CCCTranCCCTranElectronic Transcripts for Electronic Transcripts for

CaliforniaCalifornia

Xap CorporationXap CorporationWhat We Do• We enable students and workers to explore, plan, and

achieve their educational and career goals.

Who We Are• Founded in 1981• Privately held• Headquartered in Los Angeles• Operations in Canada and U.S.• 140+ employees

Xap by the numbersXap by the numbers

• Served over 40M students and families in all 50 states, 10 Canadian Provinces and 75 other countries around the world

• Present in over 15,000 school sites• Process over 1.5M transcripts and 13M applications

annually• Over 900 post secondary use our solutions• Access provide in English, French and Spanish…and

soon Arabic.

VisionVision

• Provide secure web-based transcript exchange system between all California colleges and their trading partners

110 Colleges in 72 Districts2.7 Million Students

CCCTran - Vision CCCTran - Vision

Project History1999-2000 Request for Applications (RFA) for Electronic Records

Exchange awarded jointly to Yuba and Contra Costa

2000-2001 Feasibility Study conducted with positive result and recommendation for transcripts

2002-2003 Data dictionary developed and open-source report made

2003-2004 Two representative models tested and RFI conducted

2004-2005 Requirements finalized and RFP conducted

2005-2006 System design and testing

2007 Projected release July 2007

2009 44 Institutions On Board, No problems.

Current StatusCurrent Status• Launched into Production – July 2007• Currently 44 colleges Participants• 31 California Community Colleges • 12 California State University

• 2 CSU’s are in procurement• University of California

• UC Santa Barbara Proof of Concept• Independents

• National University• University of Phoenix is next

Participating InstitutionsParticipating Institutions• American River • Bakersfield • Butte • Canada • Cerro Coso • Chaffey • College of San Mateo • College of the Sequoias • Cosumnes River• Crafton Hills• Cypress• DeAnza • El Camino • Evergreen Valley• Folsom Lake• Fullerton

• CSU Channel Islands• CSU Chico• CSU East Bay• CSU Fullerton• CSU Long Beach• CSU Monterey Bay• CSU Northridge• CSU Sacramento• CSU San Bernardino• San Diego State• San Francisco State• San Jose State• National University• University of Phoenix

• Hartnell• Merced• MiraCosta • Moorpark • Oxnard• Palomar • Porterville • Riverside • Sacramento City• San Bernardino Valley• San Jose City • Santa Rosa • Shasta • Skyline • Ventura

Major FunctionalityMajor Functionality

• Manual or Automated processing

• Support for national standards – XML & EDI

• Common CCCTran Data Dictionary

• Automated email messaging

• Standardized transcript layouts

View status

View/Download

Transcripts

Transcript Recipient Transcript Source

Pull

Push

Request Process Request

Hold?

Response

Fulfillment

Systems Diagram Systems Diagram Outside

CCCTran

Common Transcript ViewsCommon Transcript Views

FULL

BRIEF

GEN-ED

BRIEF

SustainabilitySustainability

California Community College System has a student population of 2.7 Million and processes over 3 Million transcript

requests annually .

CCCTran Supports Sustainability Goals

What are the Benefits?What are the Benefits?• Facilitates transcripts on demand, in seconds • One system - college and high school transcripts• Eliminate Communication Frustration• Reduce staff time, paper, and postage costs• Eliminate errors from OCR and re-keying • Feed Data directly into Degree Audit, & SIS• Standard Views with Legend for Document

Management• Eliminate fraud• Go green - go paperless

Questions?

Further InformationFurther Information

Website: http://www.ccc-tran.org

CCCTran Project Team

• Keith Franco keith@xap.comRegional Sales Manager – Xap Corp.530-520-3471

• Tim Calhoon calhoonti@cccnext.net Project Director – CCC Technology Center

FERPA ReferenceFERPA Reference

“ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31):

– School officials with legitimate educational interest;– Other schools to which a student is transferring;– Specified officials for audit or evaluation purposes;– Appropriate parties in connection with financial aid to a student;

…”