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S T U D E N THANDBOOK

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H A N D B O O K

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vH A N D B O O K

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Freedom and responsibility are inseparable. But freedom ends where the rights of others begin.

Thus, although this Student Handbook contains guidelines and instructions that may seem regulatory, even disciplinary in nature, these are designed not to stifl e individual rights and freedom of the students. Rather, these are meant to promote these rights and freedom within the context of accepted norms of decent conduct and social responsibility.

Moreover, the contents of this Handbook are primarily intended to serve as signposts that will guide the students in their exercise of academic freedom, in their pursuit of education and self-development under the academic auspices of this University.

It is, therefore, earnestly hoped that this Handbook will be used by all concerned with the end in view of making MUST a place truly conducive to genuine learning for everyone.

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RUTH GUINITA-CABAHUG, DTE

“Education is not preparation for life; education is life itself.” -John Dewey

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You, dear students, are the reason of the university’s existence. Hence, the university as your second home strives to provide you an education in an academic environment that is conducive for excellent learning. However, a successful and valuable college life greatly depends on the choices and decisions you will make.

This Student Handbook is so designed to promote student awareness and appreciation of the various aspects of university life in the Mindanao University of Science and Technology. It contains essential and useful information, which will help students understand as well as appreciate their privileges, rights, duties and responsibilities. Knowledge of the contents of this Handbook will facilitate cooperation and harmonious relationships between and among students, faculty and staff. We believed that these relationships would enhance students’ self-esteem, intellectual and moral development. You are all therefore encouraged to explore and participate in activities of your choice and aptitude to enrich your university experience.

Welcome to the Mindanao University of Science and Technology (MUST)!

We thank you for entrusting your future with us.

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Message from the University President .............................. v

Message from the Vice-President for Academic Affairs ........... vii

Article I Vision, Mission, Core Values, Philosophy

and Social Duty ....................................... 1

Section 1 Vision ................................................ 1

Section 2 Mission ............................................... 1

Section 3 Core Values ......................................... 1

Section 4 University Philosophy ............................. 1

Section 5 Moral Duty of the University to the

Community ......................................... 1

Article II Academic Regulations ............................... 3

Section 1 Admission Requirements .......................... 3

Section 2 Enrolment Period .................................. 5

Section 3 Classifi cation of Students ......................... 5

Section 4 Academic Load ..................................... 8

Section 5 Enrolling Subjects in Other Program ............ 9

Section 6 Class Attendance ................................... 10

Section 7 Leave of Absence .................................. 11

Section 8 Shifting of Degree Programs ..................... 11

Section 9 Cross-Enrolment.................................... 11

Section 10 Changing/Adding/Dropping of Subjects....... 12

Section 11 Special Classes .................................... 13

Section 12 Withdrawal from the Program .................. 13

T A B L E O F C O N T E N T S

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H A N D B O O K Section 13 Examination ....................................... 13

Section 14 Grading System ................................... 15

Section 15 Honors and Awards ............................... 16

Section 16 Selective Retention .............................. 18

Section 17 Timeframe for Undergraduate

Study Completion................................ 21

Section 18 Student Clearance .............................. 22

Section 19 Educational Tours and/or Trips ................ 22

Section 20 On the Job Training / Student

Internship Program............................... 23

Section 21 Graduation Requirements ...................... 24

Article III Commencement Exercises .......................... 27

Article IV Assessment and Fees ................................ 27

Section 1 Schedule of Fees and Payment .................. 27

Section 2 Refund of Tuition and Other School Fees ...... 27

Section 3 Overstaying Students ............................. 29

Article V Students’ Rights ...................................... 31

Section 1 Admission Without Discrimination............... 31

Section 2 Quality Education ................................. 31

Section 3 Academic Freedom ............................... 31

Section 4 Student Welfare Services ........................ 31

Section 5 Self-organization .................................. 32

Section 6 Representation in the University’s

Policy-making Body .............................. 32

Section 7 Freedom of Expression .......................... 32

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S T U D E N T Section 8 Student Publication ............................... 32

Article VI Disciplinary Process and Procedures .............. 35

Section 1 General Rule ....................................... 35

Section 2 Due Process ......................................... 35

Section 3 Complaints .......................................... 35

Section 4 Offenses and Penalties ............................ 38

Section 5 Student Complaint Against a Faculty ........... 48

Article VII Student Activities .................................... 51

Section 1 Accreditation of Student Organizations ........ 51

Section 2 Types of Student Organizations ................. 53

Section 3 Qualifi cation of Offi cers .......................... 55

Section 4 Student Organization Moderator ................ 55

Section 5 Discipline in Student Organizations’

Activities ............................................ 56

Section 6 Duration of Student Activities ................... 57

Section 7 Student Organization Documentation .......... 57

Section 8 Suspension of Activities ........................... 57

Section 9 Financial Accountabilities ........................ 57

Section 10 Intramurals, Sports and Other Physically Strenuous Activities ............................. 57

Section 11 Students’ Overnight Stay in Campus .......... 61

Section 12 Fund-Raising Activities .......................... 62

Section 13 Field Trips and Other Off-campus Activities . 64

Section 14 Posting/Display of Announcements

and Notices ........................................ 65

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H A N D B O O K Section 15 Inviting Guests ................................... 67

Section 16 Elections of Offi cers of Students’

Organizations ..................................... 67

Section 17 Student Publication .............................. 69

Article VIII Scholarships and Other Student Services ........ 71

Section 1 Types of Scholarships ............................. 71

Section 2 Termination of Scholarship/ Educational Assistance/Grant .................................. 75

Section 3 Extension of Entitlement to Scholarship/ Educational Assistance/Grant ................... 75

Section 4 Student Services

APPENDICES

I. Dress Code Policy ........................................... 81

II. General Guidelines for Inviting External Guests ...... 82

III. Campus Journalism ....................................... 84

IV. The Dangerous Act of 1972 (RA 6425) .................. 84

V. Anti-Sexual Harassment Rules ............................ 85

VI. The University Hymn ...................................... 98

VII. The University Seal ....................................... 99

VIII. The University Board of Regents ....................... 100

IX. The University Offi cials

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“Mindanao University of Science and Technology is one of the country’s leading providers of scientifi c and technological knowledge and skills.”

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A R T I C L E IVISION, MISSION, CORE VALUES, PHILOSOPHY AND SOCIAL DUTY

SECTION 1: Vision

Mindanao University of Science and Technology is one of the country’s leading providers of scientifi c and technological knowledge and skills.

SECTION 2: Mission

The University shall primarily provide advanced education, higher technological and professional instruction in mathematics, science, technology, engineering, and advanced research and extension work in human resource development in critical skills competencies required for global competitiveness.

SECTION 3: Core Values

M -- Moral Uprightness

U -- Unselfi sh Dedication

S -- Social Responsibility

T -- Total Quality Management

SECTION 4: University Philosophy

The University, pursuant to social justice and equity, recognizes and supports the development of the potential of the disadvantaged but deserving youths who are determined to participate in and benefi t from the socio-economic progress of Mindanao.

SECTION 5: Moral Duty of the University to the Community

It is the duty of every member of the University community to be committed to the attainment of its goals and objectives in the most effective, effi cient, economical and judicious manner.

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“The student who was on AWOL may apply for re-admission by writing a Letter of Appeal to the dean.”

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ACADEMIC REGULATIONS

SECTION 1: Admission Requirements

1.1 Freshmen Students

1.1.1 All freshmen applicants must fi le an application form at the University Testing Center, pass the entrance examination and satisfy other qualifying requirements as may be prescribed by the Admission Offi ce.

1.1.2 Upon enrolment, a freshman should submit the following:

1.1.2.1 Original copy of Form 138 (report card);

1.1.2.2 Original copy of Certifi cate of Good Moral Character;

1.1.2.3 Photocopy of NSO authenticated Birth Certifi cate;

1.1.2.4 1- copy of 2” x 2” ID photo; and

1.1.2.5 Photocopy of NSO authenticated Marriage contract, for married female students

1.2 Student Returnees

1.2.1 The student who withdrew from the program or was granted a Leave of Absence (LOA) or who went AWOL for one semester or more and wishes to re-enroll in the university shall be referred to as student returnee.

1.2.2 The student who withdrew from the program or who was granted LOA may be re-admitted provided that:

1.2.2.1 the withdrawal from the program was made for valid reasons as stated in the approved “Withdrawal Form” or “LOA”; and

1.2.2.2 the student has no record of misbehavior.

1.2.3 The student who was on AWOL may apply for re-admission by writing a Letter of Appeal to the dean. The letter of appeal shall be duly evaluated and recommended by the department chairperson concerned.

1.2.4 The re-admission of the student returnee is subject to the approval of the dean.

1.2.5 Upon enrolment, the student returnee shall submit the following:

A R T I C L E I I

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S T U D E N T 1.2.5.1 Duly approved application for readmission;

and

1.2.5.2 Marriage contract, for married female returnees

1.3 Student Transferees

1.3.1 A student coming from other schools who wishes to enroll in MUST, shall be referred to as transferee.

1.3.2 A transferee may be admitted in any program of the university provided that:

1.3.2.1 his/her situation does not match any of the conditions provided in items 16.1.1 and 16.2.3 of Section 16 – Selective Retention, where applicable;

1.3.2.2 he/she must fi rst get approval from the dean concerned before taking the entrance examination;

1.3.2.3 he/she passed the screening process and meets all the admission requirements;

1.3.2.4 his/her admission does not exceed the enrollment quota of the school- year and specialization; and

1.3.2.5 he/she would still be able to meet the residency requirement of two (2) years before graduation.

1.3.3 Once the student transferee has satisfi ed the foregoing requirements, he/she must submit the following upon enrollment:

1.3.3.1 Certifi cate of Transfer Credentials;

1.3.3.2 Transcript of Records (TOR);

1.3.3.3 Certifi cate of Good Moral Character; and

1.3.3.4 Marriage contract, for married female transferees

1.1.4 The student transferee must apply for accreditation of subjects during enrolment period. The accreditation will be determined by the department chairperson of the subject concerned.

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H A N D B O O K1.4 Cross-enrolling Students from other Schools

The student from other schools who wishes to cross-enroll in MUST shall submit a Permit to Study issued by his/her home institution to be approved by the Dean concerned and the Director of the Registry and Student Information Services (RSIS).

SECTION 2: Enrolment Period

2.1 Students are required to enroll within the prescribed period.

2.2 The student is deemed offi cially enrolled when he/she is issued a Certifi cate of Registration (COR) from the RSIS.

2.3 A student is considered as late enrollee when he/she does not secure the COR within the enrolment period.

2.4 The student who registers and/or within the late enrolment period, i.e., during the adding/dropping schedule, which is one week within the start of classes shall be charged with a late enrolment fee.

SECTION 3: Classifi cation of Students

3.1 According to Academic Load

3.1.1 Regular Students are those enrolled in a bachelor’s degree program carrying a full load every semester that is strictly in accordance with the prescribed program prospectus.

3.1.2 Irregular Students are those enrolled in a bachelor’s degree program carrying an academic load not strictly in accordance with the prescribed program prospectus. An irregular student carries a load less than the full load prescribed in a given semester of his/her prospectus. Part-time students are considered irregular.

3.1.3 Non-degree Students are those enrolled in non-degree courses offered by the University such as Diploma in Teaching Special Education, Certifi cate of Teaching, and short-term courses offered by the Institute of Continuing Education and Training (ICET).

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S T U D E N T 3.1.4 Cross-Enrollees are students from other schools

who are enrolled in the University to take a few subjects in a certain term/semester.

3.1.5 Graduating Students are students who satisfy the following condition:

3.1.5.1 Four-year Program

a) For regular students

Has completed all the subjects prescribed in the fi rst three years of his/her program of study/prospectus.

b) For irregular students

Has completed at least 75% of the entire academic units of his/her program of study/prospectus provided all pre-requisites of the remaining subjects are complied with or can be complied with during the terminal school year.

3.1.5.2 Five-year Program

a) For regular students

Has completed all the subjects prescribed in the fi rst four years of his/her program of study/prospectus.

b) For irregular students

Has completed at least 80% of the entire academic units of his/her program of study/prospectus provided all pre-requisites of the remaining subjects are complied with or can be complied with during the terminal school year.

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H A N D B O O K3.2 According to Year Level

3.2.1 First Year

Four-year Program Five-year ProgramHas not completed 25% of the entire academic units in his/her program of study/prospectus; or has not yet completed all the subjects prescribed in the fi rst year of his/her program of study/prospectus

Has not completed 20% of the entire academic units in his/her program of study/prospectus; or has not yet completed the subjects prescribed in the fi rst year of his/her program of study/prospectus

3.2.2 Second Year

Four-year Program Five-year ProgramCompleted at least 25% but not more than 50% of the entire academic units in his/her program of study/prospectus; or has completed the courses prescribed in the fi rst year of his/her program of study/prospectus

Completed at least 20% but not more than 40% of the entire academic units in his/her program of study/prospectus; or has completed all the subjects prescribed in the fi rst year of his/her program of study/prospectus

3.2.3 Third Year

Four-year Program Five-year ProgramCompleted at least 50% but not more than 75% of the entire academic units in his/her program of study/prospectus; or has completed all the subjects prescribed in the fi rst and second years of his/her program of study/prospectus

Completed at least 40% but not more than 60% of the entire academic units of his/her program of study/prospectus; or has completed all the subjects prescribed in the fi rst and second years of his/her program of study/prospectus

3.2.4 Fourth Year

Four-year Program Five-year ProgramCompleted at least 75% of the entire academic units in his/her program of study/prospectus; or has completed all the subjects prescribed in the fi rst three years of his/her program of study/pro-spectus.

Completed at least 60% but not more than 80% of the entire academic units in his/her program of study/prospectus; or has completed all the subjects pre-scribed in the fi rst three years of his/her program of study/prospectus

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S T U D E N T 3.2.5 Fifth Year

Four-year Program Five-year Program

Not applicable

Completed at least 80% of the entire aca-demic units in his/her program of study/prospectus; or has completed all the sub-jects prescribed in the fi rst four years of his/her program of study/prospectus.

SECTION 4: Academic Load

4.1 As a general rule, no student shall be allowed to simultaneously enroll in two programs regardless whether they are degree or non-degree programs.

4.2 As much as possible, a student should carry the regular load for a particular semester/term as prescribed in his/her program prospectus. In no case should he/she carry a load which is less than forty percent (40%) of the prescribed regular load, except in cases where a student is graduating/irregular and the only subjects left to be taken constitute less than 40% of the prescribed load for the semester as refl ected in the program prospectus.

4.3 The student should strictly observe the sequencing of subjects. He/she should pass fi rst the prerequisite subjects before enrolling in a required subject in the semester. Failure to comply with this provision will render the enrollment of the subject requiring pre-requisite null and void.

4.4 During the summer term, the student is allowed to carry a maximum of nine (9) units only regardless whether he/she is graduating or not.

4.5 The student who is graduating shall be allowed to carry an overload to be taken during the last school year of his/her program, provided that his/her total load registered for the semester shall not exceed thirty (30) units.

4.6 On exceptional cases a non-graduating student satisfying the following conditions may be allowed to handle an overload of six (6) units but not exceeding the total load of 30 units in a semester:

4.6.1 the student carries a regular load in the semester preceding his/her application for overload;

4.6.2 the student has an outstanding academic performance as certifi ed by the College Dean. Outstanding academic performance means that the student obtained a GPA of 1.5 with no grade in any

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H A N D B O O Ksubject lower than 2.5 during the preceding semester and has no record of failing grade in any of the subjects already taken.

SECTION 5: Enrolling Subjects in Other Programs

5.1 As a general rule, students are not allowed to enroll in two degree programs at the same time. In cases, however, where students enroll in non-degree enhancement programs (e.g., Certifi cate of Teaching and Diploma in Teaching Special Education), the following are the guidelines:

5.1.1 The student requesting to enroll in an enhancement program shall have earned an outstanding academic performance in the preceding semester/term. Outstanding performance means that the student obtained a GPA of 1.5 with no grade lower than 2.5 in any subject.

5.1.2 They should have consulted with the department/program/area chairman concerned regarding the availability of slot in the class where they plan to enroll;

5.1.3 The total number that can be enrolled for the semester/term, including the subject/s under the non-degree enhancement program/s shall not exceed the allowable maximum load (e.g. 23 or 25 units depending on the program) for the semester/term in question as refl ected in the program prospectus; and

5.1.4 The students should ensure that the schedules of the subject/s they plan to enroll is/are not in confl ict with the schedules of their regular subjects.

5.2 Enrollment of subject/s in other degree program/s, which is/are not of the same descriptive title, general subject description, and number of units compared to the subject/s required by the degree program where students are enrolled, is strictly prohibited.

5.3 Tuition and Other Fees - - Subject/s enrolled under the certifi cate/ enhancement program shall be assessed and tuition fee shall be based on the certifi cate/enhancement program rate. Other fees, like miscellaneous shall follow the rate prescribed under the degree program where the students are enrolled.

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S T U D E N T SECTION 6: Class Attendance

6.1 The student is required to attend all classes beginning on the fi rst meeting, and he/she is required to present COR; if his/her name is not found in the class list, then he/she shall be advised to go to the RSIS Offi ce to secure one and for proper guidance.

6.2 Non-attendance to any of his/her classes even on its fi rst day shall be considered absence, and the respective subject instructors are advised to monitor attendance of their students.

6.3 The student who misses his/her classes due to late enrolment through his/her own fault will also be marked absent during the time he/she was not present in class.

6.4 The student is considered tardy when he/she arrives to class past 25% of the scheduled class time, and if a student is tardy 3 times, he/she will be considered absent for one class meeting.

6.5 Absences due to offi cial participation of the student in co-curricular or extra-curricular activities shall be excused, provided that such participation is duly approved by competent authority of the university. The student concerned is responsible in informing all his/her instructors about his/her authorized participation in said activities.

6.6 Absence due to illness may be excused if the student submits a medical certifi cate issued by the University Physician or any other physician; provided that in the latter case the medical certifi cate shall be authenticated by the University Physician.

6.7 Absences due to natural calamities such as storms, fl oods, earthquakes, fi res shall also be excused.

6.8 The student who has incurred an absence of more than seventeen percent (17%) of the total number of contact hours that the class is recited during the whole semester shall be automatically dropped from the class roll. He/she shall be given a grade of Dropped with Failure (D/F) by the instructor concerned.

6.9 The student whose absences incurred within the midterm period exceed the allowable 17% of the total contact hours that the subject is recited during the whole semester, shall be automatically dropped from the class roll and he/she shall be given a Dropped with Failure (D/F) by the instructor concerned.

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H A N D B O O KSECTION 7: Leave of Absence

7.1 The student who does not intend to enroll in a semester or in a school year must apply for a Leave of Absence (LOA) by accomplishing a form provided at the RSIS Offi ce. The student should indicate the reasons and the period of the absence. Application for Leave of Absence shall be approved by the Dean concerned.

7.2 A maximum of one school-year (2 semesters and 1 summer) of LOA may be granted to the student applicant.

7.3 The student with duly approved LOA shall not be affected by any change in the rates of fees; however, in the event that there are any approved changes in the program or curriculum during his/her leave of absence, the student returnee is required to follow the new curriculum.

7.4 An absence without leave (AWOL) will cause the student to be charged with the prevailing rates/fees imposed by the University at the time of his/her readmission to the program. Moreover, the student will also be required to follow the new curriculum if there are any approved changes.

SECTION 8: Shifting of Degree Programs

8.1 Shifting refers to the change of a student’s degree program within the University.

8.2 A student who intends to shift must fi le an application for shifting. Acceptance to the new degree program is subject to evaluation and approval by the Dean concerned, subject to availability of slots and compliance with the admission requirements of the new program.

8.3 Subjects taken may be accredited only if the subjects from the previous program have substantially the same course description, title and number of units as those of the new program.

SECTION 9: Cross-Enrollment

9.1 Cross-enrollment to other reputable higher education institutions, whose programs are accredited at least level II by the appropriate accrediting agency, is allowed for graduating students. Cross-enrollment is subject to the

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S T U D E N T approval of the Dean concerned, provided that the subject/s to be taken is/are not offered in the university and that the total number does not exceed nine (9) units. Provided further the aggregate number of units enrolled for the semester does not exceed thirty (30) units.

9.2 Non-graduating students who need to clear out academic defi ciencies may be permitted, on a case-to-case basis, by the Dean concerned to cross enroll in other reputable higher education institutions, whose programs are accredited at least level II by the appropriate accrediting agency, during summer provided that the subject/s he/she intends to enroll in is/are not offered in MUST. A maximum of nine (9) units is allowed inclusive of subjects enrolled in MUST for the said term.

9.3 The student who desires to take unrelated subjects in other higher education institution for purposes of self-enhancement may be granted permit to study. Subjects taken will not be refl ected in the Transcript of Records (TOR).

SECTION 10: Changing/Adding/Dropping of Subjects

10.1 Changing, adding and dropping of subjects may be allowed, subject to fees, within the fi rst week of classes of regular semesters. Changing, adding and dropping of subjects are not allowed during summer term. However, no fees shall be charged in cases such as:

10.1.1 Approved change of subject schedule and/or confl ict of schedules;

10.1.2 Dissolved subject(s);

10.1.3 Opening of new sections;

10.2 All cases of changing, adding and dropping of subject/s shall require approval from the Dean concerned.

10.3 Dropping of subject/s beyond the prescribed schedule may be allowed subject to evaluation and approval of the Dean concerned, provided that the dropping is done for meritorious reasons such as confl ict in work schedule, health reasons, late dissolution of class, and other valid reasons that the dean may deemed meritorious. Provided further that the total number of absences incurred by the student prior to his/her application for dropping of subject/s does not exceed 17% of the total contact hours of the said subject/s.

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H A N D B O O K

H A N D B O O KMoreover, offi cial dropping of subject/s must be done before the scheduled Midterm examination.

SECTION 11: Special Classes

11.1 An off-semester subject, i.e., one which is not offered in the current semester, may be offered as a special class subject to fees as determined by the Offi ce of the Vice-President for Finance and Resource Generation.

11.2 Students who would like to request that a special class be offered shall fi ll out the request form for approval of the dean concerned. Such request shall be coursed through channels. The form is available at the Dean’s Offi ce.

11.3 The minimum number of students to warrant possibility of the opening of a special class shall be as follows:

11.3.1 Five (5) students for major/non-general education subject; and

11.3.2 Ten (10) students for general education subject.

SECTION 12: Withdrawal from the Program

12.1 A student may withdraw from a program within the semester/term provided he/she does not exceed the allowable number of absences, which is 17% of the total number of the contact hours that the class is recited during the semester/term.

12.2 Withdrawal beyond the allowable number of absences may still be allowed subject to the evaluation and approval of the dean concerned, provided that the withdrawal is done for meritorious reasons such as: fi nancial problem; health reasons (medical certifi cate issued by the attending physician is required to support the claim), and other reasons that the dean may deemed meritorious.

12.3 As such, the student should accomplish the prescribed ‘Withdrawal Form’ from the RSIS Offi ce, for approval by the dean concerned.

SECTION 13: Examination

13.1 Examination Schedule as specifi ed in the University Calendar

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S T U D E N T for the school year shall be observed unless otherwise rescheduled to another date approved by the University President or his duly authorized representative.

13.2 The student is required to present his/her Examination Permit to the proctors or subject instructors before taking the examination.

13.3 The University implements four periodic examinations as follows:

13.3.1 Preliminary Examination;

13.3.2 Mid-term Examination;

13.3.3 Semi-fi nal Examination; and

13.3.4 Final Examination.

13.4 The student may be given late examinations in cases of illness, accident or death of an immediate member of the family, and other reasons deemed meritorious subject to the approval of the dean concerned. The student is required to present medical or death certifi cate to be validated by the University Physician.

13.5 For unexcused late examination, the student may be allowed to take the examination, within one week after the scheduled examination only, subject to payment of prescribed fees based on approved existing policy.

13.6 In case a student incurred a conditional grade (3.1 to 3.5), the instructor concerned shall give a removal examination within the week after the Final Examination is conducted provided that the deadline for submission of grades is still observed.

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H A N D B O O K

H A N D B O O KSECTION 14: Grading System

14.1 Students shall be graded in accordance with the following system:

Grade Point/Mark Percentage Equivalent Description

1.0 100 – 95 Excellent

1.1 – 1.5 94 – 90 Very Good1.6 - 2.0 89 – 85 Good2.1 - 2.5 84 – 80 Fair2.6 - 3.0 79 - 75 Passing

3.1 - 4.0 74 - 70 Conditional (only allowed for Midterm)

5.0 Failed

Inc Incomplete

W Withdrawn

D/F Dropped with FailureOD Offi cially Dropped

14.2 A grade of “3.1 – 4.0” is Conditional and shall be given only during the Midterm grading period.

14.3 A fi nal grade of “Inc” is given to the student who may qualify for passing but has not taken the fi nal examination or has not complied with other major requirements of the subject. Such requirement(s) must be complied/satisfi ed within one school year (2 semesters and one summer) reckon from the end of the term that the student incurred the Inc; otherwise the “Inc” grade shall automatically be converted into a grade of “5.0”. In the absence of the instructor concerned, the department chairman will evaluate and recommend the appropriate grade to be given to the student subject to the approval of the dean, provided that application for completion is within the allowable prescribed period.

14.4 An Inc grade is only given during the Final grading period.

14.5 A mark of “W” (Withdrawn) is given to the student who voluntarily and offi cially withdraws his/her registration from the program.

14.6 A mark of “D/F” (Dropped with Failure) shall be given to the student who dropped subject(s) without permission of the instructor concerned and/or when the student exceeds the allowable number of absences as specifi ed in Section 6, item 6.10. A mark of “D/F” is not equivalent to a failing grade of ‘5.0’.

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S T U D E N T

S T U D E N T 14.7 The cumulative grading system is used for computing the fi nal

grades. In computing the fi nal grade, any of the following may be used as discussed and agreed between the instructor and the students concerned:

14.7.1 Final examination coverage – all topics discussed from the beginning of the semester. The mid-term grade is given a weight of one-third (1/3); or

14.7.2 Final examination coverage – all topics discussed from the mid-term examination. The mid-term grade is given a weight of one-half (1/2).

14.8 Only the Offi ce of the Director of RSIS is authorized to offi cially release grades.

SECTION 15: Honors and Awards

15.1 Honors and awards shall be awarded annually to graduating and non-graduating students in both degree and non-degree programs for excellence in academic and other related activities.

15.2 The Grade Point Average or GPA is the academic rating of a student and is the basis for granting honors and awards. The GPA is computed as follows:

15.2.1 Multiply the Numerical Rating (grade) for each of the subjects by the corresponding number of academic units.

15.2.2 Add the products and then divide the sum of the products by the total number of academic units taken during the semester.

Example:

A student’s subjects, numerical ratings (NR) and academic units (AU) in the fi rst semester of SY 2004-2005 are as follows:

1st Semester Subjects

Numerical Rating (NR)

Academic Units (AU) NR x AU

A 3.0 3 9.0B 2.5 3 7.5C 2.5 3 7.5D 3.0 3 9.0E 3.0 3 9.0

TOTAL 15 42

GPA=(NRxAU )(TotalAU )

=4215

=2 .80

17

H A N D B O O K

H A N D B O O KFor purposes of computing the GPA in a given semester, an INC is given a numerical rating of 4.0.

15.3 Academic Honors (Graduating Students)

15.3.1 Students who fi nish within the prescribed period of his/her academic program shall qualify for honors.

15.3.2 All grades in the academic subjects from fi rst year to the last year of the curriculum shall be considered in the computation of the Grade Point Average (GPA) except the grades of NSTP and PE/PD.

15.3.3 The following criteria shall be observed in the awarding of academic honors to graduating and non-graduating students:

Grade Point Average (GPA)Honors

Graduating Non-Graduating

1.0 – 1.25 without a fi nal grade lower than 1.70 in any of the subject

Summa Cum Laude First Honor

1.26 – 1.50 without a fi nal grade lower than 2.0 in any subject

Magna Cum Laude Second Honor

1.51 – 1.75 without a fi nal grade lower than 2.50 in any subject

Cum Laude Third Honor

15.4 In case of transfer of credits, the following shall be observed:

15.4.1 A student entering the University with transferred credits must meet the cumulative GPA standard for honors in all subjects completed, transferred or otherwise. In addition, the GPA of all subjects taken at the university must be within the criteria set.

15.4.2 A transferee may qualify for honors provided the candidate has earned in MUST 75% of the total number of academic units required for graduation.

15.4.3 A transferee who has incurred a failing grade in a subject or subjects from the university or

18

S T U D E N T

S T U D E N T universities last attended and such subject or subjects is or are part of the MUST curriculum where he/she is enrolled, the transferee will not qualify for honors.

15.5 Academic Honors (for non-graduating students)

15.5.1 Honor certifi cates shall be granted annually to qualifi ed non-graduating students. The grades for the current school year in the year/level of the candidate shall be considered in the computation of the GPA and applying the preceding guidelines (see the Criteria for Honors in section 1.3.3)

15.5.2 Full time undergraduate students who demonstrate a high level of excellence in academic work shall be placed in the academic dean’s list. The requirement for achieving the academic Dean’s list is a GPA of 1.70 or above in the preceding semester with no grade below 2.0 in any of the subjects registered for the said semester.

15.6 Special Awards

15.6.1 Special awards shall be given to deserving graduating and non-graduating students at the end of the school-year.

15.6.2 The selection of awardees shall be determined by the criteria set by the Committee on specifi c special awards.

15.6.3 Candidates for Special Awards shall be recommended by the College Deans and approved by the Vice-President for Academic Affairs.

SECTION 16: Selective Retention

16.1 For Students enrolled in Programs requiring Board Examinations

16.1.1 The student will be culled from the Program if any or all of the following conditions are true:

a) The student fails twice in any major subjects. General Education subjects like Mathematics and other Mathematics related subjects; Physics; and Chemistry are considered major subjects; and/or

19

H A N D B O O K

H A N D B O O Kb) The student fails in two or more subjects

or fails in ten (10) units or more of the academic units he/she is registered in a semester/term.

16.1.2 The freshman student who is subject for culling shall be placed on probation, for one school-year. During this period, he/she should be able to pass all his/her failed subjects. Otherwise, he/she will not be allowed to enroll in the third year of the same program.

16.1.3 To assist the said student in removing his/her defi ciencies, his/her academic load may be reduced subject to the evaluation of the department chairman and approval of the dean/satellite campus director concerned. In the event that the student’s load will be reduced, his/her load should not be less than forty percent (40%) of the prescribed regular load except in cases specifi ed in Section 4.1.2.

16.1.4 The student who is culled from any engineering programs requiring board examination will not be accepted into any engineering programs that do not require board examinations (e.g. Computer Engineering).

16.2 For Students enrolled in Non-Board Programs

16.2.1 Warning. Any student who at the end of the semester fails in 30% or less of the academic units he/she is registered for the semester/term will be issued a Warning Letter by the Department Chairperson duly noted by the Dean/Satellite Campus Director concerned to improve his/her performance.

16.2.2 Probation. The academic load of the student who is on probation may be reduced subject to the evaluation of the department chairman and approval of the dean/satellite campus director concerned. In the event that the student’s load will be reduced, his/her load should not be less than forty percent (40%) of the prescribed regular load except in cases specifi ed in Section 4.1.2. The student will be placed on probation if:

a) He/she incurs failing grades in subjects equivalent to 31-50% of the registered

20

S T U D E N T

S T U D E N T academic units for the semester/term; or

b) He/she was issued two successive warnings.

16.2.3 Culling Mechanism

a) Culling from the Program

The student shall be culled from the Program based on the following:

1) He/she has incurred two successive probationary status; or

2) He/she failed three times in the same major subject; or

3) He/she has failed 51-60% of the academic units enrolled in the semester/term.

b) Culling from the University. The student will be culled from the University if any of the following conditions is true:

1) he/she incurs three successive probationary status; or

2) he/she has failed in 61% or more of the registered academic units for the semester/term; or

3) he/she has failed four times in the same subject.

16.3 The student culled from a Board Program cannot be accepted to another board program.

16.4 The student culled from a board program may still be accepted to Non-Board Program, except Engineering (like Computer Engineering). Likewise, student culled from a non-board program cannot be accepted to a board program.

16.5 The student culled from a board and non-board program may be accepted to any non-board program subject to compliance with the requirements set by the program such as, but not limited to availability of slots to which the student intends to apply. Provided further that the said student satisfi es the following conditions, where applicable:

16.5.1 The same subject failed twice or thrice, for board and non-board programs respectively,

21

H A N D B O O K

H A N D B O O Kby the student is not part of the curriculum of the program to which he/she intends to apply; meaning, the subject code, descriptive title and number of units are not the same with the failed subject; or

16.5.2 The subjects failed by the student are not part of the curriculum of the program he/she intends to apply otherwise the total number of units of failed subjects that are part of the curriculum of the program he/she intends to enroll should be less than 10 units.

16.6 If the subject failed by the student is part of the curriculum of the program applied for, the status of grade of the subject is carried over.

16.7 For purposes of culling students, PE/PD and NSTP subjects are considered non-academic subjects, hence, these are not considered in the evaluation.

16.8 All requests for consideration of students who are subject for culling shall be addressed to the University Academic Council, through the Vice-President for Student Affairs.

16.9 The University Academic Council shall convene once every semester, during the second day of classes, to deliberate on the merits of the requests of students who are subject for culling.

SECTION 17: Timeframe for Undergraduate Study Completion

17.1 As much as practicable, the student must complete the requirements of his/her program within the prescribed duration.

17.2 In the event that the student fails to complete the requirements of his/her program within the prescribed duration, he/she must observe the maximum residency requirement:

17.2.1 Four-year program 7 years

17.2.2 Five-year program 8 years

17.3 The student who fails to complete the program within the maximum residency requirement shall be required to

22

S T U D E N T

S T U D E N T enroll additional units:

17.3.1 Four-year program 12 units

17.3.2 Five-year program 21 units

17.4 The subjects to be enrolled may be the electives or allied disciplines of the degree program where he/she enrolled or any subjects deemed important by the department chairman and subject to the approval by the dean concerned.

17.5 An approved LOA of the student is inclusive of the required residency period.

SECTION 18: Student Clearance

18.1 At the end of each semester, all students are required to secure clearance. The Clearance Form is available at the RSIS Offi ce.

18.2 Transfer credentials and other offi cial documents shall be issued only when the students are cleared of all money and property accountabilities.

SECTION 19: Educational Tours and/or Trips

19.1 The university recognizes the signifi cance of exposing the students to industry culture, state of the art technology and the entire industrial environment through the conduct of educational tours and fi eld trips that enhance/validate the theories discussed in the classroom for better appreciation of a particular subject matter. The trips are categorized either as part of the curriculum, which is similarly treated as a subject or as a strategy which is a part of the syllabus.

19.2 Educational Tour is an extended educational activity involving the travel of students and supervising faculty outside the school campus which is relatively of longer duration usually lasting for more than one day and relatively more places of destination than a fi eld trip (CMO 17, s 2012).

19.3 Field trip is an educational activity involving the travel of students and supervising faculty outside the school campus but is of relatively shorter duration usually lasting for only one day and with fewer places of destination (CMO 17, s 2012).

23

H A N D B O O K

H A N D B O O K19.4 Students who will be joining the educational tour/trip shall

be required to submit parent’s/guardian’s consent, which form can be availed from the Offi ce of the Director, SAWS.

19.5 Field trips are optional or voluntary. Students who cannot join the trip due to fi nancial and/or personal reasons shall not be required to have an alternative/equivalent/substitute activity.

19.6 Educational tours and fi eld trips shall not be made as substitute of a major examination for the purpose of compelling students to participate in educational activities not otherwise compulsory.

19.7 As much as practicable, educational tours and/or fi eld trips shall be conducted within the city or near the university in order to minimize cost.

19.8 When the educational tours and/or fi eld trips require additional cost on the part of the students, prior consultation with concerned students shall be undertaken as much as possible.

SECTION 20: On the Job Training / Student Internship Program

20.1 Student Internship/OJT Program is an important part of the curriculum which aims to provide students the opportunity to acquire practical knowledge, skills and desirable attitudes and values in reputable establishments/industries in the country.

20.2 A student to undergo this program should possess the following minimum requirements:

20.2.1 the trainee must be at least 18 years old;

20.2.2 passed pre-practicum requirements;

20.2.3 in good academic standing and completed all prerequisite subjects;

20.2.4 must be physically, emotionally and mentally fi t as contained in the physical and psychological examination certifi ed by the University Physician and Guidance Counselor, respectively; and

20.2.5 present parents/guardian consent.

24

20.3 Transferees who have graduated or completed another degree program and are enrolled in second program must complete at least two semesters with 12 units of professional subjects per semester in the university before undergoing internship.

20.4 A general orientation shall be conducted with student trainees and their guardians/parents before the deployment of students.

SECTION 21: Graduation Requirements

21.1 Students should meet all the academic requirements prescribed in the curriculum in order to be recommended for graduation.

21.2 The student must apply for graduation at the RSIS Offi ce at the start of the last semester in attendance for fi nal evaluation; proper guidance and counseling.

21.3 The student must pay the required graduation fees and other fees associated with the application for graduation.

21.4 No student shall be allowed to join in the commencement exercises unless his/her candidacy is duly confi rmed by the Board of Regents (BOR).

25

“The student must pay the required graduation fees and other fees associated with the application for graduation.”

26

“The students have the right to be provided with adequate student welfare services and school facilities that are within the fi nancial capacity of the University.”

27

A R T I C L E I V

Commencement Exercises

All graduating students are enjoined to attend the commencement exercises.

A R T I C L E I I I

Assessment and Fees

SECTION 1: Schedule of Fees and Payment

1.1 Information regarding tuition, miscellaneous and other related fees may be posted in the offi cial Bulletin Board of the University or can be secured from the Financial Management Services Offi ce prior to and during the Registration/Enrolment period.

1.2 The mode of payment of tuition and other related fees shall be as follows: Registration/enrolment period - 20% of the total assessed fees;

Preliminary Examination - 20%;

Midterm Examination - 20%;

Pre-Final Examination - 20%; and

Final Examination - 20%.

SECTION 2: Refund of Tuition and Other School Fees Refund of school fees shall be made based on standing policies as approved by the Board. Details of the approved refund scheme and mechanisms are as follows (BOT Resolution No. 58, s. 2006 dated October 18, 2006):

2.1 For Regular Term

2.1.1 Within the enrolment period, 10% of the required down payment for enrolment shall be forfeited in favor of the University. Therefore, if the student has paid the required down payment only, he/she shall be entitled to a refund of 90% of his payment. However, if the student pays more than the

28

S T U D E N T

S T U D E N T required down payment for enrolment, his/her refund shall be equivalent to 90% of the required down payment for enrolment plus the excess of the required down payment for enrolment.

2.1.2 After the enrolment period and within two weeks after classes have begun, 25% of the required down payment for enrolment shall be forfeited in favor of the University.

2.1.3 After two weeks and within one month after classes have begun, 75% of the required down payment for enrolment shall be forfeited in favor of the University.

2.1.4 After one month from the start of classes and before the mid-term examinations, the required down payment for enrolment shall be forfeited in favor of the University. The student who has paid more than the required down payment for enrolment must show proof that he/she has not taken any mid-term examination to be entitled for refund.

2.1.5 Within three weeks after the mid-term examinations, two-third or 66.67% of the school fees shall be forfeited in favor of the University.

2.1.6 After three weeks from the mid-term examinations, no refund shall be made. The student who has unpaid school fees for the semester shall be liable for its full payment. He shall be made to settle the amount before he/she will be granted clearance for whatever purpose (e.g., enrolment, request for TOR)

2.2 For Summer Term

2.2.1 Within the enrolment period, 10% of the required down payment for enrolment shall be forfeited in favor of the University. Therefore, if the student has paid the required down payment only, he/she shall be entitled to a refund of 90% of this payment. However, if the student pays more than the required down payment for enrolment, his refund shall be equivalent to 90% of the required down payment for enrolment plus the excess of the required down payment for enrolment.

2.2.2 After enrolment period and within two weeks after classes have begun, 50% of the required down payment for enrolment shall be forfeited in favor of the University.

29

H A N D B O O K

H A N D B O O K2.2.3 After two weeks after the start of classes and before the mid-term examination, the required down payment for enrolment shall be forfeited in favor of the University. The student who has paid more than the required down payment for enrolment must show proof that he/she has not taken any mid-term examination to be entitled for refund.

2.2.4 Within one week after the mid-term examination, 2/3 or 66.67% of the school fees shall be forfeited in favor of the University.

2.2.5 After one week from the mid-term examination, no refund shall be made. The student who has unpaid school fees for the summer term shall be liable for its full payment. He shall be made to settle the amount before he will be granted clearance for whatever purpose (e.g., enrolment, request TOR).

SECTION 3: Overstaying Students

3.1 If the student exceeds the timeframe set for the completion of the undergraduate degree program, i.e.,m seven (7 ) years for a four-year Program and eight (8) years for a fi ve -year Program, both inclusive of the one-year approved LOA, he/she shall be considered overstaying, as such he/she shall be assessed with the applicable school fee rates being charged to new students.

3.2 The student who stopped without any approved leave of absence (LOA) shall be charged with the applicable school fee rates for few students upon re-enrolment.

30

“The students have the right to give constructive feedback on their teachers’ competence and receive responsive action from the University.”

31

STUDENTS’ RIGHTS

In consonance with the provisions of the Philippine Constitution and pertinent laws and statutes, the University unequivocally upholds, protects and promotes the students’ rights pertaining to the following:

SECTION 1: Admission without Discrimination

The students shall not be denied admission to the University on account of physical handicap, socio-economic status, political and religious beliefs and sexual orientation. Nor shall pregnant students, certifi ed and reformed drug users be discriminated against.

SECTION 2: Quality Education

The students have the right to receive, primarily through competent instruction, relevant quality education in line with national goals and conducive to their full development as a person with human dignity. They have the right to give constructive feedback on their teachers’ competence and receive responsive action from the University.

SECTION 3: Academic Freedom

The students have the right to freely choose their fi eld of study subject to existing curricula and to continue their course therein up to graduation, except in cases of academic defi ciency, or violation of disciplinary regulations.

SECTION 4: Student Welfare Services

The students have the right to be provided with adequate student welfare services and school facilities that are within the fi nancial capacity of the University.

A R T I C L E V

32

SECTION 5: Self-organization

The students have the right to form, establish, join and participate in organizations and societies recognized by the university to foster their intellectual, cultural, spiritual and physical growth and development, or to form, establish, join and maintain organizations and societies that support and promote the mission and philosophy of the University and other purposes not contrary to law.

SECTION 6: Representation in the University’s Policymaking Body

The studentry shall have the right to be represented by the duly elected president of the federation of student councils of the University in the policy-making body of the University, the Board of Regents (BOR), pursuant to Republic Act No. 9519 – An Act Converting the Mindanao Polytechnic State College in Cagayan de Oro City Into a State University to be Known as the Mindanao University of Science and Technology and Republic Act No. 8292 – The Higher Education Modernization Act of 1997.

SECTION 7: Freedom of Expression

The students have the right to freely express their views/opinions and suggestions, the right to peaceably assemble to redress their grievances to the University authorities and to air their grievances through effective channels of communication with appropriate academic channels and administrative bodies of the university.

SECTION 8: Student Publication

As a medium for the exercise of their freedom of expression and academic freedom, the students have the right to publish a student newspaper and similar publications, as well as the right to invite resource persons during assemblies, symposia and other activities of similar nature in accordance with the provisions of Republic Act No. 7079 (Campus Journalism Act of 1991).

33

“As a medium for the exercise of their freedom of expression and academic freedom, the students have the right to publish a student newspaper and similar publications...”

34

“The student shall not be reprimanded, suspended or dismissed from Mindanao University of Science and Technology except for a cause as provided hereunder and only after due process.”

35

A R T I C L E V IDISCIPLINARY PROCESS AND PROCEDURES

SECTION 1: General Rule

The student shall not be reprimanded, suspended or dismissed from Mindanao University of Science and Technology except for cause as provided hereunder and only after due process.

SECTION 2: Due process

Refers to the mandatory right of a student complained of to be given the opportunity to be heard, to explain or defend his/her side in a controversy, to refute the charge/ complaint/ accusation against him/her, or to seek reconsideration of any disciplinary action or ruling which may have already been taken by proper authorities in the University.

SECTION 3: Complaints

3.1 A complaint is a written letter addressed to the Director of Students Affairs and Welfare Services (SAWS) complaining against an alleged offense/s of a student that is/are punishable under certain disciplinary provisions in the Student Handbook.

3.2 A complainant is a student, faculty, employee, or any person who fi les a written complaint against a student/s for alleged offense/s of a student that is/are punishable under certain disciplinary provisions in this Student Handbook.

3.3 A respondent is a student who is the subject of a complaint. This is intended to be interchangeably used with the phrase “Person Complained Of.”

3.4 Form and Substance of a Complaint - - A complaint must be in writing, duly signed by the complainant and sworn to before an authorized

36

S T U D E N T

S T U D E N T University offi cial. Where the complaint is not under oath, the complainant shall be summoned by the Committee on Student Affairs to swear to the truth of the allegations in the complaint. The complaint must be written clearly, briefl y and must contain the following:

3.4.1 Full name of the student complained of;

3.4.2 Full name of the person complaining;

3.4.3 A narration of relevant facts that show the offense allegedly committed by the student complained of; and

3.4.4 Evidence/s and testimonies of witnesses duly sworn to before an authorized University offi cial.

3.5 Where to File a Complaint - - All complaints against students shall be fi led with the offi ce of the Director, SAWS who will conduct an investigation through the Committee on Student Affairs (CSA) which shall be composed of the following:

3.5.1 SAWS Director as presiding offi cer;

3.5.2 Dean (or authorized representative) of the College where the student complained of belongs;

3.5.3 Program chairperson/coordinator of the program to which the student complained of belongs;

3.5.4 Head of the Guidance Services Unit;

3.5.5 Head of the Student Affairs and Welfare Unit (SAWU)

3.5.6 President of the Supreme Student Council (SSC) or his/her duly authorized representative and

3.5.7 Legal Offi cer (if necessary)

3.6 The Committee on Student Affairs (CSA) is the body duly vested with the authority and power to hear, evaluate and recommend disciplinary action to the University President, through appropriate channels, on any case involving alleged student violations of certain provisions in the Student Handbook.

37

H A N D B O O K

H A N D B O O K3.7 When to File a Complaint - Complaints must be fi led the soonest

time possible, otherwise it will no longer be acted upon after the lapse of 30 days from the close of the semester or summer session during which the act or omission complained of allegedly happened.

3.8 Withdrawal of a Complaint - Where there is obvious truth or merit to the complaint or where there is strong evidence proving the guilt of the student complained of, the complainant’s withdrawal of the complaint will neither automatically result in its dismissal nor exempt the person complained of from appropriate sanctions after due process.

3.9 Action on the Complaint - The SAWS Director, within 5 working days from receipt of a complaint which is suffi cient in form and substance, shall write the student complained of (copy furnished his/her parents or guardian) and require him/her to answer in writing theallegations in the complaint within 5 working days from receipt of the SAWS Director’s letter.

3.10 Answer of Person Complained Of/Respondent - This must be in writing and sworn to before a duly authorized University offi cial or the Committee on Student Affairs and may include evidence and supporting documents/testimonies of witnesses. Failure to reasonably fi le an answer without justifi able cause shall be considered as a waiver thereto and the investigation may commence.

3.11 Preliminary Investigation - This involves the examination/evaluation of records submitted by the complainant and the person complained of. The parties may be summoned by the SAWS Director or by the Committee on Student Affairs to separate interviews or to a dialogue in order to explore possible amicable settlement.

3.12 Investigation - This is the process and method by which the Committee on Student Affairs seeks to arrive at the truth to resolve a controversy relative to a complaint against a student for alleged violation/s of certain disciplinary provisions in the Student Handbook. Not later than 5 working days from receipt of the written reply of the student complained of, the SAWS Director shall convene the Committee on Student Affairs (CSA) which will conduct an investigation. The investigation shall be conducted without necessarily adhering strictly to the technical rules of procedure and evidence applicable to judicial proceedings, provided that the basic requirements of due process are complied with.

38

S T U D E N T

S T U D E N T 3.13 Investigation Report - Within 10 working days from the

completion of the investigation, the Committee on Student Affairs shall submit, through the Vice-President for Student Affairs, an Investigation Report with all the pertinent records and recommendations to the University President for decision.

3.14 Classifi cation of Penalties

3.14.1 Reprimand is a penalty imposed on a student who commits a light offense for the fi rst time. This consists of a written offi cial reproach by the University President expressing disapproval of the student’s offense with a stern warning that a repetition of the said offense shall be dealt with more severely. Moreover, the reprimand shall form part of the permanent offi cial record of the student.

3.14.2 Suspension is a penalty imposed on a student found guilty of violating certain disciplinary provisions in the Student Handbook in which the student shall be barred from entering the university campus for the whole duration of the suspension.

3.14.3 Dismissal refers to the separation/expulsion of a student from the University as a penalty for a grave offense or violation of certain disciplinary provisions in the Student Handbook that would warrant his/her dismissal.

3.15 If the student complained of, after due process and based on substantial evidence, is found guilty of an offense punishable by reprimand, suspension or dismissal/expulsion, the Committee on Student Affairs shall forward, through the Vice-President for Student Affairs, the complete documents and recommendation to the University President who shall render decision within 3 working days. The student concerned, after due notice, has 5 working days within which to fi le a motion for reconsideration with the University President who, within 3 working days from receipt of the motion, shall render a decision which shall be fi nal and executory.

SECTION 4: Offenses and Penalties

4.1 Academic Offense refers to a violation of any of the prohibited acts/omissions that have a direct bearing on the academic performance of a student as enumerated in the Student Handbook.

39

H A N D B O O K

H A N D B O O K4.2 Cheating refers to any deceitful, fraudulent or dishonest act of

a student which shows lack of integrity and a disposition to lie, betray and violate the truth which includes, but is not limited to the following:

4.2.1 Plagiarism or a student’s unauthorized use of intellectual materials or writings (including computer programs) in one’s academic assignment without prior permission and acknowledging the author/source, and submitting such materials/writings as though they were his/her own.

1st Offense 3-day Suspension

2nd Offense Expulsion

4.2.2 Taking a test/examination in behalf of another student, in which case both students shall be equally penalized.



4.2.3 Intentionally changing the grades in the class record or corrected test papers of the teacher for purposes of getting a higher grade for oneself or for another person.



4.2.4 Copying the answers of another student during tests/examinations.


2nd Offense 3-day Suspension

3rd Offense Expulsion

40

S T U D E N T

S T U D E N T 4.2.5 Allowing another student to copy one’s answers during a

test/examination, in which case both students shall be equally punished.




4.2.6 Leaking questions or answers of a test/examination to another student through the use of cellular phones, pagers, strips of paper or “codigo”, and other means, in which case both students shall be equally punished.




4.2.7 Writing a report or assignment for another student, in which case both students shall be equally penalized.




4.2.8 Other offenses analogous to those listed above.




4.3 Non-Academic Offenses refer to actions of a student that do not have a direct bearing on his/her academic performance, but nevertheless seriously disrupt, disturb and destroy the

41

H A N D B O O K

H A N D B O O Kharmonious learning atmosphere sought to be maintained in the University.

4.3.1 Grave Offenses

4.3.1.1 Bringing prohibited drugs into the campus.

1st Offense Expulsion

4.3.1.2 Entering the campus under the infl uence of prohibited drugs/controlled substances, such as shabu, marijuana, rugby, cocaine.


4.3.1.3 Vandalism. It is the intentional act of making dirty or unsightly, of damaging or destroying any property of the University by scratching, defacing, writing, sketching or scribbling graffi ti through the use of marking pens, spray-paint, coloring fl uids, corrosive chemicals, and by any other means. The act results in serious physical damage to government property, including fi nancial, logistics and opportunity losses to the University.


4.3.1.4 Sexual assault in the form of acts of lasciviousness or attempted or consummated Rape.


4.3.1.5 Conduct of hazing that infl icts bodily harm on a person or subjects him/her to public humiliation and personal degradation.


42

S T U D E N T

S T U D E N T 4.3.1.6 Possession of fi rearms, explosives, toxic

chemicals and deadly weapons in the University campus.


4.3.1.7 Deliberately and maliciously removing, defacing, hiding or withholding from other students/users books and other reference materials in the library.



4.3.1.8 Willfully disturbing and disrupting classes, meetings, general assemblies, acquaintance parties, symposia and other school activities by rude, noisy, unruly, scandalous or violent behavior.



4.3.1.9 Theft



4.3.1.10 Forgery, alteration, tampering or unauthorized use of any University offi cial document/records to mislead or deceive University offi cials/personnel.



43

H A N D B O O K

H A N D B O O K4.3.1.11 Physically assaulting and injuring others.



4.3.1.12 Unlawfully accessing to, intruding in and interfering with the privacy and confi dentiality of computer data programs or systems of another student, faculty, University personnel or the MUST management.



4.3.1.13 Other offenses analogous to those listed above.



4.3.2 Less Grave Offenses

4.3.2.1 Verbal abuse, use of fi ghting words and curses, threats, intimidation, harassing statements, coercion and any similar rude, disrespectful conduct.

1st Offense Reprimand



44

S T U D E N T

S T U D E N T 4.3.2.2 Stalking or deliberately following / tailing a

person inside the campus for reasons known only to the stalker which behavior seriously alarms, intimidates, torments and terrorizes the person being followed against his/ her will.




4.3.2.3 Indecent, scandalous or immoral acts or any form of lewd behavior that tend to offend accepted public morals and norms of decency inside the campus.




4.3.2.4 Entering the campus under the infl uence of liquor.




4.3.2.5 Bringing alcoholic/intoxicating drinks into the campus.




45

H A N D B O O K

H A N D B O O K4.3.2.6 Bringing pornographic materials into the campus.




4.3.2.7 Use of threats of violence to force a person to do something against his/her will.




4.3.2.8 Gambling in the school premises.




4.3.2.9 Littering, i.e., carelessly and irresponsibly throwing/scattering pieces of trash inside the campus.




46

S T U D E N T

S T U D E N T 4.3.2.10 Using the ID of another student to deceive

security guards and school authorities in order to gain entry into the MUST campus or to be able to use the University’s services/facilities.




4.3.2.11 Purposely contaminating laboratory samples (e.g., putting a “mystery substance” in sample containers/test tubes in Qualitative Chemistry) to confuse, mislead, or irritate the students and teacher.




4.3.2.12 Intentionally altering the indicators, guides, and instructions of a practical examination (e.g., transferring the tags/pins in a dissection specimen in Anatomy) to confuse, mislead or irritate the students and teacher.




4.3.2.13 Other offenses analogous to those listed above.




47

H A N D B O O K

H A N D B O O K4.3.3 Light Offenses

4.3.3.1 Unauthorized staying in the University campus beyond 10:00 p.m. in violation of the student’s curfew as provided for in MPSC OP Memorandum No. 042, s. 2007.



4.3.3.2 Not wearing the school ID and/or not using the proper sling (e.g., ID slings of other schools/offi ces/organizations). Students must always wear the ID for the whole duration they are inside the University campus. In case of lost ID, a student may secure an affi davit at SAWO in order to get a new ID.

Denial of entry into the campus

4.3.3.3 Not wearing the prescribed school uniform during regular class days except on Wednesdays, weekends and days with scheduled PE classes, wherein students wearing their PE Uniforms will be allowed entry to the campus.

Denial of entry into the campus.

4.3.3.4 Violation of the Dress Code (Refer to Appendix, Item I)

Denial of entry into the campus

48

SECTION 5: Student Complaint against a Faculty

A student may fi le a complaint against a faculty at the Offi ce of the Student Affairs and Welfare Services by fi lling up the complaint form. The complaint shall contain the name of the faculty complained of and the reasons for the complaint. The complaint shall be acted upon accordingly and shall follow due process.

49

“Not wearing the prescribed school uniform during regular class days except on Wednesdays, weekends and days with scheduled PE classes, wherein students wearing their PE Uniforms will be allowed entry to the campus is considered a light offense.”

50

“The Director thru SAWU Head shall evaluate, recommend confer or revoke for cause, the certifi cate of accreditation or renewal of accreditation of student organizations subject to the approval/disapproval by the Vice-President for Student Affairs”

51

STUDENT ACTIVITIES

Section 1: Accreditation of Student Organizations

1.1 The authority to regulate the establishment and operation of any student organization in the University is vested in the the Director of Student Affairs and Welfare Services (SAWS) thru the Head, Student Affairs and Welfare Unit/ Student Activities Coordinator. Specifi cally, the Director thru SAWU Head shall:

1.1.1 Evaluate, recommend confer or revoke for cause, the certifi cate of accreditation or renewal of accreditation of student organizations subject to the approval/disapproval by the Vice President for Student Affairs;

1.1.2 Review, recommend approval or disapproval to the Vice President for Student Affairs the activities/programs/ projects of student organizations;

1.2 The SAWS Director’s authority to revoke an organization’s Certifi cate of Accreditation for cause may initially be appealed by the organization concerned to the offi ce of the Vice President for Student Affairs, and to the Offi ce of the University President whose decision shall be fi nal and executory.

1.3 The authority to regulate student organizations under the supervision of the Arts and Culture Division is vested in the Director of the said division.

1.4 Requirements for accreditation or renewal of accreditation which are to be submitted every opening of the school-year are as follows:

A R T I C L E V I I

52

S T U D E N T

S T U D E N T 1.4.1 Accreditation

1.4.1.1 Concept paper (goals, aims) of the organization;

1.4.1.2 List of offi cers and members;

1.4.1.3 Personal data sheets of offi cers with 2x2 pictures;

1.4.1.4 Faculty’s letter of acceptance as moderator (regular faculty only);

1.4.1.5 Proposed plan of activities for the current school year which must include:

(i) training in individual & social responsibility/moral spiritual values for the members for at least one training for each semester; and

(ii) conduct of workable project directly supporting pro-environment “Dark Green Project” of the University, among other activities/projects pursuant to its constitution and by-laws;

1.4.1.6 Work and fi nancial plan;

1.4.1.7 Constitution and By-laws with amendments, if any;

1.4.1.8 Photocopy of passbook issued by bank where the organization’s fund is deposited; and

1.4.1.9 Interview of offi cers by the SAWS Director or SAWU Head.

1.4.2 Renewal

1.4.2.1 Personal data sheets of the offi cers with 2”x 2” pictures;

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H A N D B O O K

H A N D B O O K1.4.2.2 Properly documented accomplishment

report;

1.4.2.3 Financial statement (audited by internal and external auditors);

1.4.2.4 Report on the conduct of trainings on individual & social responsibility and moralspiritual values, and participation in the proenvironment “Dark Green Project” of the University;

1.4.2.5 President’s Report;

1.4.2.6 Moderator’s Report;

1.4.2.7 General Plan of Activities; and

1.4.2.8 Evaluation of moderator, offi cers and the organization itself.

Section 2: Types of Student Organizations

2.1 Accredited Student Organization. This refers to a group which is offi cially recognized by the University as having been formed by and for the MUST students whose objectives support and promote the University’s vision and mission as an educational institution. As such, it is authorized to use certain services, facilities, amenities and administrative resources of the University in implementing its activities/programs/projects, subject to regulation by the SAWS.

54

S T U D E N T

S T U D E N T 2.2 Sectarian Student Organization. Student organizations that

propagate sectarian/religious tenets, or attempt, directly or indirectly, to infl uence students in favor of or against any particular church or religion shall not be accredited.

2.3 Organizations That Use Hazing - - Student organizations, whether or not they call themselves fraternities/sororities, that use hazing in the recruitment or selection of prospective members shall not be accredited and shall be offi cially banned from the University. Hazing, as defi ned under Republic Act No. 8049, is the use of any method of pre-initiation or initiation that a student applying for admission/membership is required to undergo, which requirement causes, or is likely to cause bodily danger, physical harm, personal degradation or disgrace resulting in physical or mental damage, or even death, of the applicant.

2.4 Supreme Student Council (SSC). This refers to the whole student body of the University, inclusive of the satellite campuses, which “promotes, protects, and preserves the dignity, commitments, and aspirations of the Mindanao University of Science and Technology.” It is the umbrella organization of all accredited organizations within MUST. Its offi cers are elected from the entire studentry in accordance with its constitution and by-laws.

2.5 Co-Curricular Student Organization. This refer to a group concerned with the enhancement of students’ learning in a certain academic discipline through the conduct of special lecture series, symposia, seminars-workshops, exhibits and other learning activities.

2.6 Extra-Curricular Student Organization. This is a group seeking to promote and develop student leadership, community awareness, social responsibility and wholesome fellowship for constructive purposes through campus activities concerning community service, sports/culture, and advocacies on sociocultural-political-economic affairs.

2.7 Membership in Student Organizations. All bona fi de students may join as members and be elected as offi cers of accredited Student Organizations provided that:

2.7.1 no student shall be a member of more than three organizations; and

55

H A N D B O O K

H A N D B O O K2.7.2 a freshman may be admitted as member, but not

elected as offi cer of an organization.

Section 3: Qualifi cation of Offi cers

3.1 For a student to qualify to run as an offi cer of accredited student organizations, including the Supreme Student Council (SSC) itself, he/she must possess the following qualifi cations:

3.1.1 Must be a bona fi de student of the University. A bonafi de student is a full-fl edged, duly registered enrollee in any of the component colleges and extension campuses of the MUST;

3.1.2 Must have a GPA of 2.5 for the semester prior to the election, and maintains GPA not lower than 2.5; and

3.1.3 Must have comply with the school residency requirement of two (2) semesters prior to the candidacy. Elected students who will be graduating during his/her last term/semester of offi ce are not eligible to be elected as Treasurer or President and must not be enrolled On-the-Job Training (OJT) or Student Teaching (ST). Any offi cer who is on probation status shall no longer be eligible for candidacy for the next year.

Section 4: Student Organization Moderator

4.1 Qualifi cation. He/she must be a member of the University Faculty holding a permanent appointment.

4.2 Term. The moderator has a term of one (1) year, but may be reappointed for another year term, subject to the recommendation of the members of the organization and the SAWS offi ce. In case of leave of absence, the moderator shall inform the Director, SAWS so that he can recommend somebody to temporarily take the place of the absent moderator, particularly during important organization activities/affairs (intramurals, MUST days, competitions involving an organization he/she is moderating) requiring his/her presence.

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S T U D E N T

S T U D E N T 4.3 Responsibilities. The Moderator shall actively participate

in competency enhancement activities for moderators such as general assemblies, consultation meetings, mid-year and yearend evaluations, trainings and seminars/workshops;

4.3.1 attend student organization activities such as basic orientation seminars, general assemblies, mid-year and year-end evaluations of the organ ization of which he/she is the moderator;

4.3.2 make himself/herself available for consultation by the students concerned;

4.3.3 submit a mid-year and year-end evaluation to the SAWS;

4.3.4 the moderator with the organization president/head, is directly responsible for seeing to it that all members of the organization under his/her guidance shall observe discipline and proper behavior, particularly during general assemblies, acquaintance parties, intramurals, and other large, public gatherings in the campus; and

4.3.5 shall act as signatory of offi cial documents and transactions of the organization. As such, moderators shall supervise the entire activities of the organizationdirectly under him/her, which are approved by competent university authority.

Section 5: Discipline in Student Organizations’ Activities

All offi cers of accredited student organizations and their respective organization moderators shall be jointly responsible for the implementation and maintenance of discipline among their members and participants during their activities. They must exert all precautionary efforts to prevent violent quarrels, drunkenness, fi stfi ghts, rumbles, indecent acts and other unruly/discourteous/destructive behavior during their activities, particularly those involving assemblies, intramurals, concerts, and other large gatherings. To do this, they must closely coordinate with the security services in the campus and, when necessary, with the barangay tanods and the police. The coordination with the university security services, barangay tanods and the police shall be coursed through the Head, SAWU and Director, SAWS.

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H A N D B O O K

H A N D B O O KSection 6: Duration of Student Activities

Except in meritorious cases, all student activities inside the University must not extend beyond 10:00 p.m.

Section 7: Student Organization Documentation

7.1 Organizations should submit two (2) copies of documentation report to the SAWS offi ce for every activity to be undertaken. These documents must be submitted not later than one (1) week before and after the date of the activity.

7.2 Non-submission of the documentation reports would mean non-accreditation of the activity, which may be considered in the SAWS offi ce’s decision whether or not to continue the organization’s accreditation.

Section 8: Suspension of Activities

One week prior to preliminary, mid-term and pre-fi nal; and two weeks before fi nal examinations, all student organizations activities shall be suspended.

Section 9: Financial Accountabilities

All student organization offi cers are authorized representatives of campus organizations. As such, they are individually and jointly accountable for all fi nancial obligations and liabilities of the organization, including payment in full of debts to the University, associations (like Parents-Teachers Association and MUST Alumni Association) faculty members or students which were incurred by the organization during the tenure of the said offi cers.

Section 10: Intramurals, Sports and other Physically Strenuous Activities

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S T U D E N T

S T U D E N T 10.1 The safety of the students and everyone participating in

the intramurals, sports and other physically strenuous activities is a paramount responsibility and concern of MUST.

10.2 Although safety-related problems during said activities have so far been very seldom, still it is incumbent upon the Activities Chairpersons and every Activity Manager to be constantly alert, capable and well-prepared to effectively respond to any critical situation arising from such activities.

10.3 Activity Management/Supervision. The Activity Manager must be physically present during all activities under his/her supervision to personally ensure the prevention or prohibition of the following:

10.3.1 Unsafe Props/Equipment. No explosives, highly infl ammable, sharp, pointed, bladed, or thorny objects shall be allowed as props/equipment in any activity;

10.3.2 Extremely Strenuous Physical Exertion. Activities like cheer/group/individual choreographic presentations must not include acrobatic or extremely strenuous physical movements that will endanger the life and limb of the performers or spectators;

10.3.3 Short Circuits/Faulty Wiring. All electrical gadgets used at the site must be thoroughly checked before any activity to detect short circuits/faulty wiring and prevent circuit overloading/combustion/overheating/explosion that might result in accidents.

10.3.4 Disruptive Behavior. Through the security staff, the following individuals (performer, player or spectator) shall be immediately reported, identifi ed, apprehended by the security guards/barangay tanod/police and escorted away from the activity or denied entry into the campus:

10.3.4.1 those carrying deadly weapons, incendiary materials, illegal drugs or liquor;

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H A N D B O O K

H A N D B O O K10.3.4.2 those under the infl uence of illegal

drug or liquor;

10.3.4.3 those using foul or abusive language against co-participants/players or event offi cials;

10.3.4.4 those who start or instigate a fi ght;

10.3.4.5 those who intentionally use rough playing to injure others;

10.3.4.6 trouble-makers and noisy hecklers;

10.3.4.7 Other disrespectful persons who, in any manner, seriously disrupt an activity.

10.4 Emergency Cases. Under the direct supervision of the Activities’ Chairman, the activity manager must personally coordinate and cooperate with the University medical staff, transportation services unit, and student volunteers in seeing to it that the following concerns are properly addressed/prepared for:

10.4.1 Immediate medical attention is a top-priority responsibility and concern of every activity/event manager.

10.4.2 There must always be a readily available and fully furnished fi rst-aid kit in the vicinity of an activity. First aid tents/booths equipped with beds/chairs/stretchers shall be installed in strategic places where the medical staff and trained Red Cross student volunteers can promptly treat patients.

10.4.3 Should activity participant be injured, the activity manager must immediately stop the activity and protect the injured individual from further injury.

10.4.4 As much as practicable, fi rst aid treatment shall be immediately administered only by trained individuals.

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S T U D E N T

S T U D E N T 10.4.5 However, if there is a suspected head, neck or

spinal injury, no one must be allowed to move the injured and the University medical staff must be immediately notifi ed.

10.4.6 There must be a quick coordination between the University Physician or his/her duly authorized representative and the Director, General Services or his/her duly authorized representative in case of a need to transport the injured to a hospital. Hence, the activities chairman through Director, SAWS should coordinate with the Offi ce of the Vice President for Administration and General Services, or his authorized offi cials, so that the medical staff and concerned transportation services personnel will be offi cially directed to render service for the entire duration of the activities and, if necessary, render overtime work with pay, where applicable.

10.5 Emergency Exits/Passages. An on-site, pre-activity inspection will be conducted by the Director, SAWS, the Sports Education Unit Head, the SSC Moderator, and the Activities Manager to ensure suffi cient spaces for quick, unimpeded exit or escape passage for individuals and groups in case of fi re, stampede or any emergency.

10.6 Fire Extinguishers. In coordination with the Director, General Services and the Director, SAWS, all Activity/ies Managers shall ensure that fi re extinguishers/hydrants must be readily available and usable in case of fi re particularly during in-door activities. They shall determine if this equipment still work prior to the conduct of any activity.

10.7 Inspection of Activity Site and Facilities. In coordination with the Director, General Services and the Director, SAWS, the Activity/ies Manager should spearhead the ocular inspection of the suitability of the activity venue and the safety status of the facilities therein at least a day before the activity. For instance, inspection must cover potential problems concerning open manholes, hidden humps, soft soil, loose gravel, weak foundation/braces/hinges of soccer and basketball goals, slippery fl oor, and highly infl ammable materials in the vicinity.

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H A N D B O O K

H A N D B O O K10.8 Proof of Physical Fitness. Each participant in a physically

strenuous activity is required to undergo physical examination and present a medical certifi cate of fi tness to the Activities Chairman for him/her to be allowed to participate in the said activity.

10.9 Parents’ Consent. As a requirement for participation in a physically strenuous activity, students must present a written consent from their parents or guardians. The form can be secured from the SAWS offi ce.

Section 11: Students’ Overnight Stay in Campus

11.1 Except in highly meritorious cases, students shall be prohibited from staying in the campus beyond 10:00 o’clock in the evening.

11.2 Students who are offi cers/members of organizing/coordinating committees of the various school activities may be allowed to stay and work overnight inside the University campus, if and only if necessary. The letter request of the President/Head of the organization, recommended by the Organization Moderator, for approval by the Vice President for Student Affairs shall enumerate the following (pursuant to Memorandum No. 043, s. 2006 issued on April 24, 2006 by the President):

11.2.1 Specifi c purpose of the overnight stay;

11.2.2 Dates when they need to stay overnight;

11.2.3 Full names of the students who will stay overnight;

11.2.4 Venue where they intend to work overnight; and

11.2.5 Written consent from their parents/ guardians.

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S T U D E N T

S T U D E N T Section 12: Fund-Raising Activities

12.1 General Provisions

12.1.1 Major fund-raising activities are those involving Php10,000.00 to a maximum of Php20,000.00 worth of investments. Concerts inside/outside the University and

movie premiers whose investment requirements fall within this range are considered major fund-raising activities.

12.1.2 The project proposal, which is duly recommended by the organization moderator, must be submitted to the SAWS offi ce or Arts and Culture (ArCu) offi ce, where applicable, at least one (1) month before the event.

12.1.3 The use of tickets and proceeds, i.e., the manner in which the profi t will be used, should be cleared fi rst with the SAWS offi ce.

12.1.4 All tickets (including complimentary tickets) must be pre-numbered and registered with the SAWS or ArCu, where applicable.

12.1.5 A copy of the tickets, solicitation forms and other materials that may be used in conducting the said fundraising activity should be on fi le with the SAWS or ArCU offi ce, where applicable for accounting and auditing purposes.

12.1.6 A fi nancial report of the said activity, attested by the organization moderator, must be submitted to the SAWS or ArCu offi ce, where applicable, by the Organization’s

Treasurer within two (2) weeks after termination of the activity. All unsold tickets must be submitted together with the fi nancial report for auditing purposes.

12.1.7 The sale of brand items, such as those, which are produced by profi t institution; products from charitable agencies or any university or college unit; and food or perishable items, must be cleared fi rst by the SAWS offi ce.

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H A N D B O O K

H A N D B O O K12.2 Procedures for Major Fund-raising Activities which Involve

Solicitations:

12.2.1 Accomplish a Project Proposal Form for Major Fund Raising Activity (duplicate copies), and have it approved by the Director, SAWS or Director, ArCU, where applicable.

12.2.2 Secure approval from the Director, SAWS or Director, ArCU by submitting the duly accomplished project proposal (duplicate copies) recommended by the Organization Moderator. Attach the approved project proposal form to the solicitation letter, as well as the copies of the draft memorandum of agreement, with the different parties involved (including the benefi ciaries indicating the terms of agreement, sponsors, etc.).

12.2.3 Formalize agreement with the parties concerned regarding the project by way of written agreement duly signed by the authorized representatives (having the agreement notarized is encouraged). Never attempt to formalize the negotiations if there is no approval from the Director, SAWS or Director, ArCU.

12.2.4 Start working on the solicitation letters. This is the only time when the organization can start seeking for sponsors once the organization has been guaranteed full clearance by the SAWS or ArCU offi ce. Sponsors usually require two months of notice for solicitations, since they also have to undergo certain procedure before a decision can be made. It is therefore wise to set allowance at least two months to work in the preparation like printing of tickets, posters, and the like.

12.2.5 Secure approval or permit from other concerned government agencies where the activity shall be held when deemed necessary. Submit a copy of the permit to the SAWS offi ce or ArCU offi ce at least two weeks before the conduct of the activity.

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S T U D E N T

S T U D E N T 12.3 Procedures for Minor Fund Raising Activities. Minor

fundraising activities refer to those activities involving less than Php10,000 worth of investment. All minor fund-raising activities are to follow the same procedures for approval in any regular activity. However, the organization must accomplish the project proposal form similar to the major fund-raising activity.

12.4 Procedure for Fund-Raising through Raffl e

12.4.1 If a fund-raising activity is done through a raffl e, the prizes to be offered for the raffl e must be displayed at the designated area in the campus.

12.4.2 The SAWS offi ce or ArCU must be informed of the duration of the raffl e. Any extension of the raffl e duration shall be subject to the approval of the Vice President for Student Affairs upon recommendation of the Director, SAWS or Director, ArCU.

12.4.3 The list of the winners must be placed on the bulletin board in the campus.

Section 13: Field Trips and Other Off-Campus Activities

13.1 The university recognizes the signifi cance of exposing the students to industry culture, state of the art technology and the entire industrial environment through the conduct of educational tours and fi eld trips that enhance/validate the theories discussed in the classroom for better appreciation of a particular subject matter. The trips are categorized either as part of the curriculum, which is similarly treated as a subject or as a strategy which is a part of the syllabus.

13.2 Nevertheless, it is important to look into the fi nancial component particularly on the part of the parents/students that such trips require. Not all students can afford to join such trips especially when these are conducted outside of the city, say in the cities of Cebu or Manila. Thus, the following guidelines should be observed:

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H A N D B O O K

H A N D B O O K13.2.1 Field trips are optional or voluntary. Students

who cannot join the trip due to fi nancial and/or personal reasons shall not be required to have an alternative/ equivalent/substitute activity.

13.2.2 Requests to conduct educational trips shall be made within two weeks from the start of classes in a semester/term by the Subject Instructor/Professor in consultation with the students concerned. Requests made after two weeks from the start of the semester shall not be entertained.

13.2.3 The instructor/professor concerned shall as much as practicable exercise prudence relative to the number of days the trip will be conducted and the cost of the trip.

As such, instructor/professor shall be guided by the allowable maximum number of days of the trip (inclusive of travel time) and the allowable maximum cost the trip will entail as determined or established by the competent authority of the university.

13.2.4 Only students who are offi cially enrolled in a particular subject shall be allowed to join the trip.

13.2.5 Students are accountable for classes missed during the fi eld trip.

13.2.6 Parental/guardian consent should be required by the accompanying instructor/professor before a student is allowed to join the trip.

Section 14: Posting/Display of Announcements and Notices

14.1 The following materials are allowed for posting/hanging in designated areas within the university campus:

14.1.1 Flyers/Handbills - newsprint or bond paper

14.1.2 Posters - must be within a maximum size of

66

S T U D E N T

S T U D E N T ½ cartolina or ¼ Manila paper.

14.1.3 Streamers/Tarpaulins - must not be longer than 3 meters.

14.2 Number of announcements allowed:

14.2.1 For regular, emergency, committee meetings and general assemblies, 4 posters are allowed but streamers are not allowed.

14.2.2 For major activities/project involving the entire student body or the whole MUST community - 4 posters and 1 canvas streamer are allowed.

14.3 Posting Procedure

14.3.1 The activity must be registered at the SAWS offi ce, where applicable.

14.3.2 The announcements must contain the following:

14.3.2.1 Name of the sponsoring group/s

14.3.2.2 Kind of activity to be undertaken

14.3.2.3 Actual date of the activity

14.3.2.4 Venue of the activity

14.3.2.5 The announcements must be presented to the SAWS offi ce for approval by the SAWU Head, recording and stamping.

14.3.2.6 The approved announcements should only be posted/hanged on designated places.

67

H A N D B O O K

H A N D B O O K14.4 Removal of Announcement. All groups are responsible for

removing their respective announcements within the school premises one day after the said activity has been conducted.

Posters posted in designated areas without the approval of the Director, SAWS or Head, SAWU and those posted in prohibited areas shall be removed immediately by those who posted them or a staff from the SAWS offi ce.

Section 15: Inviting Guests

An organization can invite guests to the university as resource persons in seminars, symposia, or lectures. A letter requesting permission for the conduct of the seminar, bearing the title of the seminar and the name of the guest speaker, should be addressed to the Vice President for Student Affairs, through channels. Approval shall be sought prior to the conduct of said seminars/symposia/conferences.

Section 16: Elections of Offi cers of Students’ Organizations

16.1 Election of offi cers for the SSC, college councils, co-curricular and extra-curricular organizations shall be held annually sometime in February on a common date (synchronized) to be determined by the Electoral Board of the SSC and the SAWS offi ce. The common date of election shall be in accordance to Article VII, Section 8 – Suspension of Activities of this Handbook.

16.2 All student political parties including those of the College Councils must apply for recognition from the COMELEC created by the SSC not later than November. Requirements for recognition/renewal of recognition are the following:

16.2.1 Offi cial name and abbreviated name of the party;

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S T U D E N T

S T U D E N T 16.2.2 Party affi liation with city/national/

international organization;

16.2.3 Name of convenors, their courses and year;

16.2.4 Faculty adviser with signed conformity;

16.2.5 Statement of party platform;

16.2.6 Names, course/year of candidates and offi ce they are running for; and

16.2.7 Proposed pre-election activities

16.3 Prior to fi ling a certifi cate of candidacy with the electoral committee, each candidate shall secure the following:

16.3.1 Certifi cation from the Deans regarding residency of at least two (2) consecutive semesters in MUST prior to election. The certifi cation shall also refl ect that the

candidate is not a graduating student during the offi cial term (one school-year) of offi ce, if elected. (Note: The Coordinator, SAWS shall orient the candidate that if elected, he/she shall be a fulltime student during the entire duration of his/her term of offi ce; and

16.3.2 Certifi cation from the SAWS offi ce that the candidate has no disciplinary record involving grave offense.

16.4 Campaign Posters

16.4.1 Campaign Posters and propaganda materials require the COMELEC stamp.

16.4.2 The size and number of posters will be limited for each political party inside the campus, as specifi ed by the COMELEC.

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H A N D B O O K

H A N D B O O K16.4.3 Posters and banners shall be placed only at the

COMELEC designated areas/bulletin. Posting on trees, walls and University fences is not allowed.

16.4.4 Election campaign outside the campus in a form of radio, TV and/or newspaper ads is strictly prohibited.

16.5 Classroom Campaign. This may be allowed provided prior permission is obtained from the offi ce of the Vice President for Academic Affairs (VPAA), in consultation with the University Deans and the classroom instructor concerned.

16.6 Campaign Period. This is allowed for one week only prior to Election Day.

16.7 COMELEC. For purposes of supervision and coordination, the SSC, through its President, shall submit to the SAWS offi ce, copy furnished the deans, the following information and documents:

16.7.1 Names of the members of the duly recognized COMELEC.

16.7.2 Copy of the rules and regulations governing elections including accreditation requirements for political parties and qualifi cations of candidates per their constitution & by-laws.

16.7.3 Certifi ed list of accredited student parties.

16.7.4 Manner and conduct of election and list of winning candidate for proclamation and publication.

Section 17: Student Publication

The policy on student publications shall strictly be in accordance with R.A 7079 otherwise known as “Campus Journalism Act of 1990”.

70

“Upon admission, free tuition for the fi rst semester is granted to the student who graduated as valedictorian and salutatorian.”

71

SCHOLARSHIPS AND OTHER STUDENT SERVICES

Section 1: Types of Scholarships

1.1 As part of its continuing mandate and program to serve and assist deserving students, the University provides various scholarships and educational assistance/grants subject to the following general policies and guidelines:

1.1.1 Academic Excellence Scholarships

1.1.1.1 Valedictorian/Salutatorian. Upon admission, free tuition for the fi rst semester is granted to the student who graduated as valedictorian and salutatorian. As such, the student shall comply with the following requirements:

a) must carry the full load requirement of the program;

b) must maintain a Grade Point Average (GPA) of not lower than 1.70 with no grade lower than 2.0 in any subjects for the semester; and

c) must have no record of misbehavior during his/her stay in the university

1.1.1.2 Dean’s List. The student can be considered in the Dean’s List if he/she satisfi es the following conditions:

A R T I C L E V I I I

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S T U D E N T a) must be a full time student carrying the full load requirement of the program for the preceding semester;

b) must obtained a Grade Point Average (GPA) of 1.70 with no grade below 2.0 in any of the subjects for the preceding semester; and

c) no record of misbehavior for the preceding semester.

1.1.1.3 The student who satisfi es the abovementioned conditions shall enjoy free tuition for the succeeding semester.

1.1.2 Extra-Curricular Scholarship.

1.1.2.1 President or Head of an Accredited Student Organization shall be granted free tuition provided the student complies with the following:

a) must maintain a GPA of not lower than 2.5 with no grade below 2.8 in any subject during the semester; and

b) has no record of grave offense during his/her stay in the University.

1.1.3 Scholarship under RA 7160 – The Local Government Code of 1991. Pursuant to Chapter IV-The Sangguniang Barangay, Sec. 393 (b4) – Benefi ts of Barangay Offi cials and Chapter VII – Sanggunian Kabataan, Sec. 434 – Privileges of Sangguniang Kabataan Offi cials of the Local Government Code.

1.1.3.1 The Barangay offi cials, during their incumbency, shall be exempted from paying tuition and matriculation fees for their legitimate dependent children attending state colleges or universities located within the province or city to which the barangay belongs.

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H A N D B O O K1.1.3.2 The Sangguniang Kabataan offi cials,

during their incumbency, shall be exempted from payment of tuition and matriculation fees while enrolled in public tertiary schools, including state colleges and universities within or nearest their area of jurisdiction, respectively.

1.1.3.3 The student who will avail of this grant shall satisfy the following conditions:

a) must satisfy the admission requirements of the university;

b) must enroll in a regular program only (Note: degree or non-degree programs categorized as Special Programs are offered based on the principle of full-cost, which indicates that students enrolled in special programs are not subsidized);

c) must carry the full load requirement of the program during the semester;

d) maintain a GPA of 2.50, with no grade lower than 3.00 in any subject after a semester’s work; and

e) have no record of grave offense during his/her stay in the University.

1.2 Scholarships from External Sponsors. External Sponsors refer to government agencies, non-government organizations, private institutions and individuals who provide scholarship assistance/grants to students enrolled in the university.

1.2.1 The student scholar/grantee, in addition to the specifi c requirements of their respective sponsors, must fully comply with the following conditions:

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S T U D E N T 1.2.1.1 admission requirements of the University;

1.2.1.2 carry the full-load requirement of the program during the semester; and

1.2.1.3 maintain a GPA of at least 2.00 with no grade lower than 2.50 in any subject for the semester. Note: In case the scholarship sponsor requires a higher GPA, the said requirement shall prevail.

1.2.2 Responsibilities of Scholar/Grantee. The scholar/grantee shall be responsible for the following:

1.2.2.1 maintain the minimum GPA required by their respective scholarship/educational assistance programs;

1.2.2.2 submit a copy of his/her grades within 3 weeks after every semester to his/her scholarship sponsor; and

1.2.2.3 complete all subject requirements within the semester in order not to receive an incomplete (INC) grade, which can serve as basis for the discontinuance of the scholarship/educational assistance/grant.

1.3 Financial assitance is not available for students enrolled in special programs except for scholar under the FASPA dependents and institutional scholars.

Section 2: Termination of Scholarship/ Educational Assistance/ Grant

2.1 The scholarship/educational assistance/grant can be terminated based on the following conditions:

2.1.1 failure to maintain the minimum GPA required by the university/sponsor, where applicable; or

2.1.2 found guilty of committing a grave offense as stipulated in this handbook.

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H A N D B O O KSection 3: Extension of Entitlement to Scholarship/ Educational Assistance/ Grant

Subject to the discretionary prerogatives of the sponsor, the period of entitlement may be extended in case the scholar’s/grantee’s failure to meet the requirements of the program is due to circumstances beyond his/her control such as, but not limited to, serious and prolonged illness, or failure/unreasonable refusal of teachers to give grades.

Section 4: Student Services

4.1 Library and Audio Visual Services (LAVS).

4.1.1 The library, as a learning resource center, is a vital partner of instruction and research. Among its latest features are the e-library facilities and online journal subscription.

4.1.2 The library of the university is classifi ed into undergraduate, graduate and electronic libraries.

4.1.3 The Undergraduate Library is open from 8:00 A.M. to 6:00 P.M. with no noon break during Mondays through Saturdays.

4.1.4 The Graduate Library is open from 9:00 A.M. to 6:00 P.M. with no noon break during Mondays through Saturdays.

4.1.5 The E-library is open from 7:30 A.M. to 6:00 P.M. with no noon break during Mondays through Saturdays.

4.1.6 Noon break is observed during semestral break.

4.1.7 The services of these three libraries will be extended up to 10:00 o’clock in the evening, Mondays through Saturdays, one week and two weeks prior to Midterm and Final examination, respectively.

4.2 Registry and Students Information Services (RSIS)

4.2.1 The Offi ce of the Registry and Student Information Services (RSIS) coordinates the activities pertaining to registration, transfer and graduation of students.

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S T U D E N T 4.2.2 The RSIS is open from 8:00 A.M. to 5:00 P.M. Mondays

through Saturdays.

4.3 Guidance Counseling and Testing Services (GCTS)

4.3.1 Guidance is an integral part of the educational development of the students.

4.3.2 The unit seeks to assist and guide, through appropriate counseling, the students so that they would become young citizens who would be emotionally, mentally and psychologically stable.

4.3.3 The following are the various services offered by the GCTS to the students: (i) information; (ii) counseling; (iii) testing; (iv) follow-up; and (v) individual inventory.

4.4 Medical and Dental Services (MDS)

To ensure that students who need medical/dental attention are adequately attended to, the University has medical and dental clinics manned by competent physician and dentist, respectively.

Medical and dental services are available to the University community from 8:00 A.M. to 5:00 P.M. Mondays through Saturdays.

4.5 Sports and Physical Wellness Program through the Sports Education Unit, the University seeks to inculcate in the students the value of wholesome physical development through active participation in sports and physical wellness programs with the end in view of striking a balance between intellectual growth and physical well-being.

4.6 Arts and Culture

The Arts and Culture (ArCu) division formulates, implements, evaluates and enhances programs aimed at tapping the potentials and developing the talents of the students in the humanizing fi elds of arts and culture.

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H A N D B O O K4.7 Security Services

To ensure the safety of the students in particular, and everyone inside the campus in general, the University has contracted the 24-hour security service of a professional, government accredited security agency.

4.8 Cafeteria Services

The cafeteria serves well-balanced and reasonably priced meals to meet the nutritional needs of its customers/clientele. Catering services for birthday parties, weddings, seminars, and other special occasions may be availed of through advanced reservations at the cafeteria management.

4.9 Postal Services

Postage stamps and other postal services are made available at the Postal Offi ce within the University premise.

4.10 Affi davit of Loss

In case of lost ID, the student can submit an affi davit of loss at the SAWS offi ce and request for a new ID.

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“In case of lost ID, the student can submit an affi davit of loss at the SAWS offi ce and request for a new ID.”

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“The invited guests “The invited guests shall be provided by the shall be provided by the organizers with ushers/organizers with ushers/usherettes especially usherettes especially those who are not familiar those who are not familiar with the campus unless with the campus unless otherwise the guests have otherwise the guests have other preferences.”other preferences.”

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A P P E N D I C E SI. Dress Code Policy*

1.1 Male students are prohibited from wearing the following while inside the university campus:

1.1.1 Sleeveless shirts;

1.1.2 Torn and tattered jeans;

1.1.3 Short pants/ walking shorts; and

1.1.4 Rubber slippers and sandals.

1.1.5 Earrings

1.1.6 unnatural hair colors (blonde, blue, violet, yellow, red and the like)

1.2 Female Students are prohibited from wearing the following while inside the university campus:

1.2.1 tube/ spaghetti strap / halter / backless / “peek-a-boo” blouses;

1.2.2 Torn and tattered jeans;

1.2.3 Short pants;

1.2.4 Micro miniskirts;

1.2.5 See-through attire;

1.2.6 Plunging neckline blouses;

1.2.7 Midriff (“heaven”) blouses; and

1.2.8 Rubber slippers.

1.2.9 unnatural hair colors (blonde, blue, violet, yellow, red and the like)

[*As agreed by the Heads of Council Organizations and the Supreme Student Council, 04 July 2004]

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S T U D E N T II. General Guidelines for Inviting External Guests

2.1 The duly accredited organizations may need outside person(s) to facilitate, conduct or speak during their activities. As such, an important--and often stressful--preoccupation that organizers have is inviting some very important people to be their resource persons.

2.2 The organizers are required to take care of some things that are necessary for the success of the activity(ies) but not limited to the following, where applicable:

2.2.1 Thank the guest for accepting the invitation through a letter to make it formal and offi cial. Include in the “Thank You” letter the provisions that the organizers will provide.

2.2.2 Provision of transportation service, accommodation, meals, etc.

2.2.3 Ambassadors and top government offi cials like cabinet members should be given utmost deference, such meeting them at the main entrance, or at the driveway entrance when they arrive, make necessary reservation of parking space, and arranging a courtesy call on the University President accompanied by the Security Offi cer for necessary security arrangements.

2.2.4 The invited guests shall be provided by the organizers with ushers/usherettes especially those who are not familiar with the campus unless otherwise the guests have other preferences.

2.2.5 Just be alert while waiting for the guest(s). The usher/usherette shall introduce himself/herself to the guest(s).

2.2.6 The organization’s faculty moderator must always be consulted especially when inviting dignitaries to ensure that proper protocol is observed.

2.2.7 The organization should strive not to inconvenience the guest and must therefore start the program on time. Foreign and national offi cials are very busy people. One very important tip: anticipate the time the participants will settle down, and adjust the offi cial time for your

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H A N D B O O Kguest to arrive. It might be even helpful to emphasize that the participants shall be in the venue properly seated at least 15 minutes before the program starts.

2.2.8 It is essential that the student assigned to introduce the important guest to be accurate in presenting the guest’s bio-data. Nothing can be more embarrassing when one doing the introduction makes a mistake in the guest’s name - more so, in pronouncing the name- or mumbles while reading the bio-data. The one doing the introduction should always be respectful, appropriate and proper in addressing the guest.

2.2.9 The guest shall be offered a meal either before or after the activity or as preferred by the guest. Booking for the use of conference room for luncheon for VIP visitors shall be done in advance. The organizer shall ensure close coordination with the person in-charge.

2.2.10 The student assigned to usher the guest shall try to engage him/her in a conversation during waiting moments or during meal. Endeavor to invite key university offi cials to be with the guest. As much as practicable, the offi cials to be invited are those whose

offi ce or functions are related to the activity.

2.2.11 Make sure that the guest is escorted back to the vehicle at the end of his/her engagement.

2.2.12 Send a formal ‘Thank You’ letter or note after the activity. This could establish goodwill between your organization and your guest.

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S T U D E N T III. Campus Journalism

3.1 The student writer/journalist of an article in the school paper shall continuously strive to be unbiased and accurate in her/his writings; bearing in mind personal responsibility for everything she/he publishes.

3.2 The student journalist should reveal her/his identity as a representative of the student press before obtaining interview for publication.

3.3 The editor of the school paper shall not exclude a student’s point of view solely because it is contrary to the editorial policy.

3.4 The editor shall apologize for whatever mistakes printed in the school paper.t

3.5 The student journalist shall respect all confi dences regarding source of information and private documents. He/she shall not falsify information or documents or misrepresent the facts.

3.6 The student journalist should be familiar with the laws, rules and regulations relative to campus journalism and/or freedom of expression.

3.7 The student journalist shall be familiar with the Intellectual Property Code of the Philippines and anti-plagiarism concerns.

3.8 Everyone concerned must be familiar with the provisions of Republic Act No. 7079 “An Act Providing for The Development And Promotion of Campus Journalism”.

IV. The Dangerous Drugs Act of 1972 (RA 6425)

4.1 Article V, Sec. 28 of Republic Act No. 6425 states: “All school heads, supervisors and teachers shall be deemed to be persons in authority, and, as such are hereby vested with power to apprehend, arrest or cause the apprehension or arrest of any person who shall violate any provisions of this Law.” They shall be considered as persons in authority if they are in school or within its immediate vicinity, if they are in attendance at any school or class function in their offi cial capacity as school heads, supervisors and teachers.

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H A N D B O O KV. Anti-Sexual Harassment Rules

Hereunder are the salient provisions in the Administrative Disciplinary Rules on Sexual Harassment Cases in MPSC (BOT Res. 69, s.2002, 03 December 2002): “Pursuant to Section 58 of the Civil Service Commission Resolution No. 01-0940, otherwise known as the Administrative Disciplinary Rules on Sexual Harassment Cases, and the pertinent provisions in Republic Act 7877 (Anti-Sexual Harassment Act of 1995), the following Procedures are hereby adopted and prescribed in order to carry out the provisions of the said resolution.

Article 1. TITLE

Section 1. These Procedures shall be known as the Procedures in Handling Sexual Harassment Cases in the Mindanao Polytechnic State College.

Article 2. STATE POLICY

Section 2. The State shall value the dignity of every individual, enhance the development of its human resources, guarantee full respect for human rights and uphold the dignity of workers, employees, applicants for employment, students or those undergoing training, Instruction or education. Towards this end, all forms of sexual harassment in the employment, education or training environment are hereby declared unlawful.

Article 3 COLLEGE POLICY

Section 3. The College shall foster an open learning and working environment free from sexual harassment in accordance with the above state policy.

Article 4. COVERAGE

Section 4. These procedures shall apply to all offi cials and employees in the Mindanao Polytechnic State College.

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S T U D E N T Article 5. DEFINITION

Section 5. For the purpose of these Procedures, administrative offense of sexual harassment is an act, or a series of acts, involving any unwelcome sexual advance, request or demand for sexual favor, or the other verbal or physical behavior of sexual nature, committed by a college employee or offi cial in a work-related, training or educational related environment of the person complained of.

5.1 Work-related sexual harassment is committed under the following circumstances:

5.1.1 Submission to or rejection of the act or the series of acts, is used as a basis for any employment decision (including, but not limited to, matters related to hiring, promotion, raise in salary, job security, benefi ts and any other personnel action) affecting the applicant/employee; or

5.1.2 The act or series of acts have the purpose or effect of interfering with the complainant’s work performance, or creating in intimidating, hostile or offensive work environment; or

5.1.3 The act or series of acts might reasonably be expected to cause discrimination, insecurity, discomfort or humiliation to a complainant who may be a co-employee, applicant, customer, or ward of the person complained of.

5.2 Education or training-related sexual harassment is committed against one who is under the actual or constructive care, custody or supervision of the offender, or against the one whose education, training, apprenticeship, internship or tutorship is directly or constructively entrusted to, or is provided by, the offender, when:

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H A N D B O O K5.2.1 Submission to or rejection of the act

or series of acts used as a basis for any decision affecting the complainant, including, but not limited to, the giving of grade, the granting of honors or a scholarship, the payment of stipend allowance, or the giving of any benefi t, privilege or consideration; or

5.2.2 The act or series of acts have the purpose or effect of interfering with the performance, or creating an intimidating, hostile or offensive academic environmentof the complainant; or

5.2.3 The act or series of acts might reasonably be accepted to cause discrimination, insecurity, discomfort or humiliation to a complainant who may be a trainee, apprentice, intern, tutee or ward of the person complained of.

Article 6. SEXUAL HARASSMENT MAY TAKE PLACE:

6.1 In the premises of the workplace or offi ce or of the College;

6.2 In any place where parties were found as a result of work or education or training responsibilities or relations;

6.3 At work or education or training-related social functions;

6.4 While on offi cial business outside the offi ce or college or during work or college or training-related travel;

6.5 At offi cial conferences, fora, symposia, or training sessions; or

6.6 By telephone, cellular phone, fax machine or electronic mail.

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S T U D E N T Article 7. FORMS OF SEXUAL HARASSMENT

Section 7. The following are illustrative forms of sexual harassment:

7.1 Physical

7.1.1 Malicious touching

7.1.2 Overt sexual advances

7.1.3 Gestures with lewd insinuations

7.2 Verbal, such as but not limited to, requests or demands for sexual favors and lurid remarks;

7.3 Use of objects, pictures or graphics, letters or written notes with sexual underpinnings;

7.4 Other forms analogous to the foregoing.

Article 8. PERSONS LIABLE FOR SEXUAL HARASSMENT

Section 8. Any college offi cial or employee, regardless of sex, is liable for sexual harassment when they:

8.1 Directly participates in the execution of any act of sexual harassment as defi ned in these rules;

8.2 Induce or direct another or others to commit sexual harassment as defi ned in these rules;

8.3 Cooperate in the commission of sexual harassment by another through an act without which the sexual harassment would not have accomplished;

8.4 Cooperate in the commission of sexual harassment by another through previous simultaneous acts.

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H A N D B O O KArticle 9. COMMITTEE ON DECORUM AND INVESTIGATION OF

SEXUAL HARASSMENT CASES

Section 9. A committee on Decorum and Investigation shall be created by the College to perform the following functions:

9.1 Receive complaints of sexual harassments;

9.2 Investigate sexual harassment complaints in accordance with the prescribed procedure;

9.3 Submit report of its fi ndings with the corresponding recommendation to the disciplining authority for decision;

9.4 Lead in the conduct of discussions about sexual harassment within the college to increase understanding and prevent incidents of sexual harassment.

9.5 The Committee shall be composed of the following:

9.5.1 Representative of management (Chair); members:

Representative of the Accredited Union (if the complainant is a college offi cial or employee);

Representative of second level employees (if the complainant is a college offi cial/employee);

Representative of fi rst level employees (if the complainant is a college o f f i c i a l /employee);

Representative of the faculty (if the complainant is a student); and Representative of students (if the complainant is a student).

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S T U D E N T 9.5.2 The term of the chair and the members of

the committee shall be two (2) years.

9.5.3 When the member of the Committee is the complainant or the person complained of in a sexual harassment case, he/she should be disqualifi ed from being a member of the committee.

Article 10. PRE-FILING STANDARD OPERATING PROCEDURES IN ATTENDING TO VICTIMS OF SEXUAL HARASSMENT

Section 10. The Pre-Filing Stage. The College shall provide assistance to an alleged victim of sexual harassment which may include counseling, referral to an agency offering professional help and advice on options available before the fi ling of the complaint.

Article 11. STANDARD PROCEDURAL REQUIREMENTS

Section 11. The procedural rules provided hereunder are the standard requirements in handling a sexual harassment case.

Section 12. Complaint.

12.1 The complaint may be fi led with the disciplining authority; the same shall be transmitted to the Committee.

12.2 The complaint must be in writing, signed and sworned by the complainant. It shall contain the following:

12.2.1 The full name and address of the complainant;

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H A N D B O O K12.2.2 The full name, address and position of the person

complained of;

12.2.3 A brief statement of the relevant facts;

12.2.4 Evidence, in support of the complaint, if any;

12.2.5 A certifi cation of non-forum shopping.

12.3 In the absence of any one of the aforementioned requirements, the complaint shall be dismissed without prejudice to its refi ling.

12.4 Where the complaint is not under oath, the complainant shall be summoned by the committee to swear to the truth of the allegations in the complaint.

12.4.1 Complaints sent by telegram, radiogram, electronic mail or similar means of communication shall be considered non-fi led unless the complaint shall comply with the requirements provided in section 12.2 within (10) days from receipt of the notice for compliance.

12.4.2 Withdrawal of the complaint at any stage of the proceedings shall not preclude the committee from proceeding with the investigation where there is obvious truth or merit to the allegations in the complaint or where there is documentary direct evidence that can prove the guilt of the person complained of.

Section 13. Action on the complaint. Upon receipt of a complaint that is suffi cient in form and substance, the Committee shall require the person complained of to submit a Counter-Affi davit/Comment under oath within three (3) days from receipt of the notice, furnishing a copy thereof to the complainant, otherwise the Counter-Affi davit/Comment shall be considered not be fi led.

Section 14. Preliminary Investigation.

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S T U D E N T 14.1 The Committee shall conduct a preliminary

investigation. The investigation involves the ex parte examination of the documents submitted by the complainant and the person complained of, as well as documents readily available from other government offi ces.

14.2 During the preliminary investigation, the parties may submit affi davits and counter-affi davits.

14.3 Upon receipt of the counter-affi davit/comment under oath, the Committee may now recommend whether a prima facie case exists to warrant the issuance of a formal charge. During preliminary investigation, proceedings before the committee shall be held under strict confi dentiality.

Section 15. Duration of the Investigation. A preliminary investigation shall commence not later than fi ve (5) days from receipt of complaint by the committee and shall be terminated within fi fteen (15) working days thereafter.

Section 16. Investigation Report. Within fi ve (5) working days from the termination of the preliminary investigation, the committee shall submit the Investigation Report and the Complete records of the case to the disciplining authority.

Section 17. Decision or Resolution after Preliminary Investigation. If a prima facie case is established during the investigation, a formal charge shall be issued by the disciplining authority within three (3) working days from receipt of the Investigation Report. In the absence of a prima facie case, the complaint shall be dismissed within the same period.

Section 18. Formal Charge.

18.1 After fi nding prima facie case, the disciplining

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H A N D B O O Kauthority shall formally charge the person complained of. The formal charge shall contain specifi cation of the charge/s, a brief statement of the material or relevant facts, accompanied by the certifi ed true copies of the documentary evidence, if any, sworn statementscovering the testimony of witness, a directive to answer the charge/s in writing under oath in not less than seventy two hours from receipt thereof, and advice for the respondent to indicate his or her answer whether or not they elect a formal investigation of the charge/s and a notice that they are entitled to be assisted by a counsel of their choice. If the respondent has submitted their counter affi davit/comment during the preliminary investigation, they shall be given the opportunity to submit additional evidence.

18.2 The Committee shall not entertain request for clarifi cation, bills of particulars or motions to dismiss which are obviously designed to delay the administrative proceeding. If any of these pleadings is fi led by the respondent, the same shall be considered as part of their answer which they may fi le within the remaining period for fi ling the answer.

Section 19. Answer. The answer, which must be in writing under oath, shall be specifi c and shall contain material facts and applicable laws, if any, including documentary evidence, sworn statement covering testimonies of witness, if there be any, in support of the respondents case. It shall also include statement indicating whether they elect a formal investigation.

Section 20. Failure to File an Answer. If the respondent fails or refuses to fi le their answer to the formal charge within seventy two (72) hours from receipt thereof without justifi able cause, they shall be considered to have waived his right thereto and formal investigation may commence.

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S T U D E N T “ x x x Section 24. Conduct of Formal Investigation. Although

the respondent does not request a formal investigation, one shall nevertheless be conducted by the Committee if it deems investigation is necessary to decide the case judiciously. The investigation shall be held not earlier than fi ve (5) days nor later than ten (10) days from receipt of the respondent’s answer. Said investigation shall be fi nished within thirty (30) days from the issuance of the formal charge or the receipt of the answer unless the disciplining authority in meritorious cases extends the period.

“ x x x Section 36. Formal Investigation Report.

36.1 Within fi fteen (15) days after the conclusion of the formal investigation, a report containing the narration of the material facts established during the investigation, the fi ndings and the evidence supporting said fi ndings, as well as the recommendations, shall be submitted by the Committee to the disciplining authority. The complete records of the case shall be attached to the Report of Investigation.

36.2 The complete record shall be systematically and chronologically arranged, paged and securely bound to prevent loss. A table of contents shall be prepared. Whoever is in-charge of the transmittal of the complete records shall be held responsible for any loss or suspension of pages thereof.

Section 37. When the Case is Decided. The disciplining authority shall render his decision on the case within thirty (30) days from the Receipt of report of Investigation. x x x”

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H A N D B O O KArticle 12. CLASSIFICATION OF ACTS OF SEXUAL HARASSMENT

Section 53. Sexual harassment is classifi ed as grave, less grave and light offense.

53.1 Grave offenses shall include but are not limited to:

53.1.1 Unwanted touching of private parts of the body (genitalia, buttock and breast);

53.1.2 Sexual assault;

53.1.3 Malicious Touching;

53.1.4 Requesting for sexual favor in exchange for employment, promotion, local foreign travels, favorable working conditions or assignments, a passing grade, the granting of honors or scholarships or the grant of benefi ts or payment of a stipend allowance; and

53.1.5 Other analogous cases

53.2 Less Grave Offenses shall include but are not limited to:

53.2.1 Unwanted touching or brushing against a victim’s body;

53.2.2 Pinching not falling under grave offenses;

53.2.3 Derogatory or degrading remarks or innuendos directed towards the members of the one’s sex or ones sexual orientation or used to describe a person;

53.2.4 Verbal abuse or threats with sexual overtones; and

53.2.5 Other analogous cases

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S T U D E N T 53.3 The following shall be considered Light Offenses:

53.3.1 Surreptitiously looking or stealing a look at a person’s private part or worn under garments;

53.3.2 Telling sexist/smutty jokes or sending these through text, electronic mails or other means, causing embarrassment of offense and carried out after the offender has been advised that they are offensive or embarrassing or, even without such advice, when the are by their nature clearly embarrassing, offensive or vulgar;

53.3.3 Malicious leering or ogling;

53.3.4 The display of sexually offensive pictures, materials or graffi ti;

53.3.5 Unwelcome inquiries or comments about the person’s sex life;

53.3.6 Unwelcome sexual fl irtation; advances, propositions;

53.3.7 Making offensive hand or body gestures at an employee;

53.3.8 Persistent unwanted attention with sexual overtones;

53.3.9 Unwelcome phone calls with sexual overtones causing discomfort, embarrassment, offense or insult to the receiver; and

53.3.10 Other analogous cases x x x”

Article 13. ADMINISTRATIVE LIABILITIES

Section 55. Any person who is found guilty of sexual harassment, after the investigation, be meted the penalty

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H A N D B O O Kcorresponding to the gravity and seriousness of the offense.

Section 56. The penalties for light, less grave and grave offenses are as follows:

56.1 For light offenses:

56.1.1 1st offense – Reprimand

56.1.2 2nd offense – Fine or suspension not exceeding thirty (30) days

56.1.3 3rd offense – Dismissal

56.2 For less grave offenses:

56.2.1 1st offense – Fine or suspension not less than thirty (30) days and not exceeding six (6) months

56.2.2 2nd offense – Dismissal

56.3 For grave offenses: Dismissal

Section 57. If the respondent is found guilty of two or more charges or counts, the penalty to be imposed should be that corresponding to the most serious charge or count and the rest shall be considered as aggravating circumstances.

Article 14. EFFECTIVITY

Section 58. These Procedures shall take effect upon its approval by the Civil Service Commission [note: Approved by CSC on 09 April 2003]

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S T U D E N T VI. The State University Hymn

Lyrics: Ms. Ann T. Magtajas

Musical Score: Ms. Vima Socorro J. Tandog

Hail to thee, dear Alma Mater

Fountain of knowledge, school we cherish high

To her we owe our training and priceless education

With hands that do and minds that think

We will not fail, we shall pursue

Defeats won’t faze us nor discourage us

For God shall be our guiding star

Raise her banner to the skies

Watch it wave with grace serene

Proudly stand cheer with voices loud

For the glory and honor of our school

We pledge wholeheartedly

To be loyal and true for aye

Hail to thee, dear Alma Mater

The Mindanao University of Science and Technology

99

H A N D B O O K

H A N D B O O K

VII. The University Seal

The color navy blue symbolizes importance, confi dence, power, authority, intelligence, stability, and unity.

The color white symbolizes purity, cleanliness and peace.

The sun is an emblem of glory and brilliance. It also symbolizes hope,happiness, life, spirituality and optimism.

The circle symbolizes unity, wholeness, and infi nity.

The globe represents the global community which the university aims to serve, and it also symbolizes the global competitiveness.

The Laurel symbolizes unity, triumph, hope, and victory.

The atom and the gear represent “Science and Technology” which is considered as the fl agship program of this University.

The year 1927 indicates the founding year of the University.

100

S T U D E N T

S T U D E N T VIII. The University Board of Regents

The Board of Regents

As of August 5, 2011

Name Designation

1. HON. MINELLA C. ALARCON

Commissioner

Commission on Higher Education (CHED)

HEDC Bldg. UP Diliman, Quezon City

Chairman

2. HON. RICARDO E. ROTORAS, D. Engg.

President, MUST

Cagayan de Oro City

Vice Chairman

3. HON. SEN. PIA S. CAYETANO

Chair, Senate Committee on Educ. Culture and Arts

Senate of the Philippines

Manila

Member

4. HON. CONG. ROMAN T. ROMULO

Chair, House Committee on Higher and Tech. Educ

House of Representatives

Manila

Member

5. HON. LEON M. DACANAY, JR., CESO III

Regional Director

National Economic Development Authority

Region 10

Cagayan de Oro City

Member

6. HON. ALFONSO P. ALAMBAN, CESO IV

Regional Director

Department of Science and Technology

Region 10

Cagayan de Oro City

Member

101

H A N D B O O K

H A N D B O O K7. HON. JOSELITO SABALBARO

President

MUST Faculty Association

Member

8. HON. ENRIQUE S. GUEVARRA

President

MUST Alumni Association

Member

9. HON. COLBERT G. RABAYA

Private Sector Representative

Member

10. HON. RIZALDY I. PAJO

Private Sector Representative

Member

11. HON. RAVEN G. DURAN

President

Supreme Student Council

Member

102

S T U D E N T

S T U D E N T IX. The University Offi cials

The University Offi cials

Name Designation

Dr. Ricardo E. Rotoras University President

Dr. Ruth G. Cabahug VP - Academic Affairs

Dr. Nenita D. Palmes VP - REDEAS

Dr. Juana M. de la Rama VP - Student Affairs

Mr. Romeo N. Naces OIC VP – Administration and General Services

Ms. Vanessa V. Ascaño OIC VP – Finance and Resource Generation

Dr. Ambrosio B. Cultura II Dean, CEA

Dr. Consorcio S. Namoco, Jr. Dean, CIIT

Dr. Estrella F. Perez Dean, CPSEM

Prof. Vima Socorro J. Tandog Dean, CAS

Engr. Ruel S. Salvador Director, Jasaan Satellite Campus

Ms. Jesusa M. Bombeo Director, Panaon Satellite Campus

Mr. Luis D. Tenorio Director, Oroquieta Satellite Campus

Mr. Romeo M. de Asis Director, ICET/OIC Director, SAWS

Dr. Charito G. Ong Director, RSIS Unit

Dr. Oliva P. Canencia Director, Research and Development Unit

Dr. Victoria O. Sumanpan Director, Extension Unit

Ms. Christina V. Maglipong Director, QuAAS Unit

Dr. Herbert Glenn P. Reyes Director, Arts and Culture

Mr. Ivahoe S. Oñate Director, LAVS

Ms. Socorro M. Ibonia Director, Admissions and Scholarships

Engr. Alex L. Maureal Director, ICT Unit

Atty. Jonathan S. Oche Director, Administration Services

Atty. Alvin G. Suazo Board and University Secretary

Ms. Elva S. Maramara Director, FMS

Ms. Celerina M. Ongcol Director, General Services

Mr. Angelito A. Macabale Head, Supply and Property Management

Ms. Maria Cecilia L. Pangan Head, HRMU

Ms. Ma. Consuelo R. del Castillo Head, PMCU

Mr. Camelo R. Auxilio Head, Procurement Unit

Archt. Ferdinand A. Dumpa Head, IPDU

103

H A N D B O O K

H A N D B O O KDr. Socesa M. Saquilayan University Medical Offi cer

Dr. Jona A. Alegre University Dentist

Engr. Joselito B. Padayhag Head, RMU for Infrastructure

Mr. Allan T. Rodorocio Head, RMU for Equipment and Utilities

Mr. Erick C. Gundran Head, Campus Safety and Security Unit

Ms. Janice C. Vecina OIC, Cashier

Mr. Felix V. Saquilayan Head, Janitorial and Landscaping Unit

Ms. Emerlyne D. Rodriguez Head, Central Records Unit

Mr. Michael P. dela Cruz Coordinator, Information Technology Service Unit

Mr. Jo Mark M. Libre Coordinator, Student Affairs and Welfare Offi ce

Ms. Gracely H. Hodge Coordinator, National Service Training Program (NSTP)

Ms. Rebecca J. Salamanca Coordinator, Personality Development / Physical Education

Ms. Evangeline T. Tabuan Coordinator, Graphics

Dr. Maristela B. Sy Coordinator, Communication, Arts, Language and Literature

Ms. Flagenila B. Cruz Coordinator, Social Sciences

Ms. Edwina S. Esquinas Coordinator, General Education – Chemistry

Engr. Virginia D. SuarezCoordinator, General Education – Physics and Over-all Chairperson of CAS Accreditation Task Force

Ms. Penelyn L. Acal Coordinator of General Education – Mathematics

Mr. Cordulo P. Ascaño II Chairman, Department of Environmental Science and Technology

Ms. Phoebe L. Galeon Chairman, Department of Food Science and Technology

Ms. Girlie D. Leopoldo Chairman, Department of Chemistry

Mr. Ruelson S. Solidum Chairman, Department of Physics

Ms. Angeli P. Monsanto Chairman, Technology Communication Management

Dr. Rhoda A. Namoco Chairman, Department of Mathematical Science

Mr. Arnelo P. Naelga Chairman, Department of Automotive and Mechanical Technology

Dr. Alenogines L. San Diego Chairman, Department of Electrical Technology and Management

Dr. Ruvel J. Cuasito Chairman, Department of Electro-Mechanical Technology

Engr. Rojien V. Morcilla Chairman, Department of Electrical Engineering

Engr. Lloyd Jhon B. Estampa Chairman, Department of Electronics Engineering

Engr. Belma M. Villanueva Chairman, Department of Civil Engineering

104

S T U D E N T

S T U D E N T Engr. Juliet P. Cagampang Chairman, Department of Computer

Engineering

Engr. Adonis A. Closas Chairman, Department of Mechanical Engineering

Archt. Ronald T. Avelino Chairman, Department of Architecture

Engr. Erich P. Abad Chairman, Department of Electronics and Communication Technology

Engr. Maricel A. Esclamado Chairman, Department of Information Technology

Mr. Joselito R. Sabalbaro Chairman, Department of Public Administration

Dr. Saturnina P. AberinChairman, Department of Technical Teacher Education/ Educational Planning and Management

Ms. Alma D. Gaane Chairman, Department of Elementary Education (Special Education)

Ms. Trinidad T. Atamosa Chairman, Department of Secondary Education (Mathematics/ Physical Science)

Ms. Love Jhoye M. Raboy Over-all Chairperson, CIIT Accreditation Task Force

Ms. Prosiebeth G. Bacarrisas Over-all Chairperson, CPSEM Accreditation Task Force

Dr. Dionel O. Albina Head, Center of Research in Engineering and Architecture

Dr. Warren I. Luzano Head, Center of Research in Mathematics

Dr. Amparo V. Dinagsao Head, Center of Research in Policy Studies, Education and Social Sciences

Ms. Rachael G. Agcopra Head, Scholarship Offi ce

Ms. Corazon H. Badiang Registrar, Oroquieta Campus

Dr. Glorimer L. ClarinChairman, Information Technology, Supply Offi cer and Assistant Campus Director, Oroquieta Campus

Ms. Ma. Liberty B. Doncillo Chairman, TLE Department/ Student Council Adviser, Oroquieta Campus

Mr. Sulpicio S. Maghanoy Assessment-in-Charge/ Offi cer, Oroquieta Campus

Ms. Jocelyn M. Rabillas Library-in-Charge, Oroquieta Campus

Ms. Leny Q. Añasco Registrar, Panaon Campus

Ms. Jethra M. Lapinig Assessment-in-Charge/ Offi cer, Panaon Campus

Ms. Annielyn P. Lasagas Collecting Offi cer, Panaon Campus

Mr. Ponciano M. Mabini Supply Offi cer, Panaon Campus

Ms. Rosalinda C. Cabello Supply Inspector, Jasaan Campus

Ms. Valentina A. Dotarot Collecting Offi cer, Jasaan Campus

Mr. Similo S. Dumat-ol Supply Offi cer, Jasaan Campus

105

H A N D B O O K

H A N D B O O KMs. Maricel C. Mandawe

Chairman, Electro-Mechanical Technology (EMT) and Auto- Mechanical Technology (AMT), Jasaan Campus

Mr. Ferdinand M. Oraiz Petty Cash- Custodian/ SCET Adviser, Jasaan Campus

Mr. Cerilo R. Oraiz Registrar, Jasaan Campus

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