CDBG-R 1512 Reporting

What is 1512 Reporting?

1512 refers to a section of the Recovery Act of 2009 that requires certain data be reported on a quarterly basis to the federal government

1512 is regulated at 2 CFR Part 176

The regulation can be found in the CDBG-R

Recipients’ Manual

Key Terms

Recipient -- the unit of local government that is DCA’s grantee for CDBG-R funds (from HUD’s viewpoint, you are a sub-recipient).

Vendor -- organization that: (1) Provides goods and services within normal business operations; (2) Provides similar goods or services to many different purchasers; (3) Operates in a competitive environment; (4) Provides goods or services that are ancillary to the operation of the Federal program; and (5) Is not subject to compliance requirements of the Federal program. In the language or CDBG-R, Regional Commissions, professional consultants, and contractors and subcontractors and their suppliers are vendors.

What does CDBG-R 1512 want?

Standard CDBG Quarterly Report

Quarterly Report ARRA Tab for Vendors

Quarterly Report ARRA Tab for Expenditures

Quarterly Report ARRA Tab for Jobs

Deadlines

For the Quarterly Reports (minus the three ARRA tabs), the deadlines are as usual, i.e., due 30 days after the end of the quarter

For the three ARRA tabs, the deadline is the 15th of the last month of the quarter

More on deadlines later

Vendor Tab

Expenditure Report Tab

Data Required for the Expenditure Report Tab

Vendors listed in this tab are contractors who have received ARRA funds directly from the

sub-recipient (DCA’s recipient)

Date of payment and amount of payment required

Data Required for the Expenditure Report Tab

The following data must be supplied for each vendor Vendor DUNS number Vendor HQ Zip Code + 4 Payment date $$ paid to Vendor Comments

Job Report Tab

Data Required for the Job Report Tab

Hours Worked are CDBG-R Funded ONLY All types of jobs will be reported here—

permanent, temporary, full-time, part-time and seasonal

Hours worked is the critical data needed– More details to follow

Data Required for the Job Report Tab

DCA reports only FTEs for 1512 If permanent jobs are being created, standard

job creation reporting is required under the Quarterly Report Accomplishment tabs as is typical for EIP and other CDBG economic development projects

If permanent jobs are being created, 1512 reporting is also required, but the data required is much more limited

Why are permanent jobs reported twice?

Standard EIP and ED permanent job creation/retention reporting is fundamentally

different from 1512 Reporting

Data Required for the Job Report Tab

The following data must be supplied for each Recipient/Vendor that creates or retains jobs due to Recovery Act funding: Vendor name Vendor DUNS number Vendor HQ Zip Code + 4 Period starting and ending dates Hours in the workweek for the Vendor Total hours worked during the period

Data Required for the Job Report Tab (cont.)

Narrative description of job types for each Vendor– Created/saved– Permanent/temporary/seasonal– Full-time/part-time

FTEs will be calculated for you

Important Points for the Job Report Tab

Period starting and ending dates– Each quarter will have three periods– Each period will be from beginning of the

month till the end of the month for each of the three months of the quarter

Hours/Work is specific to the local recipient/vendor

Hours Worked is total hours for the period for all types of employees

More on deadlines

Since all reporting is done online, information can be updated and corrected at anytime.

For the expenditure tab and the jobs tab, deadline for reporting for the full quarter is the 15th of the 3rd month—no exceptions.

Drawdowns

4 business days before end of quarter

Questions?