cccapply
DESCRIPTION
CCCApply. A. CCCApply. BOG Fee Waiver. California Community Colleges Chancellor’s Office. Updated: 10/18/2004. Presentation Topics. A. FA in CCCApply 2007 Changes Application Walkthrough Implementation Costs and Contacts. Financial Aid Features in CCCApply. A. - PowerPoint PPT PresentationTRANSCRIPT
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CCCApply
California Community Colleges Chancellor’s Office
CCCApplyAA
Updated: 10/18/2004
BOG Fee Waiver
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Presentation Topics
FA in CCCApply
2007 Changes
Application Walkthrough
Implementation Costs and Contacts
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Financial Aid Features in CCCApply
Flags, Forms and FA Track
3 Ways to the BOG Fee Waiver
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Facilitating Financial Aid in CCCApply
Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance
Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college.
Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data
Determines eligibility and offers to connect the applicant to the AB540 Tuition Waiver
Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver
Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data
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Financial Aid Referral Flag in CCCApply
Financial aid referral flag set if applicant indicates interest in any of the following:• Financial help to attend college
• Scholarship information
• Information on federal, state and college financial aid programs
• EOPS (Extended Opportunity Programs and Services)
• CalWorks
• Veteran’s services (veteran or veteran’s dependent)
• Applicant is receiving TANF, SSI, or General Assistance
Financial aid download includes:• Minimally, the applicant’s name, address, phone number, email
address, and responses to financial-aid-related questions
• Complete electronic application, if desired
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Financial Aid Links at End of Application
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CCCApply Financial Aid TrackAA
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Financial Aid pageAA
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BOG Fee Waiver Choice pageAA
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Three Ways to Get to the Fee Waiver
At the end of the CCCApply application for Admissionon the Links and Opportunities page
From the Financial Aid Track of the CCCApply home page Direct link from the College website
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College Direct Link to BOG Waiver
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BOG Fee WaiverFeatures and Functions
Features
Algorithms
2006/7 Changes
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BOG Waiver Features
BOG Waiver is a complete and independent application Includes Application Manager, Control Center, user support Customizable introduction, instructions, logo, contact info Downloads customizable in content and scheduling Can create business rules and customized email messages BOG Waiver form, questions, answers and flags are standard Dedicated design team under the Steering Committee
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Control Center Home PageBB
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BOG Fee Waiver Features
Only one application can be filed per year per user per college Built-in algorithms to generate Eligibility and Dependency
status flags Presents questions and instructions based on dependency status
and data provided• Includes special prompts for Registered Domestic Partnerships
E-Sign electronic signature Allows applicant to print out the full form upon submission Thanks to smart processing, much easier to use than the paper
form
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2005/6 Paper Form
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2005/6 Online Form in CCCApply
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Pre-populating Data
Data from Xap student account and from CCCApply are used to pre-populate some answers• Name, SSN, Email, Daytime telephone, Current Address, Birth-date
• Marital status is NOT pre-populated (different code values)
No answers are generated in the online application• Applicant must answer all questions, including:
• Total income
• Marital status and married as of today
• Birth-date and over 18 question
• All answers are cross-checked for errors
• This ensures that the right wrong answer gets corrected and no legal issues are created
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Dependency Status Description
Data field called BOGW-Dependency• Code “I” = “Independent”
• Code “D” = Dependent
Used for smart formatting• For dependent applicants, parental questions and prompts show,
and only parental income column
• For independent applicants the parental questions and prompts do not show and only student/spouse income column
Used to make certain answers required or optional
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Dependency Status Calculation
Code “I” = “Independent” • If “yes” to any of
• Born before Jan 1 198x (25 years ago)• Married (or registered domestic partner) as of today• Dependents living with you• Orphan or ward of the state• Veteran of US Armed Forces
• Or “no” to both
• Claimed on parents tax filing• Living with parents
Code “D” = Dependent• All others
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Eligibility Method
Data field called “BOGW Eligibility”• Code “A” = Method A only
• Code “B” = Method B only
• Code “M” = Multiple Methods (A and B)
• Code “N” = None; Not Eligible
Used to make certain answers required or optional• For example, Method B income questions not required when
eligibility for A is set on (however, part B is still available for the applicant to fill out)
Calculated internally using two invisible flags, one for A, one for B, but result is just one eligibility outcome
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Eligibility Method A
Method A Eligibility set on if “yes” to any:• Receiving TANF
• Receiving SSI-SSP
• Receiving general assistance
• Receiving above assistance from parents
• Certified veteran of the national guard
• Medal of honor recipient or 911 victim
• Law enforcement or firefighter killed in the line of duty
• As of 2006-7:
• Veterans and national guard split out to 2 fields
• As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields
Otherwise not eligible under Method A
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Eligibility Method B
Method B Eligibility set on if total income exceeds the cap for the number in household per the income table for the tax year used for the application
Number in household and income amounts are used to index the table corresponding to the dependency status
Otherwise not eligible under Method B
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Eligibility Method B Income Table
Income Requirement Changes (Method B Eligibility)
For 2007-2008, the income table for Method B eligibility determination is:
Family Size 2006 Income
1 $14,700
2 $19,800
3 $24,900
4 $30,000
5 $35,100
6 $40,200
7 $45,300
8 $50,400
Each additional person (+1) +$5,100
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2006/7 Changes
Total Income amount limited to $999,999 to align with FAFSA limitation.
Second address line added to align with CCCApply applications for admission (regular and international)
Various text changes to questions/prompts/help Updated Data Dictionary
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BOG Fee WaiverWalkthrough
Application Manager
Introduction and District apps
Application and Errors
Submission
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BOGW Walkthrough
http://beta.cccapply.org/BOG_Waiver/
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BOG Fee WaiverImplementation
Subscription
Online Resources
Contacts
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BOG Waiver Subscription
$2,000 per year annual operation with 2% appreciation• (No more 3-year contracts for BOG Fee Waiver)
Not eligible for application discounts • (small college, multi-college)
No setup fee (covered by CCCApply) Must subscribe to CCCApply to get the BOG Waiver
• “Cable plus HBO and Showtime” model
CCCApply Suite bundle discount 10%• CCCApply Standard + International + Spanish + BOG Fee Waiver
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Online Information Resources
CCCApply web site, www.cccapply.org Test web site beta.cccapply.org
• Explore and test new features under development
Project web site cccnext.net/cccapply/ Data Dictionaries
• Detailed document describing all data collected and generated
• Includes data formats, input rules, data usage, constraints
• Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility
• Separate documents for CCCApply and BOG Fee Waiver
QuickStart Guides for implementation• Basic steps and information for new implementations
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End slide: Contacts
CCCApply
Vendor: Ceene Randle, Xap, 310.945.0513, [email protected]
Project Managers: Tish McNamara, 530.295.9080, [email protected] & Tim Calhoon, 530.965.0634, [email protected]
Chancellor’s Office: Catherine McKenzie, 916.322.0833, [email protected]
Steering Team: [email protected]
Chairperson: Bill Mulrooney, El Camino College, 310.660.3421, [email protected]
www.cccapply.org
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