central florida 2009 nw 87th piece, gainesville, fl 32853 ..._,,. -· 2009 nw 87th piece,...
TRANSCRIPT
Central Florida Regional Planning Council
January 8, 2020
TO:
FROM:
SUBJECT:
Serving Alachua
Bradford • Columbia
Dixie • Gilchrist • Hamilton
Lafayette • Levy • Madison
Suwannee • Taylor • Union Counties
. _,,. -· 2009 NW 87th Piece, Gainesville, FL 32853-1 803 • 3Ei2. SEiEi. 2200
Gilchrist County Transportation Disadvantaged Coordinating Board
Lynn Godfrey, AICP, Senior Planner
Meeting Announcement
The Gilchrist County Transportation Disadvantaged Coordinating Board will meet Wednesday, January
15, 2020 at 1:30 p.m. in the meeting room of Suwannee River Economic Council located at 1439 SW
CR 307 A in Trenton, Florida. All Board members are encouraged to attend this meeting.
If you would like to participate in the meeting via teleconference, the dial in number is: toll free
1.888.585.9008 Conference Code 864 183 272. Please note that a physical quorum of Board
members must be present to constitute a quorum.
Attached is the meeting agenda and supporting materials. If you have any questions, please do not
hesitate to contact me at extension 110.
Attachments
t:\lynn\td2020\gilchrist\memos\jan.docx
Dedicated to improving the quality of life of the Region's citizens,
by enhancing public safety, protecting regional resources,
promoting economic development and providing technical services to local governments. -1-
Suwannee River Economic Council Meeting Facility 1439 SW CR 307A Trenton, Florida 32693
Directions: From the intersection of U.S. Highway 129 (also known as Main St) and SW County Road 307 A (also known as NW 11th Ave) in the City of Trenton, head West onto SW County Road 307A (also known as NW 11th Ave), travel approximately 0. 7 miles, and the Suwannee River Economic Council Meeting Facility will be on the left, on the South side of SW County Road 307 A (also known as NW 11th Ave).
Suwannee River Economic Council Meeting Facility
1 inch = 1,250 feet
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Central Florida Regional Planning Council . _,,,,,, , .
Serving Alachua
Bradford • Columbia
Dixie • Gilchrist • Hamilton
Lafayette • Levy • Madison
Suwannee • Taylor • Union Counties
2008 NW 87th Place, Gainesville, FL 328153-1 803 • 3152. 81515. 2200
GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD
MEETING ANNOUNCEMENT AND AGENDA
Meeting Room Wednesday January 15, 2020 1:30 p.m.
Suwannee River Economic Council 1439 SW CR 307 A Trenton, Florida
I. BUSINESS MEETING - CALL TO ORDER
A. Invocation
B. Pledge of Allegiance
c. Introductions
D. Approval of the Meeting Agenda ACTION REQUIRED
E. Approval of the October 9, 2019 Minutes Page7 ACTION REQUIRED
II. NEW BUSINESS
A.
B.
c.
Introduction to Florida's Coordinated Transportation System
Page 11 NO ACTION REQUIRED
Staff will discuss Florida's Coordinated Transportation System and Section 11 2.3143, Florida tatues concerning voting conflict of intere t
2016/21 Gilchrist County Transportation Disadvantaged Service Plan Amendments
Page 49 ACTION REQUIRED
The Board needs to review and approve amendments to the 2016/21 Gilchrist County Transportation Disadvantaged Service Plan
Suwannee River Economic Council, Inc. Operations Reports
Page 93 NO ACTION REQUIRED
Dedicated to improving the quality of life of the Region's citizens, by enhancing public safety, protecting regional resources,
promoting economic development and providing technical services to local governments. -3-
III. OTHER BUSINESS
A. Comments
IV. FUTURE MEETING DATES
A. April 15, 2020 at 1:30 p.m. B. July 15, 2020 at 1:30 p.m. C. October 14, 2020 at 1 :30 p.m. D. January 13, 2021 at 1:30 p.m.
* Please note that this is a tentative meeting schedule, all dates and times are subject to change.
If you have any questions concerning the enclosed materials, please do not hesitate to contact me at 1-800-226-0690, extension 110.
t:\lynn\td2020\gilchrist\agendas\jan.docx
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GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD
MEMBER/REPRESENTING ALTERNATE/REPRESENTING Commissioner Marion Poitevint Not Applicable Local Elected Official/Chair Sandra Collins Lauren Adams Florida Department of Transportation Florida Department of Transportation
Grievance Committee Member Vacant Vacant Florida Department of Children and Families Florida Department of Children and Families
Jeff Aboumrad Florida Department of Education
Florida Department of Education Pastor Ralph Williams Vacant Florida Department of Elder Affairs Florida Department of Elder Affairs
Deweece Ogden Pamela Hagley Florida Agency for Health Care Administration Florida Agency for Health Care Administration
Vacant Vacant Florida Agency for Persons with Disabilities Florida Agency for Persons with Disabilities
Darlene Strimple Selvin Cray Regional Workforce Board Regional Workforce Board
Grievance Committee Member Vacant Vacant Florida Association for Community Action Florida Association for Community Action
Term ending June 30 2020 Term ending June 30 2020
Vacant Vacant Public Education Public Education
Steven Hutson Vacant Veterans Veterans Term endina June 30 2020 Term endinq June 30 2020
Vacant Vacant Citizen Advocate Citizen Advocate Term ending June 30 2021 Term ending June 30, 2021
Jim Mccrone Vacant Citizen Advocate - User Citizen Advocate - User Term endinq June 30 2021 Term endinq June 30, 2021
Leslie Esseck Vacant Persons with Disabilities Persons with Disabilities
Grievance Committee Member Term ending June 30, 2021
Term endinq June 30 2021 Richard Esseck, Vice-Chair Vacant Elderly Elderly Grievance Committee Member Tern ending June 30, 2020
Tern endinq June 30 2020 Brittny Keeling Krishna Stemple Medical Community Medical Community Term endina June 30 2022 Term endinq June 30 2022
Sandra Woodard Brooke Ward Children at Risk Children at Risk Grievance Committee Member Term ending June 30, 2022
Term endinq June 30, 2022 Vacant Vacant Private Transit Private Transit
Term endina June 30 2022 Term endinq June 30 2022
Note: Unless specified, members and alternates serve at the pleasure of the North Central Florida Regional Planning Council .
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GILCHRIST COUNTY
TRANSPORTATION DISADVANTAGED COORDINATING BOARD
Meeting Room Suwannee River Economic Council 1439 SW CR 307A Trenton, Florida
VOTING MEMBERS PRE ENT
MEETING MINUTES
Jeff Aboumrad, Florida Department of Education Representative
Wednesday October 9, 2019 1:30 p.m.
Lauren Adams representing Sandra Collins, Florida Department of Transportation Representative
Selvin Cray, representing Darlene Strimple, Regional Workforce Board Representative
Leslie Esseck, Persons with Disabilities Representative
Richard Esseck, Vice-Chair, Elderly Representative
Brittny Keeling, Medical Community Representative
Deweece Ogden, Florida Agency for Health Care Administration Representative
Pastor Ralph Williams, Florida Department of Elder Affairs Representative
Brooke Ward representing Sandra Woodard, Early Childhood Services Representative
VOTING MEMBERS ABSENT
Commissioner Marion Poitevint, Chair Steven Hutson, Veterans Representative Jim McCrone, Citizen Advocate-User Representative
OTHERS PRE ENT
Matthew Pearson, Suwannee River Economic Council, Inc.
STAFF PRESENT
Lynn Godfrey, North Central Florida Regional Planning Council
I. BUSINESS MEETING CALL TO ORDER
Vice-Chair Esseck called the meeting to order at 1 :30 p.m.
A. Invocation
Pastor Ralph Williams gave the invocation.
Page 1of4
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GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD October 9, 2019
B. Pledge of Allegiance
Vice-Chair Esseck led the Board in reciting the Pledge of Allegiance.
C. Introductions
There were no introductions.
D. Approval of the Meeting Agenda
ACTION: Brittny Keeling moved to approve the meeting agenda. Lauren
Adams seconded; motion passed unanimously.
E. Approval of the July 10, 2019 Minutes
ACTION:
II. NEW BUSINESS
Deweece Ogden moved to approve the July 10, 2019 meeting minutes.
Jeff Aboumrad seconded; motion passed unanimously.
A. 2018/19 Annual Performance Evaluation
Ms. Godfrey stated that the Board is required to annually evaluate the transportation
services provided by Suwannee River Economic Council, Inc. She discussed Suwannee
River Economic Council, Inc.'s draft 2018/19 annual performance evaluation.
ACTION: Deweece Ogden moved to approve Suwannee River Economic
Council, Inc. 's 2018/19 Annual Performance Evaluation. Selvin
Cray seconded; motion passed unanimously.
B. 2018/19 Annual Operating Report
Ms. Godfrey stated that Suwannee River Economic Council, Inc. is required to submit an
Annual Operating Report to the Florida Commission for the Transportation
Disadvantaged by September 15 of each year. She said the 2018/19 Annual Operating
Report for Dixie County is provided for the Board's review.
Mr. Matthew Pearson, Suwannee River Economic Council, Inc. Executive Director,
discussed the Annual Operating Report.
ACTION: Brooke Ward moved to accept Suwannee River Economic Council,
Inc.'s 2018/19 Annual Operating Report. Deweece Ogden
seconded; motion passed unanimously.
Page 2 of 4
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GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD October 9, 2019
C. Medicare Program Coverage of Non-Emergency Medical Transportation
Ms. Godfrey stated that, at the Board's July 10, 2019 meeting, Vice-Chair Esseck asked staff to research whether the Medicare Program provides non-emergency medical transportation as part of their services. She said staff researched this issue and neither Medicare Part A nor Medicare Part B cover routine non-emergency medical transportation for patients. She explained that Medicare Part B pays 80 percent of the cost for non-emergency ambulance services if the patient provides Medicare with a written statement from their doctor that it is a necessary service.
Ms. Godrey stated that the Center for Medicare and Medicaid Services has introduced legislation to include non-emergency transportation benefits in Medicare Advantage (Part C) Plans in 2020. She said Medicare Part C (Medicare Advantage Plans (like an HMO or PPO)) are offered by private companies approved by Medicare.
D. Suwannee River Economic Council Operations Reports
Mr. Pearson discussed Suwannee River Economic Council's operations reports. He said Gilchrist County received a decrease in Trip & Equipment Grant funds beginning July 1, 2019. He said Suwannee River Economic Council has been providing transportation to take seniors on field trips. He explained that these trips may be discontinued due to the reduction in Trip & Equipment Grant funds.
III. OTHER BUSINESS
A. Comments
Leslie Esseck asked if Suwannee River Economic Council provides transportation for educational purposes.
Mr. Pearson stated that there is not enough funding to provide trips for educational purposes. He said if a need for this service was identified and Suwannee River Economic Council could efficiently transport people to and from an educational facility, they could research funding opportunities.
Vice-Chair Esseck asked Selvin Cray to research how many Workforce Board clients need transportation for education.
IV. FUTURE MEETING DATES
Vice-Chair Esseck stated that the next meeting of the Board is scheduled for Wednesday, January l 5, 2020 at 1 :30 p.m.
Page 3 of 4
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ADJOURNMENT
GILCHRIST COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD October 9, 2019
The meeting was adjourned at 2:30 p.m.
Coordinating Board Chair Date
t:\l ynn\td2019\gilchrist\minutes\oct. doc
Page 4 of 4
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Central Florida Regional Planning Council
January 8, 2020
TO:
FROM:
SUBJECT:
Serving Alachua
Bradford • Columbia
Dixie • Gilchrist • Hamilton
Lafayette • Levy • Madison
Suwannee • Taylor • Union Counties
. _,,.. - 2009 NW B7th Place, Gainesville, FL 32653 -1 603 • 352. 955. 2200
Gilchrist County Transportation Disadvantaged Coordinating Board
Lynn Godfrey, AICP, Senior Planner
Introduction to Florida's Coordinated Transportation System
RECOMMENDATION
No action required. This agenda item is for information only.
BACKGROUND
The Florida Commission for the Transportation Disadvantaged requires Board members to comply with the requirements of Section 112.3143, Florida Statutes and Section 286, Florida Statues.
Attached are the following documents for the Board's information:
• An Introduction to Florida's Coordinated Transportation System;
• Section 112.3143, Florida Statues concerning voting conflicts of interest; and
• Section 286, Florida Statues concerning Florida Sunshine Law.
If you have any questions regarding the attached documents, please do not hesitate to contact me.
Attachments
t:\lynn\td2020\gilchrist\memos\training.docx
Dedicated to improving the quality of life of the Region's citizens,
by enhancing public safety, protecting regional resources,
promoting economic development and providing technical services to local governments.
II.A.
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Aorido Commission for the
Transportation Disadvantaged
TD 101 - A Comprehensive Overview of the
Transportation Disadvantaged Program
Commission for the Transportation Disadvantaged
September 17, 2019
1
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Florido Convnission for the
Florida's Coordinated Transportation System Organizational Structure
Transportation Transportation Disadvantaged Riders Disadvantaged
---·---·--------~--- - -
Independent State Agency I Governor j I t Guiding Philosophy:
Appoints Implements Statutes Commissioners & Policy Guidance
• I
- Centralized Policy Development - Decentralized (Local) Implementation
-------------------------------------· Commission for the Admini~tratively .TFi~ DOT l assigned I
L---
Designated Official Planning Agency .
Appoints & Staffs
Local Coordinating Board
Purchasing Agencies
1 May contract
with
- - Operational
. ~
Designates Transportation .
Recommends Disadvantaged
; ;
r.Tr. I
Contracts With I ...
Oversees--+
Community Transportation
Coordinator
, ; ,
, ,• ,
, I
Buys' • : Trips Contra?ts With Bills
I
May bill directly
1 Transportation Operators
1 I
Provides • I
Transportation +
Pays ~o-pay I
Transportation Disadvantaged Riders
May provide direct services
.. - - - - - Fiscal (Older Adults, Persons with Disabilities, People with Low Incomes, At-Risk Children)
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Florido Commission for the
Transportation Disadvantaged
• Older Adults
Who Do We Serve?
• Persons with Disabilities
• People with Low Income
• At-Risk Children
3
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Florido Commission for the
Transportation Disadvantaged
They Could Need A Ride To ...
• Medical Services
• Work
• School
• Grocery Store
4
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Florido Commission for the
Transportation Disadvantaged
Commission for the
Transportation Disadvantaged
Purpose (427.013 F.S.):
Accomplish the coordination of transportation services provided to the transportation disadvantaged.
Coordination Defined: Arrangement for the provision of transportation
services to the transportation disadvantaged in a manner that is cost
effective, efficient, and reduces fragmentation and duplication of services
Goal (427.013 F.S.):
To assure the cost-effective provision of transportation by qualified CTCs or transportation operators.
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Florido Commission ror the
Commission for the
Transportation Transportation Disadvantaged Disadvantaged
Duties
• Develops policies and procedures for the coordination of
transportation services for the Transportation
Disadvantaged.
• Designates the planning agency in areas outside the
purview of an MPO.
• Approves the appointment of CTCs.
• Contract with CTCs.
9
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Rorido Commission fOr the
Transportation Disadvantaged
Commission Revenues FY 2019-20
Total Revenues $65,635,032 • $1400 000 • $371,574
I I \
• $6,000,000~ ' 1------------ • $7,670
• HSMV - Registration Fees ($1.50)
• Senate Bill - State Transportation Trust
• FOOT Trust Fund
• HSMV - Parking Permit ($5.00)
• FOOT Public Block Grant {15%)
• Senate Bill - State Transportation Trust
• FOOT Trust Fund - Capital Equipment
• HSMV- Voluntary
10
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Florido Commission for the
Transportation Disadvantaged
Designated Official Planning Agency
The Planning Agency assists the Commission at the local
level in accomplishing the coordination of transportation
services to the transportation disadvantaged.
14
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Aorido Commission for the
Transportation Disadvantaged
Designated Official
Planning Agency
Planning Agencies are: • Metropolitan Planning Organizations;
• County/City Governments;
• Regional Planning Councils; or
• Local Planning Organizations who are performing planning
activities in designated service areas.
A Planning Agency may be responsible for multiple • services areas.
16
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Florido Corrvnission for the
Transportation Disadvantaged
Duties
Designated Official Planning Agency
• Appoints members to the Local Coordinating Board
• Provides staff to the Local Coordinating Board
- Quarterly Meetings (Meeting Schedule, Agendas,
Minutes, By-Laws, Grievance Procedures, Training)
- Annual Public Hearing
17
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Florido Commission for the
Transportation Disadvantaged
Designated Official
Planning Agency
Duties (Continued)
• Recommends to the Commission a Community
Transportation Coordinator (CTC)
- Competitive Procurement Process
{Local Procurement Process or Chapter 287, F.S.)
- Memorandum of Agreement between the Commission
and CTC
- CTC designation is for five years
• Evaluates the CTC (Planner & LCB) annually
18
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"' Florido Commission for the
=~: -Design;~tec+ Officia I
Transportation Disadvantaged
Duties (Continued)
Planning Agency
• Reviews annually the Annual Operating Report prepared
by the CTC and submits it to the Local Coordinating Board
for approval.
• In coordination with the CTC and the Local Coordinating
Board, develops a Transportation Disadvantaged Service
Plan (TDSP)
19
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Florido Commission for the
Transportation Disadvantaged
Purpose
Local Coordinating Board
• Identify local service needs
• Provide information, advice and direction to the CTC on the
coordination of services to be provided through the
Coordinated Transportation System
• Serve as an advisory body to the Commission regarding a
particular service area
22
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Florido Commission for the
Transportation Disadvantaged
Local Coordinating Board
Coordinating Board Structure
• Members are appointed by the Planning Agency
- 1 elected official to serve as Chairperson
- 1 Vice-Chairperson (elected annually by LCB Members)
- Additional member groups which compose the LCB
o FOOT, DCF, DOEA and AHCA
o Public Education Community
o Florida Division of Vocational Rehabilitation or Division of Blind
Services for DOE, when applicable
o Veterans Service Office
o Florida Association for Community Action representative of
county's disadvantaged population
23
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Floriclo Commission for the
Transportation Disadvantaged
Local Coordinating Board
Coordinating Board Structure (Continued)
Additional member groups which compose the LCB
(Continued)
o Elderly (person over 60)
o Disabled
o 2 citizen advocate representatives, 1 of whom must use the
coordinated transportation system
o Representative for children at risk
o Chairperson/designee of local Public Transit System's Board,
except in cases where they are also the CTC
o Private for profit, when available (local private non profit may
replace unless CTC)
o Regional Workforce Development Board
o Medical community 24
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Florida Commission for the
Transportation Disadvantaged
Duties
Local Coordinating Board
• Assists CTC in establishing eligibility guidelines and trip
priorities
• Evaluates CTC annually
• Reviews and approve Transportation Disadvantaged Service
Plan (TDSP) and Memorandum of Agreement (MOA)
• Appoints Grievance Committee to process and investigate
complaints
25
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Aorido Commission for the
Transportation Disadvantaged
Local Coordinating Board
Duties (Continued)
• Meets at least quarterly
• Reviews and recommends other funding applications
• Reviews strategies of service provision to the area
• Evaluates multicounty or regional transportation
opportunities
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Florido Commission for the
Transportation Disadvantaged
Duties
Community Transportation
Coordinator
• Plans, administers, monitors, coordinates, arranges and
delivers coordinated Transportation Disadvantaged
services originating in their designated service area
• Operates centralized call center
• Determines transportation eligibility
• Schedules trips
• Performs gatekeeping duties
• Invoices purchasing agencies
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Florido Commission ror the
Transportation Disadvantaged
Community Transportation
Coordinator
Duties (Continued)
• Develops a Transportation Disadvantaged Service Plan
with Local Coordinating Board.
• Prepares and submits Annual Operating Report
• Recommends eligibility guidelines and trip prioritization
to the Local Coordinating Board for non-sponsored trips.
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Florida Commission for the
Transportation Disadvantaged
Community Transportation
Coordinator
Selecting a Community Transportation Coordinator
• Interested organization responds to Planning Agency's
request for a Community Transportation Coordinator.
• Planning Agency submits recommendation to the
Commission for approval.
• Designation is for 5 years.
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Florido Commission for the
Transportation Disadvantaged
Community Transportation
Coordinator
CTC Agreements with Commission
• Memorandum of Agreement (MOA)
• Trip & Equipment Grant
• Shirley Conroy Grant (Rural Capital Equipment)
• Innovation & Service Development Grant
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Aorida Commission ror the
Transportation Disadvantaged
Community Transportation
Coordinator
Service Network Types
• Sole Source-provides all services
• Partially Brokered-contracts some services and provides .
some services
• Fully Brokered-contracts all services
33
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Aorido Commission for the
Transportation Disadvantaged
Purchasing Agency
Purchasing Agency: An agency that purchases
transportation services for the transportation
disadvantaged. • Agency for Health Care Administration
• Agency for Persons with Disabilities
• Department of Economic Opportunity
• Department of Children and Families
• Department of Education
• Department of Elder Affairs
• Department of Health
• Department of Juvenile Justice
• Florida Department of Transportation
36
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Aorido Convnission for the
Transportation Disadvantaged
Duties
Purchasing Agency
• Uses the coordinated transportation system for provision
of services to its clients.
• Pays the rates established in the service plan or
negotiated statewide contract
• Negotiates with the Commission before procuring
transportation disadvantaged services.
• Identifies the specific amount of money they will allocate
in their legislative budget request to provide
transportation disadvantaged services.
37
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Florido Commission for the
Transportation Disadvantaged
Duties (Continued)
Purchasing Agency
• Provides the Commission an accounting of all funds spent
as well as the number of trips purchased with agency
funds.
• Assists communities in developing coordinated
transportation systems designed to serve the
transportation disadvantaged.
• Ensures that its rules, procedures, guidelines, and
directives are conducive to the coordination of
transportation funds & services for the transportation
disadvantaged.
38
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Florido Commission for the
Transportation Disadvantaged
Rider
Eligibility for Transportation Disadvantaged Trust Fund
• Commission establishes guidelines for Transportation
Disadvantaged eligibility
• Local Coordinating Board develops local eligibility
policy, based on Chapter 427, Florida Statutes, and
Commission Guidelines.
44
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Aoridc Commission fur the
Transportation Disadvantaged
CTD Eligibility Criteria Adopted May 22, 1997
At a minimum:
• No other funding available
• No other means of transportation is available
• Cannot utilize public transit
• Physical or mental disability
• Age
• Income status is a specified percent of the poverty level
• No self-declarations allowed
• Ability to pay
45
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12/30/2019
3 -43-
FORM 88 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME-FIRST NAME-MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITIEE
MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
WHICH I SERVE IS A UNIT OF:
CITY COUNTY IJ CITY IJCOUNTY IJ OTHER LOCAL AGENCY
NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED MY POSITION IS: IJ ELECTIVE IJ APPOINTIVE
WHO MUST FILE FORM 88
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council ,
commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a ' relative" includes only the officer's father, mother, son, daughter, husband, wife, brother. sister, father-in-law,
mother-in-law, son-in-law, and daughter-In-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with th·e officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
* * * * * * *
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
* * * * * *
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 88 - EFF. 11/2013 PAGE1
Adopted by reference in Rule 34-7.010(1)(1), F.A.C.
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APPOINTED OFFICERS (continued)
• A copy of the fonn must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATIEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the fonn must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, _________________ , hereby disclose that on ________________ , 20 __ :
(a) A measure came or will come before my agency which (check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate, -----------------------
inured to the special gain or loss of my relative, __________________________ _
inured to the special gain or loss of _____ _________________________ , by
whom I am retained; or
inured to the special gain or loss of ----------------- ------------, which
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOTTO EXCEED $10,000.
CE FORM 88 - EFF. 11/2013 PAGE2
Adopted by reference in Rule 34-7.010(1)(f) , F.A.C.
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12/30/2019
1 -47-
Applies to any board or commission of any state agency or authority or of any agency
or authority of any county, municipal corporation or political subdivision.
A meeting is considered any gathering of two or more Board members to discuss any matter which will come before the Board for action.
~, C•"""' r'lo.-1d .. R"t1'Gn•I •
PL<"'""~ C:O<rMtO
1"
12/30/2019
2 -48-
Serving Alachua
Bradford • Columbia
Dixie • G ilchrist • Hamilton
Lafayette • Levy• Madison
Suwannee • Taylor • Union Counties
Central Florida Regional Planning Council 2009 NW 67th Place, Geineeville, FL 32653-1 603 • 352. 955. 2200
January 8, 2020
TO: Gilchrist County Transportation Disadvantaged Coordinating Board
FROM: Lynn Godfrey, AICP, Senior Planner
SUBJECT: 2016/21 Gilchrist County Transportation Disadvantaged Service Plan Amendments
RECOMMENDATION
Approve the 2016/21 Gilchrist County Transportation Disadvantaged Service Plan amendments.
BACKGROUND
Applicants for funding under the following 49 U.S.C. Grant Programs must certify to the Florida
Department of Transportation that the grant projects are included in the current Transportation
Disadvantaged Service Plan:
• Section 5310 Capital & Operating Assistance
• Section 5311 Capital & Operating Assistance for Rural Areas; and
• Section 5339 Capital Assistance
In addition, Rule 41-2.011(6) of the Florida Administrative Code requires the Board to review
applications for local, state and federal government public transportation project funds submitted for use
in Gilchrist County.
Attached are draft amendments to the 2016/21 Gilchrist County Transportation Disadvantaged Service
Plan that meet the Federal and State requirements. Also, attached are Suwannee River Economic
Council, Inc. 's applications for U.S.C. Section 5311 and 5339 grant funds.
If you have any questions concerning this matter, please do not hesitate to contact me.
Attachments
t:\1ynn\td2020\gilchristlmemos\tdspamendfdotapp1.docx
Dedicated to improving the quality of life of the Region's citizens,
by enhancing public safety, protecting regional resources,
promoting economic development and providing technical services to local governments.
11.B.
-49-
-50-
Gilchrist County
Transportation Disadvantaged Service Plan
3. Barriers to Coordination
Medicaid non-emergency transportation services are no longer coordinated through Florida's Coordinated
Transportation System in Gilchrist County. In May 2014, the Florida Agency for Health care
Administration implemented Florida's Managed Medical care Program. The Managed Medical Care
Program requires Managed Medical Assistance Plans to provide transportation to their enrollees who have
no other means of transportation available.
The Managed Medical Assistance Plans provide transportation services directly through their own network
of transportation providers. According Chapter 2 of the Florida Agency for Health Care Administration
Transportation Coverage, Limitations and Reimbursement Handbook, July 1997, "Medicaid is required by
Chapter 427, Florida Statues to purchase transportation services through the designated Community
Transportation Coordinator, unless those services are not cost effective or the Community Transportation
Coordinator does not coordinate Medicaid transportation services."
Other barriers to the coordination of transportation services in Gilchrist County include the following:
• low density, rural population limiting ability to group trips while maintaining an
acceptable level of service; and
• limited availability of medical services/facilities in county necessitating out-of-county
trips.
4 . Needs Assessment
United States Code Section 5311 Grant Program
APPLICANT PROJECT PROJECT PROJECT ESTIMATED PROJECT
YEAR LOCATION PROJECT. COST FUNDING SOURCE
Suwannee River Provide 2019{20 Gilchrist County $118,000.00 United States Code
Economic Council transportation 2020/21 ~ 118.899.00 Section 5311
services for the Suwannee River transportation Economic Council disadvantaged. $118,000.00
$118,899.00
United States Code Section 5339 Grant Program
APPLICANT PROJECT PROJECT PROJECT ESTIMATED PROJECT
YEAR LOCATION PROJECT COST FUNDING SOURCE
Suwannee River Purchase one 2019/2~ Gilchrist County $61,297.00 United States Code
Economic replacement 2020/21 $72,546.00 Section 5339
Council vehicle Florida Department of
$15,324.00 Transportation
Develo ment Plan Pa e 18
-51-
-52-
SECTION 5311
Grant Application
Gilchrist County
-53-
Ploricln Dep<1rlmenl orTrnnsportntion-531 l lnstrucliuns-SFY21 Purple-All Red- Capital Blue-Operating
Applicant Information
~~ 49 U.S.C. Section 5311, Formula Grants for Rural Areas:
GRANT APPLICATION
Agency (Applicant) Legal Name: Suwannee Physical Address (No P.O. Box): 1171 Nobles
River Economic Council, Inc. Ferry Road
Applicant Status: 0 First-time applicant ll Returning applicant A first-time applicant has not received any funding for the past two grant cycles
Applicant's County: Suwannee County
If Applicant has offices in more than one county, list county where main office is located
City: Live Oak State: FL Zip Code: 32064 Congressional District: Third
Federal Taxpayer ID Number: 59-1101989
Applicant Fiscal period start and end dates· October 1, 2020 to Septembei: 30, 202l
State Fiscal period from: July 1, 2020 to June 30, 2021
Applicant's DUNS Number: 0402079040000 Unique 9-Digit number issued by Dun & Bradstreet May be obtained free of charge at: http://fedgov.dnb.com/webform
Project's Service Area: Gilchrist County List the county or counties that will be served by the proposed project
Executive Director: Matt Pearson Grant Contact Person (if different than Executive
Director):
Telephone:386-362-4115 ext. 223 Telephone:
Fax:386-362-4078 Fax:
E-mail Address:[email protected] Email Address:
Current Vehicle Inventory: Vans Vans/Lifts -- Sedans or Minivans
Enter Number for ENIIBE Fleet
3 Buses/Cutaways -- Other _ _ N/A
Authorizing Representative certifying to the I nfor~ined in this application is true and
accurate.
Signature (Authorizing Representative) [blue ink]:
Printed Name: Matt Pearson
Title: Executive Director
Email Address: [email protected]
*Must attach a Resolution of Authority from your Board (original document) for the person signing
all documents on behalf of your agency. See Exhibit B
-54-
\ .. '
ii ,,
Suwannee River Economic Council, Inc. Post Office Box 70
Live Oak, Florida 32064
Administrative Office-Phone (386) 362-4115 Fax (386) 362-4078
E-Mail: [email protected] Website: www.srecinc.org
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION GRANT APPLICATION
ii ~ Suwannee River Economic Council, Inc. submits this Application for the Section 5311 Program Grant and
11 agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof,
as itemized in the Checklist for Application Completeness.
Suwannee River Economic Council, Inc. further agrees, to the extent provided by law (in case of a
government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend
and hold harmless the FOOT and all of its officers, agents and employees from any claim, loss, damage, cost,
charge, or expense out of the non-compliance by the Agency, its officers, agents or employees, with any of
the assurances stated in this Application.
This Application is submitted on this 1 ~ day of December. 2fl12 with an original resolution or
certified copy of the original resolution authorizing Matt Pearson. Executive Director to sign this
Application.
SUWANNEE RIVER ECONOMIC COUNCIL, INC.
MATT PEARSON, EXECUTIVE DIRECTOR
Typed '::\iZd Title of Authorized Representiltive
BRADFORD·COLUMBlA·DIXIE-GILCHRIST-HAMILTDN·LAFAYETTE-LEVY·MADISDN·PUTNAM·SUWANNEE·TAYLDR·UNION
"This institution is an equal opportunity provider and employer." Funded in part through a grant by the State of Florida Department of Elder Affairs
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FOOT 10262013
RESOLUTION NUMBER: 093019 - Gilchrist County
THIS RESOLUTION of the Suwannee River Economic Council, Inc. (hereinafter the "Applicant")
authorizes the below named designee on behalf of the Applicant, to sign and submit grant appllcation(s)
required supporting documents, certifications and assurances to the Florida Department of Transportation, to
accept grant award(s) from and to execute and administer related joint participation agreement(s) with the
Florida Department of Transportation , and to purchase vehicles and/or equipment and/or expend grant funds
pursuant to grant award(s).
WHEREAS, the Applicant desires to and has the fiscal and managerial capability, matching funds and
legal authority to apply for and accept grants and make purchases and/or expend funds pursuant to grant
awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes
and/or by the Federal Transit Administration Act of 1964, as amended, including but not limited to 49 U.S.C
Sections 5310 and 5311, where applicable.
NOW, THEREFORE BE IT RESOLVED BY THE APPLICANT:
1. The above recitals are true and correct and are incorporated herein as if fully set forth in the body of this
Resolution.
2. This resolution applies to Federal Program(s) under 49 U.S.C. Section(s) Section 5311.
3. The submission of grant application(s) required supporting documents, certifications and assurances to
the Florida Department of Transportation is approved.
4. Mall Pearson, Executive Director or his/her duly appointed successor in title is hereby designated and
authorized to on behalf of the Applicant. sign and submit application(s) and all required supporting
documents, give all required certifications and assurances, accept grant award(s) from and execute and
administer related joint participation agreement(s) with the Florida Department of Transportation,
purchase vehicles/equipment and/or expend grant funds pursuant to a grant award, unless and until this
authorization is specifically rescinded and written notice thereof is sent by certified mail, return receipt
requested, to and received by the Florida Department of Transportation at the following address:
Attention: Doreen Joyner-Howard, AICP, District Modal Development Manager, Florida
Department of Transportation, 2198 Edison Avenue, MS 2812, Jacksonville, FL 32204-2730.
5. N/A is also hereby designated and authorized to sign requests for Joint Participation Agreement Time
Extensions as my be required.
The foregoing resolution was DULY PASSED, ADOPTED AND became EFFECTIVE at a duly called
and convened meeting of the Applicant held on the 30th day of Se~ ~
By: u } ,/./~I~ (Origina Signature, Chairman othe Board) Richard Tillis, President
~~ (Original Signature, Clerk/Secretary)
(Stamp corporate seal here:)
Oleatha Harris, Secretary
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Flnricla Dl'parl1nent ofTransporlaLion-531 l ll1structions-SFY21 Purple-All Red- Capital Blue-Operating
FormA-1: Current System Description
(a) Please provide a b.rirl general overview of the organization type (i.e., government authority, private non-
profit, etc.) including its mission, program goals, and objectives (Maximum 300 words).
SREC, Inc. is a non-profit organization chartered in 1964 whose purpose is to provide
services to low income and elderly citizens to alleviate poverty. SREC, Inc. is currently
the State of Florida designated Community Transportation Coordinator in five (5) rural,
North Florida counties including Bradford, Dixie, Gilchrist, Lafayette, and Union
counties. A voluntary Board of Directors governs SREC, Inc. The Board employs an
Executive Director who has normal CEO responsibilities with the agency and the many
programs it administers. SREC, Inc. has four ( 4) Program Directors providing direct
supervision of the ongoing programs, including the Transportation Department.
(b) Please provide information below:
• Organizational structure (attach an organizational chart at the end of this section)
• Total number of employees in organization 1""0'-=5'---------
• Total number of transportation-related employees in the organization 2,,_,4'---------
Organizational structure: As the CTC for five (5) rural counties in North Florida
SREC, Inc. operates partial brokerages with all trips provided by SREC, Inc. The
exception to this is stretcher services which are contracted to a local government
provider. SREC, Inc. provides mainly demand response services and requires 24-
hour notice for trip requests. SREC, Inc's Executive Director has direct oversight of
the Director of Transportation, who in turn manages the Transportation Department. Currently SREC, Inc. employs a fulltime Operations Manager and approximately 24 employees in the Transportation Department across the five (5)
service areas.
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Flo rida Department of Tr;inspo1t<1linn- 5311 lnstruc:lions-SFY21 Purple-All Red- Capital Blue-Operating
(c) Who is responsible for insurance, training, management, and administration of the agency's
transportation programs? (Maximum 100 words)
To train drivers SREC, Inc. uses the FDOT approved computer testing and training
modules, the online substance abuse training provided by CUTR, and personal, hands
on training provided by CTAA PASS certified trainers employed by SREC, Inc.
Administrative aspects of the Transportation Department, including but not limited to
fleet inventory and maintenance, driver credentialing, insurance tracking, record
keeping, and reporting, are led by the Director of Transportation.
(d) How are the operations of the transportation program currently funded? What are the sources of the
funding (e.g., state, local, federal, private foundations, fares, other program fees?)? (Maximum 200
words)
SREC, Inc. currently utilizes a combination of funding sources including Section 5311,
Commission for the Transportation Disadvantaged, Title IllB, and Medicaid. However
any resident of Gilchrist County can obtain a ride.
( e) Fully explain your transportation program:
• Service hours, planned service, routes and trip types;
• Staffing-include plan for training on vehicle equipment such as wheelchair lifts, etc.;
• Records maintenance-who, what methods, use of databases, spreadsheets etc.;
• Vehicle maintenance-who, what, when and where. Which services are outsourced (e.g., oil
changes)? Include a section on how vehicles are maintained without interruptions in service;
• System safety plan;
• Drug-free workplace; and
• Data collection methods, including how data was collected to complete Exhibit A-2.
Note: If the applicant is a Community Transportation Coordinator {CTC), relevant pages of a
Transportation Disadvantaged Service Plan {TDSP) and AOR containing the above information may be
provided Please do not attach entire documents.
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Florida Deparrment ofTr;insporl;ition - 5311 lnstruc:tions-SFY21 Purple-All Red- Capital Blue-Operating
• Service hours, planned service, routes, and trip types (See Attachment 1, TDSP)
• Staffing: To train drivers SREC, Inc. uses the FDOT approved computer testing and
training modules, the online substance abuse training provided by CUTR, and
personal, hands-on training provided by CTAA PASS certified trainers employed by
SREC, Inc.
• Records maintenance: Administrative aspects of the Transportation Department,
including but not limited to fleet inventory and maintenance, driver credentialing,
insurance tracking, record keeping, and reporting, are led by the Director of
Transportation. SREC, Inc. utilizes the transit software Parascope by CTS.
• Vehicle maintenance: All maintenance is performed by private vendors. SREC, Inc.
has no mechanics on staff. The current SSPP requires safety inspections to be
performed every 5,000 miles and annually. The checklist used by vendors is FOOT
approved. Daily pre and post trip inspections are made, and general maintenance is
performed as needed if the driver reports an issue during these required daily
inspections or if the vehicle has a mechanical failure.
• Service route and ridership numbers (See Attachment 1, TDSP)
• SSPP: See Attachment 2, Bus Transit System Annual Safety and Security Certification.
• Drug-free workplace: SREC, Inc. maintains a FOOT approved Substance Abuse Policy.
See Attachment 3, Certificate of Compliant for anti-drug and alcohol misuse
prevention program.
• Data collection: SREC, Inc. utilizes transit software Parascope by CTS Trip Master
Enterprise. The application connects the drivers on the road with the dispatchers in
the office, and displays the driver's trip manifest electronically. The trip information
is updated in real time and data such as pickup and drop-off odometers and times are
captured immediately. Additional data collection and reporting through Parascope
includes vehicle mileage and fuel consumption.
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Florida Department ofTransportation-5311 lnstructions-SFYZl Purple-All
Form A-2: Fact Sheet
1 Number of total one-way trips CTS Software
served by the agency PER YEAR *
2 Number of inclividuals served CTS Software
unduplicated (first ride per fiscal
year) PER YEAR. **
3 Number of vehicles used for this CTS Software
service ACTUAL.
4 Number of ambulatory seats. CTS Software
AVERAGE PER VEHICLE (Total
ambulatory seats divided by total
number of fleet vehicles)
Red- Capital Blue-Operating
(a)6,086 CTS Software
(b)292 CTS Software
(c)3 CTS Software
(d)9 CTS Software
1 If a software program is used to obtain the required data for the fact sheet, please include the source of the data, i.e., Trapeze).
6,086
292
3
9
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Florida Department ofTransportation-5311 Jnstructions-SFYZ 1
5 Number of wheelchair positions
AVERAGE PER VEHICLE (Total
wheelchair positions divided by
total number of fleet vehicles)
6 Vehicle miles traveled. PER YEAR
7 Average vehicle miles. PER DAY
8 Normal vehicle hours in
operation. PER DAY
9 N orlnal number of days in
operation. PER WEEK
CTS Software
CTS Software
CTS Software
CTS Software
CTS Software
10 Trip length (roundtrip). AVERAGE CTS Software
Purple-All Red- Capital Blue-Operating
(e)2 CTS Software
(f)lOl,922 CTS Software
(g)326 CTS Software
(h)lO CTS Software
6 CTS Software
32 CTS Software
The information listed should be specific to the Section 5311 funds and not agency wide.
2
101,922
326
10
6
32
*One-way passenger trip is the unit of service provided each time a passenger enters the vehicle, is transported, and then exits the vehicle. Each
different destination would constitute a passenger trip.
** The unduplicated riders are for current year and the subsequent year once the grant is awarded
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Florida Department of Transportation-5311 lnstructions-SFYn Purple-All Red- Capital Blue-Operating
Form A-3: Proposed Project Description
(a) How will the grant funding improve your agency's transportation service? Provide detail.
Will it be used to:
• Provide more hours of service?
• Expand service to a larger geographic area?
• Provide shorter headways?
• Provide more trips?
• Replace existing equipment?
• Purchase additional vehicles/equipment?
Also, highlight the challenges or difficulties that your agency will overcome if awarded these funds.
The requested 5311 funding should help maintain the existing levels of service currently being
provided by continuing to offset the cost of services with this vital operating funding assistance.
Due to the rural nature of Gilchrist County trip lengths are increased because of minimal local
medical facilities, which in turn creates an increase in the cost of providing those trips. In addition
Gilchrist County has a high need for trips that are non-medical such as shopping, employment, and
job training. However, with local governments providing limited local resources and the extensive
reduction in the Transportation Disadvantage Trust Fund, the 5311 program funds fill the gap and
allow for transportation services to be provided in rural areas like Gilchrist County. Thus, the
requested 5311 funding helps offset the cost of the entire transportation system and allows for
continued transportation services to be provided to those in need in Gilchrist County.
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Florida Department of Transportation-5311 lnstructions-SFY21 Purple-All Red- Capital Blue-Operating
(b) If a grant award will be used to maintain services as described in Form A-1, specifically explain how it
will be used in the context of total service. Make sure to include information on how the agency will
maintain adequate financial, maintenance, and operating records and comply with FTA reporting
requirements including information for the Annual Program of Projects Status Reports, Milestone
Activity Reports, NTD reporting, DBE reports etc.
Due to the nature of a rural area like Gilchrist County and the need for transportation services
to travel over 25 miles to medical facilities, multiple daily trips are required to cover these
distances while also trying to balance the needs and physical limitations of the passengers
whom we serve. It is imperative to operate the transportation services provided by SREC, Inc.
as efficiently and economically as possible while maintaining that balance between business
and compassion. SREC, Inc. utilizes the transit software program Parascope from CTS Trip
Master Enterprise to electronically and in real time connect the driver on the road with the
dispatcher in the office. The program provides data such as pickup and drop-off odometers and
times, as well as other important data collection, tracking, and reporting such as vehicle mileage
and fuel consumption. Additionally, SREC, Inc. employs a fulltime Transportation Operations
Manager and a fully staffed Finance Department. As the reporting regulations in the
transportation industry are increasing continually the funding request from Section 5311 will
enable SREC, Inc. to continue to operate an efficient transportation program while maintaining
a system of detailed recording and reporting in all facets of the transportation operation.
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Florida Department ofTransportation-5311 lnstructions-SFY21 Purple-All Red- Capital Blue-Operating
(c) If this grant is not fully funded, can you still proceed with your transportation program? Explain.
If the Section 5311 grant is not fully funded as intended SREC, Inc. would continue to operate,
but the amount of services available to the residents of Gilchrist County would be drastically
reduced at the detriment of those who need this service.
( d) New agencies only: Have you met with the CTC and, if so, how are you providing a service they
cannot? Provide detailed information supporting this requirement.
N/A
Applications submitted without the appropriate CTC coordination agreement may be rejected by
FOOT. Grant awards will not be made without an appropriate coordination agreement. This
coordination agreement must be enforced the entire time of the grant (vehicle life or operating PTGA
expiration).
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Florida Oep<1rtment orTransportation-5311 lnstructions-SFYZl Purple-All Red- Capital Blue-Operating
Form B-1: Financial Capacity - Proposed Budget for Transportation Program I
. ' - . '
Estimated Revenues Revenue Amount
(See Instruction Manual) Entire Transport<1tio11 program · (See lnstructJon Manual)
Passenger Fares for Transit Service ( 401) $ ----
Special Transit Fares ( 402) ~
-School Bus Service Revenues ( 403)
,_ - - - -Freight Tariffs (404) . .....-,
Charter Service Revenues ( 405) -Auxiliary Transportation Revenues ( 406)
-
Non-transportation Revenues ( 407)
Total Revenue $
Other Revenue Categories
Truces Levied Directly by the Transit System ( 408) -
Local Cash Grants and Reimbursements ( 409)
Local Special Fare Assistance ( 410) -- ---
State Cash Grants and Reimbursements (411) 120,520 --
State Special Fare Assistance ( 412)
Federal Cash Grants and Reimbursements (413)
Interest Income ( 414) -
Contributed Services ( 430) . Contributed Cash (431)
Subsidy from Other Sectors of Operations ( 440)
-- -- -----Total of Other Revenue $120,520
1 ~ - -• J
Grand Total All Revenue (Line 1) $120,520 ~
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rlorida DcpartmentofTransport<1lion-5311 lnstru c; tions-Sl"Y21 Purple-All Red- Capital Blue-Operating
t •• .. • .• 1 ' I • ' ' J .; I f j • ~ '"'J •, • • ~~ r I • • • r • I • • • ', •
· ·:. · · Estimated Expenses · .: ... · · : .. . . Expeiise 'Amoun~ . (See /11struction Manual) ·. · · . . Entire Transpot"!ation program : . .
Labor(501) '
183,896 ----------------··-
Fringe & Benefits (502) 63,299 I
Services (503) I
16,036
Materials & Supplies (504) 46,620 -----.--
Vehicle Maintenance (504.01) 14,728 ,_
Utilities (505) 12,027
Insurance (506) 20,182 ·--
Licenses & Taxes (507) 506 - - --- - -- -
Purchased Transit Service (508) 0
Miscellaneous (509)* 875 -- ,.
Leases & Rentals (512) 0 - -----Depreciation (513)* 149 ------·--·-
Grand Total All Expenses (Line 2) $358,318
*Refer to CFR 200.436 for guidance when entering expenses under "Depreciation".
I ~I= .. •;"'"?'\- ;: 1111• • ... ,. I ' t , 9' • • ')_-:;-;· ~ ~ .. . • ·- ·... ••• . • • ' J ... 'i . -. • ...... ,, •· ·&~'' .. -· .... -.. ·. ;'i.·~,J\ ;:::-: .. . ',._ ·~,;·~ . . . ':)·-~\~1.-t'·"·,~~:·::···~J~.· a.:-;7 .. ;,-..,..--j!;.~:·, •. ;~t::-:_. ':! ....i..-~1.:.a _,,,, ,. ·- . \ ... ·"' h. "" Shortfall ...... , .... ,, ,.,,_ , ..... , .1.~· .. fo' 1 .. _ ·-~-~.r, ...
Source Amount
1- Estimated Revenues (enter number from line 1) $120,520 -2 - Estimated Expenses (enter number from llne 2) $358,31~ _
--3. Shortfall $237,798
Subtract Line 2 from Line 1 . .. -
4. Enter Total Amount Requested from Form 424, Line 18(g) $237,798 ·-5. *Ifrequest (Line 4) Is more than needed shortfall Identified on Line 3, provide justification:
-- - -Note: line 5 is MANDATORY - do not/eave blank lffnfo1wation is not provided it reflects no urgenc;,,vfor
the requested funds. Amount neededs/Jou/dbe cleartvldentifiecl.
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rlorid;i Dcpart111entofTranspo1·tatio11-S31 l lnstructions- SFY21 Purple-All Red- Capital Blue-Operating
,. ··i.e·,-~r·,, '•• f.'"'".\~,ir • . ';r".L1 ..... ;,,-·•. '"','•· ,, ·· •. ,_.,, ••. -· •.. ,,.'-"!...1-.·.
o.;~.:: -~· -:_· . .. ·. Proof of Local Match .. ' I • .. ... .,: ; ' ' '.: ' . • '
' , • • I; ~ • ' I • "t 1 , • .. " • • I 1 ' 't " \. • \ , •: • ' ' ' ' ' • • 1
' 1 ' ' )
Source Amount
SREC Local Match $118,899 ----------i--------------------·-'--J
-- - ·-----
Total Local Match 50 % ofTotal Project Cost for operating awards
20% of Total Project Cost for capital awards
----
$
$
$
$
$
$118,899
Attach documentation of match funds directly after this page. Proof may consist of, but not be limited to:
• Transportation Disadvantaged (TD) allocation,
• Written statements from county commissions, state agencies, city managers, mayors, town councils,
organizations, accounting firms and financial institutions.
NJ Signature [blue ink]
MATT PEARSON, EXECUTIVE DIRECTOR
Typed Name and Title of Authorized Representative
Date
-67-
Application for Federal Assistance SF-424
• 1. Type of Submission: I I• 2. Type of Application: I • II Revision, select appropriate letter(s):
0 Preapplicatlon ~New
18] Application O Continualion • Other (Specify):
O Changed/Corrected Application O Revision I
• 3. Date Received: 4. Applicant ldenllfier:
INot applicable I INot applicable I 5a. Federal Entity Identifier: 5b. Federal Award Identifier:
!Not applicable I I
State Use Only:
6. Date Received by State: J I 17. State Application Identifier: j1001
8. APPLICANT INFORMATION:
•a. Legal Name: lsuwannee River Economic Council, Inc.
'b. Employer/Taxpayer Identification Number (EIN/TIN): • c. Organizational DUNS:
159-1101989 I 10402079040000 I
d. Address:
• Slreet1: 11171 Nobles Ferry Road
Slreet2: I •City: luva Oak I
County/Parish: lsuwannee I •Slate: IFL: Florida
Province: I I •Country: JusA: UNITED STATES
• Zip I Poslal Code: 132064 I e. Organiz11tlonal Unit:
Departmenl Name: Division Name:
IAdminlslrallon I I I. Name and contact information of person to be contacted on matters Involving this appllcation :
Prefix: IMr. I • First Name: !Malt
Middle Name: I I •Last Name: !Pearson
Suffix: I I
Tille: !Executive Director I Organizallonal Affiliation:
I •Telephone Number: 1386-362-4115 I Fax Number: 1386-362-4078
*Email: lmpearson@@suwanneeec.ne l
I
I
OMB Number: 4040-0004
Expiration Dale: 12/3112019
I
I
I
I I
I
I
I
I
I
I
I I
-68-
Application for Federal Assistance SF-424
• 9. Type of Applicant 1: Select Applicant Type:
IM: Nonprofit with 501 C3 IRS Status (Other than Institution of Higher Education) I Type of Appllcanl 2: Select Applicant Type:
I I Type of Applicant 3: Select Applicant Type:
I I * Other (specify):
I I
• 10. Name of Federal Agency:
!Federal Transit Administration I 11. Catalog of Federal Domestic Assistance Number:
120.509 I CFDATille:
rormula Grants for Rural Areas, Section 5311
• 12. Funding Opportunity Number:
jNot applicab!~ I *Tiiie:
INol •pplloablo
I
13. Competition Identification Number:
!Not applicable I Tille:
INot •ppllooblo
I
14. Areas Affected by Project (Cities, Counties, States, etc.):
i5iLC~1?1ST C.ouNTV I I :Aq~ ~tfochrnent 11 Belate Attachment 11 View Attachment I * 15. Descriptive Title of Applicant's Project:
Provide Transportation Services for the residents of the ,County.
'
Attach supporting documents as specified in agency instructions.
I A~dAU@cnmeo1s' 1111 Dete~A11achMe11I~ 111 :v1ew ·f\n~i;l\fne111~ · 'I
-69-
Application for Federal Assistance SF-424
16. Congressional Districts Of:
• a. Applicant ITHIRD I • b. Program/Project !THIRD I Attach an additional list of Program/Project Congressional Districts If needed.
I I Add Attachment 11 i!lelele Atlachmenl 11 View Allachmenl I 17. Proposed Project:
• a. Start Dale: 110-01-2020 I • b. End Dale: 19-30-2021 I
18. Estimated Funding ($):
•a. Federal I 118,8991
• b. Applicant I • c. State I 118,8991 • d. Local
• e. Other I • r. Program Income I 'g. TOTAL I 231 79~ . • 19. Is Application Subject to Review By State Under Executive Order 12372 Process?j
D a. This application was made available to lhe Slate under the Executive Order 12372 Process for review on I I· D b. Program Is subject lo E.O. 12372 but has not been selected by the State for review.
[8] c. Program is nol covered by E.O. 12372.
• 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment.) I 0Yes [8j No
If "Yes", provide explanation and attach
I I Add Allachment 11 Delete Atlachment 11 View Attachment I 21 . 'By signing this application, I certify (1) to the statements contained in the list of certifications'* and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances'* and agree to
comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
I~ ''I AGREE I •• The list of certincations and assurances, or an Internet site where you may obtain this list, is conlained In lhe announcement or agency
specific instructions.
Authorized Representative:
Prefix: I • First Name: IMATT I Middle Name: I •Last Name: !PEARSON I Suffix: I *Title: !EXECUTIVE DIRECTOR I •Telephone Number: 1386·362-4115 I Fax Number: 1386-362-4078 I • Email: [email protected] I I • Signature of Aulhorlzed Representative: ! • Dale Signed: 112-2-2019 I
\ --~ J. I l\' -- ..
-70-
Section 5339 Grant Application
Dixie I Gilchrist County
-71-
Florida Dep;irtment or Transportation- Section 5339 Applicathrn-SFY21
Applicant Information
~~ 49 U.S.C. Section 5339, Bus and Bus Facilttles Formula Program for Rural Areas:
GRANT APPLICATION
Agency (Applicant) Legal Name: Suwannee Physical Address (No P.O. Box):
River Economic Council, Inc. 1171 Nobles Ferry Road
Applicant Status: D First-time applicant D Returning applicant A first-time applicant has not received any funding for the past two grant cycles
Applicant's County: Suwannee If Applicant has offices in more than one county, list county where main office is located
City: Live Oak II State: FL ~ Zip Code: 32064 II Congressional District: Third
Federal Taxpayer ID Number: 59-1101989
Applicant Fiscal period start and end dates: October 1, 2020 to September 30, 2021
State Fiscal period from: July 1, 2020 to June 30, 2021
Applicant's DUNS Number: 0402079040000 Unique 9-Dlglt number issued by Dun & Bradstreet May be obtained free of charge at: http://fedgov.dnb.com/webform
Project's Service Area: Dixie / Gilchrist County list the county or counties that wJ11 be served by the proposed project.
Executive Director: Matt Pearson Grant Contact Person (if different than Executive
Director) :
Telephone: 386-362-4115 Telephone:
Fax: 386-362-4078 Fax:
E-mail Address: [email protected] Email Address:
Current Vehicle Inventory: 1 Vans __ Vans/Lifts -- Sedans or Minivans
Enter Number for mIBE Fleet
2. Buses/Cutaways -- Other __ N/A
Authorizing Representative certifying to the information /onta~ 'ed in this application is true and
accurate. A~
Signature (Authorizing Representative) [blue ink]: 1/v..Mu •
Printed Name: Matt Pearson
Title: Executive Director
Email Address: [email protected]
*Must attach a Resolution of Authority from your Board (original document) for the person signing
all documents on behalf of vour ae:encv. See Exhibit B
-72-
Q------------------------------------------------------------------------------· Suwannee River Economic Council, Inc. Post Office Box 70
Live Oak, Florida 32064
Administrative Office - Phone (386) 362-4115
Fax (386) 362-4078 E-Mail: [email protected]
Website: www.srecinc.oai
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
GRANT APPLICATION
Suwannee River Economic Coundl, Inc submits this Application for the Section 5339 Program Grant and
agrees to comply with all assurances and exhibits attached hereto and by this reference made a part t hereof,
as ltemlzed in the Checklist for Application Completeness.
Suwannee River Economic Council Inc. further agrees, to the extent provided by law (in case of a
government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend
and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage,
cost, charge, or expense out of the non-compliance by the Agency, its officers, agents or employees, with any
of the assurances stated in this ApplicatJon.
This Application is submitted on this 511!. day of December, 2fll2.. with an original resolution or certified
i ; copy of the original resolution authorizing Mattfearson. ExecudveD/rector to sign this Application.
!i
Matt Pearson, Executive Director
Typed Name and Title of Authorized Representative
BRADFORD·COLUMBIA·DIXIE•GILCHRIST·HAMILTON·LAFAYETTE·LEVY·MADISON·PUTNAM·SUWANNEE·TAYLOR·UNION
"This Institution Is an equal opportunity provider and employer. n
Funded In part tllrough a grant by tile State of Florida Department of IJ/der Affairs
·-------------------------------------------..:::11---------------------------------- · -73-
FOOT 10252013
RESOLUTION NUMBER: 093019 - Dixie/Gilchrist County
THIS RESOLUTION of the Suwannee River Economic Council, Inc. (hereinafter the "Applicant")
authorizes the below named designee on behalf of the Applicant, to sign and submit grant appllcation(s)
required supporting documents. certifications and assurances to the Florida Department of Transportation, to
accept grant award(s) from and to execute and administer related joint participation agreement(s) with the
Florida Department of Transportation, and to purchase vehicles and/or equipment and/or expend grant funds
pursuant to grant award(s).
WHEREAS, the Applicant desires to and has the fiscal and managerial capability, matching funds and
legal authority to apply for and accept grants and make purchases and/or expend funds pursuant to grant
awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes
and/or by the Federal Transit Administration Act of 1964, as amended, including but not limited to 49 U.S.C
Sections 531 O and 5311, where applicable.
NOW, THEREFORE BE IT RESOLVED BY THE APPLICANT:
1. The above recitals are true and correct and are incorporated herein as if fully set forth in the body of this
Resolution.
2. This resolution applies to Federal Program(s) under 49 U.S.C. Section(s) Section 5339.
3. The submission of grant application(s) required supporting documents, certifications and assurances to
the Florida Department of Transportation is approved.
4. Matt Pearson, Executive Director or his/her duly appointed successor in title is hereby designated and
authorized to on behalf of the Applicant, sign and submit applicatlon(s) and all required supporting
documents, give all required certifications and assurances, accept grant award(s) from and execute and
administer related joint participation agreement(s) with the Florida Department of Transportation,
purchase vehicles/equipment and/or expend grant funds pursuant to a grant award, unless and until this
authorization is specifically rescinded and written notice thereof Is sent by certified mail , return receipt
requested , to and received by the Florida Department of Transportation at the following address:
Attention: Doreen Joyner.Howard, AICP, District Modal Development Manager, Florida
Department of Transportation, 2198 Edison Avenue, MS 2812, Jacksonville, FL 32204-2730.
5. NIA is also hereby designated and authorized to sign requests for Joint Participation Agreement Time
Extensions as my be required.
The foregoing resolution was DULY PASSED, ADOPTED AND became EFFECTIVE at a duly called
and convened meeting of the Applicant held on the 30th day of Septem , 2019
ATTEST: 1
~/~ (rl91n8iSiQl1itUre, Clerk/Secretary)
Oleatha Harris, Secretary
By:
'
(Original Signa ure, Chairman of the Board)
,Richard Tillis, President
(Stamp corporate seal here :)
-74-
Florida Department of Transportation-5311 lnstructions-SFY21
Form A-1: Current System Description
(a) Please provide a b.ri.fil general overview of the organization type (i.e., government authority, private non-
profit, etc.) including its mission, program goals, and objectives (Maximum 300 words).
SREC, Inc. is a non-profit organization chartered in 1964 whose purpose is to provide
services to low income and elderly citizens to alleviate poverty. SREC, Inc. is currently
the State of Florida designated Community Transportation Coordinator in five (5) rural,
North Florida counties including Bradford, Dixie, Gilchrist, Lafayette, and Union
counties. A voluntary Board of Directors governs SREC, Inc. The Board employs an
Executive Director who has normal CEO responsibilities with the agency and the many
programs it administers. SREC, Inc. has four (4) Program Directors providing direct
supervision of the ongoing programs, including the Transportation Department.
(b) Please provide information below:
• Organizational structure (attach an organizational chart at the end of this section)
• Total number of employees in organization ---=-10"-"5=-------
• Total number of transportation-related employees in the organization ---=2:...:.4 _____ _
Organizational structure: As the CTC for five (5) rural counties in North Florida
SREC, Inc. operates partial brokerages with all trips provided by SREC, Inc. The
exception to this is stretcher services which are contracted to a local government
provider. SREC, Inc. provides mainly demand response services and requires 24-
hour notice for trip requests. SREC, Inc's Executive Director has direct oversight of
the Director of Transportation, who in turn manages the Transportation
Department. Currently SREC, Inc. employs a fulltime Operations Manager and
approximately 24 employees in the Transportation Department across the five (5)
service areas.
-75-
Florida Dep<irtment of Transport<ition-5311 l11stn1ctions-SFY21
(c) Who is responsible for insurance, training, management, and administration of the agency's
transportation programs? (Maximum 100 words)
To train drivers SREC, Inc. uses the FDOT approved computer testing and training
modules, the online substance abuse training provided by CUTR, and personal, hands
on training provided by CTAA PASS certified trainers employed by SREC, Inc.
Administrative aspects of the Transportation Department, including but not limited to
fleet inventory and maintenance, driver credentialing, insurance tracking, record
keeping, and reporting, are led by the Director of Transportation.
(d) How are the operations of the transportation program currently funded? What are the sources of the
funding (e.g., state, local, federal, private foundations, fares, other program fees?)? (Maximum 200
words)
SREC, Inc. currently utilizes a combination of funding sources including Section 5311,
Commission for the Transportation Disadvantaged, Title IIIB, and Medicaid. However
any resident of Dixie/ Gilchrist County can obtain a ride.
( e) Fully explain your transportation program:
• Service hours, planned service, routes and trip types;
• Staffing-include plan for training on vehicle equipment such as wheelchair lifts, etc.;
• Records maintenance-who, what methods, use of databases, spreadsheets etc.;
• Vehicle maintenance-who, what, when and where. Which services are outsourced (e.g., oil
changes)? Include a section on how vehicles are maintained without interruptions in service;
• System safety plan;
• Drug-free workplace; and
• Data collection methods, including how data was collected to complete Exhibit A-2.
Note: If the applicant is a Community Transportation Coordinator (CTC), relevant pages of a
Transportation Disadvantaged Service Plan (TDSP) and AOR containing the above information may be
provided. Please do not attach entire documents.
-76-
Florida Department of Transportation-5311 I nstructions-SFY21
• Service hours, planned service, routes, and trip types (See Attachment 1, TDSP)
• Staffing: To train drivers SREC, Inc. uses the FDOT approved computer testing and
training modules, the online substance abuse training provided by CUTR, and
personal, hands-on training provided by CTAA PASS certified trainers employed by
SREC, Inc.
• Records maintenance: Administrative aspects of the Transportation Department,
including but not limited to fleet inventory and maintenance, driver credentialing,
insurance tracking, record keeping, and reporting, are led by the Director of
Transportation. SREC, Inc. utilizes the transit software Parascope by CTS.
• Vehicle maintenance: All maintenance is performed by private vendors. SREC, Inc.
has no mechanics on staff. The current SSPP requires safety inspections to be
performed every 5,000 miles and annually. The checklist used by vendors is FDOT
approved. Daily pre and post trip inspections are made, and general maintenance is
performed as needed if the driver reports an issue during these required daily
inspections or if the vehicle has a mechanical failure.
• Service route and ridership numbers (See Attachment 1, TDSP)
• SSPP: See Attachment 2, Bus Transit System Annual Safety and Security Certification.
• Drug-free workplace: SREC, Inc. maintains a FDOT approved Substance Abuse Policy.
See Attachment 3, Certificate of Compliant for anti-drug and alcohol misuse
prevention program.
• Data collection: SREC, Inc. utilizes transit software Parascope by CTS Trip Master
Enterprise. The application connects the drivers on the road with the dispatchers in
the office, and displays the driver's trip manifest electronically. The trip information
is updated in real time and data such as pickup and drop-off odometers and times are
captured immediately. Additional data collection and reporting through Parascope
includes vehicle mileage and fuel consumption.
-77-
Suwannee River Economic Council, Inc. Transportation Department Organizational Chart
I BOARD OF DIRECTORS I
I EXECUTIVE DIRECTOR I
I DIRECTOR OF TRANSPORTATION I
I TRANSPORTATION OPERATIONS MANAGER I I TRANSPORTATION PROGRAM ASSISTANT I
I TRANSPORTATION COORDINATOR I
I I BRADFORD I UNION COUNTIES I I DIXIE I GILCHRIST COUNTIES I I LAFAYETIE COUNTY I
BUS DRIVER BUS DRIVER BUS DRIVER
ON CALL-(4) ON CALL-(5) ON CALL-(2)
FULL TIME - (5) FULL TIME- (2) FULL TIME- (1)
-78-
Floricl;i Deparhnent of Tra11sport<1tion- Section 5339 Application-SFY21
A-2: Fact sheet
(The information listed should be specific to the Section 5339 funds and not agency wide).
CURRENTLY IF GRANT IS AWARDED
1. Number of one-way passenger trips.1 12,247 12,247
PER YEAR (Show Calculations) (CTS Software) (CTS Software)
2. Number of individuals served 641 641
unduplicated (first ride per rider per fiscal (CTS Software) (CTS Software)
year) 2.
PER YEAR (Show Calculations)
3. Number of vehicles used for this service. 9 9
ACTUAL
4. Number of ambulatory seats. 10 10
AVERAGE PER VEHICLE (Show Calculations) (CTS Software) (CTS Software)
(Total ambulatory seats divided by total number
of fleet vehicles)
5. Number of wheelchair positions. 2 2
AVERAGE PER VEHICLE (Show Calculations) {CTS Software) (CTS Software)
(Total wheelchair positions divided by total
number of fleet vehicles)
6. Vehicle miles traveled. 255,095 255,095
PER YEAR {CTS Software) (CTS Software)
7. Average vehicle miles 408 408
PER DAY (CTS Software) (CTS Software)
8. Normal vehicle hours in operation. 10 10
PER DAY
9. Normal number of days in operation. PER 6 6
WEEK
10. Trip length (roundtrip). 41 41
AVERAGE (CTS Software) (CTS Software)
1 One-way passenger trip Is the unit of service provided each time a passenger enters the vehicle, is
transported, then exits the vehicle. Each different destination would constitute a passenger trip.
2 The unduplicated riders are for current year and the subsequent year once the grant is awarded.
-79-
Florida Department of Transportalion-5311 l nstructions-SFY21 Pu rp I e-AI I Red- Capital Blue-Operating
Form A-3: Proposed Project Description
(a) How will the grant funding improve your agency's transportation service? Provide detail.
Will it be used to:
• Provide more hours of service?
• Expand service to a larger geographic area?
• Provide shorter headways?
• Provide more trips?
• Replace existing equipment?
• Purchase additional vehicles/equipment?
Also, highlight the challenges or difficulties that your agency will overcome if awarded these funds.
SREC plans to use these funds to purchase a wheelchair equipped vehicle so that current
levels of service can be continued. To provide a high-quality and efficient level of service
continual replacement of older vehicles must occur. Dixie / Gilchrist Counties are such a
rural areas, and many of the roads are not paved. This has a direct effect on the lifespan of
vehicles being used in the Transportation services. Therefore, it is imperative that new
vehicles are purchased to maintain current levels of service while simultaneously enabling
a cost efficient transportation program by keeping older vehicle repair costs at a minimum.
-80-
Florida Department of Tr;:insportlltion-5311 I nstr uctions-Sf'Y21 Purple-All Red- Capital Blue-Operating
(b) If a grant award will be used to maintain services as described in Form A-1, specifically explain
how it will be used in the context of total service. Make sure to include information on how the
agency will maintain adequate financial, maintenance, and operating records and comply with FT A
reporting requirements including information for the Annual Program of Projects Status Reports,
Milestone Activity Reports, NTD reporting, DBE reports etc.
All vehicle maintenance is performed by private contractors that have been approved and
included in the SREC Procurement Plan as submitted to FDOT. SREC does not employ any
mechanics. The current SSPP requires safety inspections to be performed on a B,B,B,C
rotation, and the checklist used in these safety inspections has been FDOT approved. In
addition to the B,B,B,C inspections general maintenance is performed as needed if the
driver reports an issue during the required daily pre-trip and post-trip inspections, or if
the vehicle has a mechanical failure.
Due to the nature of a rural area like Dixie / Gilchrist Counties and the need for
transportation services to travel over 40 miles to medical facilities multiple daily trips are
required to cover these distances while also trying to balance the needs and physical
limitations of the passengers whom we serve. It is imperative to operate the
transportation services provided by SREC, Inc. as efficiently and economically as possible
while maintaining that balance between business and compassion. SREC, Inc. utilizes the
transit software program Parascope from CTS Trip Master Enterprise to electronically and
in real time connect the driver on the road with the dispatcher in the office. The program
provides data such as pickup and drop-off odometers and times, as well as other
important data collection, tracking, and reporting such as vehicle mileage and fuel
consumption. Additionally, SREC, Inc. employs a fulltime Transportation Operations
Manager and a fully staffed Finance Department. As the reporting regulations in the
transportation industry are increasing continually the funding request from Section 5339
will enable SREC, Inc. to continue to operate an efficient transportation program by
replacing the older, less mechanically dependable vehicles, and maintaining a system of
detailed recording and reporting in all facets of the transportation operation.
-81-
Florida Department ofTranspurtatfun-5311 fnstructions-SFY21 Purple-All Red- Capital Blue-Operating
( c) If this grant is not fully funded, can you still proceed with your transportation program? Explain.
If the Section 5339 grant is not fully funded as intended SREC, Inc. would continue to operate,
but the amount of seivices available to the residents of Dixie / Gilchrist Counties would be
drastically reduced at the detriment of those who need this seivice.
( d) New agencies only: Have you met with the CTC and, if so, how are you providing a seivice they
cannot? Provide detailed information supporting this requirement.
N/A
Applications submitted without the appropriate CTC coordination agreement may be rejected by
FDOT. Grant awards will not be made without an appropriate coordination agreement This
coordination agreement must be enforced the entire time of the grant (vehicle life or operating PTGA
expiration).
-82-
Florida Dcpa1tment of Transportalion-5311 lnstructions-SFY21 Purple-All Red- Capital Blue-Operating
Capital Requests Only
(a) If this capital request includes equipment, please describe the purpose of the request.
(b) If you are requesting a vehicle that requires a driver with a CDL:
• Who will drive the vehicle?
• How will you ensure that your driver(s) maintain CDL certification?
(c) If the requested vehicles or equipment will be used by a lessee or private operator under
contract to the applicant agency, identify the proposed lessee/operator.
• Include an equitable plan for distribution of vehicles/equipment to lessees and/or private
operators.
Current services that wi11 be continued with the award of this grant include transporting
residents of Dixie/ Gilchrist Counties to Alachua County twice per day with a frequent need
for an additional third trip, and an occasional trip to Tallahassee, Lake City, or Ocala as well.
Since there are limited medical facilities in this rural area, trips to Gainesville, Tallahassee,
and Ocala are required. Due to the distance (Gainesville is 40 miles away, Tallahassee is
almost 100 miles, and Ocala is over 70 miles away), riders can expect a ride length of over
an hour due to traffic and stops picking up other passengers. Also, current services allow
for kidney dialysis riders the opportunity for transport to and from those life-sustaining
appointments. Those passengers are currently transported numerous times per day, six
days per week. In addition, current services include transporting elderly clients to meal
sites for breakfast, lunch, and health education. These trips occur five days per week in
Dixie / Gilchrist Counties. These are merely a few examples of the numerous services
provided by SREC and the Transportation Program.
The grant will be used to replace existing vehicles. Since the grant process generally takes
an excess of 16 months from application submission to vehicle delivery, the current vehicle
inventory mileage must be projected 16 months into the future to show the age and
mileage.
All drivers employed by SREC are in full compliance with FDOT regulations. Since none of
the transit vehicles in the SREC fleet meet the requirements for CDL drivers, none of the
drivers employed by SREC are required to carry a Commercial Driver's License. SREC
currently employs two (2) fulltime drivers and five (5) on-call drivers in the Dixie /
Gilchrist County area.
-83-
Florida Department ofTransportation-5311 lnstn1ctlons-SFY21 Purple-All Red- Capital Blue-Operating
( d) If this capital request is for bus related facilities
• Please provide any pertinent documents that may be on record, to make a determination on
such things as reasonableness of cost, sufficiency of preliminary engineering and design
work completed.
• Please provide a full, detailed scope of the project, including but not limited to a project
schedule, construction days, method of procurement, etc.
• Please provide a detailed description of all project activities included in the construction of
the facility.
NOTE: If awarded, the agency must prepare a draft/proposed facilities/building maintenance plan
that will need to be adopted after construction of facilities.
N/A
-84-
Florid<i Department ofTransporl:'Jtion- Section 5339 Application-SFY21
Form B-1: Financial Capacity- Proposed Budget for Transportation Program
Total of Other Revenue
Grand Total All Revenue(Line 1) $330,977
-85-
Florida Department ofTransport<1tion- Section 5339 Application-SFY21
Note: L1'ne 5 js MANDATORY - do not leave blank. !finfoanation Is not orovided it reflects no urgenr;.v for
the requested funds. Amount needed should be clear/yjdent/Ded
-86-
Plorida Department of Transportation- Section 5339 Application-SFY21
Form B-2: Capital Request Form1 To identify vehicle type and estimate cost visit http: //tripsflorlda.org/
All vehicle requests must be supported with a completed sample order form for estimating the vehicle cost
The order form can be obtained from http: //www.tripsflorlda.org/contracts.html
1. Select Desired Vehicle (Cutaway, Minibus etc.)
2. Choose Vendor (use drop down arrow next to vendor name to see information)
3. Select Order Packet
4. Complete Exhibit A (Order Form)
The Florida Department of Management Services Contract can be found at·
Florida Department of Management OMS
23' WITH LIFT; AMB+2WC
5YEARS
200,000 MILES
*Under Description/Vehicle Type, include the length and type vehicle, lift or ramp, number of seats and
wheelchair positions. For example, 22' gasoline bus with lift, 12 ambulatory seats, and 2 wheelchair
positions. Please note, in this example, if both wheelchair positions are occupied the ambulatory seats will
be reduced to eight (8). Any bus options that are part of purchasing the bus itself should be part of the vehicle
request and NOT separated out under equipment
Replacement Vehicles (R)
If the capital request includes replacement vehicles, please list the vehicles in your current fleet that you are
intending to replace with the vehicle from your vehicle request
1 Applicants must use this form.
-87-
Florida Department ofTransport-.itioo- Section 5339 Application-SFY21
Equipment Request
If item requested is after-market, it is recommended to gather and retain at least two estimates for the
equipment requested. Purchases must be approved at the local level and follow the Procurement Guidelines.
*List the number of items and provide a brief description (i.e. two-way radio or stereo radio, computer hardware/ software, etc.)
I $72.546 + I$ = I $72,546
Vehicle Subtotal Plus Equipment Subtotal Equals Total Cost
I $72M6 * 0.8 = I $72,546
Total Cost Multiplied
80% Equals Federal Request
by Form 424, Block 18 (a)
-88-
Appllcatlon for Federal Assistance SF-424
O Continuation
O Changed/Corrected Application D Revision
• 3. Date Received: 4. Applicant ldenuner:
., ,~· ~1 !Not applicable
5a. Federal Entity Identifier:
!Not applicable
State Use Only:
• If Revision, eelect appropriate letter(a):
• Olher (Specify):
5b. Federal Award Identifier.
6. Date Received by State: I 7. State AppllcaHon Identifier: I 1 001
8. APPLICANT INFORMATION:
• b. Employer/Taxpayer ldenUlication Number (EIN/TIN):
d. Address:
• Street1:
Street2:
*City:
County/Parish:
•State:
Province:
!suwannee
• Country: lusA: UNITED STATES
• Zip I Postal Code: la2Q§4 '1~ ii tl'
e. Organizational Unit:
Department Name:
!Administration
• c. Organizational DUNS:
,._
f. Name and contact Information of person to be contacted on matters Involving this appllcatlon:
Prefix: !Mr. • First Name:
Middle Name:
•Last Name:
Suffix:
TIUe: !Executive Director
Organizational Affiliation:
OMB Number: 4040-0004
ExplraUon Date: 12131/2019
.,.
-89-
Appllcatlon for Federal Assistance SF-424
• 9. Type of Applicant 1: Select Applicant Type:
!Mi Nonprofit with 50103.IRS Status (Other than lnslllullon of l:ilgher Education) . I
Type of Applicant 2: Select Applicant Type:
I I Type of Applicant 3: Select Applicant Type:
I I • Other (specify):
I I
• 10. Name of Federal Agency:
!Federal Transit AdminlstraUon I
11. Catalog of Fed1ual Domestic Assistance Number:
j20.526 I CFDATllle:
'Bus and Bus Faci lities Formula Program I • 12. Funding Opportunity Number:
!Not appil(»ble I •Tille: rt appt;oabto
' I 13. Competition Identification Number:
jNot applicable I Tiiie:
14. Areas Affected by Project (Cities, Counties, States, etc.):
I O \'I.\ E. l G \ LC~~ \ST C..OVNlj I I ;(dd Allac!;irnei;i.t 11 Delele.~i1achr0e1 t 1111 ~fe_w Allatf\1n~1 I • 15. Descriptive Tiiie of Applicant's Project:
CaplJal Pwchase of Ve~icle to Provide Transportation Services. " ' '·
'
' 1, :tt } .r } .. ~
Attach supporting documents as specified In agency inslructions.
Ir ~ftd WiJ/a.cll;i!)'lel1ls·, JI jfroe»teiAJlttphm.eo.ts JI ll ,~Eiiv/Atlfetimlnfs 11
-90-
Application for Federal Assistance SF-424
16. Congressional Districts Of:
• a. Applicant frhlrd I I • b. Program/Project ~hlrd I
Attach an addfllonal fist of Program/Project Congressional Districts if needed.
I I If ~<ld}AttachlJlen.t 1111 l.'>ellll& o«Uac~men1 111 View AllJchmeilt I 17. Proposed Project:
•a. Start Date: 110-01-2020 I • b. End Date: 109-30-2021 I 18. Estimated Funding($):
•a. Federal
I 7~5461 • b. Applicant
• c. State
• d. Local
• e. Other I " I • f. Program Income
•g. TOTAL I 725'/(JJ I I• 19. Ill Appllcatlon Subject to Review By State Under Executive Order 12372 Process~
D a. This application was made available to the State under the Executive Order 12372 Process for review on I ,. D b. Program Is subject to E.O. 12372 but has not been selected by the Slate for review.
[8] c. Program is not covered by E.O. 12372.
• 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment.) I
OYes [8j No
If "Yes" , provide explanation and attach
I I Ii ~dd Atlacll_giern ii I DeJeJB A1Iaohman1 11: View Alta.chnient 11
21 . 'By signing this application, I certify (1) to the statements contained In the list of certifications•• and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to
comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Tltlo 218, Section 1001)
ID '"!AGREE I •• The list of certifications and assurances, or an internet sile where you may obtain this list, Is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: !Mr. I • First Name: !Matt I Middle Name: I I •Last Name: !Pearson
, '
lf l I ·- A . Suffix: I I 'Title: lexeoulfve Director 14 - I •Telephone Number: lasa!3_a2;~~;fsi - r I Fax Number: 1386-362-4078 I -• Email: jmpearso11@J1~'i'/anri~e;ec.net
.... I - • ' ~ ~.•1 '
• Signature of Authorized Representative:
·~ p ?l 'I , •!• • Date Signed: I l L - ·~i<:l<\I
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FDOI\) ~ ... Suwannee River Economic Council, Inc.
Vehicle Inventory
Vehlclo FOOT COfWrol Agonoy Rampot hf Sall Other Av.,.ge Curnnt Funding Namoof Acquisition '4Ftdml
Expeclld Oaluf Slit Pllce
v- Make Model Type VINNl!llblr # QI Vthldd
Uft ondWJC ~pmenl
lit• Mila/Yr MUuge Source 1l1lt Holder Dote Cost
~ndlng Locdall Cal!dltiall Dmcl ~·flf "'"""iclblll
$Ulus
1ppllcahle) (specify] Position• Riii-- appllcUlo)
Chevy CG3354l3 Trwpcxing Dillie
2010 0 1GllJG31K191172Z61 90275 0136 y &+2 None elderly, 16,174 145.569 5310 FOOT 8/30/2!l10 $63,112 90% Rlllnilll 2016 NIA NIA
Cutlway Bus indinont County
Chevy T1"111Sp0111ng Dbde
2013 cu-r EXPG3SOO 0 1G!l3G2BG701175852 91217 0138 y 8<-2 None lllcWfy, 29,19a 175,188 5310 FOOT 71312013 $&1,531 90% County Runnilg 21118 NIA WA
incioMI
Ford Turllo Trnpo:ting Oilcie
2015 Tap Odyasey D 1FDFE4FS9FDA35287 91260 0141 y 12+2 None elderly, 27,149 108,597 5339 FOOT &/9f2016 $71,859 100%
Cocl1IY Ru Ming 2020 NIA NIA
'""'·ont
Fon1Tu111e Tl'Wlopartlng Obie
2016 TOii
Odyssey 0 1FDFE4FS8GOC55330 91289 0143 y 12+2 None olde!ty. 38,644 115,931 '339 FOOT 9/2!/2018 $71,859 99% County
RllQng 2021 NIA NIA
indlnont
57Wr.tl2C6XGM1iJo5os
Transporting Dizie
2016 MOVT MV-1 0 NIA 0144 RA~ 4+2 None eldeily, 31,6-12 94,926 CTD FCTD 3/112C17 $47.578 100% Camly Runnlnt 2021 NIA NIA
incioent T1W11pafting FOOT· Dixie
2019 Ford E450 0 1FOf"E4fS2!COOJi'26S 20018 0145 y 12+2 None lldedy, 45,107 45,107 5339
FOOT 10/31/2018 $70,712 100% Coll!ty
RulW1lng 21124 NIA NIA
.... eot Transporting FOOT· Dblo
2019 Ford E450 0 1FOFSIFSZXDC10439 20026 0146 y 12"'2 None •lderiy, 14,896 14,1196 5339 FOOT 1/31/2019 $70,415 99.9"
Cocl1IY Riming 2024 NIA NIA
lndioont
Chevy Tll/llj)Ol1jng Gllcllrilt
2013 eut.wly
BUS D 1GB3G2BG2D1175641 NIA G139 y 8+2 None .y. 35,320 211,920 CTD FCTI> &12m13 $&1.531 llO% County Riming 2018 NIA NIA
......... Chevy
TllMIJDrfing Gidrfst
2014" Cullwlly
BUS D 1GB3G28Gee1174790 NIA G140 y &+2 Nona eldetty, 40,592 202,959 CTD FCTD 5120/2014 $32,074 100% Cllufl!Y Rll1nlng 2019 NIA NIA
ii ........
FordT1111t Transponlog Glchlllt
2015 Top ~ey D 1FOFE4FS2FDA3S292 WA G142 y 12+2 None lldedy, 26,4a0 105.920 CTD FCTO 612112016 $71,159 100% Ccamty Rllring 211211 NIA NIA
..........
Page lofl
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Serving Alachua
Bradford • Columbia
Dixie • Gilchrist • Hamilton
Lafayette • Levy• Madison
Suwannee • Taylor • Union Counties
Central Florida Regional Planning Council 2009 NW 67th Place, Gainesville, FL 32653-1603 • 352.955.2200
January 8, 2020
TO: Gilchrist County Transportation Disadvantaged Coordinating Board
FROM: Lynn Godfrey, AICP, Senior Planner
SUBJECT: Suwannee River Economic Council, Inc. - Operations Reports
RECOMMENDATION
No action required. This agenda item is for information only.
BACKGROUND
Attached are the following reports for the Board's review:
I. July- September 2019 Operations Rep011;
2. 2019/20 Trip & Equipment Grant Report;
3. July - September 2019 Complaint/Commendation Report; ru1d
4. July- September 2019 Trip Denial Report.
If you have any questions regarding the attached reports, please do not hesitate to contact me.
Attachments
t:\lynn\td2020\gilchrist\memos\statjan.docx
Dedicated to improving the quality of life of the Region's citizens,
by enhancing public safety, protecting regional resources,
promoting economic development and providing technical services to local governments.
II.C.
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QUARTERLY OPERA TING REPORT GILCHRIST COUNTY
JULY - SEPTEMBER 2019
Suwannee River
OPERATING DATA Economic Council
NUMBER OF INVOICED TRIPS 1,631
Aging Program - Title 111-B 240
Florida Transportation Disadvantaged Program 763
Florida Managed Medical Care Program (Medicaid) 628
TOTAL VEHICLE MILES 27,572
TOTAL DOLLARS INVOICED $84,691.44
Aging Program - Title 111-B $3,715.20
Florida Transportation Disadvantaged Program $47,860.34
Florida Managed Medical Care Program (Medicaid) $33,115.90
AVERAGE COST PER TRIP $51.93
Aging Program - Title 111-B $15.48
Florida Transportation Disadvantaged Program $62.73
Florida Managed Medical Care Program (Medicaid) $52.73
AVG. COST PER VEHICLE MILE $3.07
TRIP PURPOSE -Medical 1,290
Employment 0
EducationfTraining 7
Shopping 35
Meal Site 127
Recreation 172
NUMBER OF ACCIDENTS 0
NUMBER OF VEHICLES 10
AVERAGE MILES PER TRIP 17
NUMBER OF ROADCALLS 0
Source: Suwannee River Economic Council, Inc.
QUARTERLY OPERA TING REPORT GILCHRIST COUNTY
JULY - SEPTEMBER 2018
Suwannee River
OPERATING DATA Economic Council
NUMBER OF INVOICED TRIPS 1,414
Aging Program - Title 111-B 0
Florida Transportation Disadvantaged Program 860
Florida Managed Medical Care Program (Medicaid) 554
TOTAL VEHICLE MILES 24,039
TOTAL DOLLARS INVOICED $70,389.48
Aging Program - Title 111-B $0.00
Florida Transportation Disadvantaged Program $39,086.53
Florida Managed Medical Care Program (Medicaid) $31,302.95
AVERAGE COST PER TRIP $49.78
Aging Program - Title 111-B #DIV/O!
Florida Transportation Disadvantaged Program $45.45
Florida Managed Medical Care Program (Medicaid) $56.50
AVG. COST PER VEHICLE MILE $2.93
TRIP PURPOSE* -Medical 1,184
Employment 0
EducationfTraining 0
Shopping 83
Meal Site 98
Recreation 49
NUMBER OF ACCIDENTS 0
NUMBER OF VEHICLES 9
AVERAGE MILES PER TRIP 17
NUMBEROFROADCALLS 0
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Suwannee River Economic Council Rates: Ambulatory: $1.85 per passenger mile Wheelchair: $3.17 per passenger mile
TRANSPORTATION DISADVANTAGED PROGRAM 2019/20 TRIP & EQUIPMENT GRANT SUMMARY
GILCHRIST COUNTY
FUNDING TOT AL DOLLARS TOTAL AMOUNT NUMBER OF
MONTHNEAR ALLOCATION SPENT REMAINING TRIPS
Jul-19 $133,912.00 $14,230.81 $119,681.19 245
Aug-19 - $15,388.37 $104,292.82 242
Sep-19 - $18,241.16 $86,051.66 276
Oct-19 - $86,051.66
Nov-19 - $86,051.66
Dec-19 - $86,051.66
Jan-20 - $86,051.66
Feb-20 - $86,051.66
Mar-20 - $86,051.66
Apr-20 - $86,051.66
May-20 - $86,051.66
Jun-20 - $86,051.66
TOTAL $133,912.00 $47,860.34 - 763
Source: Suwannee River Economic Council, Inc.
AVERAGE COST
PER TRIP
$58.08
$63.59
$66.09
#DIV/O!
#DIV/O!
#DIV/O!
#DIV/O!
#DIV/O!
#DIV/O!
#DIV/O!
#DIV/O!
#DIV/O!
$62.73
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GILCHRIST COUNTY SERVICE COMPLAINTS/COMMENDATIONS
JULY - SEPTEMBER 2019
Suwannee River Economic
TYPE OF COMPLAINT Council Resolved
Vehicle Condition 0 -Driver's Behavior 0 -Client Behavior 0 -Tardiness - Late pickup 0 -Tardiness - Late dropoff 0 -No Show by Operator 0 -Dispatch/Scheduling 0 -Service Denial 0 -Other 0 -TOTALS 0 0
COMMENDATIONS 0
Source: Suwannee River Economic Council, Inc.
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GILCHRIST COUNTY
UNMET TRANSPORTATION NEEDS JULY - SEPTEMBER 2019
REASON FOR TRIP DENIAL NUMBER OF TRIP DENIALS
Lack of Funding 0 Trip Purpose 0 Out of Service Area Trip 0 Insufficient Advance Notice 0 After Hours Trip Request 0 Weekend Trip Request 0 Other 0
TOTALS 0
Source: Suwannee River Economic Council, Inc.
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ATIENDANCE RECORD
GILCHRIST COUNTY
TRANSPORTATION DISADVANTAGED
COORDINATING BOARD
MEMBER/ORGANIZATION NAME 1/9/2019 Chair Commissioner Marion Poitevint
Florida Department of Transportation Sandra Collins
Alternate Member Lauren Adams
Florida Department of Chldren and Families (Vacant)
Alternate Member (Vacant)
Florida Agency for Health Care Administration Deweece Ogden
Alternate Member (Vacant)
Florida Department of Education Jeffrey Aboumrad
Alternate Member (Vacant)
Florida Department of Elder Affairs Pastor Ralph Williams
Alternate Member (Vacant)
Florida Agency for Persons with Disabilities (Vacant)
Alternate Member (Vacant)
Florida Association for Community Action (Vacant)
Alternate Member (Vacant)
Public Education (Vacant)
Alternate Member (Vacant)
Citizen Advocate (Vacant)
Alternate Member (Vacant)
Citizen Advocate-User James Mccrone
Alternate Member (Vacant)
Elderly Richard Esseck
Alternate Member (Vacant)
Veterans Steven Hutson
Alternate Member (Vacant)
Persons with Disabilities Leslie Esseck
Alternate Member (Vacant)
Children at Risk Sandra Woodard
Alternate Member Brooke Ward
Local Medical Community Brittny Keeling
Alternate Member Krishna Stemple
Regional Workfoce Board Darlene Strimple Alternate Member Selvin Cray
ATIENDANCE POLICY: According to Article Ill, Section 5 of the Coordinating Board bylaws:
11The North Central Florida Regional Planning Council shall review and consider rescinding
the appointment of any voting member on the Board who fails to attend three consecutive meetings."
lynn/public/attend2.xls
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