cch australia - preparing for a paperless ato - smithink 2020 atsa 2014
DESCRIPTION
Nick Whiteside presents at the Accounting Technology Showcase Australia held at Crown Promenade 20 - 21 October 2014. Detailed within the presenation, is CCH's answer to the current & further impending changes as a result of the ATO's Paperless Policy, Privacy & Tax Law tightening. The PaperBuster & Secure Client Portal combination ensure there is an answer to both security & paperless for historically traditionally 'paper' oriented accounting firms.TRANSCRIPT
Preparing for a Paperless
ATONicholas Whiteside
CCH Australia Key Business Development Manager
Overview
The Elephant in
the Cloud
What can we
do about that
Elephant?
A Timely
Example: Dealing
with Recent BAS
Changes
How CCH ishelping firms
make the transition?
Accounting Industry Shifts & Changes –
The Elephant in the Cloud
1: Recent & Impending ATO Changes
No Cheques in 2014
BAS’s already being delivered electronically to you
NOA’s looking to go electronic before June 2015
AusPost Potentially Shifting to 3 Days A Week?
What does this mean for your firm?
&
are you prepared enough in advance for these changes?
2: Privacy Law & Tax Act Changes
What are the options?
1: Do nothing – become printers for the ATO or risk legal
action (professional indemnity insurance still good?)
Or....... 2: An opportunity to turn the problem into a solution -
providing your clients with convenience, whilst saving
time.Secure Client Portal
Lets take a standard situation – 6 NOA’s
Firm Average
Processing Time:
30 Minutes!!
6 NOA’s
1. Mail comes in from ATO
2. Scan in NOA
3. File Away NOA
4. Check against Tax Database
Estimate
5. Draft a letter to the Client
6. Check Letter by
Partner/Manager
7. Letter signed by Partner
8. File Away Copy of Letter
9. Print letter
10. Post NOA + Letter
How it works...
ATO/ASIC/
Internal
Document
eg. NOA,
BAS
Paper or Electronically
ATO
Your
Database
Draft Email to
Client
@Draft
Letter to
Client
Document
Filing
Secure
Online Client
Portal
The Solution: CCH Paper Buster + Client Portal
Go Button on
Paper Buster
1
3
2
4Track
Outgoing
Mail/Email
Steps 1 – 4
takes about
30 seconds
ATSA Exclusive Announcement – ATOPB
Paperless Workflow Approval System
Old Way: Paper New Way: Electronic
ATSA Exclusive Announcement – ATOPB
Paperless Workflow Approval System
BAS ATO Changes – How are you coping?
Over 6 Different
Delivery Methods!
Do we do the BAS or
send to client?
How do I keep track
of where they are
all at?
Non-lodgement
Fines?
BAS Paper
format
Paper or Electronically
ATOYour
Database
Draft Email to
Client
@Draft
Letter to
Client
Document
Filing
Secure
Online Client
Portal
The Solution: CCH Paper Buster + Client Portal
Go Button on
Paper Buster
1
3
2
4Track
Outgoing
Mail/Email
This is only one document
type, what about the others?
BAS from
Tax Direct
BAS from
Portal
This is only one document type, what about
the 30+ others, how many different methods?
iPad Signatures
Benefits of PaperBuster & Secure Client
Portal
Time saving – 30 seconds vs 30 minutes...
Don‘t become printers for ATO! – How much $?
Client receives it straight away - vs a couple of days (a week?)
Not risking the security and privacy - of clients or Professional Insurance
Client has access 24/7 - when and where they need it
Summary
The Elephant in
the Cloud
What can we
do about that
Elephant?
A Timely
Example: Dealing
with Recent BAS
Changes
How CCH ishelping firms
make the transition?
Questions?