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Personnel Roster Data SpreadsheetCalifornia Department of EducationEarly Education and Support Division (EESD)

INSTRUCTIONSThis Excel Workbook, has four (4) spreadsheets (See bottom of screen)1. Instructions2. Contractor data3. Site data4. Classroom and Staff data

Helpful Tips:

2. Save file often.3. Use Tab key to advance horizontally.4. Cells with a drop-down list, click the arrow, select an option.

How to Copy and Paste1. Select data you want to copy.2. Click the right mouse button, select Copy icon.3. Click on cell where you want to paste the selected data.4. Click the right mouse button, then click the first icon under Paste Options.

NOTE: Family Child Care Home Education Network (FCCHEN) Contractors need only complete and submit data in the Contractor Worksheet.

CONTRACTOR WORKSHEET

A. Enter four character Vendor Number.

1. Before entering data, download the Excel file to a secure location on your computer using the following format: ContractorName_VendorNumber_FiscalYear. Example: ABCChildCare_A123_FYXX-XX

Click HERE to enter CONTRACTOR data on the CONTRACTOR Worksheet.

B. Enter Contractor Legal Name; do not enter "Doing Business As" name.

C. Enter County Number where organization is headquartered.D. Enter County Name where organization is headquartered.F. Enter Name of Program Director.G. Select Permit, Credential, or Waiver from drop-down list.H. Enter Permit or Credential number.I. Enter Permit or Credential date of expiration.J. Enter EESD Approved Staffing Qualifications Waiver - date of expiration (enter date as mm/dd/yyyy).

B. Enter Name of Site.C. Enter Number of CDE-funded classrooms at this site.D-F. Enter county number, county, and zip code.G. Enter Name of Site Supervisor.H. Select Permit, Credential, or Waiver from drop-down list. I. Enter Permit or Credential number.J. Enter Permit or Credential Date of Experation.K. Enter CDD Approved Staffing Qualifications Waiver - date of expiration (enter date as mm/dd/yyyy).

C. Enter Classroom Name or Number.D. Select Program Type from drop-down list.E. Enter Number of children enrolled in the classroom as of October 1.F. Select Age Group from drop-down list.G. Select Part Day or Full Day from drop-down list.

I. Select Permit, Credential, or Certificate Qualifications from drop-down list.

L. The Comment section may be used for further explanation, if necessary.

SITE WORKSHEET (Not applicable for FCCHENs)Click HERE to enter SITE data on the SITE Worksheet.

Helpful Tip: After entering all data, click the TAB key to move to the next row.

CLASSROOM and STAFF WORKSHEET (Not applicable for FCCHENs)Click HERE to enter CLASSROOM and STAFF data on the CLASSROOM and STAFF Worksheet.B. Enter Name of Site.

H. Enter Name of Teaching Staff. Note: Use a separate row for each regular staff person working in a classroom.

J-K. Enter Permit, Credential, or Certificate Number, followed by expiration date (enter date as mm/dd/yyyy), as applicable.

FINALIZING FILE FOR SUBMISSION:Save final version of the Personnel Roster Data Excel file with the file name suggested in line 9 above.E-mail the file to:

California Department of EducationOctober 2014

[email protected]

mailto:[email protected]

Contractor

Contractor Legal Name County Name Child Development ConsultantVendor Number

County Number

Contractor

Name of Program Director Permit, Credential, or Waiver Permit or Credential Number

Contractor

Permit or Credential - Date of Expiration

EESD Approved Staffing Qualifications Waiver - Date of Expiration

Site

Name of Site County Zip Code Name of Site Supervisor

00000000000000000000000000000

Vendor Number

Number of CDE-Funded Classrooms at This Site

County Number

Site

000000000000000000000000000000000

Site

00000000000000

Site

Permit, Credential, or Waiver Permit or Credential Number

Permit or Credential - Date of Expiration

EESD Approved Staffing Qualifications Waiver - Date of Expiration TAB TO GO TO THE NEXT ROW

Classroom and Staff

Name of Site Classroom Name or Number Age Group

00000000000000000000000000000

Vendor Number

Program Type

Number of Children

Part Day or Full Day

Classroom and Staff

000000000000000000000000000000000

Classroom and Staff

0000000000000000000000000000

Classroom and Staff

Name of Teaching Staff Permit, Credential, or Qualifications Permit, Credential, or Certificate Number

Permit, Credential, or Certificate - Date of Expiration

Classroom and Staff

Classroom and Staff

Comments - TAB TO GO TO THE NEXT ROW

Classroom and Staff

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