cda faqs
TRANSCRIPT
Disclaimer
Replies to FAQs have been provided with reference to
the extant orders on the subject and practice being
followed regarding the same. Difference in interpretation
of rules, if any, may be referred to the Army authorities
through staff channels.
FAQs
Adjustment of PT-II ORDER
Advances from AGIF
General
Motor Car
HBA
Advances from AG Branch
Annual Increment
BCA
CEA (Children Education Allowance)
Change in Personal Details
Unit Address
Bank Details
Cheques
Conveyance Allowance
Deputation Allowance
Difficult Area Allowance
DSOP Fund
Electricity Charges & Water charges: Reimbursement
Encashment of Leave on LTC
Entertainment Allowance/Official Hospitality Grant
Field Allowances
CFAA
HAFA
HAUCA
Op Rhino
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Op Hifazat
SCCIA
Flying Allowance
Furniture Hire Charges: Reimbursement
Hazard Pay
Hill Compensatory Allowance
Home Leave Passage
Hospitalization Period
Hostel subsidy
House Rent Allowance
Income Tax
Instructional Allowance
Joining Time
Leave
Sick Leave
Annual Leave
Furlough Leave
Study Leave
Paternity Leave
Maternity Leave
CCL
Login Problems
Maintenance Allowance
Medical Re-imbursement
Outfit Allowance
Para Allowance/Special Commando Allowance
Pay Fixation
PLI
Promotions
Qualification pay
Qualification Grant
Ration Allowance
Retirement/pension
Sicklist Concession
SSC Officers
Strategic Forces Allowance
Technical Allowance
Telephone Bill Reimbursement
Traveling Allowances
TA/DA/LTC General
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Air Travel
LTC
Permanent Move and CTG
Temporary Duty Move
Hotel Rent
Transport Allowance
X, Y and Z cities/towns
Adjustment of PT-II ORDER
Q. The PT-II ORDER was published in the last month, but
it has not been adjusted even in the pay for current
month. Why delay?
EDP processes data for a particular month salary
between 15th -17th of that month. After that the IRLAs
are checked and validated by the Ledger Groups, then
IRLAs/Statements of Account are printed and cheques
are issued.
To understand the system, we can take the example of
January 2012 Pay Accounts.For January Pay Accounts the
EDP would accept fresh PT-II ORDER from the PT-II
ORDER audit cell only till 20/12/2011. After this the
PT-II ORDER would be fed in the System, then edit-lists
would be generated, and the data fed would be compared
to the actual PT-II ORDER. Since the office receives
more than 1,00,000 casualties in form of PT-II ORDER,
this validation would continue till 31th of Dec 2011. After
this other inputs to be incorporated in the IRLA would be
processed.
For a PT-II ORDER published on 2/12/2011, we can
assume as follows-
Date of Receipt in PCDA (O) 12/12/2011
Audit by PT-II ORDER Cell 22/12/2011
Thus, this PT-II ORDER won’t get adjusted in Jan
IRLA.
Q. I sent Photo copy of the PT-II ORDER, which was
published long back, but was not adjusted; The PT-II
ORDER has still not been adjusted.
Only ink-signed copies of PT-II ORDER are accepted in
audit. The Photo copies also should be duly authenticated
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by the unit authorities.
Q. My PT-II ORDER was published long back, but I have
not got the credit. Why?
Following are the most probable causes for
non-adjustment of PT-II ORDER. Please make sure that
these have been taken care of, while publishing the PT-II
ORDER under question:
Casualty Most Probable Reasons
General
(1) Certificates as per
Documentation Procedure not
attached. This is the most
possible reason,OR
(2) Correct casualty code as
per Documentation Procedure
was not used,OR
(3) Corps Notification for
grant of Field Allowance not
received in PCDA(O), OR
(4) Units name in Corps
Notification is not at the
Serial No. shown in PT-II
ORDER, OR
(5) Name of the area/ station
was not mentioned in the
PT-II ORDER for grant of
the compensatory allowance
like HAFA, CFAA, CMFA, TPT ,
HCA, SCA, TRANSPORT
Allce, OR
(6) Pt-II Order was
time-barred, but time-barred
sanction, as per Rule 188 of FR
Part I, was not attached, OR
(7) The PT-II ORDER was
signed in black ink, and was
mistaken for Photo copy, OR
(8) Pt-II Order was unsigned
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or not countersigned.
Acting Promotion
(1) The Strength Return of
the unit for the month in
which the promotion has been
granted didn’t reflect the
acting promotion, OR
(2) The Strength Return was
not forwarded in time so as to
reach along with the Part II
order, OR
(3) Brigade Commander’s
sanction wasn’t enclosed/Part
II order wasn’t counter signed
by Bde Cdr, in case of
promotion granted under AO
329/69, OR
(4) Field status of unit has not
been confirmed (PT-II
ORDER for Field Allowance
not published), for promotions
under AO 329/69, OR
(5) You have been given acting
promotion under AO 329/69,
while posted in modified field
area or on CI operations in
modified/peace area, OR
(6) The sanction of IHQ is not
enclosed for grant of
promotion to the rank of Lt
Col and above, OR
(7) In case of stroke
appointment (appointment
tenable in two ranks, e.g Lt
Col/Major), acting promotion
has been given in the higher
rank.
(8) The promotion violates the
PE/WE authorization.
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CFAA/CMFA
(1) Name of the Station, Corps
Notification No. and date as
per the notification for last
quarter was not given, OR
(2) Name of the area/ station
was not mentioned in the
PT-II ORDER, OR
(3) You are posted in a unit,
which is static as per MOD
letter dt 13/01/94
Deputation Allowance
You are posted in none of HQ
22 Establishment/NSG/Assam
Rifles, so it is not admissible
to you
Family Planning
Allowance
(1) Sterilization Certificate in
original not attached, OR
(2) The operation done in
private hospital, but the
sterilization certificate not
countersigned by the Civil
Surgeon/DMO of that area,
OR
(3) Appendix ‘A’ to AO
37/81(family details and
declaration) and Undertaking
as mentioned in Documentation
Procedure not attached
Gallantry Award
No. and date of Gazette
notification not quoted in the
Part II order/Copy of the
Gazette notification not
enclosed
HAFA
(1) The Govt. Sanction for
Extension of HAFA was not
available at the time of
publication of PT-II ORDER.
And Fresh Part II order was
not published for grant of
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HAFA after receipt of
extension of sanction for
same, OR
(2) Name of the area/ station
was not mentioned in the
PT-II ORDER.
HAUCA
(1) Corps Notification No. and
date as per the notification
for relevant quarter was not
given in the PT-II ORDER,
OR,
(2) Name of the area/ station
along with altitude was not
mentioned in the PT-II
ORDER, OR
(3) HAUC-I/II/III was not
mentioned, OR
(4) Pt-II order is for
HAUCA-III, But your unit is
not located in the area
notified in IHQ letter dt
07/09/07, so you are not
entitled to HAUCA-III.
Flying Allowance
(1) You are already getting
Siachen Allowance OR,
(2) GTDFLPAY and STPFLPAY
were not published in the
same PT-II ORDER
Hazard PayYou are not posted to Special
Group
Instructional Allowance
(1) Additional officers are
posted against this post in
your training establishment,
but Certificate by Head of
the Establishment for your
authorization not attached
with the PT-II ORDER, OR
(2) Your unit’s name is not
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included in Govt. letter
No1(26)/97/VI/D(Pay
/Services) dated 29.02.2000
Op Hifazat
The Govt Sanction for
Extension of Op Hifazat was
not available at the time of
publication of PT-II ORDER.
And Fresh Part II order was
not published after receipt of
extension of sanction for
same.
Op Rhino
The Govt. Sanction for
Extension of Op Rhino was not
available at the time of
publication of PT-II ORDER.
And Fresh Part II order was
not published after receipt of
extension of sanction for
same.
Parachute Allowance
(1) You are posted in non-
parachute unit, OR
(2) You are already drawing
Para reserve allowance or
Special commando allowance,
OR
(3)Para Reserve allowance is
admissible with the sanction
of Competent Authority, if
the officers age is more than
35 years
SCCIA
(1) On deployment in the
permanent location,
Certificate of local formation
commander i.e. Bde Cdr./Sub
Area Cdr./Bde.( Adm) of the
Corps was not endorsed, OR
(2) Name of the operation,
Corp Notification No. and date
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as per the notification for
relevant quarter was not
given, OR
(3) Certificate of GOC/Bde
(Adm) of Corps was given
whereas the Local Formation
Commander was Bde. Cdr, Sub
Area Cdr or Sector Cdr
Sick List Concession
You are a NCC/ Re-employed
officer, you are not entitled
for sick-list concession.
Special Commando
Allowance
You are not part of any of the
1,2,3,4,9,10 or 21 Para SF units
OR
Specialist/Postgraduate
Allowance
(1) DGAFMS letter No and
date (pool List)wherein the
Officer’s name has been
included wasn’t quoted as
authority (DGMS letter
cannot be treated as
authority), OR
(2) Specialist allowance is not
admissible for the Brigadiers
and above of AMC, OR
(3) You have come back from
Study Leave, but Pt-II order,
with your name included in
Pool-list, not published.
Substantive Promotion
(select Ranks)
(1) Copy of IHQ/DGAFMS
letter approving the Sub.
Promotion not received in
PCDA(O), OR
(2) Certificates as per
Documentation Procedure not
found with PT-II ORDER
Substantive Promotion
(Non select Ranks)
(1) Draft Gazette Notification
not received in PCDA(O), OR
(2) Copy of IHQ/DGAFMS
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letter approving the Sub.
Promotion not received in
PCDA(O)
Training allowance
You are not posted in/as any
of the following-
Defence Institute of Quality
Assurance holding appointment
of Director, Joint Director,
Dy. Director and Asst
Director
Transport Allowance
Name of the area/ station
was not mentioned in the
PT-II ORDER
TOP
Advances from AGIF
General
Q. Is the installment of housing loan/motor car/computer
advance taken from AGI Dte recovered from salary, if
officer’s IRLA is closed with debit balance?
No. If sufficient balance at credit side in the IRLA is
available, amount will be recovered and remitted to AG
Fund, otherwise it will be the responsibility of officer to
remit amount directly to AGI Dte.
Q. What is the rate of interest on loans taken from
AGIF?
The rate of interest is shown in the original sanction.
The same rate will be applicable throughout the period of
payment.
Q. What is the time schedule for recovery of the
Interest portion on advance?
Once principle amount of advance is fully recovered,
recovery of interest starts. Simple interest calculated on
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reducing balance as on last day of each month is
calculated and interest amount is recovered in
installments.
Q. I want to foreclose my AGIF Loan, by paying the
entire balance amount. What is the procedure and my
outstanding balance?
You should approach AGIF Dte for any info in this
regard. This office won’t be able to guide you.
Q. A huge amount towards AGIF subscription has been
recovered from my pay. Why?
In case of the officers, who are going on
superannuation/release from service, 4 installments are
recovered in advance. If you are going on
superannuation/release from service, there is nothing
unusual in this recovery. You need not worry.
TOP
Motor Car Advance
Q. I have already drawn motor car advance; can I claim
scooter advance also?
Yes. You are entitled to claim both advances, if
otherwise admissible.
Q. Can I get motor car advance second or third time?
You can get MCA second time; but only after full
payment of the first advance. No third advance is
admissible.
TOP
HBA
Q. How many times can I get HBA during my career?
Only Once
Q. I have taken final withdrawal from DSOP for building
a house. Can I get HBA for another house?
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Yes, you can get HBA for another house, as well as for
the same house. The point is that you can get HBA only
once in your career; the fact that it is for the same
house or another house is not relevant.
Q. Is the IT rebate available of HBA taken from AGIF?
Yes, IT rebate is available. But the officer will have to
produce the documents for getting rebate, as is done in
case of loan taken from other financial institutions.
TOP
Advances from AG Branch
Q. I want to foreclose my Motor Car/PC/House Building
Advance.
You have to enquire the PCDA(O) for outstanding
balance, and pay it through MRO. In the MRO you have to
specifically mention the principal and interest thereon,
and the CDA A/c No.
TOP
Annual Increment
Q. I didn’t get my annual increment after my promotion to
Lt Col this year.
You have got promotion between 2nd Jan and 30th Jun.
Since you didn’t complete 6 months required to get
increment in the new pay-band, you won’t get annual
increment this year.
TOP
BCA (Bhutan Compensatory Allowance)
Q. I have not got BCA /servant wages,even though the
PtII order has been published quite some time back.
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BCA is not admitted on the Pt-II order. You have to
forward the two certificates prescribed for admission of
BCA /servant wages.
Q. My BCA has suddenly stopped, despite the fact that I
didn't go on leave or course. Why?
BCA stops at the end of September and March,and is
restored only when the requisite six-monthly certificate
is received in PCDA(O).
Q. I went on 30-day AL, and stopped getting the BCA.
What should I do now?
BCA stops from 15th day of AL, and is automatically
regranted as soon as the officer reports back in his/her
Unit in Bhutan.
TOP
CEA (Children Education Allowance)
Q. Is it mandatory to claim the CEA on Contingent Bill, or
only Pt-II order will suffice?
The CEA has to be claimed on a contingent bill. All the
Original Receipts should be attached.
Q. Officer has paid Rs.15000/- for one child for full
academic year against fees & cost of books, shoes etc in
the beginning of academic year and submitted claim for
CEA in first quarter of academic year. Will the claim be
admitted in full immediately?
No. Reimbursement of up to 50% of the entitlement is
admissible during the first half of the academic year.
Remaining will be admissible in 3rd or 4th quarters.
Q. Will I get CEA reimbursement for (a)
Transportation/Bus charges, (b) Security Fees paid to
Schools, (c) Amusement & entertainment charges, (d)
purchase of Blazers, (e) tuition fee, (f) cost of admission
form, (g) examination fee, (h) annual charges, (i) computer
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fee, (j) science lab fee, (k) sports fee, (l) extra curricular
activity fee, (m) dance and music fee, (n) books like
dictionary, encyclopedia etc, (o) admission fee, (p)
Vidyalaya Vikas Nidhi, (q) stationery and (r) late fee?
You will get reimbursement for (d) to (q) only among
the above.
Q. Is there any ceiling on cost of note-books, stationery,
or uniform etc?
No ceiling in case of any of the items listed above.
Q. How many sets of uniform will I get reimbursement
for?
For only 2 sets of uniform in one academic year. One
uniform means a set of clothing prescribed in a particular
day, as uniform by the school. But one can claim for only
one pair of shoes.
Q. The original school receipts have been lost. What
should I do now?
Please get a certificate signed by Principal of the
school, showing all the payments. Please make sure that
details of the fees paid are shown in a manner as were
shown in the original fee receipts.
Q. Will I get CEA for my child who is studying in
Nursery?
You will get CEA for your child for only two academic
years before he starts studying in First Standard. These
two years may be nursery, or LKG, or UKG or whatsoever.
But CEA is not admissible for Pre-school/playschool.
TOP
Change in Personal Details
Unit Address
Q. Change of unit address sent through telegram/e-mail
not acted upon?
Change of unit address is acted upon only on receipt of
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Appx B to AO 5/88 or Request through our Website. We
do not act upon telegrams, signals, POSIN DO Part II
orders, e-mail in this matter.
Bank Details
Q. Change of bank details sent through telegram not
acted upon?
Change of bank details is acted upon only on receipt of
Appx A to AO 5/88 or Request through our Website. We
do not act upon telegrams, POSIN DO Part II orders,
e-mail, FAX or simple letters.
We can not act upon the requests, where officer
didn't attach cancelled cheque alongwith intimation for
change of bankers.
Please don't close your Bank A/C before you get your
SOA reflecting the new banker.
Q. Change of bank details sent not acted upon?
Only those requests, which are received in this office
before 5th of the month can be acted upon in the same
month; requests received after that will be acted upon in
the subsequent month only.
We can not act upon the requests, where officer
didn't attach cancelled cheque alongwith intimation for
change of bankers.
Please don't close your Bank A/C before you get your
SOA reflecting the new banker.
TOP
Cheques
Q. What action should I take if my cheque is
lost/missing?
Please get a letter from the bank informing PCDA(O)
about the loss of cheque/missing cheque duly quoting the
cheque number, date and amount and the name of the
officer, is necessary.
Fresh cheque in lieu of lost or missing cheque will be
issued only after the expiry o f the validity period of lost
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cheque. Validity period is three months after the month
of issue.
TOP
Conveyance Allowance
TOP
Deputation Allowance
Q. I am on deputation to UN Mission. Am I entitled for
Deputation Allowance?.
No
TOP
Difficult Area Allowance
Q. Who are entitled for difficult area allowance?
Only the officers posted in IMTRAT, Bhutan are
entitled for it.
TOP
DSOP Fund
Q. An officer has taken final withdrawal to purchase plot
and again submitted claim for purchase of flat. Whether
the claim is admissible in audit?
No. It will be treated as for same purpose.
Q. What is the maximum amount I can subscribe to my
DSOP Fund ?
Your Basic Pay+ Grade Pay+ MSP+ NPA
Q. What is the minimum amount I can subscribe to my
DSOP Fund ?
6% of (your Basic Pay+ Grade Pay+ MSP+ NPA)
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Q. How many times in a Financial year can I change the
rate of subscription to DSOP fund?
You can increase the rate of subscription maximum on
two occasions and reduce on one occasion during the
period from 1st of March to 29th of Feb.
Q. Before my marriage, I submitted my DSOP fund
nomination to the IHQ of MOD(Army) & PCDA(O). Am I
required to submit fresh nomination again, after my
marriage?
Yes, it is mandatory also.
Q. I don’t want to assign any reason for withdrawal. Can I
get DSOP final withdrawal?
Yes, you can get; but only once in your career, and that
also during last 12 months of your service.
Q. Can I get final withdrawal from DSOP for marriage of
niece/nephew?
Yes
Q. Can I get final withdrawal from DSOP for treatment
of same disease twice?
No
Q. How many times can I get final withdrawal from DSOP
for addition/alteration to the ancestral property?
Every major change in the property will be treated as
different reason.
Q. Can officer submit claim for final withdrawal from
DSOP for marriage/education for two children or it will
be treated as for same purpose?
Yes. It will be treated as different purpose being for
different child.
Q. I have taken HBA for building a house. Can I get final
withdrawal from DSOP for another house?
Yes, you can get final withdrawal from DSOP for
another house, as well as for the same house. The key is
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that you can get final withdrawal from DSOP for house
purpose only once in your career; the fact whether it is
for the same house or another house is not relevant.
Q. My nomination has not been changed, even though Part
II order for the same has been sent?
Nomination is not changed on the basis of Part II
Orders. Please send nomination/revised nomination in the
form as per Army Order.
Q. Why the DSOP Fund subscriptions increase/decrease
in a particular month is not reflected in the DSOP Fund
Account of the same month?
Since any particular month's salary is disbursed on the
last working day of the month and DSOP Fund
subscription is recovered from the salary on the same
date, it is credited to the DSOP Fund Account in the
following month i.e. when the amount is actually realized.
Accordingly, recovery of DSOP Fund subscription from
pay for June is credited to DSOP Fund in July and
recovery made in July is credited in August and so on and
so forth. This is also mentioned at Instruction No. 1 on
the reverse of DSOP Fund Annual Statement.
An inevitable consequence of it is that the Annual
Statement of DSOP reflects the subscription from
March to Feb (instead of normal financial year which is
from April to March)
Q. Can I get final withdrawal from DSOP for purchase of
car?
Yes, subject to a maximum of Rs 1,10,000/-
Q. I got DSOP final withdrawal 1 month back. When can I
claim for the next withdrawal?
You can get next final withdrawal after 6 months of
the previous withdrawal. But in exceptional cases, it can
be admitted even before 6 months.
Q. How much can I withdraw?
You can withdraw 75% of your accumulations with
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normal sanction; and 90% with special sanction (only once
in your entire service)
Q. I sent a request for change in DSOP subscription. It
has not been effected in my SOA. Why?
Only the change requests received up to 5th of the
month get effect in that particular month. Requests
received after 5th will take effect in the subsequent
month.
You are permitted to increase your subscription
maximum twice in a FY, and to decrease not more than
once.
TOP
Electricity Charges & Water charges:
Reimbursement
Q. What is extent for admissibility of re-imbursement of
electricity & water charges?
Electricity charges for first 100 units with meter
charges & 50% of water charges as authorized.
TOP
Encashment of Leave on LTC
Q. Can advance for leave encashment on LTC be claimed?
No. Part II Order for this casualty is required to be
published after LTC availed, and notifying details of Form
D/Warrant used/LTC claim submitted to PCDA (O).
Q. I didn’t avail LTC, but my family did. Can I claim
10-days leave Encashment?
Yes
Q Is encashment of Leave on LTC admissible, even if LTC
is availed by neither me nor my family?
No
Q I have availed 3-days CL on my LTC. Am I entitled for
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any Encashment?
Yes, you can claim up to 10-days AL in a calendar year,
subject to maximum 60 days during the entire service.
Q. Can I get Leave Encashment on LTC at more than 6
occasions in my service?
Yes, but subject to maximum of 10 days in a calendar
year and total 60 days in career.
Q. I have availed LTC by traveling by my own vehicle. Am
I entitled for any Encashment?
Yes, you are. But you exhaust you LTC entitlement for
that year and therefore you have to submit a NIL claim
to PCDA(O).
Q. I am availing LTC under Rule 177-C. Am I entitled for
leave encashment?
Yes, you are entitled.
Q. Are the re-employed officers entitled for leave
encashment?
Yes, they are
TOP
Entertainment Allowance/ Official
Hospitality Grant
Q. To whom Entertainment Allowance/ Official
Hospitality Grant is adsmissible?
Only to officers holding the appointments notified in
rule 147 pay and Allowances Regulations (Officers) and
under special Govt orders.
TOP
Field Allowances
Q. Are the Field Allowances admissible in (a) Static
Formation/Units like Military Farms, MES, Recruiting
Office Training centers/Estt, (b) NCC Dte and units, (c)
TA units unless embodied, (d) Record Offices, (e) Mili
Lands and Cantt Areas?
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No, it’s admissible in none of the above.
Q. Which are the static units where field allowances are
admissible?
These are the static units which act as supporting units
for operations-
Military Hospitals
EME workshops
Supply Depots
Sub Area HQrs
Ordnance Depots
Engs Work Section
High Altitude Warfare School
Counter Insurgency and Jungle Warfare School
Ladhakh Scouts
Transit Camps
TOP
CFAA
Q. Whether an officer will get CFAA/CMFA on posting to
UN Mission?
No. HAFAs, Field Areas & Modified Field Areas within
Indian geographical limits are classified vide MoD letter
dated 13/1/94 and allowances are admitted accordingly to
units with reference to these locations. Though tenure of
UN Mission Posting is treated as of field posting, it is not
for entitlement of field allowances but for seniority for
Govt. accommodation, retention of family at SPR etc.
Q. Whether Army officers posted to Assam Rifles are
entitled to get CFAA/CMFAA?
No. Posting to Assam Rifles is treated as a peace
posting. Hence CFAA/CMFAA is not admissible. However,
SC (RL) Allowance is admitted, if otherwise admissible.
Q. Are Highly Active Field Area, Field area and Modified
Field Area allowances admissible concurrently?
No. Only one allowance with reference to location of
unit will be admissible to the officer at any particular
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time.
Q. Can officer claim Highly Active Field Area, Field Area
or Modified Field Area Allowance concurrently with
SCCIA?
No, only one allowance will be admissible as per the
entitlement.
Q. I stopped getting CFAA, though I am entitled to it.
You might have proceeded on AL or Course of
Instruction. Fresh PT-II ORDER for re-grant of CFAA
has to be published.
Q. I have been granted HAFA, but a huge recovery
against CFAA has been made from my pay. Why?
HAFA is not admissible concurrently with the CFAA. So
if you are given HAFA, CFAA already granted to you for
that period has to be recovered.
TOP
HAFA
Q. HAFA has not been granted to me, even though the
PT-II ORDER was published several months back.
Govt. Sanction for extending the payment of HAFA
allowance for the period from 1stJan 2011 to 31st Dec
2011 has been recently received. You can ask your unit to
publish fresh PT-II ORDER as per the status of location,
quoting Corps Notification No & Date. Srl No. & requisite
certificate therein.
Q. I stopped getting HAFA, though I am entitled to it.
You might have proceeded on AL or Course of
Instruction. Fresh PT-II ORDER for regrant of HAFA
has to be published.
TOP
HAUCA
Q. I stopped getting HAUCA, though I am entitled to it.
You might have been on CL for more than 14 days
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(including prefix/suffix). If so, fresh PT-II ORDER for
regrant of HAUCA has to be published.
TOP
OP Rhino
Q. Till what time is the present MOD sanction for OP
Rhino valid?
Latest Sanction to Op RHINO for grant of concessions
mentioned in MoD let dt 10 Jan 92 is valid for further
period of 6 months till 14 June 2012
TOP
OP Hifazat
Q. Till what time is the present MOD sanction for OP
Hifazat valid?
Sanction to Op HIFAZAT for the grant of concessions
mentioned in MoD letter dt 3rd Jun 97 is valid for
further 6 months w.e.f 01 Jan 2012 to 30 June 2012.
TOP
SCCIA
Q. Can officer claim HAFA/Field Area/Modified Field
Area Allowance concurrently with SCCIA?
No, only one allowance will be admissible as per the
entitlement.
Q. I have been granted SCA, but a huge recovery against
SCCIA has been made from my pay. Why?
SCCIA is not admissible concurrently with the SCA. So
if you are given SCA, SCCIA already granted to you for
that period has to be recovered. You can cancel the Pt-II
order for SCA, and publish the regrant Pt-II order for
SCCIA.
Q. Is the status of unit as static/non-static applicable
while admitting SCCIA?
No. Status of unit as static/non-static does not have
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any relevance with it. SSCIA is admissible to officers on
deployment on Counter Insurgency operations.
Q. I stopped getting SCCIA, though I am entitled to it.
You might have proceeded on AL or Course of
Instruction. Fresh PT-II ORDER for regrant of CFAA
has to be published.
TOP
Flying Allowance
Q. Is flying allowance admissible with Siachen Allowance?
No. The officer has to opt for the allowance beneficial
to him.
Q. Is Flying Allowance admissible during course of
instruction of non flying nature?
Yes, if the officer reports to the same unit or another
flying unit on completion of course, and the resultant
vacancy is not filled.
TOP
Furniture Hire Charges: Reimbursement
Q. Can re-imbursement of furniture be claimed for own
furniture?
No, Re-imbursement of charges for own furniture is
not admissible. In case of hired furniture, it is to be hired
from approved dealers only.
TOP
Hazard Pay
Q. Who is entitled for hazard pay?
Only the officers who are posted to Special Group
TOP
Hill Compensatory Allowance
Q. Whether HCA and SC(RL)A both are admissible
concurrently?
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No. Only one allowance will be admissible.
TOP
Home Leave Passage
Q. I am posted in UN Mission. Am I entitled for home
leave passage as per the provisions of home leave passage
to Army officers, mentioned at page 274 of handbook on
TA/DA, LTC, 2009 edition?
No, you can’t. These provisions are in r/o Army officers
posted to Indian Missions (not UN Missions) abroad. The
UN deputation is covered by the provisions contained in
GoI, MoD letter No.17 (21)/2006/D(GS-I) dt.
24/08/2009.
Please note that UN Mission is entirely different from
Indian Missions abroad.
TOP
Hospitalization Period
Q. I was hospitalized on 1/01/12 and joined duty on
20/01/12. How will this period be regularized?
If you joined duty in F/N, total hospitalization period is
19 days; If you joined duty in A/N, total hospitalization
period is 20 days. Since the period is less than 30 days, it
will be regularized as Sick List Concession, provided the
sickness was due to causes beyond your control.
Q. I was hospitalized on 01/01/12 and discharged on
30/01/12. After getting discharged, I proceeded on
leave. How will the entire period be regularized?
If you do not join duty, within 30 days of date of
hospitalization, and decide to go on leave, you don’t get
sick-list concession. The entire period will be regularized
against AL and sick leave.
Q. How will my hospitalization affect my allowances?
If the hospitalization is up to 30 days, and regularized
as Sick List Concession, your field allowances will stop on
15th day. Your HAUCA also stops on 14th day.
If the hospitalization is not regularized as SLC, all the
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field allowances stop from the day of hospitalization.
Your Transport Allowance stops from the date of
hospitalization in both the cases (SLC or no SLC). If the
hospitalization period is regularized as SLC, the allowance
is paid for the entire hospitalization period, but only after
the re-grant Pt-II order is published. If the
hospitalization is not regularized as SLC,the Transport
Allowance is admitted for the period excluding the full
calendar month(s) falling in that period, on publication of
regrant Pt-II order.
Fresh Pt-II orders for grant of Field Allowances and
Transport Allowance have to be published after any
hospitalization.
TOP
Hostel subsidy
Q. An officer posted to station ‘A’ keeps his child in
hostel in same station. Whether he is entitled to claim
hostel subsidy?
No. Hostel subsidy will not be admissible for same
station.
Q. Can officer claim reimbursement for items listed for
CEA, in addition to Hostel Charges?
Yes, within maximum entitlement of hostel subsidy.
Q. My son/daughter is doing graduation in a residential
college. Can I claim Hostel Subsidy?
No. Hostel subsidy is admissible only up to 12th
Standard..
Q. Can officer keep his child in hostel irrespective of
transfer liability?
Yes
TOP
House Rent Allowance
Q. I am entitled to HRA for Faizabad. How much HRA will
I get?
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The cities/towns which are not covered by
classification as 'X' or 'Y' are classified as 'Z' for
purpose of HRA. Faizabad is classified as 'Z' town. You
will get HRA @ 10% of (your Basic Pay+ GP+ MSP+ NPA).
Q. I have been paid HRA till the current month (
i.e.February 2012) only, whereas I have sent NAC
covering the period of three future months also( i.e.
March,April and May 2012 also). Why?
No. HRA can not be paid in advance. The HRA for a
month will be paid in that month only
Q. Can single officer without dependents/with
dependents but without incurring expenditure on rent
claim HRA?
No. HRA is admissible to single officer only if he is
incurring expenditure on rent for dependent parents not
having income more than Rs.3500/- p.m. and for
dependent brothers/unmarried sisters etc with income
less than Rs.2500/- p.m.
Q. Officer on posting to field, moved family to Station
'A' and claimed family TA & conveyance of baggage.
Subsequently due to some genuine reasons, shifted family
to station 'B' at own cost and submitted Part II Order
for HRA for station 'B'. Whether it is admissible?
No. In this case, Station ‘A’ becomes SPR for field
posting. This SPR cannot be changed during the tenure of
that field posting. Hence HRA for Station ‘B’ is not
admissible. Also, HRA for station 'A' cannot be paid since
family is not staying there.
Q. If army officer and spouse both are in Army. What is
the entitlement of HRA?
Both officers are entitled to get HRA subject to
fulfillment of other conditions for drawal of HRA.
Q. What is the entitlement of HRA to officers posted to
units other than NCC units/Army Recruiting or Branch
Recruiting Offices at hard non-military stations?
HRA with reference to SPR is admissible only to
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officers posted to NCC units/BRO/ARO specifically
listed as hard non-military stations. Officers posted to
other units in that station will be entitled to get HRA for
place of posting only and not for SPR.
Q. Can NCC officer not allotted single Govt
accommodation at duty station claim HRA for duty station
in addition to HRA for family at SPR?
No. No orders exist to claim HRA for duty station for
non-availability of single accommodation.
Q. Is re-imbursement of electricity, water & furniture
hire charges admissible with HRA?
No. The same is admissible only with house rent
re-imbursement or Govt accommodation not provided with
these facilities.
Q. I was getting HRA for this station. Now I have been
allotted Govt Accommodation, and my rent-bills also are
being adjusted by PCDA(O). But my HRA is still being paid
by the PCDA(O). What should I do?
As per documentation procedure, the Units should
invariably publish Pt-II order to stop HRA. That's why
PCDA doesn't stop HRA on the basis of other documents,
like rent-bills. Please ask the unit authorities to publish
Pt-II order.
Q. Will I get HRA for three months after Retirement?
No. Even though you are entitled for retaining the Govt
accommodation or claiming HRR for three months after
retirement, you can’t get HRA after retirement.
TOP
Income Tax
Q. Field allowances are exempted from IT, but the
PCDA(O) has deducted IT on Field allowances I am
getting. How?
PCDA(O) is deducting the Income Tax on various
allowances for the Financial Year 2011-12 strictly as per
the IT Act 1961 as amended from time to time. The
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exemption on Field Allowances is being admitted as per IT
Act.
Q. I don't understand how IT rebate given to me has
been calculated?
Exemption limit in case of various
Allowance for FY 2011-12
Sr
No.Allowance Exemption Limit
1 Siachin Allowance Rs.7000/-per month
2
Special Compensatory (Remote
locality)allowance Category 1-SCA“A”
Rs.1300/-per month
3 SC(RL)A Category III-SCA “B” Rs.1050/-per month
4 SC(RL)A Category IV-SCA “C” Rs 750/-per month
5 SC(RL)A Category VI-SCA “D” Rs 200/-per month
6Compensatory Field Area Allowance(CFAA)
Rs 2600/-per month
7Compensatory Modified Field AreaAllowance (CMFAA)
Rs 1000 per month
8
Any special Allowance in the nature
of Counter-Insurgency Allowance(SCCIA)
Rs 3900 per month
9HAUCA for Altitude of 9000 to
15000 feet (HAUCA ‘I’)Rs 1060 per month
10HAUCA for Altitude above 15000
feet (HAUCA ‘II and III’)Rs 1600/- per month
11Highly Active Field Area Allowance(HAFA)
Rs 4200/- per month
12
Island (duty) allowance granted to
the members of Armed Forces ForAndaman and Nicobar and
Lakshadweep group of islands
Rs 3250/- per month
13 Hard area Allowance Rs 1300/- per month
14 CEA
Rs 100/- per month
per child formaximum of 2
children
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15 Hostel Subsidy
Rs 300/- per month
per child for miximumof 2 children
16 Entertainment allowance
A Sum equal to 1/5th
of salary (excludingany allowance /
benefit) or Rs5000/-per annum
whichever is less.
17 LTC
Actual expenditure up
to the limit ofentitlement
18HRA/HRR For Bombay / Kolkata /Delhi/Chennai
The least of the
following three,i.Allowance actually
receivedii.Rent paid in excess
of 10% of salaryiii.50% of salary
19 HRA/HRR for other cities
The least of the
following threei.Allowance actually
receivedii.Rent paid in excess
of 10% of salaryiii.40% of salary
20Special compensatory (tribalareas/schedule areas/agency
areas)allowances
For specified places–Rs.200/- per month
21
Transport allowance granted to anemployee to meet his expenditure
for the purpose of commutingbetween place of his residence &
duty. For whole of India
Rs.800/- per month
22
Transport allowance granted to ablind or orthopadeically
handicapped employee withdisability of lower extremities to
meet his expenditure for thepurpose of commuting between
place of his residence & duty. Forwhole of India
Rs.1600/- per month
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Please note that, till November 2011, the
above allowances (except Transport
allowance) were not taken into account for
calculation of the taxable income.
Apportionment of all field allowances into
taxable and non taxable portions for F.Y.
2011-12 was done in the month of
December 2011. Apportionment of taxable
and non taxable portion of CEA and Hostel
Subsidy was done in two spells, Jan 2012
and Feb 2012.
The rebate for the amounts drawn during
the whole year was granted in February
2012.
Fully Exempt Elements of Pay
Sr.no Elements of pay
1 Gallantry Award
2 Foreign Allowance
3 Bhutan Compensatory Allowance
4 Servant wages Allowance
5 Purchase of Crockery / Cutlery / Glassware
6 Outfit Allowance on posting to Embassy
7 Arrears of cash Grant Foreign Allowance (Nepal)
8 Myanmar Allowance
9 Representational Grant for use of crockery set
10 Encashment of Leave on retirement whether on
superannuation or otherwise
11 Any Allowances granted for encouraging academic,
research and training pursuits in educational & research
institution (training & study leave allowance)
12 Outfit Allowance
13 Compensation for the change of uniform
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14 Kit maintenance Allowance
15 Uniform Allowance (MNS)
16 Special Winter uniform Allowance
17 Any payment from provident fund
18 Payment of compensation Disability Pension
19 Reimbursement of Medical Expenses
Q. I am posted in UN Mission. Am I entitled for
Additional Foreign allowance against recovery of income
tax on my salary earned in India?
No, You are not entitled for it. It is admissible to
officers posted to the officers posted to Indian Missions
abroad (like IMTRAT Bhutan, Project Dantak Bhutan and
not the UN Missions), Indian Embassies & High
Commissions.
Additional Foreign allowance is not admissible to
officers on posting to UN Missions abroad as they are
paid Overseas Allowance and not Foreign Allowance.
Please note that UN Mission is entirely different from
Indian Missions abroad.
Q. How can I claim Additional Foreign Allowance against
recovery of IT paid on my salary earned in India?
You should send a Contingent Bill to PCDA(O). Please
attach the acknowledgement of IT return filed by you.
Q. Are the allowances received on TD/Permanent
posting/LTC taxable?
No. These allowances are not income. But the Leave
Encashment on LTC is taxable income.
Q. Is the leave encashment on LTC taxable?
Yes, Leave Encashment on LTC is taxable income.
Q. Who will help me in matter relating to tax refunds,
investments, exemptions, etc?
All matters related to IT have to be handled by the
I.T. Deptt. This office deducts tax from Salary on behalf
of the I.T. Department only. Any tax refund or exemption
etc will be given by the IT Deptt through its offices
spread all over country. Once tax has been deducted and
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intimated to the I.T. Deptt, this office can do nothing in
I.T. matters.
Q. Are the officers in receipt of Gallantry Award
exempted from Income Tax?
No, they are not exempted from IT. Only the amount
of Gallantry Award is exempted from the Income Tax and
not the entire salary.
Q. I submitted the Disability Certificate for my
dependent last year and got IT Rebate, but this year the
PCDA (O) didn’t give me this rebate. Why?
Since the disability of your dependant was not
permanent, you have to submit the Disability Certificate
every year to get IT Rebate. For this year you will have
to claim refund from IT Deptt.
Q. I have taken Education Loan for myself. Can I claim IT
rebate on interest?
Yes, you can claim IT rebate. Even if you got the
education loan for your spouse, or children, you can get IT
rebate, based on the certificate issued by Bank/Financial
Institution.
Q. I have got home-loan from bank (other commercial
financial instituion). What am I supposed to do for
claiming the IT rebate?
First of all you won't get any rebate for first 5 years,
if you are paying Pre-EMIs. In other cases you should
obtain a Provisional Certificate from the bank, indicating
the principal and interest thereon. This certificate along
with the following details should be submitted to
PCDA(O) at the time of submission of saving proof:
Date of Loan
Amount of Loan
Date of completion/possession of house
Whether house is occupied by himself or is rented.
Q. My wife / brother / father is a co-borrower in my
Home-laon. To what extant will I get rebate?
You can get full rebate; but you will have to submit an
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33 of 68 27-05-2012 10:42
undertaking that the co-borrower is not claiming any
rebate on the loan.
Q. I have taken HBA from AGIF, but I have not been
given IT rebate on the interest paid.
Please check that you have produced the documents
for getting rebate, as is done in case of loan taken from
other financial institutions.
TOP
Instruction Allowance
Q. Is Instruction Allowance admissible to officer
imparting training in NCC units/formations?
No
Q. Is IA admissible for all other training establishments?
No, IA is not admissible for each and every training
establishment. The training establishments where, it is
admissible are enumerated in the GOI letter no.1(26)/97
/VI/D(Pay/Services) dated 29.02.2000
Q. In case of additional officers posted against a
particular training post in a training establishment, who
will decide who will get Instructional allowance?
IA will be admitted on the basis of authorization by
the Head of the establishment. Certificate to this effect
has to be furnished along with the Part II Order.
TOP
Joining Time
Q. Can joining time be combined with CL?
No
Q. Can joining time be combined with EL?
Yes, but annual leave should precede joining time.
TOP
Leave
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Sick Leave
Q. What is entitlement of Pay & Allowances for
hospitalization due to military reasons? Will annual leave
be debited against hospitalization period?
Full Pay and Allowances are admissible for
hospitalization due to military reasons. Annual Leave due
will be adjusted against sick leave if it is granted after
hospitalization period.
Q. What is the entitlement of Pay & Allowances during
hospitalization due to reasons other than military
reasons?
Six months including annual leave due, with full pay and
allowances. Period of six months to be reduced by annual
leave availed in that year & thereafter furlough rates of
pay for 3 months at a time, based on medical board
recommendations, if there is reasonable prospects of
officer becoming fit & joining for duties. This period of
furlough rates of pay will not affect the entitlement of
furlough leave for cycle of 3 years.
Q. Can sick leave be availed continuously in next
consecutive year? Will it affect entitlement of next
year's sick leave?
Yes. It will not affect next year's annual leave/sick
leave entitlement.
TOP
Annual Leave
Q. Is it mandatory to perform one day duty for grant of
60 days Annual Leave for a calendar year?
No. This condition is removed from 4 Apr 10.
Q. Can furlough leave/annual leave availed in spells?
Yes.
Q. Can CL/Annual Leave not availed during a calendar year
be carried forward to next year?
Yes, but in exceptional conditions with specific Govt
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orders for certain operations.
Q. Can CL/Annual Leave not availed during a calendar year
be carried forward to next year, if officer is posted in
UN Mission?
Yes, it can be carried forward, if officer is posted in
UN Mission. But if officer is on Secondment to DPKO,
leave earned during the secondment period can’t be
carried forward, or encashed. In fact period of
secondment doesn’t count as service for leave purpose.
Q. Since the condition of performing one day duty for
grant of 60 days AL for a calendar year is removed, can
that Annual Leave be granted in advance prior to 1st Jan?
No. No such provision exists to sanction AL in advance
to army officers.
Q. An officer has not performed any duty in a calendar
year. Is he entitled to AL in that year?
Yes, he is entitled after the amendment in Leave Rules
for services (Army) dated 04/04/2011
Q. Can I avail furlough leave/AL with maternity leave?
Yes, you can avail. But you should exhaust your AL, then
Maternity Leave; only after that you can avail furlough
leave.
TOP
Furlough Leave
Q. Can furlough leave/annual leave availed in spells?
Yes.
Q. Can furlough leave of one cycle availed at fag end of
last year of cycle continued in first year of next cycle?
Yes. It will not affect the entitlement of next cycle.
Q. Can I avail 60-day furlough each year?
No, you can avail total 60-day furlough in a three year
furlough-cycle. The first furlough-cycle begins from year
of your Commissioning.
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Q. Can furlough leave be granted to officer granted short
service commission for 5 years, for second cycle of 3
years?
No
Q. What is the entitlement of pay during furlough leave?
50% of Pay and Allowances
Q. Can I avail furlough leave/AL with maternity leave?
Yes, you can avail. But you should exhaust your AL, then
Maternity Leave; only after that you can avail furlough
leave.
TOP
Study Leave
Q. Which office passes the claims on account of books,
stationery during study leave?
PCDA New Delhi. This office is located in ‘G’ Block, New
Delhi.
TOP
Paternity Leave
Q. Is paternity leave admissible to Army officers?
No
TOP
Maternity Leave
Q. Can I avail furlough leave/AL with maternity leave?
Yes, you can avail. But you should exhaust your AL, then
Maternity Leave; only after that you can avail furlough
leave.
Q. I availed Maternity Leave last year. Can I avail it now?
An interval of 24 months should be there between two
spells of Maternity Leave.
TOP
Child Care Leave
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Q. Are the woman officers entitled to CCL?
Only whole-time woman officers of NCC are entitled
for CCL.
TOP
Login Problems
Q. I have forgot/ lost my username/password. I am
unable to login in my account. What should I do?
If you have tried and failed to retrieve your password
through the link given below the ‘Login’ button, please
write a letter/email from your registered email-id to the
PCDA (O) requesting for deletion of your existing
username and id. Until the existing username is deleted
from our data, you can’t generate new username.
After you get confirmation on your registered email id
from this office regarding deletion, please generate new
username and password. While doing so, when you submit
the form, the system will ask you to reconfirm your CDA
A/c No. Please reconfirm, and don’t go back.
TOP
Medical Reimbursement
Q. Can an officer submit re-imbursement of medical
charges claim for indoor treatment to PCDA (O)?
No. PCDA (O) deals with claim for re-imbursement of
medical charges for OPD treatment only. Claims for
indoor treatment are to be submitted to Regional CsDA,
i.e. PCDA(CC), PCDA(WC) etc.
Q. Is the NAC from MH sufficient for the audit
requirement for specified investigations from private
hospitals?
No. NAC from civil hospital in the station is also
mandatory.
Q. Is there any income criteria to claim medical
reimbursement for parents or other dependents?
Yes. Their monthly income should not exceed Rs.3500/-
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Q. I spent Rs X for medical test prescribed by the
MH/Civil Hospital. But I am not being paid full amount.
Why?
The amount for reimbursement in case of each medical
test is mentioned in CGHS Rate-list. Only that amount can
be reimbursed as per Govt Rules.
TOP
Outfit Allowance
Q. Are the NCC officers entitled for Outfit Allowance?
Regular/Renewal outfit allowance is being admitted to
NCC Officers at par with regular officers provisionally
pending receipt of Specific orders/clarification from
MOD. Suitable adjustment, if any required, will be done in
all affected cases on receipt of MoD orders/clarification.
TOP
Para Allowance/Special Commando
Allowance
Q. I stopped getting Para Allowance suddenly. What
might be the reason?
Please check that your unit has published the PT-II
ORDER after completion of Para Refresher Course. The
DOII should be published each Para-year.
Q. Is Para Allowance admissible during Course of
Instruction?
Yes, it is admissible during Course of Instruction.
Q. Is Para Allowance admissible in Non Para Units?
No, Para Allowance is not admissible in Non-Para Units.
But he may be entitled to Para Reserve Pay subject to
conditions laid down.
TOP
Pay Fixation
Q. My batchmate of my corps only is drawing more pay
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than me. How can it happen?
If your batchmate has been promoted after
01/01/2006 (but before 11/10/2008) and has given option
for fixation of pay from the date of promotion, he will be
drawing more pay. If you have not given the option before
the last date, i.e. 31/03/2011, you have to take the
following steps:
(1) Forward to this office a statement of case signed by
your Controlling Authority
(2) Submit your case along with the Audit Report
(rendered by this office) to the MOD for Government
Sanction.
Q. Can senior officer drawing less pay than his
batchmate/junior refer his case for removal of anomaly in
pay to PCDA (O)?
If both officers are of same Corps/Arm of service and
having identical rank of scale of pay, the case may be
referred to MS branch of IHQ of MoD (Army) to
establish seniority and onward submission of case to this
office, if otherwise admissible.
Q. Can PCDA (O) remove anomalies of pay based on “same
rank same pay basis” with reference to date of
commission suo-moto?
No. The seniority is known to executive authorities and
hence no suo-moto action can be taken by this office.
Q. I didn’t get my annual increment after my promotion to
Lt Col this year.
You have got promotion between 2nd Jan and 30th Jun.
Since you didn’t complete 6 months required to get
increment in the new pay-band, you won’t get annual
increment this year.
TOP
PLI
TOP
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Promotions
Q. I got promotion from 1st of March, but the
promotional Increment was given to me from 1st of July.
Why?
On the date of your promotion, you have been given the
grade pay as per your substantive rank, but increment was
not given to you for sake of your own benefit. Had your
pay been fixed from 1st of March, you would have missed
the Annual Increment on 1st of July, because on 1st of
July, you wouldn’t have completed 6 months in the new
rank.
Now you have been given annual increment on 1st of
July, and then you have got the increment also on a/c of
your promotion.
This system is beneficial to all the officers, who get
promotion between 2nd of Jan and 30th of Jun, and
remain in the same pay band.
Q. I didn’t get my annual increment after my promotion to
Lt Col this year.
You have got promotion between 2nd Jan and 30th Jun.
Since you didn’t complete 6 months required to get
increment in the new pay-band, you won’t get annual
increment this year.
Q. I have been promoted to the next rank, but have not
got the higher grade pay, or any other benefit.
One of the following might be the reason for this:
Substantive Promotion (For select Ranks)
(1) Copy of IHQ/DGAFMS letter approving the Sub.
Promotion not received in PCDA(O), OR
(2) Certificates as per Documentation Procedure not
found with PT-II ORDER
Substantive Promotion (For Non- select Ranks)
(1) Draft Gazette Notification not received in PCDA (O).
It may take several months.
(2) Copy of IHQ/DGAFMS letter approving the Sub.
Promotion not received in PCDA(O),
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TOP
Qualification Pay
Q. Can an Army Aviator claim for 2 qualifications pay e.g.
Master Instructor & Master Green Card holder
concurrently?
No. Out of 5 categories of qualification pay, officer is
entitled for any one of them, at a time.
Q. Are Qualification Grant and Qualification Pay
admissible concurrently?
Yes
TOP
Qualification Grant
Q. Are qualification grant and Technical Allowance
admissible concurrently?
Yes, if both qualifications are different.
Q. What are basic requirements for claiming qualification
Grant?
Officer should acquire the listed qualification in MoD
letter dated 25 Jun 10 either on detailment by IHQ of
MoD (Army) or on study leave.
Q. I have acquired a qualification listed in MoD letter
dated 25/6/10 with sanction/ex-post facto sanction of
CO/OC unit. Can I claim Qualification grant?
No. The qualification is to be acquired only on
detailment by IHQ of MoD (Army) or while on study
leave.
Q. An officer was granted study leave to complete MBA.
During the study leave period, he has acquired some other
qualifications listed in MoD letter dated 25/6/10. Can he
submit claim for Qualification Grant for those courses
alongwith MBA?
No. Qualification Grant will be admissible only for the
course for which study leave was granted.
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Q. A short service commissioned officer acquired
qualification listed for Qualification Grant on detailment
of IHQ of MoD (Army) and released from service without
completing 5 years service on returning from course?
Whether Qualification Grant admitted will be recovered?
If yes, whether proportionate recovery will be done for
unserved period?
Full amount of Qualification Grant admitted to officer
released/retired/prematurely retired from service will
be recovered in case he does not complete 5 years of
service after returning from course.
No orders exist for proportionate recovery of
Qualification Grant for period less than five years.
However, Cost of Training will be recovered
proportionately for un-served contractual period in case
the course is listed in A.O. 17/95.
Q. An officer completed course listed for Qualification
grant from Army Institute & got degree from civil
university for the same course. Whether two qualification
grants admissible to him for these two qualifications?
No. Qualification Grant will be admitted only for
primary qualification acquired from Army Institute.
Q. An officer completed two YO courses for different
Corps/Arm of service during different periods. How many
Qualification Grants will he get?
Two Qualification Grants for two YO Courses.
Q. Whether Technical Graduate commissioned under
Technical Graduate Entry Scheme in Army will get
Qualification Grant for his degree in technology?
No. Qualification Grant is not admissible for any basic
qualification required for entry for commission.
Q. Is Qualification Grant & Qualification Pay admissible
concurrently?
Yes.
Q. An officer was nominated for TSOC for which DIAT
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has given a qualification of M Sc (Defence studies). Can
he claim Technical Allowance Tier II for Post Graduation
Degree?
No. TSOC is listed in MoD letter dated 25/6/10 for
Qualification Grant. Hence Qualification Grant is
admissible and not Technical Allowance Tier II.
Q. Will officer on completing flying related course listed
for Qualification Pay, get Qualification Grant with flying
allowance?
No. Only one monetary benefit will be admissible.
Qualification Grant admitted on completion of those
courses will be recovered at the time of admitting flying
allowance.
TOP
Ration Allowance
Q. I sent my Ration Allowance Claim to PCDA. I have not
received the money.
The Ration Money Claims are passed by the Regional
Controllers, not by the PCDA (O). Your claim must have
been returned to your unit.
Q. I am posted as staff officer in UN Mission. I am
paying money towards food charges. Am I entitled to
Ration Money?
No, ration money is applicable within Indian limits only.
TOP
Retirement/Pension
Q. Which are the document required to be sent to
PCDA(O) for terminal benefits at the retirement /
release of the officer?
Documents to be sent to different Sections of this
office
I) The list of the papers to be sent to “Pension Cell” (all in
duplicate.):
a) Application for retiring pension/retiring gratuity and
retirement gratuity—Appx A (para 6 of your Brochure)
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b) Application for commutation of pension. (Appx A
Annexure I) (para 5 of Brochure)
c)Form of declaration for commutation of
anticipatory/provisional pension. (Appx A- Annexure II) (
para 5 of the Brochure)
d) Two copies of Joint Photographs with spouse duly
attested by another commissioned officer- (refer
instruction No 8 to Appx A for filing retiring pension
application.)
e) Descriptive Roll of the spouse in duplicate (specimen
enclosed for incorporating in the Brochure).
f) Release Medical Examination Report for the purpose of
commutation of pension which is not finding a place in the
present Brochure.
g) Nomination of Life Time Arrears for pension through
AG’s Branch.
II) Documents which should be marked to concerned
“Ledger wing” sections:
a) AGIF Claim. Appx F (refer to para 27 of the Brochure)
b) Part II office order showing year wise break up of the
leave accumulated for leave encashment payment.
c) Information to be furnished by the officer 8 months
prior to his retirement (Appx A Annexure V of the
Brochure).
III) Papers to be marked for “DSOP Fund Group,
Archives section”:
a) Application for final settlement of DSOP Fund (Appx B)
(para 15 of the Brochure)
b) Contingent Bill for payment of DSOP Fund signed by
the officer and countersigned by the O.C. of the last unit
mentioning therein the date of retirement, CDA A/C
Number and bankers duly affixing the revenue stamp.
For all the documents mentioned at Sl No I, II, and
III above, separate envelopes should be prepared and
forwarded to this office in ONE COVER duly marking on
the top of the cover “Pension papers”. It should be
addressed to:
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SENIOR ACCOUNTS OFFICER (SS-LEDGER)
PCDA (O) PUNE
Q. Does the PCDA (O) refund, at the time of retirement,
the AOBF subscription recovered from salary of officer
during his service?
No. The monthly subscription recovered is remitted to
AG's Branch which is accounted for & managed by them
only.
Q. I am retiring from service. Can I get advance for
shifting my family to my hometown?
No. you cannot. You have to spend the money and
subsequently claim reimbursement.
Q. I have retired from service. Where should I submit
the bill for claiming the expenses of shifting my family
and luggage; to the unit or directly to the PCDA(O)?
You should submit the claim to your last unit. PCDA(O)
can't accept the claims directly from the officers. The
claim should be countersigned by the unit authorities.
Q. What is proportionate recovery of cost of training for
unserved contractual period on pre-mature
retirement/release?
If the officer doesn’t completes the mandatory
service period after completion of courses listed in AO
17/05, and applies for pre-mature retirement/release, he
will be required to refund proportionate cost of training
for remaining contractual period, through MRO before
release from service.
Q. Will I get HRA for three months after Retirement?
No. Even though you are entitled for retaining the Govt
accommodation or claiming HRR for three months after
retirement, you can’t get HRA after retirement.
Q. I want the maximum commutation of my pension. How
much can I get?
You can get commutation up to 50% of your pension.
Q. What is the minimum qualifying service required to
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acquire pension.
20 years qualifying service.
Q. What are the pension benefits available to the Army
officer involved in disciplinary case?
Only provisional pension
Q. How many photographs are required for pension case?
Two joint photographs (with spouse), attested by
another commissioned officer
Q. I was on deputation with Civil Deptt. Is the Full Pay
Service Certificate from deputation deptt required for
preparation of LPC-cum-Data Sheet?
Yes, it is required for ascertaining whether the
deputation period was on full pay and was qualifying
service for pension purpose.
Q. Are the Release Medical Board documents mandatory
for sanction of commutation of pension?
Yes.
Q. Which emoluments are considered for calculation of
pension?
Last pay drawn at the time of retirement, i.e. Pay in
Pay Band + Grade Pay + MSP
Q. Will furlough rates of pay admissible on furlough leave
at the time of retirement affect the pension since last
pay drawn is considered for calculation of pension?
No, pension will be fixed based on full rates of pay in
such cases.
Q. What is PPO?
PPO means Pension Payment Order issued by the PCDA
(Pension) Allahabad.
TOP
SSC officers
Q. Is a SSC officer entitled for KMA, Technical
Allowance, Annual Increment due during terminal leave?
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Yes. The officer is entitled to get full pay and
allowances during Terminal Leave period i.e. at furlough
rates without DA initially and after date of release at full
rates on submission of Non-employment Certificate during
Terminal Leave period
Q. Can SSC officer avail 60 days or balance of annual
leave from date of tenure expiry and Terminal leave
thereafter? What is entitlement of pay during this
period? is this period treated as qualifying service for
terminal gratuity? What will be the date of final release
from service?
Officer can be granted full or part of Annual Leave
followed by terminal leave from date of tenure expiry.
Half pay without DA is admitted during this period,
however full pay is released on submission of
non-employment Certificate on completion of leave. This
period is treated as qualifying service for terminal
gratuity. The SSC officer will be relieved from duties
from date of tenure expiry of short service commission.
However, the date of SOS from Army service will be the
date of expiry of AL and or Terminal Leave as the case
may be.
TOP
Strategic Forces Allowance
Q. Is strategic force allowance admissible concurrently
with field allowance/SCCIA/flying allowance?
Yes.
Q. Is strategic force allowance admissible to the officers
posted to Strategic Force Training School?
No. It is admissible presently only to SFC HQ, HQ
ISF(Land) ,(Sea) and Air Vectors.
TOP
Technical Allowance
Q. Is Qualification Grant admissible concurrently with
technical allowance?
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Yes, if both qualifications are different.
Q. An officer was nominated for TSOC for which DIAT
has given a qualification of M.Sc (Defence studies). Can
he claim Technical Allowance Tier II for Post Graduation
Degree?
No. TSOC is listed in MoD letter dated 25/6/10 for
Qualification Grant. Hence Qualification Grant is
admissible and not Technical Allowance Tier II.
Q. I have done MBA (or some other PG Course), for which
I am eligible for Qualification Grant. Will I get technical
Allowance also?
No, you won’t get Technical Allowance for a course for
which you are getting Qualification Grant.
TOP
Telephone Bill Reimbursement
Q. Where should I submit the claim for reimbursement
of my telephone bill?
You should submit it to the regional Controller of your
Command; i.e. if you are posted in Lucknow,you have to
submit it to PCDA(CC)
TOP
Traveling Allowances
TA/DA/LTC General
Q. I am MNS officer. What are the travel entitlements
of my husband? Is there some income/dependancy
criteria for these entitlements.
Your husband naturally is part of your family. He is
entitled to all facilities given by the Govt to your family
members. There is no requirement to prove dependency;
and there is no income criteria.
Q. What is the TA entitlement for travel by
Rajdhani/Shatabdi Express trains for Duty
journeys/LTC?
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While reimbursing cost of warrant, fare of
Rajdhani/Shatabdi Express trains is admissible only in
cases, where journey is actually undertaken by these
trains. When a journey is performed by air between two
places connected by Rajdhani/Shatabdi Express but
other trains running between these places do not have AC
First Class accommodation, fare of the lower class
available on that route is only admissible.
Q. I am retiring from service. Can I get advance for
shifting my family to my hometown?
No. you cannot. You have to spend the money and
subsequently claim reimbursement.
Q. I have lost my boarding passes. What should I do?
Please obtain a certificate from the Airlines indicating
the travel details, like seat no. etc.
Q. What is the action required when married officer is
not able to submit online requisition due to single status in
system?
The officer should submit requisition through Fax for
urgent action and also to forward Part II Order notifying
casualty of marriage to update system records.
Q. I had to cancel my tickets. Can I claim cancellation
charges? Can I claim tatkal charges also?
Yes, you will get cancellation charges in full, if the
tickets were for official duty, i.e permanent posting or
Temporary Duty. Tatkal charges are also admissible as
well. You have to attach a certificate under 44(B) TR.
The certificate should state that the journey was
cancelled due to official reason, and be signed by your
controlling authority.
Q. I have got advance for my TD/LTC, but the TD/LTC
was cancelled. What should I do with my advance? Will it
automatically be revored from my salary?
No, the amount will not be automatically recovered
from your salary. You should immediately refund the
amount in form of MRO. In fact, if you don't refund this
amount immediately, it will be recovered with penal
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interest.
TOP
Air Travel
Q. Can the officer book tickets for air journey from
private agents?
No, he can not. Tickets are to be booked through
(1) website or offices of Indian Airlines, or
(2) M/s Balmer Lawrie,or
(3) M/s Ashoka Tours & Travels, or
(4) IRCTC.
Even on journey by Private Airlines (subject to other
conditions), tickets are to be booked through above
mentioned Govt authorized agents only
Q. I am a Lieutenant. I am being sent on TD. Can I travel
by Air?
All Commissioned Officers (including MNS officers) of
Indian Army are entitled to travel by Air. The exception
is that the officers joining first duty station after
commission cannot travel by Air.
Q. Can officer perform journey on full fare ticket on
temporary duty/permanent move?
Officers may preferably buy cheapest economy ticket.
Re-imbursement of full fare ticket, where offers like
companion ticket at some additional cost are availed, is
not admissible in audit.
Q. Can an officer, who performs journey by private
airlines, claim fare of railway warrant?
No
Q. Can officer perform journey by air, while joining duties
on first commission?
No. The journey is to be performed by AC II Tier. The
entitlement is AC II fare or actual expenditure
whichever is less.
Q. Can officer perform journey by private airlines up to
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the station from where flights of Indian Airlines are
available?
No. Journey up to that station to be performed by
authorized mode & class of accommodation. Fare of
private airlines is not admissible.
Q. Can officer perform LTC journey on cheapest economy
Air ticket?
Yes, Re-imbursement of fare is admissible under LTC
scheme with any nomenclature/check alfa for particular
sector or fare lower than that of under LTC-80 scheme.
Q. Can officers posted in North East Regions perform
journey on LTC by private airlines?
No
Q. Can LTC journey be performed to J & K by private
airlines from any station in India?
Yes, officers and their family can travel by private
airlines to J&K on LTC. This concession is valid up to
17/06/2012. Please make sure that tickets are to be
booked through Govt authorized agents only.
Q. Can officers perform journey on LTC to Andaman
Nicobar Island via Kolkatta or Chennai at their discretion
without insisting for shortest route?
No. This concession is available to officers posted in A
& N Islands and visiting mainland on LTC.
Q. Can an entitled Army Officer on posting to NE Region
perform duty journey by Private Airlines?
Yes, he can. He should make sure that tickets are
booked through Govt authorized agents only.
Q. Can an officer on International Tour perform
air-travel by Private Airlines? What if the destination is
not connected with Air India?
No, He has to travel by Air India Only. (MOF OM NO.
19024/1/2009-E.IV dated 13/07/2009)
If the destination is not connected with Air India, the
officer should travel by Air India to the nearest
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hub/point closest the eventual destination, beyond which
he may utilize the services of another airline, which
should also preferably be alliance partner of Air India.
In case of unavoidable deviation, individual cases may
be referred to the MoCA.
Q. Whether officer posted at any station in India other
than North East Region can perform journey on
temporary duty to North East Regions by Private Airlines.
No. officers serving in North East Region only are
permitted to travel by private airlines on temporary duty
or permanent move.
Q. I travelled by Air India, and bought ticket through
M/s Balmer Lawrie Ltd. But PCDA(O) refused to give
re-imbursement stating that the full fare ticket can’t be
reimbursed. Why?
As per DOPT OM No. 11013/7/2008-Estt.(A), dated
09/08/2010, “Purchase of full fare tickets defeats the
purpose of instruction issued (by GOI). It is, therefore,
clarified that Government officials are not expected to
purchase full fare Air Tickets, but instead avail of- (a)
the coupon supersaver booklets being offered by Air
India for GoI officials, as notified by the Ministry of
Finance (DoE) OM, dated01/10/2009; (b) supersaver
scheme for business class; or (c) go in the cheapest Air
India fare.”
TOP
LTC(Leave Travel Concession)
Q. I don't understand this concept of 177, 177A, 177B,
177C, 177D etc. And what are these block years?
177A - Officer and his/her family can visit hometown
(from duty station) every year.
177B- Officers and family can visit anywhere in India
(from duty station) once in a block of two years. Block is
counted from odd to even year, e.g. 2011-12.
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But during that year, officer and family can't avail 177A
(hometown LTC). The officer and family have to visit the
same destination (hometown or anywhere in India)in a
particular year.
177C- Officers, who are posted in field and have kept the
family at hometown/SPR get additional LTC for visiting
hometown/SPR. This is in addition to his/her entitlement
in 177A.
-
(1)If family visits the officer to his duty station by
availing LTC under 177B, the officer loses his entitlement
of 177B .
Under 177C, the officer can visit his SPR twice in a year,
but in that case he will lose his entitlement under 177A
(hometown LTC) (2)If the officer as well as the family
decides to go to some another place (under 177B), in this
case officer has to start his journey from his duty
station, while the family starts from hometown/SPR.
An unmarried officer posted in field also is entitled to
visit hometown under 177C. Thus he can visit his
hometown twice (once under 177A, then under 177C)
Q. Is any where India LTC under Rule 177 (B) TR
admissible every year?
No. It is once in a block year. The block year will be
2011-12, 2013-14, 2015-16...
Q. Can officer’s parents visit him at duty station under
LTC Rule 177 (A) TR?
No, they can not, if the duty station is not the
hometown of officer. As per Sixth Pay Commission
orders, parents of officer staying with or away from the
officer are entitled to visit only hometown under Rule 177
(A) TR.
Q. Are parents and dependent brothers, sisters etc
entitled to LTC under Rule 177 (B) TR, to any station in
India?
No. LTC under Rule 177 (B) TR is admissible only to
spouse & children of the officer.
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Q. My LTC claim was passed but the taxi fare from my
home to the Airport was disallowed. Why?
Travelling charges for travelling within city limits are
not admissible on LTC. LTC covers fare and ONLY fare
between the SPR/duty station and the leave-destination.
Q. Is the visit, of a child studying in Hostel, to his
parents (refered to as under 177) at their duty
station/SPR covered under LTC in addition to his
entitlement under Rule 177 (A) or (B)?
No. Though the child studying in hostel can get LTC to
duty station/SPR, this concession under rule 177 is not in
addition to LTC under Rule 177 (A) or (B) TR. Only one
LTC can be availed in a calendar year.
Q. If officer serving in field has visited family at SPR
under Rule 177 (C) TR, what will be the title of LTC of
family?
The family can visit home town under Rule 177 (A) TR
only.
Q. Officer has been granted sick leave by hospital
authorities and permitted to visit a place recommended
by the medical board. Will it be regularized under rule
177(A) or 177(B)?
Though it will be treated as LTC, it will not affect your
eligibility to travelling concession (LTC) under 177(A) or
177(B).
Q. If family visits the officer at duty station in field, how
is the LTC entitlement regularized?
LTC of family will be admitted under Rule 177 (B) TR, if
otherwise admissible and title of LTC of the officer will
lapse. His title for additional LTC to visit SPR/Home town
will remain intact.
Q. Is home town LTC under Rule 177 (A) TR admissible
every year?
Yes.
Q. The nearest Airport/Railway Station is 50 Km. away
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from my hometown. I covered the distance between the
Airport/Railway station and my hometown in my cousion's
car. Now the PCDA(O) rejected my hometown LTC claim
stating that I didn't visit my hometown at all. What
should I do?
In fact you made a mistake by not mentioning this last
portion of your journey in your claim itself. Even though
you could not claim or get anything for this last portion of
your journey, you should have shown this journey clearly in
your contingent bill. You should now resubmit your claim
with the clarification.
Q. I visited my hometown on a warrant this year. Can I
avail LTC also?
No. You cannot. Actually you have availed Hometown
LTC by visiting hometown on Government expenses. While
availing the hometown LTC, you might have traveled by
air, train or any other Government transport.
Q. I am posted in Delhi. I want to avail LTC under rule
177B, i.e.'Anywhere In India' LTC. I want to visit Port
Blair. Presently I am at Jaipur. Can I start my journey
from Jaipur, go to Bangalore, and then fly to Port Blair?
No, you have to start your journey from Delhi (your
duty station) only, and travel directly (shortest route) to
the declared leave destination. However you can break
your journey enroute.
Q. I want to avail LTC under rule 177B, and want to visit
Nainital. Air India flights are available only up to New
Delhi. Can I use warrant for family from New Delhi to
Kathgodam?
No, Railway warrant under 177B is not admissible for
the officer's family. However fare paid for your family's
journey from New Delhi to Nainital will be reimbursed by
this office.
Q. My hometown is Rudraprayag. Can I travel by taxi
from Hardwar to Rudraprayag?
No, you can't travel by taxi even on shared basis. You
can travel only by public transport, that in this case will
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be bus.
Q. Can I travel on LTC, by AC Bus run by private
operators?
No, On LTC you can't travel by any bus, run by private
operator
Q. What is the entitlement of LTC in first year of service
for newly commissioned officers?
Since they are authorised free railway warrant to visit
family before reporting for duties, no separate LTC is
entitled again in the first year of commission.
Q. What is the travel entitlement in respect of wife of an
officer who marries while serving in peace station?
An officer can claim one way fare under Rule 177(B) TR
for his newly married wife for her journey from his home
town to the peace station where the officer is serving.
No reimbursement is admissible for baggage/scooter or
car conveyed by the wife.
The above provisions are equally applicable to the officers
serving in field/modified area and allotted Govt. Married
accommodation consequent on marriage.
Q. I have not been provided with any Government
accommodation at my present duty station. I have
retained my family (Govt) accommodation at my old duty
station. Can I avail LTC to my old duty station,instead of
hometown under 177-A TR?
Yes, you can. But your family's entitlement under LTC
177-B lapses.
Q. I am serving at a non-family station. Can my family
avail LTC to visit me at my duty station under 177-B TR?
No. Your family can avail LTC, under 177-B TR, to visit
your Leave Station, but not your duty station.
Q. I took advance for LTC. But I could not avail LTC.
What should I do with this advance? Will it be adjusted
in my Pay, or for future journeys?
Please refund the advance through MRO at the
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earliest, repeat at the earliest. Penal interest will be
levied on this advance, if not refunded timely.
TOP
Permanent Move and CTG
Q. What is the rate of conveyance of baggage between
'X','Y'or 'Z'cities?
If you carry 6000 Kg from a place to another you are
paid Rs 37.5/Km (as per road distance). But if both the
place of origin as well as place of destination are Z class
cities, the rate per Kilometer will be Rs 22.5/-. If the
luggage is less than 6000 Kg, you will be paid
proportionately.
Q. At what rates RMA is admissible?
RMA is admissible at the rate of originating station,
notified by RTO & published in station order by Station
Hqrs.
Q. I am a newly commissioned officer. What are my
entitlements for reporting at first duty station?
You are entitled to:
(1) Travelling on warrant from your Academy/hometown
to your new duty station (air travel not admissible)
(2) CTG and baggage claim only if you get commission
from Ranks.
You have to mention in your Permanent Duty claim that
you have got commission from Ranks.
Q. I paid Rs. 20,000 for transportation of my car from
my old duty station to the new duty station. The RMA on
the basis of distance would be Rs. 16,000. But I have
been paid only Rs. 10,500/-. Why?
You will get the least of EVK, RMA and the actual
expenditure. The link for rates of EVK is given on the
NewsPage of PCDA(O) website.
Q. Is service tax on baggage conveyance admissible over
& above the entitlement?
Yes. Service Tax proportionate to the cost of entitled
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baggage is re-imbursable.
Q. I am a single officer. I have been posted from Peace
Area to Field Area. What is my baggage entitlement?
You can send up to 2000 Kg + your vehicle to your
hometown (hometown as per your service document).
You can take up to 100 Kg to your duty station. You can
carry this 100 Kg only on Warrant which will be included in
the 2000 Kg entitlement.
Q. I am a single officer. I have been posted from Field
Area to Peace Area. What is my baggage entitlement?
You can transport up to 2000 Kg + your vehicle from
your hometown (hometown as per your service document)
to your new duty station.
You can take up to 100 Kgs from Field to New Duty
Station on Wattant which will be included in the 2000 Kg
entitlement. But you can carry this 100 Kg only on
Warrant.
Q. I am a single officer. I have been posted from Peace
Area to Peace Area. What is my baggage entitlement?
You can transport up to 6000 Kg + your vehicle from
your old duty to new duty station.
Q. I am a married officer. I have been posted from Peace
Area to Field Area. What is my baggage entitlement?
You can transport up to 6000 Kg + your vehicle to
your hometown/SPR.
You can also take up to 100 Kg to your duty station. But
you can carry this 100 Kg only on Warrant and this 100Kg
will reduce your 6000 Kg entitlement to only 5900 Kg. You
cannot take this 100 Kg by Air.
Q. I am a married officer. I have been posted from Field
Area to Peace Area. What is my baggage entitlement?
You can transport up to 6000 Kg + your vehicle from
your hometown/SPR to your new duty station.
You can also take up to 100 Kg to your new duty station.
But you can carry this 100 Kg only on Warrant and this
100Kg will reduce your 6000 Kg entitlement to only 5900
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Kg. You cannot take this 100 Kg by Air.
Q. My wife is serving in Army. Can both of us claim for
baggage as per our entitlements seperately?
No, you can't claim seperately. Though both of you can
claim, aggregate entitlement remains restricted to
6000Kg. However each can claim for transportation of
his/her car seperately.
Q. Which are the elements of CTG on Permanent Duty
Move?
Elements of pay for CTG
i. Pay in the Pay Band
ii. Grade Pay
iii. NPA, if any
iv. MSP
Please note that nothing other than above mentioned
elements, is part of CTG. Therefore DA, Technical Pay
etc. should not be claimed as CTG.
For officers in the pay scales of Apex scale & COAS
scale, basic pay means pay in the prescribed scale
Q. How much CTG will I get? Full or 80% or one-third or
otherwise?
Full CTG is admissible in following cases:i. Married officers moving with family from one peace
station to another.
ii. Married officers moving to duty station located in
Field/Modified Field area/OP Area and family moving to
home town/SPR/SFA station or to duty station where
officer has been alloted Govt. married accommodation.
iii. Widow/Widower moving from one peace station to
another peace station or to field/modified field area and
other family members also move with the officer to his
peace duty station ot to home-town/SPR/SFA
respectively.
80% CTG is admissible in the following
cases:i. Single officer moving on posting.
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ii. Married officer moving alone and retaining family at old
duty station.
iii. Married officer moving alone in all other cases.
One-third CTG is admissible:i. For transfer within same station (or to a station which
is at a distance of less than 20 km), if change of
residence is involved
No CTG is admissible:i. For transfer within same station (or to a station which
is at a distance of less than 20 km), if no change of
residence is involved.
ii. For the officers, who stay in the Mission for 1 year or
less are not entitled for CTG on posting to the UN Mission
Q. What is the definition of ‘same station/city’?
‘Same station/city’ means area falling within the
jurisdiction of the Municipality or Corporation, including
such of Suburban Municipalities, notified areas, or
Cantonments which are contiguous to the above named
municipalities and within the limits of Urban
Agglomeration
Q. Are Re-employed officers entitled for CTG and
conveyance of baggage & vehicle and also additional fare
to bring his family to duty station on allotment of married
accommodation on first posting of re-employment.
No, they are not entitled.
Q. I didn't get govt accommodation immediately, when I
joined at the new duty station. Subsequently I got Govt
accommodation and brought my family here. Will I get
fare for myself for travelling between my new duty
station and the old one?
Yes, you will get fare for yourself, subject to
submission of- (1) NAC for the time-point of your joining
the new duty station, (2) allotment of accommodation
letter
Q. Are the officers entitled for CTG on posting to the
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UN Mission?
Yes, but only those who stay in the Mission for more
than 1 year are entitled for CTG on posting to the UN
Mission. They can claim this CTG only after Govt Sanction
for the tenure of more than one-year in the Mission is
available.
TOP
Temporary Duty Move
Q. How is the RMA during TD calculated/ reimbursed?
For Major and Below
The amount admissible for RMA at a particular day
(maximum Rs 187.5) = Distance traveled on that day ( ) X
Rate/Km for that station for the mode of conveyance
actually used.
For Lt Col and above
The amount admissible for RMA at a particular day =
Distance traveled on that day (maximum 50 Km) X
Rate/Km for that station for the mode of conveyance
actually used.
Important:
(1) Only the officer getting Grade Pay Rs 10,000 andabove are entitled to travel in AC taxi. Others cantravel in Non-AC taxi.
(2) No amount is admissible without original receipts oftaxi/mode of conveyance
(3) Officers must attach with the claim, a detailedsummery of distance traveled (giving names of dutypoints) each day. The summary should be signed bythe officer
Q. Whether ration money will be recovered from food
bills issued by Mess for reimbursement?
Yes. However, if there is specific mention that food
bills issued for cost over & above ration money, full
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amount will be reimbursed to officer.
Q. What is procedure for claiming TA/DA during courses
more than 180 days at Category A establishment?
Reimbursement of fare to be claimed by the officer
from concerned T Wing Section. However, DA
Adjustment bills will be claimed from course DA Group of
PCDA (O) by Training Institute in a consolidated manner
for all course participants after completion of course,
since advances are drawn by them.
Q. I want to prefix/suffix Annual Leave to the TD. How
will it affect my entitlement of TD
You will get only one way fare up to/from the TD
station. However if you prefix/suffix CL to your TD, your
fare entitlement doesn't get affected.
Q. Maj Gen X incurred expenditure of Rs.6250/- per day
with service Tax Rs.500/- per day on hotel
accommodation on temporary duty and submitted claim. Is
service tax reimbursable to the officer?
No. Service tax paid within entitlement of hotel
accommodation charges is reimbursable to officer.
Q. My duty station is Pune. I was sent on TD to Amritsar.
There was no connecting flight from Delhi to Amritsar
that day, so I had to spend night in Delhi. Will I get
reimbursement for Delhi stay?
Yes, you will be entitled for your hotel rent and food
charges.
Q. Competent medical authority has referred me to
another station for getting medical
consultation/treatment. What is my travel entitlement?
This journey will be treated as normal TD, and your
entitlement will be regularised accordingly.
Q. I am on a course of more than 60 days. Can my family
visit me at government expenses?
No. The family can visit you on Govt expenses, only
when your course is 90 days or more. Your family should
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start journey only either from your duty station or from
your SPR, as the case may be.
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Hotel Rent
Q. I attached proper Hotel Receipts with my TA/DA
claim. But hotel charges have not been paid to me.
Please check that (1) you stayed in an establishment
registered/ licensed as a hotel, by proper authority and
(2) hotel receipts submitted along with the claims had the
Registration/Licence No./TIN of the Hotel .
TOP
Transport Allowance
Q. Can officer posted to field/modified field/HAUC
/Siachen Area get transportation Allowance?
Yes, if not provided with Govt transport to commute
between residence and work-place.
Q. I stopped getting Transport Allowance suddenly. Why?
Publication of some of the following casualties might
have resulted in stoppage of TPT in your case:
SOSCRS (SOS for course of 10 weeks or more))
PROCRS (Proceed on course of less than 10 weeks)
POSIN
POSOUT
HOSADM (Hospital Admission)
DEPUTEUN
TERLEV (Terminal Leave)
STDLEV (Study Leave)
EXTNSTLEV (Extension Leave)
GTDBCA (Grant Bhutan Compensatry Allowance)
GTDBCAS1
GTDBCAS2
If so, you will get Transport Allowance only after PT-II
ORDER for its re-grant is published.
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Q. I proceeded on AL, therefore my Transport Allowance
stopped. What should I do?
You need not do anything. Transport allowance will stop
and be re-granted automatically in respect of the
following casualties:
GTDAL
FURLEV
MTRNLV (Maternity Leave)
SPMTRNLV (Special Maternity Leave)
GTDCCL
EXTNAL
OVERLEV (Overstayal of leave)
TYDUTY
EXTNFUR
In such cases recovery will be affected only for full
calendar month(s), if the period mentioned in the Part II
orders covers a full Calendar month.
Q. Is transportation allowance admissible to officer on
their posting to IMTRAT, Project Dantak Bhutan, UN
Missions?
No. Transport allowance is admissible within Indian
geographic limits as per classification of city.
Q. What are the basic criteria for admissibility of
transportation allowance?
(1) The officer has not been provided with Govt
transport for commuting between residence and work
place.
(2) The officer is not absent (due to CL, EL, study
leave, hospital admission etc.) from the duty station for
period covering a full calendar month.
Q. Can the officer on Courses of Instruction claim
transportation allowance?
Yes. If not paid daily allowance for the course period.
Q. I stopped getting Transport Allowance after I was
posted out from the unit. Why?
Please check that-
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(1) PT-II ORDER has been published by the new Unit,
and
(2) In your POSIN PT-II ORDER, TRAN-I or TRAN-II
casualty has been shown.
Q. Is the Transport Allowance admissible to the officers
during their Delhi stay for pre-induction formalities
before induction in United Missions? At what rates?
Yes, Transport Allowance is admissible at Delhi Rates.
Q. Is the Transport Allowance admissible during study
leave?
No
Q. Is the Transport Allowance admissible, if the officer
is absent from the duty station for some course at
another station?
Yes, it is admissible-
(1) During Course of less than 180 days, if Daily
Allowance is not being claimed.
(2) And during Course of 180 days and more at the rate
of course duty station.
TOP
Classification of cities for HRA/Baggage
entitlement purpose
State
Cities
Classified as
'X'
Cities Classified as 'Y'
AndhraPradesh
Hyderabad(UA)Vijayawada(UA), Warangal(UA),Visakhapatnam(UA), Guntur
Assam Guwahati(UA)
Bihar Patna(UA)
Chandigarh Chandigarh(UA)
ChhattisgarhDurg-Bhalai, Nagar(UA),Raipur(UA)
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Delhi Delhi(UA)
Gujrat
Ahmadabad(UA), Rajkot(UA),
Jamnagar(UA), Bhavnagar(UA),Vadodara(UA), Surat(UA)
Haryana Faridabad*
J&K Srinagar(UA), Jammu(UA)
JharkhandJamshedpur(UA), Dhanbad(UA),Ranchi(UA)
Karnataka Bengaluru(UA)Belgaum(UA), Hubli-Dharwad,Mangalore(UA), Mysore(UA)
KeralaKozhikode(UA), Kochi(UA),
Thiruvananthapuram(UA)
MadhyaPradesh
Gwalior(UA), Indore(UA),Bhopal(UA), Jabalpur(UA)
MaharashtraGreater
Mumbai(UA)
Amrawati, Nagpur(UA),Aurangabad(UA), Nashik(UA),
Bhiwandi(UA), Pune(UA),Solapur, Kohlapur(UA)
Orissa Cuttock(UA), Bhubaneswar(UA)
PunjabAmritsar(UA), Jalandhar(UA),
Ludhiana
Pondicherry Pondicherry(UA)
RajasthanBikaner, Jaipur, Jodhpur(UA),
Kota(UA)
Tamil Nadu Chennai(UA)
Salem(UA), Tiruppur(UA),Coimbatore(UA),
Tiruchirappalli(UA),Madurai(UA)
Uttarakhand Dehradun(UA)
UttarPradesh
Moradabad(UA), Meerut(UA),Ghaziabad*, Aligarh, Agra(UA),
Bareilly(UA), Lucknow(UA),Kanpur(UA), Allahabad(UA),
Gorakhpur, Varanasi(UA)
West Bengal Kolkata(UA) Asansol(UA)
*Only for the purpose of extending HRA on the basis of
dependency.
Note: The remaining cities/towns, which
are not covered by classification as 'X' or
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'Y' are classified as 'Z' for the purpose of
HRA.
TOP
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