cdc - executive committee final agenda february 2, …

DU PAGE COUNTY

CDC - EXECUTIVE COMMITTEE

FINAL AGENDA

February 2, 2021 Regular Meeting 11:05 AM

VIRTUAL MEETING/3-500B

COUNTY WEBSITE

421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DuPage County

1. CALL TO ORDER

11:05 AM OR IMMEDIATELY FOLLOWING HOME ADVISORY GROUP

2. ROLL CALL

3. PUBLIC COMMENT

4. APPROVAL OF MINUTES

A. CDC - Executive Committee - Regular Meeting - Tuesday January 5th, 2021

5. COMMITTEE VOTE REQUIRED

A. Action Item -- Recommendation for approval of the 9th Revision to the Underwriting

Standards for Rehabilitation Programs Policy and the 4th Revision to the Lead Based

Paint Policy.

B. Action Item -- Recommendation for Approval of a 1st Modification to a Community

Development Block Grant (CDBG) Agreement with the Little City Foundation –

Renovation of two Hanover Park CILA Homes - Project Number CD20-03, Revising the

Scope of Work.

6. OTHER BUSINESS

7. ADJOURNMENT

8. NEXT MEETING DATE - MARCH 2, 2021

DU PAGE COUNTY

CDC - EXECUTIVE COMMITTEE

FINAL SUMMARY

January 5, 2021 Regular Meeting 11:05 AM

VIRTUAL MEETING/3-500B

COUNTY WEBSITE

421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DuPage County Page 1

PURSUANT TO THE ILLINOIS ATTORNEY GENERAL'S GUIDANCE TO

PUBLIC BODIES ON THE OPEN MEETINGS ACT DURING THE COVID-19

PANDEMIC, DATED JULY 2, 2020, COMMITTEE MEMBERS MAY

PARTICIPATE WITHOUT BEING PHYSICALLY PRESENT IN COMPLIANCE

WITH THE ESTABLISHED PROVISIONS

1. CALL TO ORDER

11:05 AM meeting was called to order by Chairperson Lori Chassee at 11:09 AM. Chairperson Chassee stated the following:

I am calling the meeting of the Community Development Commission Executive Committee to order. A physical

quorum of the members is not present; however, pursuant to Section 7(e) of the Open Meetings Act, members are

permitted to attend remotely. Either one member of the Committee, the Chief Administrative Officer or our Chief

Legal Counsel are physically present at the regular meeting location. In-person attendance and public comments are

allowed, subject to attendance limitations required to ensure the health and safety of those who attend.

11:05 AM OR IMMEDIATELY FOLLOWING HOME ADVISORY GROUP

2. ROLL CALL

PRESENT: Arguilles (Remote), Bastian (Remote), Chavez, Chassee (Remote), Crandall (Remote),

Deacon Garcia (Remote), Heniff (Remote), LaPlante (Remote), Page (Remote), Puchalski,

Renehan (Remote), Zay (Remote)

ABSENT:

Staff Present: Mary Keating, Community Services Director; David McDermott, Community Development

Administrator; Julie Hamlin, Community Development Manager (Remote); Harrison Martin-O’Brien, Housing

and Community Development Planner (Remote); Tom Schwertman, Housing and Community Development

Planner (Remote); Michael Walker, Housing and Community Development Planner (Remote); Hayley

Woodbridge, Housing and Community Development Planner (Remote), and Amish Kadakia, Senior Accountant

(Remote).

State’s Attorney -Katherine Fahy.

Others Present: Sheila Rutledge - DuPage County Board Member, District 6.

3. PUBLIC COMMENT

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Minutes CDC - Executive Committee January 5, 2021


There was no public comment.

4. APPROVAL OF MINUTES

A. CDC - Executive Committee - Regular Meeting - Dec 1, 2020 11:05 AM

There were no corrections, additions or deletions.

On a Roll Call Vote, All, Ayes, the Minutes of December 1,2020, were approved.

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Kaleshia Page, Village of Woodridge

SECONDER: Donald Puchalski, District 1

AYES: Arguilles, Bastian, Chavez, Chassee, Crandall, Deacon Garcia, Heniff, LaPlante,

Page, Puchalski, Renehan, Zay

5. COMMITTEE VOTE REQUIRED

A. Action Item -- Approval of Staff's FY2021 Community Development Block Grant

(CDBG) and Emergency Solutions Grant (ESG) Application Funding Recommendations.

McDermott pointed out that three years of applications were accepted last year. The

applications were scored and then funding recommendations for the whole three years

were made at last year's (January 7, 2020) meeting. This agenda item was slotting the

2021 projects. Each year, the Department of Housing and Urban Development (HUD)

requires the County to report on what projects are to be done for that program year.

Noted was that a few projects were moved from one funding year to 2021.

The Program Year 2021 CDBG/ESG Funding Recommendation’s memo was written

before the passage of the 2021 Federal budget. The budget was approved along with the

Stimulus (COVID) package. It appears as though the County will receive the same

funding allocations for CDBG and HOME as was given for the 2020 program year. All

the application received last year were included in this packet.

Keating stated in hindsight, it was a genius idea to do a three-year application process.

Otherwise, this Fall, the Department would have been going through an application

review process, while simultaneously trying to administer the Coronavirus Relief funds

and figuring out what to do with the new CARES Act Funds. This saved a tremendous

amount of staff time to devote to the immediate concerns of the Coronavirus relief

response.

There were no questions.

On a Roll Call Vote, All Ayes, the motion passed.

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RESULT: APPROVED [UNANIMOUS]

MOVER: James Zay, District 6

SECONDER: Julie Renehan, District 3



B. Action Item -- Recommendation for Approval of Community Development Block Grant-

CARES Act (CDBG-CV) Public Service Categories of Housing/Homelessness

Prevention and Food Assistance for Upcoming CDBG-CV Application. (COVID Item)

McDermott said this was new CARES Funding. A total of $ 6.6 million was received

and the department is determining how this will be allocated. The desire is to get some

public service dollars to agencies right away, particularly to those who received expiring

Coronavirus Relief Funds (CRF), to get additional funding to them for 2021 and 2022.

The recommendation was to narrow the scope of the type of applications that will be

accepted. It was felt that these suggested categories related to the areas of greatest need

and matched best to the funding available. No direct rent or mortgage assistance is

suggested because of the large amount of funding coming through other means. Once the

board approves the recommendation, organizations will be made aware of the new

funding available.

There were no questions.

On a Roll Call Vote, all Ayes, the motion passed.


MOVER: Julie Renehan, District 3

SECONDER: James Zay, District 6



C. Action Item -- Recommendation for Approval for Emergency Tree Removal, for SFR

project #1777, Contingent upon the determination by the DuPage County Chairman that

an Emergency Condition exists.

There is no anticipation of creating an emergency tree removal program. Last year, this

homeowner had a section of tree fall on the roof of the home. At that time, this

department was contacted to see if there was financial assistance available to assist with

that repair. Ultimately, the roof was repaired through Habitat for Humanity. However,

the tree is still considered dangerous. The Village of Villa Park sent a letter stating it is an

emergent condition.

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The Federal regulations have been reviewed and it was felt that these funds could be used

for this purpose. In the meantime, DuPage County Building and Zoning Department

concurs that it needs removed. With the Committee’s approval, a memo will be taken up

to the Chairman for signature, to continue with the project, and remove the tree.

Keating thought that the next time the procedures and policies regarding Single Family

Rehab program were amended, a section should be built in for emergency situations, so

that items such as this do not have to be brought before this committee for approval. With

the proper documentation, staff could make the determination and take the request

straight to the County Board Chairman for signature. She felt that items such as this was

not something that the Committee should have to determine, not to mention, the delay in

providing relief by having to wait until the next committee meeting.

Chairperson Chassee agreed.

There were no other comments or questions.



MOVER: William Heniff, Lombard Community Dev Director

SECONDER: Donald Puchalski, District 1



D. Action Item -- Recommendation for Approval of a Third Modification to a Community

Development Block Grant (CDBG) Agreement with the DuPage County Department of

Community Services – Single Family Rehabilitation Program - Project Number CD19-

21, Increasing the Award Amount by $150,000.00 for a Total of $419,385.00 and

Extending the Project Completion Date through September 30, 2021.

McDermott stated that this was a cleanup item from last month. This an agreement

between the County of DuPage and the Community Services Department. A time

extension was done last month. There is a sufficient funding in the County system for the

additional monies. There was not a 2020 Memorandum of Understanding. This request

is adding money and extending the project completion date another three months to the

existing 2019 Memorandum of Understanding. That way when HUD comes and if it

chooses to monitor the program, all documentation is in order.

Puchalski asked what the process is for a HUD Monitoring. Keating stated that HUD

would notify the County which program and what program year they want to monitor,

and when they will perform the monitoring. They will do an extensive project file

review, including internal County checks and balances, and also monitor anyone who has

received funding.

Approximately three to four months after the physical monitoring is completed, the

County would receive a letter from HUD stating any corrective actions (either a

“concern” or “finding”) The concerns are corrected, and a response is sent back to HUD.

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If it was a bad (finding) correction, there is the opportunity to try to make the correction.

If HUD decides the correction was inadequate and determined it was an “ineligible”

expense, then the funding has to be paid back using County general funds.

Puchalski asked if HUD is reasonable to work with. Keating’s response was for the most

part HUD staff is reasonable. Monitorings usually go very well. A few years ago a

monitoring was performed on the Community Development Block Grant-Disaster

Recovery (CDBG-DR) funds that was a nightmare. There was a difference in opinion on

the County’s “cost reasonableness” process over what a consultant was paid. The County

gave multiple examples to prove its point; however, HUD did not agree, and the amount

of funding paid to the consultant had to be paid back to HUD. Keating said in the 21

years she has been at the County; this was the only time there was an issue. It is best to

ask guidance from HUD first, if you are unsure.

Puchalski questioned if there was administrative procedure to contest a finding. Keating

explained that the County has the option to go above the local HUD representative;

however, it all stays within HUD, there is not outside entity to appeal to.

There were no other comments.



MOVER: James Zay, District 6

SECONDER: Michael Crandall, Village of Addison Director of Comm Dev



6. OTHER BUSINESS

McDermott thanked the Municipal partners for their assistance in getting the request for

payments in. In December, $1.1 million in requests were received. This helped with getting the

spending (timeliness ratio) close to where it needs to be.

For transparency purposes, McDermott noted that HUD had a small formula error that reduced

the CDBG/HOME grant agreement award amounts by approximately $1,000 total. It was a total

reduction of $997 in what had been previously approved. The reduction in funding will come

out of the administrative portion.

Chairperson Chassee requested that the new members of the committee introduce themselves.

Amy Chavez, new board member from County Board District 5, introduced herself and stated

she was looking forward to working with everyone.

Donald Puchalski, from County Board District 1, introduced himself. He has been on the County

Board for several years. This is the first time he has been on the CDC Executive Committee. He

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thinks it is great to be on various committees so one knows the people and the issues that are

going on. He is glad to be on this committee.

Lynn LaPlante, from District 4, is excited to be on this committee and looking forward to

chairing it in April. She believes there is the opportunity to make a huge impact where it is so

important.

Consuelo Arguilles started with Villa Park in May. She is excited to be in this group. It is a new

format for her. She was previously in Mount Prospect for over 11 years that has the CDBG

program; it is similar yet different. She is looking forward to looking with all.

Paula Deacon Garcia, from District 2, is happy to meet everyone and looking forward to working

together.

Jim Zay, from District 6, has been a county Board member for several years. This is the second

time around on the CDC Executive Committee and looks forward to working with everyone.

Chairperson Chassee welcomed everyone.

7. ADJOURNMENT

The motion was made by Puchalski, seconded by Chavez, to adjourn the meeting at 11:30 am.

On a Roll Call Vote, all Ayes, the meeting adjourned.

8. NEXT MEETING DATE - FEBRUARY 2, 2021

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TO: Community Development Commission

Executive Committee

FROM: Mary A. Keating, Director, Department of Community Services

DATE: January 20, 2021 SUBJECT: Policy Updates – Underwriting Standards for Rehabilitation Programs

and Lead Based Paint

Background: Community Development Block Grant (CDBG) Program funds are utilized to provide grants to rehabilitate owner occupied property through the Single Family Rehabilitation (SFR) Program. The SFR program is designed to assist income eligible homeowners that occupy an eligible housing unit to address code violations and health and safety conditions at their home. DuPage County is required to establish policies for this program, including policies regarding environmental hazards. For many years, the U.S. Department of Housing and Urban Development (HUD) has had regulations regarding lead based paint, so policies were originally drafted about that hazard. More recently, HUD has required asbestos testing and encouraged addressing issues of radon and mold. The SFR Program has for many years made extra funding available for mitigation of lead based paint. Staff is now proposing changes to the existing Underwriting Standards for Rehabilitation Programs Policy and the Lead Based Paint Policy to expand funding to cover other environmental hazards and increase the additional funding available to a property because of the multiple issues that may now need to be addressed. Historically, the SFR program has not often dealt with extensive lead based paint situations. Since dealing with other environmental hazards is a more recent requirement, staff does not yet know the number of properties that will be affected, nor the costs associated with mitigating such situations. Currently there are two properties waiting for mold evaluation, three homeowners who have requested radon evaluation, and one property awaiting rehab that has asbestos siding that must be removed. Staff is also proposing changes to the existing Underwriting Standards for Rehabilitation Programs Policy to cover emergency situations, so that they can be dealt with in a timely way without waiting for committee approval. Again, this is not something that frequently occurs, but is being proposed for program clarity and timeliness. Changes in the Underwriting Standards for Rehabilitation Programs Policy include:

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• Paragraph 7, which increases the additional funding to $15,000 instead of $10,000 and expands the use of these funds to cover not only lead based paint, but asbestos, radon and mold.

• Paragraph 10, which is a new paragraph dealing with emergency situations and the HUD

requirements for utilization of CDBG funds in such circumstances. Changes to the Lead Based Paint Policy also state the increase in additional funding available and expand the use of these funds to cover not only lead based paint, but asbestos, radon and mold.

Recommendation: Staff recommends approval of the updated Underwriting Standards for Rehabilitation Programs Policy and the Lead Based Paint Policy.

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LEAD BASED PAINT POLICY (Revised and Approved by HOME Advisory Group 07/09/2002, Revised and Approved by HOME Advisory 04-02-13, Revised and Approved by the CDC Executive Committee on 02/06/2018, Revised and Approved by the CDC Executive Committee & HOME Advisory Group on 2/2/2021) Single Family Rehabilitation GRANT FOR LBP WORK – If work done under the Single Family Rehabilitation program would result in the necessity of performing interim controls for lead based paint or other measures required by the U.S. Department of Housing and Urban Development and/or the laws of the State of Illinois, the cost of work required to be completed solely for the purpose of reducing lead paint hazards in the home will may be separated out from the project and will may be covered with a separate grant to the homeowner, not to exceed $150,000. (Please note that in accordance with the Community Development Commission Underwriting Policy, testing and mitigation of asbestos, mold, and radon may also be paid from this separate grant .) Lead paint work will not be included in the deferred loan up to $24,000. If the rehabilitation of the property and the required lead based paint work (or any combination of environmental assessment/hazard reduction activities) cannot be accomplished with the combination of the Single Family Rehabilitation Program and additional lead based paint/hazard mitigation funds for $10,000 or less, no lead work (or hazard mitigation work) will be done and no work will be done under the Single Family Rehabilitation program. A $100,000 contingency item for the cost of lead based paint, asbestos, mold, and radon testing and mitigation hazard reduction may be included in each annual budget, as funding allows. Please note that if a total of $25,000 or more in Federal funds is going into rehabilitation work on a particular property (excluding the costs of the lead based paint workevaluation and reduction activities), full abatement of lead on the property would be required. The CDC should verify the total amount of Federal funds going into a property through DuPage County if various programs are being layered to assist a homeowner.

Relocation While some lead paint hazard reduction work could require the occupants of the home to temporarily relocate, the County will not assume the costs of that relocation. The homeowner will be notified of the need for relocation and their responsibility for making an appropriate relocation plan prior to signing an agreement. HOME/CDBG PROJECTS PRELIMINARY SET-ASIDES – The project readiness category on the application for HOME funds will include a discussion of the potential impact of the lead paint regulations as related to the proposed project. A contingency for lead hazard reduction may be included in the set-aside. CONDITIONAL COMMITMENTS – If a project proposal includes work that falls within the guidelines of the lead regulations, that project will not be moved to Conditional Commitment until a complete risk assessment has been performed at the property. The cost of the risk assessment will be assumed by the project sponsor, except that risk assessments to be performed on buildings owned by not-for-profit agencies may be

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paid for from the lead contingency fund, as funds allow. Once the risk assessment has been completed, CDC staff will re-evaluate the project to insure that the estimated cost of lead hazard reduction on the property does not impact the project feasibility. Home Ownership Programs VISUAL ASSESSMENTS – Any home purchased with the assistance of CDBG or HOME funds will be required to have a visual assessment of lead hazards conducted prior to sale. CDC staff will work with the DuPage Homeownership Center, and any other agencies participating in home ownership activities, to insure that the visual inspection is incorporated into the existing home inspection process. This may include providing some technical assistance to DHOC, local real estate brokers, and home inspectors. Program Administration CDC staff may request that additional funds in future budgets be allocated to administrative costs, if needed.

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DuPage County HOME Advisory GroupCommunity Development Commission & HOME Advisory Group Underwriting Standards for Rehabilitation Programs

Adopted: September, 2001 Updated: May, 2009 Updated: June, 2010 Updated: September 2012 Updated: April 2, 2013 Updated: October 1, 2013 Updated: December 2, 2014 Updated: April 7, 2015 Updated: January 2, 2018 Updated: November 5, 2019 Updated: FebruaryMarch ___2, 20210

1. Applicability. These standards shall apply to the single-family rehabilitation program and other rehabilitation programs under which DuPage County acts as a grantor to an individual homeowner for rehabilitation. “Single family rehabilitation” refers to the type of ownership of the housing unit, not the design of the housing unit. An eligible housing unit can be any dwelling unit that allows for individual ownership of the unit, including: an individually owned single detached dwelling unit; an individually owned dwelling unit located in a two family dwelling; an individually owned dwelling unit located in a multiple family dwelling; or a mobile home/manufactured home dwelling unit (provided the unit is not licensed as a vehicle under Illinois law, is affixed to the ground, and does not have wheels).

2. Application Grant. Application packages for single-family rehabilitation grants are

available through the DuPage County Department of Community Services/Single Family Rehabilitation Program. DuPage County is under no obligation to begin processing any application until all information requested is provided; including all required supporting documents. Completed applications are reviewed by the Single Family Rehabilitation Coordinator. Applicants shall supply all information requested on the application (unless such information is already in the possession of DuPage County because the applicant has been determined eligible for LIHEAP and/or Weatherization six months prior to application for rehabilitation) so that eligibility of the household and the dwelling unit can be determined. Preferences will also be given to households with seniors (age 62+) or a household member with disabilities (as defined in Exhibit A) referred by DuPage County Community Services.

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3. Location and Occupancy of Real Property. With CDBG money, DuPage County may make grants for rehabilitation of owner occupied property located in DuPage County’s CDBG jurisdiction. As of November, 2014, this includes property within DuPage County or the Will County portion of the Village of Woodridge, but excludes property located in the municipalities of Aurora, Bolingbrook, Elk Grove Village, Naperville, or Schaumburg. However, this CDBG jurisdiction may change during HUD’s urban county requalification process, which occurs every three years. With HOME money, DuPage County may make grants for rehabilitation of owner occupied property located in the DuPage County Consortium area. As of August, 2017, this includes property anywhere in DuPage County and portions of Naperville that are outside of DuPage County, but excludes property located in the City of Aurora and Village of Bolingbrook. However, this Consortium area may change during HUD’s HOME Consortium requalification process, which occurs every three years. Because the HOME program regulations require that the entire property be brought up to code, only housing units that can be brought up to code may participate in HOME funded rehabilitation programs.

4. Title. Owners of the real property receiving grants from DuPage County must have

title to the real property as confirmed through public records. If the real property is held in a trust, appropriate trust documentation must be supplied to show that the trust is for the sole benefit of the individual(s) applying for the grant and occupying the property. The property may not be in foreclosure and the owner must be current on tax payments. If a Lis Pendens has been filed against the property, the homeowner must provide documentation that they are current with the mortgage named in the Lis Pendens. Owners must occupy the home as their primary residence at the time of rehabilitation and must have owned the property for at least one year prior to application for a grant.

5. Value of Real Property. The value of the real property may not exceed the HOME

affordable homeownership limits provided by HUD from time to time. At the time that the SFR Program converted from a loan to a grant in 2015 it was decided that the eligible activities constituted repairs rather than significant improvements that would affect the assessed and/or market value of the property. The SFR Program Coordinator will use the DuPage County Assessor’s Office’s determination of the Fair Cash Value when the application is submitted is for evaluating the eligibility of the household for the SFR Program services..

6. Income Qualification of Household. The total annual combined income of the household and/or persons occupying the real property may not exceed the HUD income guidelines for low income households. Low income households are defined as those with incomes that do not exceed 80% of median family income (MFI) for the Chicago metropolitan area as determined by the Department of Housing and Urban Development. The income of each household will be calculated using the definition of income set forth in 24 CFR 5.609. Households that have qualified for Weatherization or LIHEAP assistance within six months of application to the rehabilitation program do not have to income qualify again because these programs calculate income with the information and documentation required by this definition and have more restrictive maximum income caps than HUD programs.

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7. Programs Available and Maximum Grant Amounts. DuPage County offers a grant

of up to $15,000 to address accessibility issues, code violations, energy efficiency, issues that cause a unit to be deferred from the DuPage County Weatherization Program, and/or health and safety issues. If a rehab is started and unforeseen issues are encountered, CDC staff may use their best judgment to resolve such issues and will report any rehabs that exceed $15,000 to the Community Development Commission Executive Committee and/or HOME Advisory Group. If lead based paint must be abated or encapsulated, aAdditional funds up to $150,000 may be utilized for environmental assessment and/or environmental hazard reduction, including assessing the property for lead based paint, asbestos, radon and/or mold, as applicable to each individual property. Costs associated with the abatement or encapsulation of mitigation of lead based paint the lead paint work, (in accordance with the CDC Lead Based Paint Policy) and/or mitigation of asbestos, radon or mold, may shall also be charged to these additional funds. and not to the $15,000 rehabilitation grant . Once a property has been assessed by the Single Family Rehab Office and the determined needs addressed through the rehabilitation program, the file will be closed and the owner will not be eligible for additional work even though the entire $15,000 grant was not used. The property could potentially be eligible for additional work in the future if under different ownership, but may not come back into the rehab program for at least five years after work is performed.

8. Scope of Work. Work to be performed must be eligible under applicable Federal

regulations and shall be for the purpose(s) of addressing accessibility issues, correcting code violations, addressing health and safety issues, increasing energy efficiency and/or addressing issues that cause a unit to be deferred from the DuPage County Weatherization Program. Households requesting energy efficiency improvements will first be referred to the DuPage County Weatherization Program and receive a full energy assessment. Measures which are not able to be accomplished through the Weatherization Program for eligibility reasons may be included in the scope of work by the single family rehabilitation program. All work shall be performed by qualified contractors, as determined by DuPage County or other subgrantee administering a program under these standards attached as Exhibit A is a current list of eligible and ineligible activities as determined by the US Dept. of Housing and Urban Development (HUD). The needs of each home will be assessed and CDC staff may deny rehabilitation if the home is not able to be brought up to a basic HUD Housing Quality Standard level with $15,000. The Scope of Work will be incorporated into the letter of Agreement entered with the homeowner, unless the work being done has come in through Weatherization or LIHEAP and is work that would have been done under one of those programs, but for a circumstance that prevented the work (for example, a homeowner determined to be over income for Weatherization, but within CDBG limits). In such instances the “Building Owner Certification and Work Authorization” obtained for those programs will be considered the homeowner “Agreement.” Notwithstanding the foregoing, any rehabilitation work done with HOME funds must have a HOME letter of Agreement completed and signed by the homeowner. Although contracts for work to be performed are between the homeowner and the contractor, County staff members perform inspections and obtain homeowner approval of invoices to be paid. If conflicts arise between the homeowner

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and the contractor, County staff will, to the best of their ability, help resolve such conflicts. If County staff determines that work has been acceptably completed in accordance with the contract and has passed any permitting or code inspections required by the municipality where the property is located, and the homeowner still refuses to approve payment to a contractor, County staff will document the file with the refusal and process the invoice for payment.

9. Dangerous Conditions. If staff discovers additional dangerous or illegal conditions in the home when the walk through is performed, those issues must be addressed by the homeowner or be part of the scope of work before other work is performed. Illegal conditions will be reported to the proper authority, unless rectified within five days of notice to homeowner. Examples include, but are not limited to, illegal bedrooms, hoarding situations, housekeeping issues, and pet waste issues.

10. Emergency Conditions. – In order to alleviate emergency conditions threatening the public health and safety in areas where the Chief Executive Officer (County Board Chairman) of the recipient determines that such an emergency condition exists and requires immediate resolution, Community Development Block Grant (CDBG) funds may be used for the improvement of private properties, limited to the extent necessary to alleviate the emergency condition. On a case by case basis, under the Single Family Rehabilitation (SFR) Program, CDC staff may determine CDBG funding may be used to alleviate an existing emergency condition. CDC staff will document the SFR file to demonstrate the emergency condition exists and will request the DuPage County Board Chairman’s concurrence via a signed memorandum from the Chairman.

9.

10.11. Appeal. Should any grant or subordination be denied under the foregoing underwriting criteria, an appeal may be made only to the appropriate DuPage County Board committee having jurisdiction over the grant funds employed to make the grant. An Applicant may request a review of eligibility by the Administrator of Community Development. Policy appeals may be made by calling the CDC and asking to be put on the agenda for the next appropriate committee meeting. Applicant must also submit a letter to the CDC at least 10 days prior to the committee meeting which outlines the request for appeal and basis for the request. If the appeals letter is not received by the CDC at least ten days prior to the committee meeting, the appeal will be delayed until the next meeting of the appropriate committee. Notwithstanding the foregoing, appeals may not be made over location of property within DuPage County project areas, income qualification of applicants, or the value of the property if it exceeds the maximum standard described in Paragraph 5 above.

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EXHIBIT A Eligible rehabilitation activities

1. Correction of code violations cited by DuPage County or municipal code inspection, with exceptions for driveway, sidewalk, garage, deck, and landscaping issues as discussed below. Please note that if the rehabilitation is funded with HOME Investment Partnership program funds, all code violations must be able to be corrected within the maximum loan amount or the rehabilitation will not be undertaken.

2. Health and safety issues that put the household at risk of injury or disease or that prevent the dwelling from receiving assistance under the DuPage County Weatherization Program or prevent a unit from receiving the maximum benefit of the Weatherization program.

3. Repair or replacement of the following components or systems because of system failure,

code violation, or recommendation through a Weatherization assessment, not for cosmetic purposes. Quality of materials shall be those that can be obtained at mid-level pricing.

• Foundations, basements, and/or crawl spaces, (only for purposes of water sealing or

moisture removal). This program is not able to deal with major foundation issues. • Exterior walls and siding • Roof and roof systems • Doors, windows and window frames (shall meet the energy efficiency of, but not

exceed the quality of, windows installed under the DuPage County Weatherization Program)

• Porches, stairs and railings • Interior walls, and ceilings (only if condition poses actual health & safety threat: e.g.

ceiling is coming down) • Well and septic systems • Water and sewer connections, if such service is available

• Electrical systems and fixtures • Plumbing systems and fixtures • Heating and cooling systems • Hot water heaters

• Insulation • Air sealing • Chimney repair/tuckpointing

• Flooring (only if a medical or accessibility issue; e.g. allergies necessitate removal of

carpet or current flooring poses a mobility issue for person with disabilities) • Painting, only if condition of exterior paint is a code violation

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• Demolition of substandard buildings on the property if their condition constitutes a code violation or danger

• Landscaping, sidewalks, garages, decks, and driveways – only if health & safety issue

or code violation and the cost of such is incidental to other rehabilitation of the property. For purposes of the DuPage County program, incidental shall mean that the combined total rehabilitation cost of these items shall be less than 25% of the total rehabilitation costs.

• Work in basements: If a basement is not taxable square footage, only code violations

and health and safety issues may be corrected. For example, mold remediation may be performed in a basement. Other restoration work will be performed on a “do no harm” basis, which means that damage to the basement or garage caused by performing eligible work may be repaired. For example, if all the drywall in a basement must be removed because of mold, drywall will not be replaced, because no code standard requires drywall in a basement. However, if a portion of drywall must be removed, or if a fixture in a basement must be removed due to mold, and such removal leaves a wall partially damaged or a gap in a wall, floor, or ceiling due to fixture removal, the drywall or gap may be repaired (without replacement of the fixture).

4. Accessibility improvements available only to households with a severely disabled

member meeting the following HUD definition:

Persons are considered severely disabled if they:

• Use a wheelchair or another special aid for 6 months or longer; or • Are unable to perform one or more functional activities (seeing, hearing,

having one’s speech understood, lifting and carrying, walking up a flight of stairs and walking); or

• Need assistance with activities of daily living (getting around inside the home, getting in or out of bed or a chair, bathing, dressing, eating and toileting) or instrumental activities or daily living (going outside the home, keeping track of money or bills, preparing meals, doing light housework and using the telephone); or

• Are prevented from working at a job or doing housework; or • Have a selected condition including autism, cerebral palsy, Alzheimer’s

disease, senility or dementia or mental retardation; or • Are under 65 years of age and are covered by Medicare or receive

Supplemental Security Income (SSI). Work to be performed must be eligible under applicable Federal regulations and shall be for the purpose of providing greater accessibility or diminishment of impairment for the severely disabled household member. It could include such items as, but not be limited to, installation of wheelchair ramps, railings, bathroom grab bars, accessible doorknobs, or a warning system for the hearing impaired. All work performed must fix a condition or install a “fixture.”

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Ineligible Activities

• New construction of room additions, fireplaces, sheds, or garages • Foundation work beyond water sealing • Painting and staining (unless condition of exterior paint is a code violation) • Cabinets and counter tops • Flooring (unless medical or accessibility issue) • Repair of swimming pools and/or pool liners • Repair of damage covered by a homeowner’s insurance policy • Purchase or repair of appliances • Window treatments • Purely cosmetic or convenience improvements • Reimbursement of previously done work • Landscaping, sidewalks, garages, decks, and driveways – if the combined total

rehabilitation cost of these items is greater than 25% of the total rehabilitation costs.

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TO: Community Development Commission Executive Committee

FROM: Mary A. Keating, Director,

Department of Community Services DATE: January 27, 2021 SUBJECT: Little City Foundation – CD20-03 Renovation of two Hanover Park

CILA homes

Background: DuPage County Community Development Project #CD20-03 was adopted by Resolution #HHS-R-0068-20, on March 10, 2020, as part of the 2020 Action Plan. The Agreement for project CD20-03 awarded Community Development Block Grant (CDBG) program funds in the amount of $292,395.00 for eligible costs associated with the renovation of two CILA group homes located at 5993 Danby Court and 1826 Grosse Pointe Circle in Hanover Park, Illinois 60133. The project was estimated to cost a total of $325,978.00. For the Danby Court property, the original scope of the project within the application included adding ramps into the home and widening hallways and doors; reconfiguring bedrooms and bathrooms to provide more floor space; constructing a new patio; removing the fireplace in the living room; installing a permanent backup generator; and relocating the home’s mechanical components and laundry; replacing inefficient light fixtures and switches; and adding motion sensors where appropriate. The scope also included converting an unused garage and front living room into bedrooms. However, in January 2021, Little City Foundation learned that they could not proceed with the garage conversion as the zoning code of the Village of Hanover Park stipulates that homes of that size must contain a two car garage. Moreover, Little City Foundation also identified a need for installing a sprinkler system at the property as a Village of Hanover Park ordinance requires a sprinkler system to be installed as part of the renovation. Due to these necessary changes in project scope for the Danby Court property, on 01/26/2021, the CDC received a letter from Little City Foundation requesting an amendment to the CD20-03 Agreement. The letter explains that the garage conversion from the original scope is no longer possible due to zoning restrictions and requests to amend the project scope to remove the garage conversion and instead focus on the other project goals of promoting ADA accessibility and improving resident safety. The letter also requests to include the installation of a sprinkler system in the scope. The letter proposes an increase in project cost from $325,978.00 to $332,344.66 to account for the cost of the sprinkler system.

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There are no proposed changes to the scope for the Grosse Pointe Circle property.

The Little City Foundation has confirmed that they will be able to provide 100% or $6,366.66 towards the increased cost of the project resulting from the installation of the sprinkler system in order to move the project forward. Little City Foundation has informed CDC staff that the property in question houses aging adults that will be able to live more safely and comfortably following these improvements.

Recommendation: Staff recommends approval of a Modification One to the CDBG Project CD20-03 Agreement between DuPage County and the Little City Foundation.

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MODIFICATION ONE TO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AGREEMENT BETWEEN THE COUNTY OF DUPAGE AND THE LITTLE CITY FOUNDATION

CD20-03 THIS MODIFICATION TO AGREEMENT is entered into this 23rd day of February 2021 by and between the COUNTY OF DU PAGE, Illinois (hereinafter called “COUNTY”) and LITTLE CITY FOUNDATION, with a principal place of business located at 7760 W. Algonquin Road, Palatine, Illinois 60067-4799 (hereinafter called “SUBGRANTEE”). The purpose of this MODIFICATION ONE TO AGREEMENT is to modify an existing agreement between the above parties known as Community Development Commission Agreement CD20-03, which was adopted by Resolution # HHS-R-0068-20, on March 10, 2020, to grant funding in the amount of $292,395, of which $292,395 is unexpended, for the purpose of rehabilitation of two CILA group homes located at 5993 Danby Court Hanover Park, IL 60133 and 1826 Grosse Pointe Circle Hanover Park, IL 60133 (hereinafter, together with any previous modifications thereto, called “Agreement”).

In consideration of the premises of the Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree to the following modification of the terms of the Agreement in accordance with Section XII. A. of the Agreement:

1. Section II. B. 1. Is hereby deleted in its entirety and replaced with the following, “Renovating 5993 Danby Court to improve ADA accessibility, energy efficiency, and quality of life. Renovations to include addition of ramps into the home and widening hallways, entrances, and doorways; conversion of rear bedroom/bathrooms into 3 ADA accessible bathrooms; construction of a new patio; replacement of inefficient light switches and fixtures with energy efficient models; installation a permanent backup generator; removal of the fireplace; installation of a sprinkler system; relocating the mechanical and laundry components; conversion of the living room into bedrooms”.

2. Section III. C. Is hereby amended to remove, “THIRTY-THREE THOUSAND FIVE

HUNDRED EIGHY-THREE and 00/100 Dollars ($33,583.00) or approximately TEN Percent (10%) of the total project cost” and replace with “THIRTY-NINE THOUSAND NINE HUNDRED FORTY-NINE and 56/100 Dollars ($39,949.56) or approximately TWELVE Percent (12%) of the total project cost”.

3. Section III. D. Is hereby deleted in its entirety and replaced with the following: “Grant funds for this PROJECT are awarded based on the ratio of the granted amount, TWO HUNDRED NINETY-TWO THOUSAND THREE HUNDRED NINETY-FIVE and 00/100 Dollars ($292,395.00) and the total project cost, THREE HUNDRED THIRTY-TWO THOUSAND THREE HUNDRED FORTY-FOUR and 56/100 Dollars ($332,344.56), as provided in the application. The ratio of these two figures establishes the amount split between the COUNTY and the SUBGRANTEE. For this PROJECT, the COUNTY committed to approximately EIGHTY-EIGHT Percent (88%) and the SUBGRANTEE is responsible for approximately TWELVE Percent (12%) of each payment request.

In all other respects, the terms and conditions of the Agreement shall remain in full force and

effect.

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IN WITNESS WHEREOF, the parties hereto have executed this Modification on the dates recited below:

LITTLE CITY FOUNDATION, a NON-PROFIT CORPORATION

in the State of Illinois

By: _____________________________________ Shawn Jeffers, Executive Director Little City Foundation

Date: _____________________________________

Attest: _____________________________________

COUNTY OF DU PAGE, a body politic in the State of Illinois

By: _____________________________________

Daniel J. Cronin, Chairman DuPage County Board

Date: _____________________________________

Attest: _____________________________________ Jean Kaczmarek DuPage County Clerk

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cdc - executive committee final agenda february 2, …

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