the bottom-right corner of your Desktop
![Page 13: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/13.jpg)
Modify Delimiter / Separator
Using Windows 8
• Click on the Settings icon
![Page 14: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/14.jpg)
Modify Delimiter / Separator
Using Windows 8
• Click on Control Panel
![Page 15: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/15.jpg)
Modify Delimiter / Separator
Using Windows 8• Click on Change date, time or number
formats
![Page 16: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/16.jpg)
Modify Delimiter / Separator
Using Windows 8
• Click on Additional Settings
![Page 17: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/17.jpg)
Modify Delimiter / Separator
Using Windows 8
• Click on Additional Settings
![Page 18: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/18.jpg)
Modify Delimiter / Separator
Using Windows 8
• Change List Separator to a semicolon ‘;’
![Page 19: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/19.jpg)
Modify Delimiter / Separator
Using Windows 8
• Click on Apply
![Page 20: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/20.jpg)
Modify Delimiter / Separator
Using Windows 8
• Click on OK
![Page 21: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/21.jpg)
Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
![Page 22: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/22.jpg)
Download School data File
Integrated National Education Information System (iNEISTM)
![Page 23: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/23.jpg)
Overview
• Generate List of Facilities• Generate List of Teachers• Generate List of Subjects
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Generate List of Facilities
1. Navigate to Reporting Tools > Query > Query Viewer
![Page 25: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/25.jpg)
Generate List of Facilities2. Enter the query name "MOE_TT_CCA_FAC" to generate the list of facilities.
3. Click on Search
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Generate List of Facilities
4. Click on ‘Excel’ Link for search criteria
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Generate List of Facilities
5. Click on the Institution lookup button
6. Select the relevant Acad Institution
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Generate List of Facilities
7. Click on the Acad Org lookup button 8. Select the relevant Acad Org
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Generate List of Facilities
10. Click on Open or Save File
9. Click on View Results
![Page 30: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/30.jpg)
Generate List of Facilities
11. This excel sheet displays all available facilities under the specified school.
![Page 31: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/31.jpg)
Overview
• Generate List of Facilities• Generate List of Teachers• Generate List of Subjects
![Page 32: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/32.jpg)
Generate List of Teachers
1. Navigate to Reporting Tools > Query > Query Viewer
![Page 33: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/33.jpg)
Generate List of Teachers2. Enter the query name “MOE_TT_CCA_TCH" to generate the list of teachers.
3. Click on Search
![Page 34: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/34.jpg)
Generate List of Teachers
4. Click on ‘Excel’ Link for search criteria
![Page 35: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/35.jpg)
Generate List of Teachers
7. Click on Open or Save File
6. Click on View Results
5. Specify search criteria
![Page 36: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/36.jpg)
Generate List of Teachers
8 This excel sheet displays all teachers under the specified school.
![Page 37: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/37.jpg)
Overview
• Generate List of Facilities• Generate List of Teachers• Generate List of Subjects
![Page 38: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/38.jpg)
Generate List of Subjects
1. Navigate to Reporting Tools > Query > Query Viewer
![Page 39: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/39.jpg)
Generate List of Subjects2. Enter the query name “MOE_TT_CCA_SUB" to generate the list of subjects.
3. Click on Search
![Page 40: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/40.jpg)
Generate List of Subjects
4. Click on ‘Excel’ Link for search criteria
![Page 41: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/41.jpg)
Generate List of Subjects
7. Click on Open or Save File
6. Click on View Results
5. Specify search criteria
![Page 42: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/42.jpg)
Generate List of Subjects
8. This excel sheet displays all available courses under the specified academic career and school.
![Page 43: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/43.jpg)
Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
![Page 44: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/44.jpg)
Download CCA Timetabling Template
Integrated National Education Information System (iNEISTM)
![Page 45: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/45.jpg)
Download CCA Template
• CCA Template can be downloaded from iNEIS™ Online Help
• URL: http://help.ineis.moe.gov.bn
![Page 46: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/46.jpg)
Download CCA Template
1. Navigate to Manage CCA > Schedule CCA Activity > Upload CCA Schedule
2. Click to download template
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Open CCA Template
• Navigate to the folder you download it to
• Open the CCA Schedule Upload File – Sample.csv file
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Open CCA Template
• If Modify Delimiter / Separator step is done, the file will be displayed correctly in columns:
![Page 49: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/49.jpg)
Rename CCA Template
• Click File > Save As
Enter new File Name
File Naming Convention:iNEIS_CCA_[School Code]_[School Name]_1610
![Page 50: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/50.jpg)
Rename CCA Template
Select CSV (Comma Delimited)
![Page 51: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/51.jpg)
Rename CCA Template
• Click Save button to save
![Page 52: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/52.jpg)
Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
![Page 53: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/53.jpg)
Complete & Verify CCA Timetable
Integrated National Education Information System (iNEISTM)
![Page 54: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/54.jpg)
Verify Template Format
• If Modify Delimiter / Separator step is done, the file will be displayed correctly in columns:
• For those who have the same display as the screenshot, please continue from Slide 61 onwards
• For those who do not have the same display as the screenshot, please perform Slide 55 to 60
![Page 55: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/55.jpg)
Modify Template Format
1. Highlight column A
2. Click on Data tab
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Modify Template Format
3. Click on Text to Columns
![Page 57: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/57.jpg)
Modify Template Format
4. Select Delimited
5. Click Next
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Modify Template Format
6. Select Tab
8. Click Next
7. Select Other and enter semicolon ‘;’ in the text field
It should appear like this after completing Step 7
![Page 59: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/59.jpg)
Modify Template Format
10. Select Text
11. Click Finish
9. Click Subject and hold the Shift button on keyboard. Do not let go. Scroll to the last column and click Instructor Name. Let go the Shift button. Everything should be highlighted as the screenshot.
![Page 60: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/60.jpg)
Modify Template Format
Final Display Result
![Page 61: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/61.jpg)
Important Note: Co-Curricular Activities
DO Slide 62 – 66 IF your school captures and enter marks for CCA.
Else please move on to Slide 67 to complete the CCA Timetable template and skip this section.
![Page 62: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/62.jpg)
Important Note: Co-Curricular Activities
• Aside from the CCA subjects (badminton, futsal, pantun etc), courses called Co-Curricular Activities need to be scheduled as well
• They appear in the MOE_TT_CCA_SUB list as below:
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• These Co-Curricular Activities will be schedule by year level
• The instructor assigned will be the Class Teacher instead of the CCA Teacher
• The Class Section will be in the format of 1A, 1B for Year 1, 2A for Year 2 and etc depending on the no. of classes in the school for each year level
• This is done this way so that the Class Teacher can enter CCA Marks for the students in their class. For e.g. 1A Class teacher will enter marks for 1A students
Important Note: Co-Curricular Activities
![Page 64: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/64.jpg)
Important Note: Co-Curricular Activities
Subject Description Year
001017 Co-Curricular Activities Primary Year 1
001027 Co-Curricular Activities Primary Year 2
001037 Co-Curricular Activities Primary Year 3
001047 Co-Curricular Activities Primary Year 4
001058 Co-Curricular Activities Primary Year 5
001069 Co-Curricular Activities Primary Year 6
Primary School (CCA1)
![Page 65: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/65.jpg)
Important Note: Co-Curricular Activities
Subject Description Year
001080 Co-Curricular Activities Secondary Year 7
001095 Co-Curricular Activities Secondary Year 8
001112 Co-Curricular Activities Secondary Year 9
001146 Co-Curricular Activities Secondary Year 10
001180 Co-Curricular Activities Secondary Year 11
Secondary School (CCA3)
![Page 66: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/66.jpg)
Important Note: Co-Curricular Activities
Subject Description Year
001597 Co-Curricular Activities Lower Sixth
001817 Co-Curricular Activities Upper Sixth
Sixth Form School (CCA5)
![Page 67: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/67.jpg)
Enter CCA Subject
1. Copy and paste the applicable CCA to the Subject and Description columns
Refer to MOE_TT_CCA_SUB
![Page 68: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/68.jpg)
Enter Class Section
2. Enter the Class Section into Class Section column– For CCA like Pantun, Muzik etc, use groups since it’s
a combination of students between multiple levels• If you only have one group for a particular CCA, then you can
create one group for it. If you have more than one, then please create more than one group for the CCA.
– For CCA called Co-Curricular Activities, please use actual Class Names like 1A, 1B etc by student year level (Refer to Slide 56 – 60)
– Class Section column must not exceed 4 characters.
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Enter Date of CCA
3. Enter the Date the activity is held– You will need to schedule for every day the activity for
the group is held in the term– For e.g. Badminton for G01 is held every Wednesday
of Term 1610 from 2:00pm to 3:00pm– This needs to be reflected and entered in the CSV file– Correct Date Format needs to be DD/MM/YYYY
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Enter Start Time and End Time
4. Enter the Start Time and End Time of the CCA for that day
– Time needs to be in 24 hour HH:MM format
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Specify Day the CCA is held
5. Enter Y for the day the activity is on and enter N for the days the activity is not on
– Needs to be in Y and N only
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Enter Facility
6. Copy and paste the facility / room used to conduct the CCA at that time
Refer to MOE_TT_CCA_FAC
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Enter Teacher
7. Copy and paste the Teacher in charge of the CCA at that time
– If there are more than one teacher for the group, copy and paste the same row but change the teacher to a different teacher instead
– For CCA called Co-Curricular Activities, please assign the Class Teacher of each class, not a CCA Teacher (Refer to Slide 61 – 66)
Refer to MOE_TT_CCA_TCH
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Complete CCA Timetable
8. Repeat Step 1 to 7 until all CCA groups and classes are scheduled for the term
– Make sure every columns are filled
9. Once complete, click File > Save As CSV file
Select and Save as CSV (Comma Delimited)
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Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
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Upload CCA Timetable to iNEIS™
Integrated National Education Information System (iNEISTM)
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Upload CCA Schedule – Full Term
1. Navigate to Curriculum Management > Schedule of Classes > Upload CCA Schedule
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Upload CCA Schedule – Full Term
2. Click on Add a New Value
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Upload CCA Schedule – Full Term
1006_Term1510
3. Enter Run Control ID e.g. 1006_Term1610”
4. Click on Add
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Upload CCA Schedule – Full Term
5. Click on Acad Career lookup button
6. Select the relevant Career
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Upload CCA Schedule – Full Term
7. Click on Campus lookup button
8. Select the relevant Campus
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Upload CCA Schedule – Full Term
9. Click on Term lookup button
10. Select the relevant Term
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Upload CCA Schedule – Full Term
11. Click on Session lookup button
12. Select the relevant Session
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Upload CCA Schedule – Full Term
13. Tick Upload Full Term Data
14. Click on Upload File.
Upload .CSV file you used to build CCA Timetable
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Upload CCA Schedule – Full Term
15. The file has been uploaded successfully.
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Upload CCA Schedule – Full Term
16. Click on Run
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Upload CCA Schedule – Full Term
17. Click on OK
Ensure Upload CCA Schedule is tick
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Upload CCA Schedule – Full Term
18. Click on Process Monitor Link
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Upload CCA Schedule – Full Term
The current run status is processing, click the Refresh button to wait for:- Run status = "Success" - Distributor Status = "Posted"
19. Click on Refresh Button
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Upload CCA Schedule – Full Term
The process has been successfully posted as seen in:- Run status = "Success" - Distributor Status = "Posted"
20. Click on Details Link
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Upload CCA Schedule – Full Term
21. Click on View Log/Trace Link.
This link displays any corresponding error messages if the process fails.
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Upload CCA Schedule – Full Term
22. Click on the .log File
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Upload CCA Schedule – Full Term
This example shows successful upload of data files.
Any corresponding error messages will be displayed in this log file
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Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
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Verify & Update Timetable in iNEIS™
Integrated National Education Information System (iNEISTM)
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Verify & Update Timetable in iNEIS
1. Navigate to Curriculum management > Schedule of Classes > Maintain Schedule of Classes
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2. Search for Newly Imported Class
3. Click on Search
Verify & Update Timetable in iNEIS
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Verify & Update Timetable in iNEIS
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For e.g. This course has currently 3 existing class meetings scheduled on:
-01/05/2015-01/14/2015-01/21/2015
Verify & Update Timetable in iNEIS
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Tally the CCA class schedules as reflected in the System with the data in the uploaded .CSV file. Both should reflect the same data.
Note: The System validates the start date and changes the meeting pattern day (checkbox) accordingly.
Verify & Update Timetable in iNEIS
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Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
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Admit Students in CCA
Integrated National Education Information System (iNEISTM)
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Important Note
• Admitting Students into CCA career can only be done when the student has never been admitted before– For e.g. Students who are newly uploaded
• If the Student has already been admitted into the CCA career then you can skip this step
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Admit Students under CCA1. Navigate to Records and Erollment > Career and Program Information > Student Program/Plan
2. Click ’Add a New value’.
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Admit Students under CCA
3. Fill in Student ID , Student Career Nbr and choose Academic Career
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Admit Students under CCA
4. Specify Effective Date as Start Term Date, Program Action as MATR, Academic Program as CCA-related, Admit Term as current term and Campus.
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Admit Students under CCA
7.Click on “Save”
6. Specify Student “Academic Plan”:CCA1 – Used as Primary Schools’ CCA Academic Career.CCA3 – Used as Secondary Schools’ CCA Academic Career.CCA5 – Used as Sixth Form Schools’ CCA Academic Career.
5. Click ‘Student Plan’ tab
![Page 108: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/108.jpg)
Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
![Page 109: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/109.jpg)
Term Activate Student in CCA (Batch)
Integrated National Education Information System (iNEISTM)
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2. Add a new Value
Term Activation - Batch
3. Enter Run Control IDFormat: TERM_1610_ CCA CareerEg: TERM_1610_CCA1/CCA3/CCA5
4.Click “Add” button
1. Navigate to Records and Enrollment > Term Processing > Term Activation > Term Activation Batch Process
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5. Enter the “Acad Career”6. Enter the “Actvtn Term” as 16107. Enter your “Campus”
8. Click the “Process Control” tab
Term Activation - Batch
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9. Select Eligible to Enroll as Yes
10. Click on “Run” button
Term Activation - Batch
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Term Activation - Batch
11. Ensure box is checked for Term Activation
12. Click on “OK” button
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13. Click on “Process Monitor” link
Term Activation - Batch
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Term Activation - Batch
14. Click “Refresh” at interval times until: i. Run Status indicates Success and ii. Distribution Status indicates Posted
15. Click “Details” link
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16. Click on the View Log/Trace link
Term Activation - Batch
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17. Click on the .out file to view the term activation status of remaining students
Term Activation - Batch
![Page 118: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/118.jpg)
Summary of the No. of Students Activated, No. of Students Updated, and No. of Students Ineligible
Term Activation - Batch
Student’s ID
![Page 119: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/119.jpg)
Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
![Page 120: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/120.jpg)
Integrated National Education Information System (iNEISTM)
Enroll Student under CCA
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Overview
• Batch Enrolment - Create Student Block- Create Class Block- Merge Block- Verify enrolment result
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Create Student Block1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block
2. Click “Add a New Value” tab
4. Click “Add” button
3. Student Enrollment Block Code: SSSS-YZZZSSSSSSS = School Code Y = Year (2015 = 5, 2016 = 6)ZZZ = Class Section (1A, G1, G2)SSS = CCA (PTN = Pantun, MZK = Muzik)E.g. 1006-6G1PTN
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Create Student Block
5. Enter the description of the Student Enrollment Block
6. Enter the activated student’s ID and Academic Career 7. Click on the “+” icon to
add more students into the Block
8. Click on “Save” button
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Overview
• Batch Enrolment - Create Student Block- Create Class Block- Merge Block- Verify enrolment result
![Page 125: CCA Scheduling & Enrollment Integrated National Education Information System (iNEIS TM )](https://reader036.vdocument.in/reader036/viewer/2022062911/5a4d1c017f8b9ab0599ef7dd/html5/thumbnails/125.jpg)
Create Class Block1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block
2. Click “Add a New Value” tab
4. Click Add button
3. Enter Class Enrollment BlockFormat: Class Block Code: XXXX-YZZZSSS-T1XXXX = School Code Y = Year (E.g. 2015 = 5, 2016 = 6)ZZZ = Class Section (E.g. G01, 1A)SSS = CCA (E.g. PTN = Pantun)T1 = Term 1E.g. 1006-6G01PTN-T1
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Create Class block5. Enter the description of the Class Enrollment Block
6. Enter the Term, and Class Number To search for Class Nbr, please refer to slide 120-122
7. Make sure Time Conflict is checked
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How to get Class Nbr
A. Click on Class Nbr lookup button
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How to get Class Nbr
B. Enter the Course Subject and Course Career
C. Click on Search button
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How to get Class Nbr
D. Select the desire class for the batch to enroll
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Create Class block
Make sure Action Date is checked
Enter Start Term Date in Action Dt
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Create Class Block
10. Click on Save button
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Agenda
• Batch Enrolment - Create class block- Create student block- Merge Block- Verify enrolment result
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1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge
2. Click on Add a New Value
Register Students to Classes
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Register Students to Classes
2. Enter the Student Block
4. Click Merge button
3. Enter the Class Block
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Register Students to Classes
5. Click Submit button
6. Click Retrieve button
Note: Request Status will change to Success
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Verify Student Enrolment
7.Click on DETAIL
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Verify Student EnrolmentVerify students’ enrollment details
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Overview of Operations
1. Modify Delimiter / Separator 2. Download School data File3. Download CCA Timetabling Template4. Complete & Verify CCA Timetable5. Upload CCA Timetable to iNEIS™6. Verify & Update Timetable in iNEIS™7. Admit Students in CCA8. Term Activate Students in CCA9. Enroll Students under CCA10.Verify CCA Class Roster
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Integrated National Education Information System (iNEISTM)
Verify CCA Class Roster
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Verify CCA Class Roster
1. Navigate: Curriculum Management > Class Roster > Class Roster
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Verify CCA Class Roster
2.Enter the Term, Subject Area and Class Nbr
Note: The class number can be found in the block enrollment classes Page
3.Click on Search Button
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Verify CCA Class Roster
Verify Student in CCA Class Roster
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THANK YOU
End of PresentationThank You