central highlands councilcentralhighlands.tas.gov.au/wp-content/uploads/1.0... · 2019-11-14 · p...

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A g e n d a 1 9 t h N o v e m b e r 2 0 1 9

Central Highlands Council

Agenda – ORDINARY MEETING – 19th

November 2019

Agenda of an Ordinary Meeting of Central Highlands Council scheduled to be held at Hamilton Council Chambers, on Tuesday 19

th November 2019, commencing at 9am.

I certify under S65(2) of the Local Government Act 1993 that the matters to be discussed under this agenda have been, where necessary, the subject of advice from a suitably qualified person and that such advice has been taken into account in providing any general advice to the Council. Lyn Eyles General Manager

1.0 OPENING The Mayor advises the meeting and members of the public that Council Meetings, not including Closed Sessions, are audio recorded and published on Council’s Website.

2.0 PRESENT

3.0 APOLOGIES

4.0 PECUNIARY INTEREST DECLARATIONS In accordance with Regulation 8 (7) of the Local Government (Meeting Procedures) Regulations 2015, the Mayor requests Councillors to indicate whether they or a close associate have, or are likely to have a pecuniary interest (any pecuniary or pecuniary detriment) or conflict of interest in any Item of the Agenda.

5.0 CLOSED SESSION OF THE MEETING

Regulation 15 (1) of the Local Government (Meeting Procedures) Regulations 2015 states that at a meeting, a council by absolute majority, or a council committee by simple majority, may close a part of the meeting to the public for a reason specified in sub-regulation (2). As per Regulation 15 (1) of the Local Government (Meeting Procedures) Regulations 2015, this motion requires an absolute majority

Moved: Clr Seconded: Clr

THAT pursuant to Regulation 15 (1) of the Local Government (Meeting Procedures) Regulations 2015, Council, by absolute majority, close the meeting to the public to consider the following matters in Closed Session:

Item Number

Matter Local Government (Meeting Procedures) Regulations 2015

1 Confirmation of the Closed Session Minutes of the Meeting held on 15 October 2019

15 (2)(g) – information of a personal and confidential nature or information provided to Council on the condition it is kept confidential

2 Confidential Report from the General Manager

Regulation 15 (2)(g) – information of a personal and confidential nature or information provided to Council on the condition it is kept confidential

3 Legal Update on Matters Regulation 15 (4) (a) - a Council or Committee may close part of a meeting when it is acting or considering as referred

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to in subregulation (3) if it is to consider any matter relating to (a) legal action taken by, or involving, the council; or (b) possible future legal action that may be taken, or may involve, the council.

4 Tenders 02/19, 03/19 and 05/19 Regulation 15 (2) (d) – contracts, and tenders, for the supply of goods and services and their terms, conditions, approval and renewal

5 Consideration of Matters for Disclosure to the Public

Regulation 15 (8) - While in a closed meeting, the Council, or Council Committee, is to consider whether any discussions, decisions, reports or documents relating to that closed meeting are to be kept confidential or released to the public, taking into account privacy and confidentiality issues

5.1 MOTION OUT OF CLOSED SESSION

Moved: Seconded: THAT Council move out of Closed Session and resume the Ordinary Meeting.

OPEN MEETING TO PUBLIC The meeting opens to the public at 10.00am.

6.0 DEPUTATIONS

10.15 – 10.30 Mrs Yvonne Miller 10.45 – 11.00 Members from HATCH (See Attachments) 11.00 – 11.30 TasWater CEO Mr M Brewster

6.1 PUBLIC QUESTION TIME

7.0 MAYORAL COMMITMENTS 8

th October 2019 Business of Council

10th October 2019 Business of Council


12th October 2019 Business of Council re rate payer

14th October 2019 STCA meeting Hobart

15th November 2019 Ordinary Meeting of Council Bothwell

16th October 2019 Meeting re GP services Brighton

17th October 2019 Meeting with ratepayer

21st October 2019 Councillors on site visit Tassal Hatcher Ranelagh

22nd

October 2019 ABC Radio Interview DPIPWE BIO Security Workshop – Bothwell Visit to Bothwell Medical Centre 23

rd October 2019 Meeting with Leader of Opposition Hon Rebecca White


Telephone Meeting Deputy Mayor 25

th October 2019 Business of Council

26th October 2019 Telephone meeting with Rate Payer

28th October 2019 Meeting re Bothwell Medical Centre

Meeting Legal Reps Hamilton Meeting with GM & Clr Anita Campbell 29

th October 2019 Meeting with Premier Will Hodman re Medical Bothwell Medical Centre


31st October 2019 Business of Council

1st November 2019 Business of Council

ABC Radio interview x 2 re Fire update

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Telephone meeting with the Deputy GM 2

nd November 2019 Meeting with a ratepayer

3rd

November 2019 Business of Council 5

th November 2019 Meeting with visiting GP Bothwell Medical Centre

6th November 2019 Citizenships meeting Hamilton

7th November 2019 Business of Council opening tenders

11th November 2019 Business of Council opening tenders

12th November 2019 Business of Council

7.1 COUNCILLOR COMMITMENTS

Deputy Mayor J Allwright 17

th September 2019 Ordinary Council Meeting – Hamilton

15th October 2019 Ordinary Council Meeting – Bothwell

21st October 2019 Tassal visit – Huonville

22nd

October 2019 Audit Panel Meeting – Hamilton 28

th October 2019 Lake Malbena Workshop – Hamilton

30th October 2019 Bushwatch Meeting – Gretna

7th November 2019 Southern Fire Management – Lindisfarne

13th November 2019 Tas Water meeting – Riverside, Launceston

Clr J Honner 15

th October 2019 Ordinary Council Meeting – Bothwell

Clr A Campbell 15

th October 2019 Ordinary Council Meeting – Bothwell

21st October 2019 Tassal tour

22nd

October 2019 Biosecurity workshop – Bothwell 28

th October 2019 Meeting with Susan Swart , Mayor and GM, re GP – Hamilton

Meeting update from David Morris re Lake Malbena – Hamilton 5

th November 2019 meeting with Mayor, GM and HR plus and potential GP, Bothwell

14th November 2019 meeting at Ouse with Mayor and Susan Swart re GP

7.2 GENERAL MANAGER’S COMMITMENTS

15th October 2019 Council Meeting

Meeting Dr Gardner & Jane Rogers 17

th October 2019 Meeting Fae Robinson

21st October 2019 On site visit Tassal Huon Valley

22nd

October 2019 Audit Panel Meeting Council Workshop 28

th October 2019 Meeting Susan Swart

Meeting David Morris 30

th September 2019 Meeting Bushfire Recovery

5th November 2019 Meeting Dr Kelly

6th November 2019 Citizenship Ceremony

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7.3 DEPUTY GENERAL MANAGER’S COMMITMENTS 17

th October 2019 Meeting with Mrs Fae Robinson regarding Health and Wellbeing Plan

21st October 2019 Meeting regarding LMI Claims Risk Analysis

22nd

October 2019 Audit Panel Meeting 23

rd October 2019 Glyphosate Information Session

29th October 2019 HR software demo

30th October 2019 Bushfire Recovery Forum with Dr Rob Gordon

31st October 2019 Electric vehicle site Meeting Derwent Bridge

4th November 2019 Local Government Shared Services Meeting

15th November 2019 TTCI Training session - WHS

19th November 2019 Ordinary Council Meeting – Hamilton

8.0 NOTIFICATION OF COUNCIL WORKSHOPS HELD 22

nd October 2019 DPIPWE Bio-Security Workshop held at Bothwell

8.1 FUTURE WORKSHOPS 11

th February 2020 Council Workshop – Mobile coverage Central Highlands (Telstra Mr Patterson)

9.0 MAYORAL ANNOUNCEMENTS

10.0 MINUTES

10.1 RECEIVAL DRAFT MINUTES ORDINARY MEETING Moved: Seconded: THAT the Draft Minutes of the Open Council Meeting of Council held on Tuesday 15

th October 2019 be received.

10.2 CONFIRMATION OF MINUTES ORDINARY MEETING Moved: Seconded: THAT the Minutes of the Open Council Meeting of Council held on Tuesday 15

th October 2019 be confirmed.

10.3 RECEIVAL DRAFT MINUTES AUDIT PANEL MEETING Moved: Seconded: THAT the Draft Minutes of the Audit Panel Meeting held on Tuesday 22

nd October 2019 be received.

10.4 RECEIVAL DRAFT MINUTES WASTE COMMITTEE MEETING Moved: Seconded: THAT the Draft Minutes of the Waste Committee Meeting held on Wednesday 30

th October 2019 be received.

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11.0 BUSINESS ARISING 14.1 Litter and Dumping Management System and MOU signed by General Manager 14.2 Correspondence sent to LGAT by Deputy General Manager 14.3 Manager Development & Environmental Services to commence negotiation of land transfer with

property owner 15.4 Correspondence sent by Manager Works and Service 15.2 Manager Works and Service has ordered new equipment 16.1 Correspondence sent by Deputy General Manager 16.2 Correspondence sent by Mayor 16.3 Correspondence sent by Deputy General Manager 16.4 Correspondence sent by Deputy General Manager 16.7 Correspondence sent by Deputy General Manager 16.8 Correspondence sent by Deputy General Manager 16.9 Correspondence sent by Deputy General Manager 16.10 Policy updated on Council website 16.11 Correspondence sent by General Manager

12.0 DERWENT CATCHMENT PROJECT REPORT Moved: Seconded: THAT the Derwent Catchment Project report be received.

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13.0 FINANCE REPORT Moved: Seconded: THAT the Finance Report be received.

RATES RECONCILIATION AS AT 30 SEPTEMBER 2019

2018 2019

Balance 30th June

$41,105.55

$43,833.95

Rates Raised

$3,624,018.34

$3,756,421.28

Penalties Raised

$10,808.17

$12,013.24

Supplementaries/Debit Adjustments

$12,156.53

$12,943.68

Total Raised

$3,688,088.59

$3,825,212.15

Less:

Receipts to Date

$1,864,779.66

$1,909,278.29

Pensioner Rate Remissions

$96,890.92

$102,076.99

Remissions/Supplementary Credits

$22,132.12

$26,561.09

Balance $1,704,285.89 $1,787,295.78

Bank Reconciliation as at 31 October 2019

2018

2019

Balance Brought Forward $10,859,383.80

$10,524,884.55

Receipts for month $225,753.53

$217,199.23

Expenditure for month $635,342.76

$499,354.10

Balance $10,449,794.57

$10,242,729.68

Represented By:

Balance Commonwealth Bank $620,627.60

$345,412.27

Balance Westpac Bank $27,174.83

$35,594.76

Investments $9,809,891.79

$9,886,139.71

$10,457,694.22

$10,267,146.74

Plus Unbanked Money & Floats $5,211.11

$2,289.00

$10,462,905.33

$10,269,435.74

Less Unpresented Cheques $3,617.34

$16,870.70

Un-receipted amounts on bank statements $9,493.42

$9,835.36

$10,449,794.57

$10,242,729.68

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BUDGET

ACTUAL TO

ACTUAL TO

% OF BUDGET

BALANCE OF

2019/2020 31-Oct-18 31-Oct-19 SPENT BUDGET

CORPORATE AND FINANCIAL SERVICES

ADMIN. STAFF COSTS(ASCH) $569,056 $201,982 $168,229 29.56% $400,828

ADMIN BUILDING EXPEND(ABCH) $35,966 $12,961 $18,926 52.62% $17,040

OFFICE EXPENSES(AOEH) $139,500 $60,549 $48,700 34.91% $90,800

MEMBERS EXPENSES(AMEH) $193,410 $45,934 $48,713 25.19% $144,697

OTHER ADMIN. EXPENDITURE(ASEH + RATES) $318,166 $148,843 $143,440 45.08% $174,726

MEDICAL CENTRES(MED) $128,000 $40,002 $14,643 11.44% $113,357

STREET LIGHTING(STLIGHT) $39,600 $8,287 $6,246 15.77% $33,354

ONCOSTS (ACTUAL)(ONCOSTS) $493,952 $146,153 $188,015 38.06% $305,937

ONCOSTS RECOVERED ($430,000) ($154,809) ($162,150) 37.71% ($267,850) COMMUNITY & ECONOMIC DEV & RELATIONS(CDR+EDEV) $211,150 $49,215 $63,398 30.03% $147,752

GOVERNMENT LEVIES(GLEVY) $253,837 $76,686 $78,986 31.12% $174,851

TOTAL CORPORATE & FINANCIAL SERVICES $1,952,637 $635,802 $617,146 31.61% $1,335,491

DEVELOPMENT AND ENVIRONMENTAL SERVICES

ADMIN STAFF COSTS - DES (ASCB) $170,263 $58,977 $47,000 27.60% $123,263

ADMIN BUILDING EXPEND - DES(ABCB) $18,737 $6,009 $17,543 93.63% $1,194

OFFICE EXPENSES - DES (AOEB) $57,000 $20,948 $19,058 33.43% $37,942

ENVIRON HEALTH SERVICES (EHS) $32,384 $8,996 $6,583 20.33% $25,802

ANIMAL CONTROL(AC) $18,570 $4,401 $669 3.60% $17,901

PLUMBING/BUILDING CONTROL (BPC) $125,212 $37,981 $30,117 24.05% $95,095

SWIMMING POOLS (POOL) $40,591 $5,968 $2,893 7.13% $37,698

DEVELOPMENT CONTROL (DEV) $185,000 $18,923 $63,923 34.55% $121,077

DOOR TO DOOR GARBAGE & RECYCLING (DD) $146,118 $42,531 $32,630 22.33% $113,488

ROADSIDE BINS COLLECTION (DRB) $110,000 $32,747 $22,519 20.47% $87,481

WASTE TRANSFER STATIONS (WTS) $192,252 $54,014 $51,749 26.92% $140,503

TIP MAINTENANCE (TIPS) $65,379 $8,509 $9,080 13.89% $56,299

ENVIRONMENT PROTECTION (EP) $2,718 $893 $221 8.15% $2,497

RECYCLING (RECY) $40,600 $18,865 $19,859 48.91% $20,741 TOTAL DEVELOPMENT & ENVIRONMENTAL SERVICES $1,204,824 $319,762 $323,843 26.88% $880,981

WORKS AND SERVICES

PUBLIC CONVENIENCES (PC) $123,875 $41,756 $45,178 36.47% $78,697

CEMETERY (CEM) $21,180 $8,852 $4,781 22.57% $16,399

HALLS (HALL) $45,069 $23,663 $25,660 56.93% $19,409

PARKS AND GARDENS(PG) $75,622 $29,227 $33,065 43.72% $42,557

REC. & RESERVES(REC+TENNIS) $74,290 $19,270 $29,796 40.11% $44,494

TOWN MOWING/TREES/STREETSCAPES(MOW) $125,000 $56,830 $33,166 26.53% $91,834

FIRE PROTECTION (FIRE) $1,000 $0 $0 0.00% $1,000

HOUSING (HOU) $51,800 $28,544 $32,722 63.17% $19,078

CAMPING GROUNDS (CPARK) $12,000 $3,237 $3,784 31.53% $8,216

LIBRARY (LIB) $545 $478 $674 123.64% ($129)

ROAD MAINTENANCE (ROAD) $788,370 $425,203 $432,964 54.92% $355,406

FOOTPATHS/KERBS/GUTTERS (FKG) $5,640 $888 $2,750 48.75% $2,890

BRIDGE MAINTENANCE (BRI) $22,891 $3,745 $7,822 34.17% $15,069

PRIVATE WORKS (PW) $85,000 $47,088 $36,065 42.43% $48,935

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SUPER. & I/D OVERHEADS (SUPER) $347,608 $124,583 $128,493 36.96% $219,115

QUARRY/GRAVEL (QUARRY) ($48,000) ($37,653) ($39,382) 82.05% ($8,618)

NATURAL RESOURCE MANAGEMENT(NRM) $129,546 $56,770 $8,920 6.89% $120,626

SES (SES) $2,000 $987 $858 42.91% $1,142

PLANT M'TCE & OPERATING COSTS (PLANT) $477,348 $227,082 $240,950 50.48% $236,398

PLANT INCOME ($650,000) ($254,251) ($291,915) 44.91% ($358,085)

DRAINAGE (DRAIN) $23,000 $3,569 $6,485 28.20% $16,515

OTHER COMMUNITY AMENITIES (OCA) $23,118 $6,733 $10,923 47.25% $12,195

WASTE COLLECTION & ASSOC SERVICES (WAS) $26,200 $10,802 $12,592 48.06% $13,608

TOTAL WORKS & SERVICES $1,763,102 $827,402 $766,350 43.47% $996,752

DEPARTMENT TOTALS OPERATING EXPENSES Corporate Services $1,952,637 $635,802 $617,146 31.61% $1,335,491

Dev. & Environmental Services $1,204,824 $319,762 $323,843 26.88% $880,981

Works & Services $1,763,102 $827,402 $766,350 43.47% $996,752

Total All Operating $4,920,563 $1,782,966 $1,707,339 34.70% $3,213,224

CAPITAL EXPENDITURE

CORPORATE AND FINANCIAL SERVICES

Computer Purchases $16,500 $9,030 $0 0.00% $16,500

Equipment $15,000 $46,919 $0 0.00% $15,000

Miscellaneous $23,500 $0 $0 0.00% $23,500

$55,000 $55,949 $0 0.00% $55,000

DEVELOPMENT & ENVIRONMENTAL SERVICES

Swimming Pool $37,000 $0 $0 0.00% $37,000

Waste Transfer Station $15,000 $0 $0 0.00% $15,000

$52,000 $0 $0 0.00% $52,000

WORKS & SERVICES

Plant Purchases $424,000 $104,306 $325,262 76.71% $98,738

Camping Grounds $50,000 $0 $0 0.00% $50,000

Public Conveniences $70,000 $0 $23,084 32.98% $46,916

Bridges $532,000 $20,267 $86,565 16.27% $445,436

Road Construction & Reseals $1,280,000 $228,074 $310,744 24.28% $969,256

Drainage $380,000 $0 $23,860 6.28% $356,140

Parks & Gardens Capital $63,000 $0 $0 0.00% $63,000

Infrastructure Capital $48,000 $0 $0 0.00% $48,000

Footpaths, Kerbs & Gutters $20,000 $7,130 $0 0.00% $20,000 Rec Grounds $10,000 $10,053 $150 1.50% $9,850 Halls $10,000 $7,200 $0 0.00% $10,000 Buildings $130,000 $0 $0 0.00% $130,000

$3,017,000 $377,030 $769,664 25.51% $2,247,336

TOTAL CAPITAL WORKS

Corporate Services $55,000 $55,949 $0 0.00% ($949)

Dev. & Environmental Services $52,000 $0 $0 0.00% $52,000

Works & Services $3,017,000 $377,030 $769,664 25.51% $2,639,970

$3,124,000 $432,979 $769,664 24.64% $2,691,021

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Comprehensive Income Statement 31/10/2019

Recurrent Income

Reviewed Budget

2018-2019

Actual to date prior

year Actual to

Date Budget

2019-2020

Variation from YTD Budget % Comments

Rates Charges

$3,606,569 $3,609,572 $3,743,136 $3,729,984 0%

User Fees

$238,500 $154,758 $161,757 $257,500

29%

Grants - Operating

$2,318,505 $307,040 $304,487 $2,428,040

(21)%

Other Revenue

$492,034 $160,815 $138,669 $512,034

(6)%

Total Revenues $6,655,608 $4,232,186 $4,348,049 $6,927,558 29%

Expenditure

Employee Benefits

$1,788,651 $634,400 $653,988 $1,949,709 0%

Materials and Services

$1,385,766 $535,541 $416,869 $1,418,866

(4)%

Other Expenses

$1,374,973 $618,944 $639,020 $1,551,987

8%

Depreciation and Amortisation

$2,116,000 $720,882 $711,455 $2,112,000

0%

Total Expenditure 6,665,390 2,509,767 2,421,332 7,032,562 1%

Operating Surplus(Deficit) (9,782) 1,722,419 1,926,717 (105,004)

Capital Grants & Other

$209,198 $137,578 $14,500 $694,000

Surplus(Deficit) 199,416 1,859,997 1,941,217 588,996

Capital Expenditure $2,680,712 $432,979 $769,664 $3,124,000

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BANK ACCOUNT BALANCES AS AT 31 OCTOBER 2019

BALANCE

No. Bank Accounts Investment Period

Current Interest Rate % Due Date 2018 2019

0011100 Cash at Bank and on Hand

0011105 Bank 01 - Commonwealth - General Trading Account

615,014.64

320,973.76

0011106 Bank 02 - Westpac - Direct Deposit Account

24,338.14

35,066.21

0011110 Petty Cash

350.00 350.00

0011115 Floats

200.00 200.00

0011199 TOTAL CASH AT BANK AND ON HAND

639,902.78 356,589.97

0011200 Investments

0011206 Bank 04 30 Days 1.14% 8/11/2019

1,003,643.31

0011207 Bank 05 60 Days 1.27% 16/12/2019 1,582,049.40

1,623,135.15

0011207 Bank 06 30 Days 1.14% 18/11/2019 1,583,466.78

701,167.12

0011212 Bank 12 30 Days 1.10% 22/11/2019 1,301,520.55

1,019,697.45

0011214 Tascorp 91 Days 1.00% 18/12/2019 -

77,287.48

0011215 Bank 15 90 Days 1.40% 16/01/2020 3,308,529.16

3,382,839.80

0011216 Bank 16 90 Days 1.43% 21/01/2020 2,034,325.90

2,078,369.40

0011299 TOTAL INVESTMENTS

9,809,891.79 9,886,139.71

TOTAL BANK ACCOUNTS AND CASH ON HAND

10,449,794.57 10,242,729.68

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DONATIONS AND GRANTS 2018-2019

Date Details Budget

Australia Day,

ANZAC Day,

Hamilton

Show

Childrens

Services

Community

Grants \

Donations

Event

Development

and

Sponsorship

Further

Education

Bursaries and

School

Support General Items Church Grants Tourism TOTAL

Community & Economic Development Support $8,246

Support/Donations $7,780

Further Education Bursaries $1,800

Central Highlands School Support $3,000

Anzac Day $6,000

Hamilton show $5,000

Australia Day $1,000

Church Grants ($500)

Suicide Prevention Program $1,650

Anglers Alliance Sponsorship $3,000

Ellendale Buskers Bash $1,000

Bothw ell Spin-out $2,000

Royal Flying Doctor Service $0

Bothw ell Speed Shear $0

Ouse & Highlands Regional Community Craft Group $1,000

Youth Activities $0

Australiasian Golf Museum contribution to pow er $5,000

South Central Region Projects $5,000

Local Govt Shared Services Project $5,000

Visitors Centre $5,000

World Fly Fishing Championships $600

Health & Wellbeing Plan $10,000

17/07/2019 Royal Flying Doctor Service $1,000 1,000.00

23/07/2019 Blue Farmer Sign $350 350.00

28/07/2019 Bothw ell Childcare Grant $5,000 5,000.00

14/08/2019 2019 World Fly Fishing Championship 19.03.19 $6,200 6,200.00

19/09/2019 Bothw ell Speed Shear - Community Grant 2019 $2,000 2,000.00

19/09/2019 Community Garden Interest Group $435 435.00

19/09/2019 Comm Grant 2019 - Christmas Party $1,000 1,000.00

19/09/2019 Westerw ay Primary School 100yr anniversary $1,000 1,000.00

19/09/2019 Community Christmas Party - Comm Grant $785 785.00

19/09/2019 Anglican Parish Hamilton Church grant 2018/19 $2,500 2,500.00

1/10/2019 Electrical repairs - CWA approved by Council $507 507.00

1/10/2019 Fascia Repair - CWA building $452 452.36

9/10/2019 Purchase f ly f ishing dow nload - Visitor Centre $15 14.80

25/10/2019 Anglican Parish Hamilton Church Heating Grant $3,000 3,000.00

25/10/2019 3 defibs Bronte, Brady's & Derw ent Bridge $780 780.00

YEAR TO DATE EXPENDITURE 0.00 5,000.00 2,220.00 2,000.00 1,000.00 9,304.16 5,500.00 0.00 25,024.16

BUDGET 96,600.00 12,000.00 5,000.00 10,000.00 6,000.00 5,800.00 49,800.00 5,000.00 3,000.00 96,600.00

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No. Plant Total Expense Sal and Wages Oncosts

Internal Plant

Hire Materials

Plant &

Equipment

Maintenance Insurance Fuel Tyres Registration Depreciation

Cost of

capital Recovered Hours

Recovery

per Hour Expenditure per Hour

Recovery/(Loss)

per Hour

PM0149 Loadrite Weighing System 287.59$ -$ -$ -$ -$ -$ 19.69$ -$ -$ -$ 223.25$ 44.65$ - -

PM0196 Transmig Welder 79.61$ -$ -$ -$ -$ -$ 5.36$ -$ -$ -$ 60.75$ 13.50$ - -

PM0238 Auger 364.13$ -$ -$ -$ -$ -$ 24.89$ -$ -$ -$ 282.22$ 57.02$ - -

PM0254 Test and Tag Equipment 72.34$ -$ -$ -$ -$ -$ 4.94$ -$ -$ -$ 56.07$ 11.33$ - -

PM0255 Floor Jack 15 Tonne 96.07$ -$ -$ -$ -$ -$ 6.57$ -$ -$ -$ 74.46$ 15.04$ - -

PM613 Komatsu Loader Hamilton BO8817 2,022.86$ 12.83$ -$ -$ -$ -$ 58.80$ 1,031.67$ -$ 52.90$ 666.67$ 200.00$ 680.00$ 17.0 40.00$ 118.99$ ($78.99)

PM620 Herc Superdog - Kelvin (IT2581) 1,234.46$ -$ -$ -$ -$ -$ 48.65$ -$ -$ 467.07$ 551.60$ 167.15$ 4,337.50$ 173.5 25.00$ 7.12$ $17.88

PM621 Pig Trailer Hamilton OT0770 719.45$ -$ -$ -$ -$ -$ 17.64$ -$ -$ 441.82$ 200.00$ 60.00$ 500.00 25.0 20.00$ 28.78$ ($8.78)

PM622 Fuel Tanker Bothwell PT4204 20.27$ -$ -$ -$ -$ -$ -$ -$ 20.27$ - -$ - -

PM627 Small Mowers 170.70$ -$ -$ -$ -$ 16.65$ 154.05$ -$ -$ - -$ 670.50$ 223.5 3.00$ 0.76$ $2.24

PM628 Chainsaws 388.71$ -$ -$ -$ 115.00$ 273.71$ -$ -$ -$ - -$ 170.25$ 34.1 5.00$ 11.42$ ($6.42)

PM629 Spray Units 1,262.64$ 76.11$ 45.67$ 10.50$ 426.11$ -$ 48.14$ -$ -$ -$ 545.84$ 110.27$ 485.00 97.0 5.00$ 13.02$ ($8.02)

PM630 Compressors 63.44$ -$ -$ -$ -$ -$ 4.34$ -$ -$ -$ 49.25$ 9.85$ - -

PM635 Sundry Plant 237.29$ 1,666.52$ -$ 1,429.23-$ -$ -$ -

PM636 Small Trailers 952.29$ 213.12$ 66.31$ -$ -$ 513.17$ -$ -$ 159.69$ - -$ 80.00$ 16.0 5.00$ 59.52$ ($54.52)

PM652 Road Broom UT7744 109.63$ -$ -$ -$ -$ -$ 4.50$ -$ -$ 34.13$ 51.00$ 20.00$ - -

PM654 New Holland Tractor Bothwell B08NO 1,187.17$ -$ -$ -$ -$ -$ 63.21$ 107.90$ -$ 84.40$ 716.67$ 215.00$ 568.75$ 16.3 35.00$ 73.06$ ($38.06)

PM662 King Tandem Trailer Hamilton YT0630 44.82$ -$ -$ -$ -$ -$ -$ -$ 44.82$ - -$ - -

PM664 Pressure Cleaner 2003 152.77$ -$ -$ -$ -$ -$ 10.44$ -$ -$ -$ 118.40$ 23.92$ -$ -

PM665 Dog Trailer - Neville (YT5100) 1,467.13$ 67.19$ 40.32$ -$ -$ 66.21$ 41.04$ -$ -$ 467.07$ 465.29$ 320.03$ 4,562.50$ 182.5 25.00$ 8.04$ $16.96

PM666 Cat. Loader 950F Hamilton ES1483 5,832.59$ -$ -$ -$ -$ 2,341.40$ 218.44$ -$ -$ 52.90$ 2,476.81$ 743.04$ -$ -

PM667 Work Station Hamilton 2003 117.86$ -$ -$ -$ -$ -$ 8.06$ -$ -$ -$ 91.35$ 18.46$ - -

PM668 Work Station Bothwell 2003 117.86$ -$ -$ -$ -$ -$ 8.06$ -$ -$ -$ 91.35$ 18.46$ -$ -

PM671 Water Tanker 1,559.18$ 163.79$ 98.28$ 7.00$ 840.86$ -$ 22.05$ 102.20$ -$ -$ 250.00$ 75.00$ 2,965.00$ 296.5 10.00$ 5.26$ $4.74

PM676 Kobelco Excavator FA6566 46,202.75$ 480.50$ 288.30$ 562.50$ 124.55$ 40,975.83$ 182.81$ 426.18$ -$ 52.90$ 2,072.79$ 1,036.40$ 7,345.00$ 113.0 65.00$ 408.87$ ($343.87)

PM677 Compressor/Post Driver 153.86$ -$ -$ -$ -$ -$ 10.52$ -$ -$ -$ 119.25$ 24.09$ -$ -

PM682 Float IT0169 2,367.39$ 317.70$ 190.62$ 75.00$ 49.00$ 1,268.00$ -$ -$ 467.07$ - -$ 850.00$ 34.0 25.00$ 69.63$ ($44.63)

PM684 Komatsu Grader FC7003 15,501.14$ 574.01$ 344.42$ 589.00$ -$ 4,771.69$ 259.74$ 4,491.78$ -$ 52.90$ 2,945.07$ 1,472.54$ 15,762.50$ 242.5 65.00$ 63.92$ $1.08

PM687 Western Star - H. Chivers FB5754 12,641.85$ 455.68$ 273.42$ 676.50$ 235.01$ 720.18$ 197.14$ 4,933.00$ 1,363.64$ 434.47$ 2,235.21$ 1,117.60$ 13,650.00$ 273.0 50.00$ 46.31$ $3.69

PM695 Quick Cut Saw 42.06$ -$ -$ -$ -$ -$ 2.88$ -$ -$ -$ 32.60$ 6.59$ - -

PM705 Mack Truck FP4026 - Andrew Jones 18,609.95$ 371.98$ 30.79$ 228.00$ 170.15$ 1,263.69$ 439.95$ 6,217.37$ 1,363.64$ 2,528.22$ 4,988.39$ 1,007.76$ 22,525.00$ 450.5 50.00$ 41.31$ $8.69

PM709 CAT 950 Wheel Loader Bothwell (FR3357) 6,679.42$ 102.05$ 61.23$ 224.00$ -$ -$ 336.24$ 565.50$ -$ 52.90$ 3,812.50$ 1,525.00$ 336.00$ 6.0 56.00$ 1,113.24$ ($1,057.24)

PM717 2008 Dog Trailer (Harold) Z54AB 1,915.23$ 96.20$ 57.72$ 250.00$ -$ 155.25$ 52.61$ -$ -$ 467.07$ 596.56$ 239.83$ 2,700.00$ 108.0 25.00$ 17.73$ $7.27

PM720 S/Hand Tri Axle Dog Trailer Z24BO 2,308.21$ -$ -$ -$ -$ -$ 68.68$ -$ 636.36$ 511.32$ 778.77$ 313.08$ 5,856.25$ 234.3 25.00$ 9.85$ $15.15

PM723 CAT 943 Traxcavator 1,277.31$ -$ -$ -$ -$ -$ 87.31$ -$ -$ -$ 990.00$ 200.00$ 135.00$ 4.5 30.00$ 283.85$ ($253.85)

PM724 Toyota Corolla Ascent - Doctor A48YD 1,936.46$ 89.79$ 53.87$ -$ -$ 456.68$ 89.24$ -$ -$ 133.86$ 1,011.84$ 101.18$ - -

PM726 John Deere Tractor & Slasher B47EG 14,961.95$ 829.29$ 497.57$ 360.00$ -$ 6,224.51$ 294.68$ 2,655.25$ -$ 84.40$ 3,341.25$ 675.00$ 14,040.00 312.0 45.00$ 47.95$ ($2.95)

PM729 King Box Trailer Hamilton Z92HG 181.26$ -$ -$ -$ -$ -$ 9.33$ -$ -$ 44.82$ 105.75$ 21.36$ - -

PM731 Pig Trailer Bothwell VT9746 HC 761.14$ -$ -$ -$ -$ -$ 21.83$ -$ -$ 441.82$ 247.50$ 50.00$ 420.00 21.0 20.00$ 36.24$ ($16.24)

PM733 2010 Komatsu Grader Hamilton-B73TJ 22,693.80$ 1,072.08$ 643.29$ 445.50$ -$ 5,552.22$ 387.51$ 6,889.05$ 1,500.00$ 52.90$ 4,393.75$ 1,757.50$ 23,370.00$ 389.5 60.00$ 58.26$ $1.74

PM739 SES Vehicle Ex Huon Valley 292.77$ -$ -$ -$ -$ -$ 20.04$ -$ -$ -$ 227.27$ 45.45$ -$ -

PM740 Hino Tipper C95BL Hamilton 11/11 6,360.96$ 26.64$ 15.98$ 16.00$ -$ -$ 340.63$ 1,417.87$ -$ 291.47$ 3,862.24$ 390.12$ 8,375.00$ 335.0 25.00$ 18.99$ $6.01

PM741 Mack Truck 2010 (C90JY) 17,567.97$ 329.64$ 197.79$ 100.00$ 26.00$ 997.44$ 253.50$ 7,838.58$ 1,272.73$ 2,528.22$ 2,874.34$ 1,149.73$ 17,825.00$ 356.5 50.00$ 49.28$ $0.72

PM743 Mulcher Head 830.25$ -$ -$ -$ -$ -$ 56.75$ -$ -$ -$ 643.50$ 130.00$ -$ -

PM744 Honda Tiller 456.90$ 64.16$ 38.50$ 14.00$ 72.73$ 210.32$ 3.91$ -$ -$ -$ 44.33$ 8.95$ 450.00$ 45.0 10.00$ 10.15$ ($0.15)

PM745 Welder 53.55$ -$ -$ -$ -$ -$ 3.66$ -$ -$ -$ 41.51$ 8.39$ - -

PM746 John Deere X304 Ride on Mower (Bothwell) 235.05$ -$ -$ -$ -$ -$ 12.65$ 49.98$ -$ -$ 143.44$ 28.98$ 472.50 10.5 45.0 22.39$ $22.61

PM748 Hino Tipper C43LG (Bothwell) 11,731.18$ 218.89$ 131.33$ 151.50$ -$ 3,965.82$ 418.26$ 1,332.45$ -$ 291.47$ 4,742.42$ 479.03$ 7,207.50$ 288.3 25.00$ 40.69$ ($15.69)

PM751 Toro Groundmaster Mower (Bothwell) 1,756.71$ 104.48$ 57.45$ -$ 187.27$ 113.63$ 72.07$ 209.30$ -$ 30.23$ 817.19$ 165.09$ 1,795.00$ 89.8 20.00$ 19.57$ $0.43

PM752 Ford Ranger (Bothwell) C77VJ 1,788.60$ 42.49$ 15.01$ 7.00$ -$ -$ 101.54$ 222.30$ -$ 133.86$ 1,151.28$ 115.13$ 651.00$ 93.0 7.00$ 19.23$ ($12.23)

PM753 Bomag Landfill Compactor 3,202.76$ -$ -$ -$ -$ -$ 205.91$ 137.61$ -$ 52.90$ 2,334.69$ 471.66$ 660.00 22.0 30.00$ 145.58$ ($115.58)

PM756 Kenworth - Bothwell (Whelan) 15,442.63$ 449.50$ 269.72$ 146.00$ 145.15$ -$ 224.13$ 6,949.80$ 3,012.00$ 434.47$ 2,541.24$ 1,270.62$ 22,875.00$ 457.5 50.00$ 33.75$ $16.25

PM757 JBC Backhoe (Hamilton 2013) 10,542.16$ 378.67$ 146.81$ 7.00$ 31.38$ 4,418.92$ 260.39$ 1,398.97$ -$ 52.90$ 2,952.44$ 894.68$ 14,640.00$ 366.0 40.00$ 28.80$ $11.20

PM762 Toro Out Front Mower Hamilton 1,384.36$ -$ -$ -$ -$ -$ 67.25$ 233.32$ -$ 168.80$ 762.50$ 152.50$ 460.00 23.0 20.00$ 60.19$ ($40.19)

PM763 Toro Mower GM7200 Hamilton 816.37$ -$ -$ -$ -$ 27.27$ 49.17$ -$ -$ 70.93$ 557.50$ 111.50$ 2,510$ 125.5 20.00$ 6.50$ $13.50

PM765 Rover Shredder Vac Hamilton 107.59$ -$ -$ -$ -$ -$ 7.37$ -$ -$ -$ 83.52$ 16.70$ - -

PM768 Trailer - TMD Box 10x6 130.80$ -$ -$ -$ -$ -$ 8.96$ -$ -$ -$ 101.54$ 20.31$ -$ -

PM769 Mitsubishi Triton 4x4 E76VG 4,306.48$ -$ -$ -$ -$ 437.27$ 162.00$ 921.06$ 631.82$ 133.86$ 1,836.80$ 183.68$ 1,050.00$ 150.0 7.00$ 28.71$ ($21.71)

PM770 Nissan Tip Tray Ute 2,659.82$ 62.72$ 37.62$ -$ -$ -$ 149.17$ 416.00$ -$ 133.86$ 1,691.33$ 169.13$ 1,400.00$ 200.0 7.00$ 13.30$ ($6.30)

PM771 Polivac Suction Polisher 134.75$ -$ -$ -$ -$ -$ 10.00$ -$ -$ -$ 113.41$ 11.34$ 56.00$ 8.0 7.00$ 16.84$ ($9.84)

PM772 Hino Tipper - E96VP 4,560.70$ -$ -$ -$ -$ -$ 87.05$ 1,426.99$ 1,372.73$ 292.11$ 987.01$ 394.80$ 5,275.00$ 211.0 25.00$ 21.61$ $3.39

PM773 Variable Mesaging Board 717.51$ -$ -$ -$ -$ -$ 46.06$ -$ -$ 44.82$ 522.20$ 104.44$ -$ -

PM774 140M AWD William Adams CAT Grader Bothwell 29,272.33$ 504.32$ 302.61$ 278.00$ 1,950.89$ 4,137.95$ 498.30$ 7,501.00$ 6,136.36$ 52.90$ 5,650.00$ 2,260.00$ 27,180.00$ 453.0 60.00$ 64.62$ ($4.62)

PM777 Mitsubishi ASX AWD 2,126.41$ -$ -$ -$ -$ -$ 110.51$ 478.71$ -$ 133.86$ 1,252.98$ 150.36$ -$ -

PM778 2017 Ranger 2.2l Diesel 1,854.80$ 25.65$ 15.39$ 7.00$ -$ -$ 104.98$ 368.60$ -$ -$ 1,190.33$ 142.84$ 756.00$ 108.0 7.00$ 17.17$ ($10.17)

PM779 Ford Ranger XL 4WD Crew Cab Ute C91LO SES 1,445.23$ -$ -$ -$ -$ -$ 46.30$ 604.57$ -$ 164.36$ 525.00$ 105.00$ -$ -

PM780 Nissan X-Trail 4WD (Graham) F74ZU 5,622.90$ -$ -$ -$ -$ 893.22$ 143.82$ 2,176.22$ 472.73$ 143.14$ 1,630.70$ 163.07$ 2,554.86$ 365.0 7.00$ 15.41$ ($8.41)

PM781 Portable Barrow Lights x 2 753.21$ -$ -$ -$ -$ -$ 53.22$ -$ -$ -$ 603.44$ 96.55$ -$ -

PM782 Ford Ranger XL 4WD Dual Cab (Jason) 6,080.33$ 27.52$ 11.27$ -$ 110.65$ 552.73$ 138.68$ 3,303.83$ -$ 174.61$ 1,572.36$ 188.68$ 4,021.50$ 574.5 7.00$ 10.58$ ($3.58)

PM783 Ford Ranger SCab 4WD H78CR - Bwell (Spray ute) 5,508.69$ 12.54$ 7.52$ -$ 75.00$ 239.09$ 133.78$ 1,068.60$ 2,098.64$ 174.61$ 1,516.89$ 182.03$ 1,200.57$ 171.5 7.00$ 32.12$ ($25.12)

PM784 Ford Ranger XL DCab 4WD H78CQ (Barry) 3,684.71$ 68.96$ 36.13$ -$ -$ 374.55$ 138.59$ 1,091.94$ 40.00$ 174.61$ 1,571.37$ 188.56$ 623.00$ 89.0 7.00$ 41.40$ ($34.40)

PM785 Mits Triton GLX Ext Cab 4WD - Ham (Grader ute) 4,627.55$ -$ -$ -$ -$ 519.41$ 128.14$ 800.68$ 1,418.18$ 133.86$ 1,452.93$ 174.35$ 941.50$ 134.5 7.00$ 34.41$ ($27.41)

PM786 Mits Triton GLX Ext Cab 4WD - Bwell (Grader ute) 3,189.84$ 88.93$ 53.36$ 7.00$ 131.48$ 194.09$ 132.90$ 760.50$ -$ 133.86$ 1,506.89$ 180.83$ 1,281.35$ 183.1 7.00$ 17.43$ ($10.43)

PM787 Nissan Navara Extra Cab 2WD - Hamilton 3,368.73$ -$ -$ -$ -$ -$ 109.13$ 426.21$ 1,313.64$ 133.86$ 1,237.40$ 148.49$ 983.50$ 140.5 7.00$ 23.98$ ($16.98)

PM788 Toyota Hilux SCab 2wd H51CM - Hamilton (Sue) 2,280.01$ -$ -$ -$ -$ -$ 93.26$ 868.52$ -$ 133.86$ 1,057.47$ 126.90$ 2,901.50$ 414.5 7.00$ 5.50$ $1.50

PM789 Mitsubishi Outlandser Exceed (Lyn) 3,181.43$ -$ -$ -$ -$ -$ 177.49$ 656.42$ -$ 133.86$ 2,012.42$ 201.24$ 1,575.00$ 225.0 7.00$ 14.14$ ($7.14)

PM790 X-Trail 4WD Auto Diesel TS Series 2 (Adam) H92CU 3,526.86$ -$ -$ -$ 52.32$ -$ 137.17$ 1,342.63$ 150.00$ 133.86$ 1,555.34$ 155.53$ 3,469.55$ 495.7 7.00$ 7.12$ ($0.12)

PM792 Toyota Tarago - Community Bus 981.26$ -$ -$ -$ -$ -$ 51.08$ 147.66$ -$ 133.86$ 579.17$ 69.50$ -$ -

PM793 Diesel tank for grader ute PM786 72.06$ -$ -$ -$ -$ -$ 4.93$ -$ -$ -$ 55.94$ 11.19$ -$ -

PM794 JCB 5CX Backhoe Loader H11JP (Bothwell) 8,784.10$ 135.61$ 70.88$ 87.00$ 24.65$ 460.05$ 276.30$ 3,604.03$ -$ 52.90$ 3,132.83$ 939.85$ 14,140$ 353.5 40.00$ 24.85$ $15.15

PM798 Hustler Fastrak SDX - H27UK 998.34$ -$ -$ -$ 32.40$ 425.73$ 25.71$ 80.33$ -$ 84.40$ 291.48$ 58.30$ 2,410$ 120.5 20.00$ 8.28$ $11.72

PM801 John Deere 1570 Mower 2,113.55$ -$ -$ -$ -$ 481.91$ 73.01$ 180.25$ -$ 385.05$ 827.78$ 165.56$ 2,115$ 70.5 30.00$ 29.98$ $0.02

PM802 Bothwell Tourism Mower 37.45$ -$ -$ -$ -$ -$ 37.45$ -$ -$ - -$ 230$ 11.5 20.00$ 3.26$ $16.74

PM803 Hustler Fastrak SDX - Gretna 375.48$ -$ -$ -$ -$ -$ 25.71$ -$ -$ -$ 291.48$ 58.30$ -$ -

PM805 Slasher - McConnel Omega 1.2m forestry head swing 436.06$ -$ -$ -$ -$ -$ 29.85$ -$ -$ -$ 338.50$ 67.70$ -$ -

PM807 Lyco Loader for PM752 99.64$ -$ -$ -$ -$ -$ 7.04$ -$ -$ -$ 79.83$ 12.77$ -$ -

PM809 Fire Fighter Goldacres 800Lt 240.77$ -$ -$ -$ -$ -$ 17.01$ -$ -$ -$ 192.90$ 30.86$ -$ -

PM810 Komatsu WA270-8 Loader 4,769.93$ -$ -$ -$ -$ 616.00$ 246.18$ -$ -$ -$ 2,791.25$ 1,116.50$ -$ -

PM811 Nissan X-Trail 4WD Auto 2,159.67$ -$ -$ -$ 51.25$ -$ 156.50$ -$ -$ -$ 1,774.47$ 177.45$ 436$ 62.3 7.00$ 34.65$ ($27.65)

PM812 Nissan X-Trail 4WD Auto 2,220.22$ -$ -$ -$ -$ -$ 156.50$ 111.80$ -$ -$ 1,774.47$ 177.45$ 933$ 133.3 7.00$ 16.65$ ($9.65)

PM813 Water Cartage Tank 10,000lt 576.36$ -$ -$ -$ -$ -$ 34.16$ -$ -$ -$ 387.29$ 154.92$ -$ -

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13.1 ANNUAL REPORT 2018/19 Under Section 72 of the Local Government Act 1993 Council must prepare an Annual Report. The Annual Report has been prepared and is submitted to Council for adoption. Recommendation: THAT Council adopt the 2018/19 Annual Report as presented.

14.0 DEVELOPMENT & ENVIRONMENTAL SERVICES In accordance with Regulation 25(1) of the Local Government (Meeting Procedures) Regulations 2015, the Mayor advises that the Council intends to act as a Planning Authority under the Land Use Planning and Approvals Act 1993, to deal with the following items: Moved: Clr Seconded: Clr

THAT the Development & Environmental Services Report be received.

14.1 DRAFT MEMORANDUM OF UNDERSTANDING : WASTE MANAGEMENT FOR THE SOUTHERN TASMANIAN REGION The Local Government Association of Tasmania and the twelve Southern Tasmanian Councils have been working co-operatively over the past few weeks on waste management issues and projects. One of the main issues is the lack of resources to drive strategies, initiatives and funding. While another main issue is recycling however the volumes in the Central Highlands are only small. The estimated cost of the proposed MOU is in the range of $75,000 per annum which would need to be split between all Southern Councils, while the funding formula for the secretariat will be determined on a proportion of total waste generated basis. It is estimated the cost to Central Highlands Council will be around $2,500 per annum. If a State-wide entity is required this will also need to be funded and Council’s will be asked to contribute to this. Hence the MOU is being set up to consider the strategic direction of waste management? As all twelve councils are all at different stages on waste management, with some Councils having an aspiration to have zero waste to landfill. However, the MOU may be the glue that holds all Councils together on waste management. The Southern Waste Strategy still exists and needs to be considered in the MOU. The Draft Memorandum of Understanding - Waste Management is an arrangement for all parties to the agreement to work co-operatively on waste management issues and projects for the southern Tasmanian region, which includes the following: RECITALS 1. All parties are established under section 18(1) of the Local Government Act 1993. 2. All parties are responsible for waste management within their municipal areas. 3. The Tasmanian Government has released a draft waste management strategy for the state and all parties wish to

collaboratively to respond to the strategy. 4. All parties are committed to working together on waste management and agree on the following goals:

4.1. To aspire to there being no waste to landfill; 4.2. To provide contemporary waste management services; 4.3. To promote good waste management practices by the parties themselves, our residents and industry through

education and awareness initiatives; 4.4. To appropriately resource this arrangement

5. In light of the historic co-operation between the parties and the efficiencies that can be achieved through co-operating further, the parties have agreed to enter into this Memorandum of Understanding in order to continue this co-operation and provide mutually beneficial outcomes for all parties and their ratepayers.

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OPERATIVE PART Term of this Agreement

1. This Memorandum of Understanding commences on the date shown below. 2. The arrangement shall continue for a period of three (3) years from the date shown below and will be

reviewed by app parties at that date. Secretariat Support

3. The parties agree to fund a secretariat service to support this arrangement. 4. The secretariat support will perform the following functions:

4.1 Arrange meetings, prepare agendas and take minutes for steering committee meetings; 4.2 Prepare reports and policy initiatives for consideration by the steering committee; 4.3 Liaise with government and industry on policy initiatives and projects; 4.4 Such other functions that the steering committee may reasonably direct.

5. The funding formula for the secretariat will be determined on a proportion of total waste generated basis. Governance

6. The parties agree to establish a steering committee to oversee the operation of this arrangement. 7. Each party will nominate one employee to be a member of the steering committee, to be determined by the

General Manager of each participating council. 8. The parties agree to work collaboratively between themselves, other regions of the state and the State

Government and industry to determine the best long term structural arrangements for addressing the waste management issues in the region and the state as a whole.

Intention to Bind

9. The parties desire that this Memorandum of Understanding will foster the spirit of co-operation which exists between them in respect to working co-operatively on waste management issues and all acknowledges that it is not legally binding and is not intended to be an agreement enforceable in a Court of Law.

CONCLUSIONS

Cost to Council approx. $2500 per year, this is for the establishment of the Secretariat only.

Previous involvement in a southern waste management group did not produce any benefits for Central Highlands Council and hence the Council opted out.

Council to decide if beneficial to sign the MOU

State funding has not been mentioned in the MOU. FOR DECISION

14.2 BOTHWELL TOWN HALL HIRE : GRAND HOUSES AND SCOTTISH TOWNS Courtney Wild, the Programme and Touring Logistics Manager from Woodfordia Inc has contacted Council regarding a project called Year of Scotland in Australia. It’s a collaboration of events, festivals, and community groups all over Australia holding Scottish events. Activity for the Year of Scotland in Australia will take place from December 31st 2019 until December 31st 2020. As part of the project they are putting on a tour called Grand Houses and Scottish Towns and would like to include Bothwell as part of the tour. It is being proposed that this event be held in the Bothwell Town Hall on Thursday 21

st May 2020 and support of the

event is being sought as follows: Depending on how Council might like to be involved we would love to have security (if required) and venue hire costs inkind. We would love to partner on the event and wondered if Council might be interested in providing existing volunteer core to the project; providing guest speakers to host or speak on the night of the show; activating complimentary events or fundraising initiatives on the day of the show. An invitation to the launch of the Year of Scotland in Australia, 2020: A year-long celebration of Scottish music,

culture, food and drink in partnership with over 35 festivals and events across Australia has also been received.

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As invitation to the launch at the Sydney Opera House, Joan Sutherland Foyer, on Thursday 28th

November,

11:45AM at 12noon has been received. “It’s a chance to hear from organisers about what to expect and to connect

with each other to find opportunity and excitement in our shared plans. It will be the first public announcement of our

new flagship project: the Scottish Towns and Grand Houses Tour, which we are extremely excited about”.

For Discussion

14.3 RECOMMENDATION FROM WASTE COMMITTEE MEETING Report By Graham Rogers (Manager Development & Environmental Services) Background A meeting of the Waste Committee was held on Wednesday 30

th October 2019 with the following item being

discussed. Greenwaste Disposal at Miena WTS G Rogers advised that greenwaste at the Miena WTS has become a problem.

In the past the local Fire Brigade have burnt this but the Fire Chief has advised that they will no longer do this. G Rogers advised that he would approach the Bothwell Brigade to see if they would undertake the burn. Options discussed included mulching but this would still require the removal of the mulched material from the site.

Provisions at other sites are as follows:

Bronte Park WTS – Greenwaste not accepted Bothwell WTS – Greenwaste accepted as there in a gully where this is disposed of and compacted so it is not a problem at this site. Hamilton RDS – Greenwaste accepted as this and is not a problem a this site.

RESOLVED to the following recommendation be made to Council: THAT changes be introduced at the Miena Waste Transfer Station to remove greenwaste disposal and that ratepayers be given notice of the changes prior to the introduction by signage, notices and an advertisement in the Highland Digest.

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Recommendation Moved Clr Seconded Clr THAT changes be introduced at the Miena Waste Transfer Station to remove greenwaste disposal and that ratepayers be given notice of the changes prior to the introduction by signage, notices and an advertisement in the Highland Digest.

14.4 FIRES Report By Graham Rogers (Manager Development & Environmental Services) & Beverley Armstrong (Environmental Health Officer)

Background This issue has been listed as an agenda item following an enquiry from a Councillor seeking consideration for Central Highlands Council to mandate before any fires or back burns that people check the weather conditions first for two days prior to the proposed burn. This issue has been raised following the recent fire at Tods Corner. The Tasmania Fire Service (TFS) is the Tasmanian Government agency responsible for fire suppression and control for the state of Tasmania and its surrounding islands. Council have no jurisdiction over Fire Permits issued by the Tasmanian Fire Service on private land. TFS have supplied Council with a brochure entitled “A Guide to Using Fire Safety Outdoors, at home, in the bush or on holiday 2015-19 which are available from the Council Office. Council could consider placing a copy of the brochure in the Highland Digest to highlight the requirements of burning off on private land. Recommendation Moved: Clr Seconded: Clr THAT the information brochure entitled “A Guide to Using Fire Safety Outdoors, at home, in the bush or on holidays 2015-19 be:

included in the Highlands Digest; and

put on Councils Webpage

14.5 GOLDWIND AUSTRALIA PTY LTD : SURPLUS BLADE An email was received on the 1 November 2019 from Mrs Janet Monks, Community Relations Officer for Goldwind Australia Pty Ltd stating the following: Leigh Walters from GWA has informed me that there is a surplus blade that Council can acquire for display if Council so wishes. I have mentioned this to Mayor Triffitt who is supportive of the idea. I’m not sure what the next step is progressing this great opportunity. A suitable location has been identified (see map). GWA will cover the costs of transporting the blade to the agreed location and will erect it as appropriate. The blade could be available as early as mid-December. Councillor Poore asked if the surplus blade could be located at the Bothwell Recreation Ground with it running along Hollow Tree Road. Council Senior Planning Officer stated that locating the surplus blade at the Bothwell Recreation Ground would likely mean planning approval is not required in this type of location. However building approval for the footings/supports

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would be required including engineering approval. The Senior Planning Officer believes Council should consult with our Public Liability insurance company as fencing maybe required to stop people from climbing on the surplus blade. Quote for the fence is $28,000 copy attached. An email was received on the 6 November 2019 from Ms Sunny Rutherford, Community Engagement Manager Goldwind Australia Pty Ltd stating the following: To follow up from Janet’s email – Goldwind is open to discussing further with Council whether there is an appetite from Council to receive a donated Goldwind wind turbine blade (approximately 68.7 metres) to use for their own purposes i.e. community/public display. Project management – I anticipate that finding a suitable location with consideration to healthy and safety requirements would be relatively time intensive for council for potential DA or other planning considerations, and require some additional costs (e.g. car parking, potential fencing, assessment by structural engineer and additional installation costs etc) and liaison with relevant other bodies such DSG etc. Goldwind has limited capacity to be involved in this so the project would need to be driven by council. Cost – Goldwind are happy to cover the cost of the blade transportation and crane to put the blade into place. Following review of a proposal from council – Goldwind are happy to consider donating additional funds (to a capped amount) to cover the majority of the other associated costs for installation of the blade and related infrastructure. Timing - the blade would need to be transported at the same time as the new spare blades are transported to site. This is planned to be mid-December. I will provide a more definite time as soon as it become available. Next steps – if council are interested in exploring this as an option – a proposal would need to be scoped out by council (including estimations for costs) and forwarded through to Goldwind to consider donation for additional funds (to a capped amount). I’m happy for you to give me a call to discuss in more detail. An email was received on the 7 December 2019 from Mrs Janet Monks, Community Relations Officer for Goldwind Australia Pty Ltd stating the following: Would the Council owned paddock near the police station be an option? Council Senior Planning Officer stated that locating the surplus blade in the paddock near the police station could be a good option – it should be visible from the main road and there is already a pull off/access area for the riverside reserve. It might need to be formalised though. A DA would be needed in this location as it is in a heritage precinct, but I can’t see any major problems. There is a hedge along the road side of 5 Barrack St that should be retained. For Discussion

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14.6 WASTE MANAGEMENT – GREEN WASTE SERVICE Councillor Cassidy would like Council to consider if a green waste collection service is required within the municipality. This was highlighted from the following public notice in the "Sunday Tasmanian".

Councillor Cassidy suggests that we include a green waste collection, especially in communities throughout the Central Highlands municipality which may help to reduce fire hazards. Councillor Cassidy states that not all residents own a flat tray ute or a vehicle with a trailer to haul leaves and sticks and accumulated broken branches from their smaller properties. For example, Councillor Cassidy has collected for about two/three years a bon fire's worth of broken branches and limbs and wood and garden clean-up, then decided to light a fire to it, just before we had the big dry and windy conditions that caused bushfires. Had I waited one more day, it would have been too late to burn, due to the wind and drier conditions. Councillor Cassidy states that many old ladies and men have smaller properties, like his and no way to dispose of the accumulation of the aforementioned? Councillor Cassidy suggests before ‘Bush Fire Season’ really kicks in or concurrent with hard rubbish pick up send a woodchipper/mulcher around, to grind up the branches, limbs, twigs, leaves and garden refuse. If Council wants residence of the municipality to reduce fire hazards on their properties, then we need help to achieve that. Farmers and pastoralists have sufficient resources and vacant land to burn it. For the rest of us . . . ? Further to address this point . . . This is what Hobart is doing:

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Councillor Cassidy states that he has raised this issue before, but such common sense always seems to get knocked back. Please note that Council currently provide a twice yearly Bulk Waste Collection Service to the whole municipality. Greenwaste is included in this collection providing it meets the following criteria:

All waste must be, boxed, bagged or bundled. Large crates or rubbish bins are not to be used.

Trees and/or shrubs should have trunks no greater than 10cm in diameter, be approximately 1.5m in length and be tied in neat bundles to allow handling by two persons.

Recommendation: Moved: Clr Seconded: Clr THAT the matter raised by Councillor Cassidy on the need for a green waste collection service be referred to the Waste Management Committee for consideration.

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14.7 DES BRIEFING REPORT PLANNING PERMITS ISSUED UNDER DELEGATION The following planning permits have been issued under delegation during the past month. NO PERMIT REQUIRED

DA NO. APPLICANT LOCATION PROPOSAL

2019 / 00068 Longview Design & Drafting

5 Tomray Drive, Brandum Dwelling (Replace Fire Damage Dwelling)

2019 / 00069 M P Beard 389 Barren Plains Road, Miena

Outbuilding

2019 / 00070 My Build Homes (Tasmania) P/L

26 Pauciflora Drive, London Lakes

Carport

2019 / 00071 J L Hills 6 Meredith Springs Road, Miena

Dwelling & Outbuilding

2019 / 00072 M S Mundy 2 Meredith Springs Road, Miena

Dwelling and Outbuilding

2019 / 00077 J V & P Rainbird Marked Tree Road, Gretna (CT 171936/1)

Farm Shed

PERMITTED USE


2019 / 00067 J M Stecko 45 Cider Gum Road, Miena Change of Use to Visitor Accommodation

2019 / 00073 R & M Clark Super Pty Ltd

38 Flintstone Drive, Flintstone Change of Use to Visitor Accommodation

DISCRETIONARY USE


2019 / 00064 Broadbottom Pty Ltd CT 166096/1 Lyell Highway, Gretna

Shearing Shed

2019 / 00065 J & C Cosgrove Family Trust

2240 Ellendale Road, Ouse Change of Use to Visitor Accommodation

2019 / 00038 Another Perspective 45 Franklin Place, Hamilton Dwelling and Outbuilding

IMPOUNDED DOGS

A Kelpie / Blue Heeler Cross was impounded on 16th October 2019 from a property at Marked Tree Road, Gretna.

Dog was surrendered to Council and taken to Dogs Home on 21st October 2019.

15.0 WORKS & SERVICES

Moved: Clr Seconded: Clr THAT the Works & Services Report be received.

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WORKS & SERVICES REPORT

11th October 2019 – 12th November 2019 Grading & Sheeting Maintenance Grading Hamilton Plains Dawson Road Bridge Road Belchers Road Tor Hill Road Gully Road McCullums Road Halls Road Potholing / shouldering Bradys Lake Road Bronte Lagoon Road Woodwards Road Pelham Road Dennistoun Road Meadsfiels Road Interlaken Road Spraying Ellendale Township Bothwell Township Bethune Park Dunrobbin Park Ouse Township Cape weed – Bothwell English Broom – Bothwell roads English Broom and Gorse – Accommodation Paddock, Highland Lakes Road Gorse – Bashan Culverts / Drainage: Clean culverts: Meadowbank Road Belchers Road Bridge Road Leesons Road Clarks Road McCullums Road Halls Road Gully Road Rockmount Road Drainage on Rackmount Road Extensive drainage works Sonner’s Road Occupational Health and Safety Monthly Toolbox Meetings Day to day JSA and daily pre start check lists completed Monthly work place inspections completed Playground inspections 25.5 hrs Annual Leave taken 17 hrs Sick Leave taken 0hrs Long Service Leave

Bridges: Bridge tender complete for replacement of Gowan Brea Bridge tender complete for underpinning on Broad River Bridge Refuse / recycling sites: Cover Hamilton Tip twice weekly Other: Patches Hollow Tree Road Erect bush fest signs

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Replace directional signs Hollow Tree Road Replace Bashan sign Pick up rubbish around roadside bins Pick up road side rubbish Thousand Acre Lane Replace guide most on a variety of roads Install new toilets systems Hamilton public toilets Clean roof gutters Ouse Hall, Landcare out buildings and Golf museum Repair water leak Bothwell rec ground Cold Mix holes Theissen Crescent, Victoria Valley and Waddamana Flintstone stabalization and resealing works Rockmount road tree removal Remove dangerous tree Bashan Road Clean up Gretna church and cemetery Install brick wall for Hamilton Rose Garden Slashing: Hollow Tree Road Municipal Town Maintenance: Collection of town rubbish twice weekly Maintenance of parks, cemetery, recreation ground and Caravan Park. Cleaning of public toilets, gutters, drains and footpaths. Collection of rubbish twice weekly Cleaning of toilets and public facilities General maintenance Mowing of towns and parks Town Drainage Buildings: Repairs to Council building doors

Plant: PM687 Western Star truck (B) new clutch brake PM665 Dog trailer (B) new tyres PM751 Toro mower newt tyre and blades PM733 Komatsu grader serviced and electrical repairs PM757 JCB Backhoe serviced and hydraulic leak repair PM772 Hino tipper serviced PM740 brake light repairs PM798 Hustler mower parts PM762 Toro mower spindle repairs PM763 Toro mower spindle repairs PM788 Toyota Hilux (H) serviced New water cart arrival Hamilton works depot

Private Works: Nathan and Shammai Eggerling water delivery Richard and Harriett England water delivery John Cornelus gravel Becketts mowing Ouse School rubbish disposal Scott Jenner gravel Greg Ramsay culvert pipe Lyn Van Amstel gravel delivery Robert Cook gravel delivery Goldwind gravel Casuals Toilets, rubbish and Hobart Bothwell general duties Hamilton general duties Mowing and brush cutting

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Program for next 4 weeks Scrubbing Arthurs Lake Road Start Pelham stage 3 Road side spraying and slashing Resealing works Hollow Tree Road Ellendale Road dig outs

15.1 ASH FELT WORKS – BOTHWELL RECREATION GROUND Roadways have contacted Council in regards to a community donation to ash felt the area in front of the kiosk and the community shed at the Bothwell Recreation Ground. This would be an estimated cost of $20,000.00. Council will need to prepare the site that would involve minimal costs to Council. The costs would include the hire of a small excavator truck, two men for two days and approximately two – three tonne of gravel. For Information

15.2 BUDGET REALLOCATION In Council’s budget for capital road, there is $50,000.00 for reseal works at Wayatinah. Ellendale Road has had some sever defects occur during winter months and has had to be repaired. Some repairs have been undertaken, with moderate amount of repairs required. Due to the volume of traffic on Ellendale Road to Wayatinah Village it would be beneficial to reallocate the $50,000.00 to Ellendale Road. Recommendation: THAT Council reallocate $50,000.00 from the proposed Wayatinah seals from capital roads to road repairs on Ellendale Road.

15.3 LARGE GUM TREE – 10 LAKE VIEW DRIVE, CRAMPS BAY Some concerns have been raised froma resident at 10 Lake View Drive, Cramps Bay, in regards to a large Stringybark Gum Tree (Eucalyptus Delegatensis) that is in close proximity to the residents house. The Manager of Works and Services went and inspected the tree and initial thoughts were that the tree looks quite healthy with minimal deadwood. With the gumtree being around 22 meters high and within very close proximity to the resident’s house, you can understand the residents’ concerns. Alister Hodgeman from Element Tree Services was the engaged to undertake a risk assessment of the tree. The output of the risk assessment was very low that the tree would cause any significant issues. There would be quite and expense to remove the tree, chip the small vegetation and remove the large parts of the tree, or leave the tree for the resident to remove. Recommendation: THAT based on the risk assessment conducted by Alister Hodgeman that no further action is taken on the tree.

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15.4 TREES – QUEENS PARK, BOTHWELL The Works Manager has had a tree survey of Queens Park undertaken by Alister Hodgman (see attached report for

recommendations). There are four trees that require maintenance to reduce the risk that those trees impose to the

public, as some trees are nearing their ultimate landscape life expectancy it is required that a replacement program

should commence in the future to remove those trees that pose the greatest probability of failure and have the

shortest landscape life expectancy. There is no need to remove all trees in a single stage, but it could be done over

successive years.

Recommendation THAT:

a) The Works Manager be given authority to engage a qualified arborist to undertake the required maintenance in the report work as soon as practicable.

b) Council budget for the removal and replacement of one tree every 2 years, as per recommendations with Alister Hodgman’s report for removal.

15.5 NEW WATER CART – HAMILTON DEPOT The new water cart has arrived at the Hamilton Depot.

For Information

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15.6 BYPASS ROAD ‘WIHAREJA’ A requested has been received from Mr G and Mrs I Glover wondering if it is possible for Council to contribute funds towards the bypass road at ‘Wihareja’. Mr and Mrs Glover have spent approximately $200,000.00 to date and need an additional $350,000.00 to finish the bypass road at ‘Wihareja’. The Glovers state that due to unforeseen circumstances the cost for the bypass road has more than doubled from the original quote. Mr G and Mrs I Glover letter states the following: ‘We are fourth generation farmers and have lived and worked in the Highlands all our lives. We pay our rates in full the day we get them and have worked for the community in many aspects. We have participated in raising money for projects in the community including the elderly housing in Bothwell, ambulances and fire brigade and other community projects. It has come time when we need a bit of assistance to save our house and sheds from more damage and prevent an accident due to the high traffic from the wind farm operation. The wind farm traffic passes through here from 3:00 am in the morning till all hours of the night. Traffic moves at speed and creates dust clouds. The inside of the house is caked with dust and the windows sills are falling out and breaking. There are cracks in the house and chimney and water comes inside when it rains. The shed behind the house has sandstone that is falling out and the end of the building is starting to pop out. The Waddamana Road adjacent to the house would have the highest traffic movements of any road in the Highlands at present with up to over 150 vehicle movements from the wind farm, fishing, log trucking and tourists and wind farm vehicles. We asked Goodwind some 12 months ago if they would undertake the bypass and they offered $200,000.00 which we have yet to receive. We have spent approximately $200,000.00 to date and need an additional $350,000.00 to finish to Council specifications the realigned road. Due to unforeseen circumstances to cost for the bypass road has more than doubled from an original quote which was 700 metres at $240,000.00 plus survey and engineering costs. Linking to Victorian specifications for the realigned road to 1,100 metres has blown out the costs to approximately $550,000.00. The current use of the existing road has caused much damage to the house and interruption of our everyday life. Goldwind will be gone in a few months never to spend money in the area again but we are still here farming and supporting the community. We are wondering if it is possible for Council to contribute funds towards the bypass road. We have the gravel crushed and ready to use at our cost. At the end of the windfarm construction the road will have to be resurfaced and the dust and the trucks and trailers will do further damage. The road will need to be watered at least twice per day and Goldwind are supposed to do the same but we have not seen them do so. We shear in two weeks and the dust is all over the wool and will decrease the price at sale. Some days we cannot see the buildings for 10 minutes after the trucks pass. In our experience they do not adhere to the 40 kilometre road signs and have been speeding through at over 100 kilometres an hour. Our quality of life has been adversely impacted by the use of the existing public road and the manner in which it has been used by the windfarm contractors. We consider Council has a responsibility to their rate payers to ensure that this extraordinary use of the public roads does not result in damage and the rate payers existing buildings adjoining the road. In such circumstances we again ask Council for assistance. If everyone would have contributed as requested the road would be completed by now. We thank you for your time and look forward to your response. We would be happy to meet with you and discuss our concerns and to ensure the damage caused is kept to a minimum. For Discussion

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15.7 POLICY 2014-23 MAINTENANCE OF ROADS & BRIDGES BEHIND LOCKED GATES ON COUNCIL ROADS The previous Maintenance of Roads & Bridges behind locked gates on Council Roads Policy was approved by Council

on the 11 April 2017. The policy sets out the procedures for Council staff to access sites to perform works beyond gates

on Council owned roads.

Attached is the policy for Council’s adoption.

Recommendation:

THAT Council approve Policy 2014-23 Maintenance of Roads & Bridges behind locked gates on Council Roads.

15.8 POLICY 2015-39 GRADING OF SNOW OFF COUNCIL ROADS POLICY The previous Grading of Snow Off Council Roads Policy was approved by Council on the 20 March 2018 and the intent of this revised policy is to review any required changes. The policy outlines Council’s commitment to determine when it is appropriate for Council to grade snow off municipal roads maintained by Council.

Council will only grade snow off Municipal roads during normal working hours only if the relevant State road access is open and if it does not pose a safety risk for Council staff and equipment; and one of the following criteria is met:

if there is a medical emergency – a medical emergency is defined as a situation where a person is required to have immediate medical attention; or

in exceptional circumstances where snow levels reach a depth in excess of 30 centimetres and remains after 48 hours; and the road is deemed by Tasmania police to be impassable by four wheel drive vehicles.

Where there is a medical emergency outside of council working hours, Ambulance Tasmania and/or Tasmania Police may request assistance by contacting Council’s Works & Services Manager or Central Highlands Emergency Management Coordinator, who are authorized to provide that assistance.


Recommendation:

THAT Council approve Policy 2015-39 Grading of Snow Off Council Roads Policy.

15.9 POLICY 2018-54 MINIMUM REQUIREMENTS FOR CONSIDERATION WHEN RECONSTRUCTING OR RESEALING COUNCIL’S ROAD NETWORK The previous minimum requirements for consideration when reconstructing or resealing Council’s road network Policy

was approved by Council on the 15 May 2018.

This policy provided Council and its administration with the principles and guidelines for reconstruction or resealing of

Council’s road network. The policy was used to assist Council to set the minimum requirements for consideration when

reconstructing or resealing Council’s road network.

The basic objective of the policy was to ensure that geometric design is considered when reconstructing or resealing

any roads within Council’s road network to ensure Council optimise efficiency and safety while minimising cost and

environmental damage.

The proposed aim of the policy was to outline matters to be considered when reconstructing, resealing roads or upgrading of unsealed roads to sealed. The Policy required the Works & Services Manager is to provide a report to Council that includes the following minimum requirements for consideration when reconstructing, resealing or upgrading of unsealed roads to sealed are:

Road name and location;

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Length of reconstruction or resealing;

Existing width of pavement and proposed width of pavement;

Location of corners where it is considered geometric design of road realignment is necessary due to engineering advise or safety concerns, this may require land acquisition with adjacent landowners;

Any new signage required

The Capital funds required

For upgrading of unsealed roads to sealed the long term implications on depreciation annually; and the whole of life cost impact of sealing. When considering the cost of constructing, resealing or upgrading road assets in rural environments the sealed width, verge, drainage, and horizontal and vertical geometric design of the new asset will be based on the Austroads Guidelines for Rural Roads. The Austroads Guidelines is intended to provide designers with a framework that promotes efficiency in design and construction, economy, and both consistency and safety for road users.

The Policy also required Council’s Engineer to consider Austroads Guide to Road Design Part 3: Geometric Design

(2016 Edition) when considering the relocation of corners where it is considered the geometric design of road

realignment is necessary due to safety concerns.

A copy of Policy 2018-54 Minimum requirements for consideration when reconstructing or resealing Council’s Road

Network is attached for Council information.

Recommendation:

THAT Council revoke Policy 2018-54 Resealing Council’s Road Network

16.0 ADMINISTRATION

16.1 AUSTRALIA DAY AWARDS 2020 Council at its Council Meeting on the 15 October 2019 received the minutes of the Australia Day Committee held on the 10 September 2019. A recommendation from those minutes was not put forward to Council. Hence it is proposed that the function date of the Australia Day Awards be changed from the 26 January 2020 to Monday 27 January 2020, with the anticipation of attracting more attendance to the event.

Recommendation THAT the Australia Day Event be held at the Ellendale Hall on Monday 27 January 2020.

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16.2 SCHOOL PRESENTATION AWARDS The Annual School Presentations will be held as follows: Bothwell District High School 1.30 pm Thursday, 12 December, 2019 New Norfolk High School 7.00 pm Tuesday, 3 December, 2019 Glenora District High School 1.15 pm Tuesday, 17 December, 2019 Ouse District Primary School 1.00 pm Tuesday, 10 December 2019 Westerway Primary School 1.00 pm Tuesday, 17 December, 2019 Council usually nominates a Councillor to attend and present Council’s awards. For Discussion/Noting

16.3 RECOMMENDATIONS FROM THE AUDIT PANEL The Audit Panel met on Tuesday 22 October 2019 and reviewed the following documents with a recommendation that Council adopt the documents:

• Annual Report to Council • Policy No. 2019 – 56 Cybersecurity Policy Recommendation THAT Council adopt the following documents as recommended by the Audit Panel: • Annual Report to Council • Policy No. 2019 – 56 Cybersecurity Policy

16.4 DRAFT AMENDMENTS TO THE LOCAL GOVERNMENT (GENERAL) REGULATIONS 2015 - 337 CERTIFICATES The Policy Director from the Local Government Association of Tasmania Mr Dion Lester has prepared the attached draft amendments to the Local Government (General) Regulations 2015 related to the prescribed questions for 337 certificates. The draft changes propose the inclusion of new questions in Part 3 in line with recent changes to the planning system and LUPAA and Part 6 to bring the building and plumbing questions in line with the Building Act 2016, Regulations and also some new questions related to hazards. Attached for Councillors information is a copy of the fact sheet to accompany the amendments. Local Government Association of Tasmania requires feedback on this matter by Friday 29 November. Recommendation: THAT any feedback on the proposed draft amendments to the Local Government (General) Regulations 2015 - 337 Certificates be provided to the Deputy General Manager by Wednesday the 27 November 2019 so the Deputy General Manager can lodge the feedback with the Local Government Association of Tasmania by the 29 November

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16.5 REQUEST HAMILTON DISTRICT AGRICULTURAL SOCIETY

The Hamilton District Agricultural Society have written to Council asking permission to operate a clay target shooting

range at the 2020 Hamilton Show on Saturday the 7th March 2020. The range will be operated by Derwent Valley

Field and Game on the day as they have all the requirements such as loan firearms, safety cages, signs etc. The

range has operated successfully for the past four years now and the Hamilton District Agricultural Society believe it

provides a great experience for show patrons.

Council has given permission for the Hamilton Show Committee to have the stand at the previous four shows subject to the following conditions:

The Show Committee having all relevant insurances;

The Committee considers buffer zones for animals; and

The Committee complies with all relevant legal requirements Recommendation: THAT Council give permission for the Hamilton Show Committee to hold a clay target stand at the 2020 Hamilton

Show subject to the following conditions.

The Show Committee having all relevant insurances;

The Committee considers buffer zones for animals; and

The Committee complies with all relevant legal requirements

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16.6 ELECTRIC HIGHWAY TASMANIA SITE AGREEMENT DERWENT BRIDGE The draft agreement between Electric Highway Tasmania and Central Highlands Council is attached for Council’s approval. The agreement will allow Council to sublease a part of the land leased from Parks and Wildlife Services at Derwent Bridge (lease PWS113017A) to Electric Highway Tasmania so that an electric vehicle charging station can be located on the site as per option 1.

Council are currently obtaining a variation to the current lease PWS113017A to include installation, operation and maintenance of the charging station and the ability to sublease a site to Electric Highway Tasmania Pty Ltd for the electric charging station

It is proposed to install two chargers in the carpark next to the disabled parking space as per option 1. One will be a DC fast charger (Tritium Veefil 50kW) and the second will be a slower AC charger (model not yet determined) alongside.

Attached is a brochure for the Tritium Veefil with images. The model proposed for the site is on page 4. The ‘skin’ is customised for each customer in any colour or design. This design has not yet been determined for our units. The overall dimensions are: 2000(H) x 750 (W) x 330(D) mm.

The chargers will be mounted on a concrete slab a little larger than the charger base. Electric Highway Tasmania Pty Ltd will protect the charger with bollards placed about 400 mm away from the charger at the end of the parking bay. An alternative can be a ‘bumper’ strip to prevent vehicles from driving too far forward to damage the charger, or large rocks if they do not impede access to the charger.

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Recommendation

THAT Council approve the General Manager to sign the Lease Agreement between Electric Highway Tasmania and Central Highlands Council which will allow all parties to the agreement to work co-operatively on the installation, operation and maintenance of the charging station at Derwent Bridge.

16.7 INLAND FISHERIES SERVICES SITE AGREEMENT BRONTE LAGOON The draft agreement between Inland Fisheries Services and Central Highlands Council is attached for Council’s approval. The agreement will allow Council to lease part of the road reserve at Bronte Lagoon boat ramp to Inland Fisheries Services for a public toilet facility.

Recommendation THAT Council approve the General Manager to sign the Lease Agreement between Inland Fisheries Services and Central Highlands Council which will allow all parties to the agreement to work co-operatively on the installation, operation and maintenance of a public toilet facility at the Bronte Lagoon boat ramp.

16.8 NATIONAL TIMBER COUNCILS ASSOCIATION STRATEGIC DIRECTIONS FOR 2018-2020 The Chief Executive Officer from the Local Government Association of Tasmania Dr Katrena Stephenson has provided Council with a copy of the National Timber Councils Association Strategic Directions for 2018-2020, as at the last General Meeting Mayors Howard and Quilliam encouraged other councils to become members of the National Timber Councils Association. The National Timber Councils Taskforce, now known as National Timber Councils Association (NTCA,) was founded in 2007 following a request from the Howard Commonwealth Government to establish a national network of councils involved in forestry and plantation, referred to in Victoria as “timber towns”. The establishment of the National Timber Councils Association provides a significant opportunity for local government to engage in effective dialogue with the Commonwealth, State and Territory Governments on forestry related issues and to discuss their impact on councils and local communities. The National Timber Councils Association provides an important service to Australian Councils affected by forestry activities, including increased ability to liaise with the Federal Government; an important information service and a valuable Australia-wide network. A key part of this is to promote forest policies that involve and support local communities.

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A core objective of the Association is to provide all Australian municipalities with an interest in forest management an opportunity to actively contribute to policy setting and information dissemination through the National Timber Councils Association. The Association provides a united front on issues of common interest and also provides the opportunity to the Commonwealth Government to effectively consult and communicate with the local government sector on forestry issues across the country. The National Timber Councils Association is keen to assist with the development of state associations in Australia in order to increase local government capacity to be effectively involved in forestry policy setting at the national and state level. The National Timber Councils Association delivers an important communication service to its member councils, providing regular information about forestry policy and management initiatives. The Association communicates directly with member councils through delegated representatives, newsletter and website. The National Timber Council Association facilitates the sharing of knowledge, experience and information between its members through meetings of representatives and other communications channels. The priorities of the National Timber Councils Association vary over time reflecting the changing nature of forest policy, however, a number of key long-term challenges face the local government sector in relation to the management of forests on both public and private land. These include: · Improving the infrastructure for transporting timber and timber products · Plantation expansion of both hardwoods and softwoods · Climate change, carbon storage and emissions · Bioenergy · Procurement policies and impacts · Industry skill development Attached for Councillors information is a copy of the National Timber Councils Association Strategic Directions for 2018-2020. For Discussion/Noting

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16.9 2020 MUNICIPAL REVALUATIONS The Policy Director from the Local Government Association of Tasmania Mr Dion Lester would like to know Councils

feedback regarding developing a Memorandum of Understanding to share the costs equally for the 2020 Municipal

Revaluation.

During a number of the recent cycles the tender committee for the Municipal Revaluations has awarded valuations for

some municipal areas to not the lowest priced acceptable tenderer. The main reason for this is that the Office of the

Valuer-General (tender review committee) has to be confident that the firm(s) engaged have the capacity to complete

each and all of the tenders awarded. So there is often a juggle across the different firms and municipal areas.

This can mean that while Firm A is rated the highest and offers the lowest price in a number of municipalities, Firm B

(at a higher price) is awarded one or more of the valuations, meaning one or more councils can be disadvantaged,

cost wise for their Municipal Revaluation. This scenario has happened twice in the last 4 rounds (as illustrated in the

table below), causing angst from the disadvantaged councils. The table below shows the total tender price based on

conforming tenders and the second price was the value of the awarded tenders, again in total.

While the situation is unavoidable, there may be a way that the individual council impact can be mitigated. The Policy

Director from the Local Government Association suggests that all councils in the group can agree to share the

additional cost evenly of any disadvantaged councils.

The Policy Director from the Local Government Association would like to obtain Council’s feedback on the proposed

Memorandum of Understanding to share the costs equally for the 2020 Municipal Revaluation.

For Discussion/Noting

16.10 REQUEST FOR RATES REMISSION 01-0838-02982 The Letter received from rate payer’s niece on behalf of property owner 01-0838-02982 Meadowbank Road, Meadowbank. The niece states in the letter that her uncle currently pays a fee in his rates which allows him access to waste transfer stations within the Central Highlands Municipality. Derwent Valley Council has allocated the ratepayer two wheelie bins, which are collected and they invoice him for these and will continue to do so for the 2019/2020 financial year. The rate payer is in his 80’s and is unable to attend the waste transfer stations. Council does not provide a door to door service to this property.

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Council has remitted the solid waste garbage fee on this property for the last 3 years. The niece is asking if Council will remove the waste fee for the 2019/20 financial year financial year once again as her uncle will continue to use the bins supplied by the Derwent Valley Council which are being picked-up. Recommendation: THAT Council remit the Solid Waste Garbage Fee of $160.00 on property 01-0838-02982.

16.11 PLANNING MEETING NOMINATION Councillor Cassidy has requested that Councillor Archer be added as a Council Committee representative of the Planning Committee. Councillor Cassidy stated in his request that he would like to remain on the Planning Committee for as long as he serves on Council. At the 20 November 2018 Ordinary Council Meeting, Council agreed that the following Councillors would be Council Committee representative on the Planning Committee: Planning Committee Clr J R Allwright (Chair) Mayor L Triffitt Clr J Poore Clr R L Cassidy Clr A Bailey (proxy) For Discussion

16.12 BOTHWELL WATER Councillor Archer has requested that Bothwell water be placed on the Ordinary Council Meeting agenda for November. Councillor Archer would like to discuss methods of ensuring water supply to the Bothwell Township.

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For Discussion

16.13 REMISSIONS UNDER DELEGATION

The following remissions were made by the General Manager under delegation: 03-0233-01514 $21.05 Penalty BPay error 01-0855-02012 $101.32 Penalty Payment on incorrect property 03-0226-01309 $19.64 Penalty Address recorded incorrectly 03-0226-01309 $19.20 Penalty Address recorded incorrectly For Noting

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16.14 STATE GRANTS COMMISSION DECISION CD20-01 - SOCIO-ECONOMIC FACTORS IN THE BASE GRANT MODEL TO REPLACE THE UNEMPLOYMENT COST ADJUSTOR The Senior Policy Officer from the Local Government Association of Tasmania has asked for feedback regarding the State Grants Commission Decision CD20-01 - SEIFA (IRSD) Cost Adjustor by Friday the 22 November 2019. The State Grants Commission’s Base Grant Model currently includes an Unemployment Cost Adjustor as a proxy

measure for measuring socio‐economic factors/demographics of a community and effects on council expenditure. Over the past two years, the Commission has:

Asked councils if socio‐economic factors are appropriately reflected in the Commission’s Unemployment Cost Adjustor, and if not, what would be a better measure of the impacts. The Commission heard from councils that

socio‐economic factors/demographics of a community do impose on councils and this impost is much more broadly felt than the areas that the Commission’s Unemployment Cost Adjustor currently applies; and

Designed a potential cost adjustor based on the Socio‐Economic Indexes For Areas (SEIFA) using the Index of Relative Socio‐economic Disadvantage (IRSD) measure and modelled the potential impact of such a cost adjustor in the Commission’s Base Grant Model compared to the Commission’s existing Unemployment Cost Adjustor.

The Commission consulted with councils on DP19‐01 as part of the 2019 Hearings and Visits, and received written submissions on the SEIFA IRSD proposal. The feedback received from councils on the proposal indicated consistent support. The Commission discussed with councils the effect of concentrations of disadvantaged, the quantum of the costs adjustor (redistributive effect) and the expenditure categories to which a SEIFA Cost Adjustor should apply. Following consideration of the submissions from councils and after further consideration of the relationship between the expenditure categories impacted by lower SEIFA ranked councils, the Commission has now made a decision that instead of its Unemployment Cost Adjustor, it would adopt an IRSD SEIFA Cost Adjustor as follows:

commencing from the end of the 2019‐22 Triennium;

based on whole Local Government Areas rather than at the Australian Bureau of Statistics’ Statistical Area Level 4 (SA4) level;

applying to the Planning and Community Amenities expenditure category only; and,

with an expenditure redistributive impact of at least $1 million. The Commission is circulating this proposal to councils to seek final views on this methodology change prior to its implementation. Subject to council feedback and in line with the Commission’s Triennium policy, this change is

expected to first apply for determining the 2021‐22 Financial Assistance Grant allocations. The Local Government Association of Tasmania would like Council’s feedback on the Decision Paper by Friday 22 November 2019, and then Local Government Association of Tasmania will prepare a sector response based on your feedback. Recommendation: THAT any feedback on the State Grants Commission Decision Paper be provided to the Deputy General Manager by Wednesday the 20 November 2019 so the Deputy General Manager can lodge the feedback with the Local Government Association of Tasmania by the 22 November 2019.

16.15 POLICY 2015-37 RECORDS MANAGEMENT POLICY The previous Records Management Policy was approved by Council on the 15 May 2018. The Records Management Policy has been produced to provide a practical guide for staff involved in the creation, management and/or use of corporate records. This includes all staff engaged in activities directly associated with the business of the Central Highlands Council regardless of whether they are permanent employees or employed through a contract arrangement.

The information resources of an organisation, particularly corporate information, are one of its most valuable assets. Proper information management provides the level of transparency and accountability demanded by its key stakeholders.

Council is committed to making and keeping full and accurate records of its business transactions and its official activities. Records created and received by Council personnel and contractors, irrespective of format, are to be

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managed in accordance with the Council’s Record Keeping Plan and this Records Management Policy and Procedures Manual. Records will not be destroyed except by reference to the Disposal Schedule for functional records of Local Government, Disposal Authorisation No. DA2200.


Recommendation:

THAT Council approve Policy 2015-37 Records Management Policy

16.16 POLICY 2016-44 PURCHASING & PAYMENTS CONTROL POLICY The previous Purchasing & Payments Control Policy was approved by Council on the 21 June 2016. The purpose of this policy is to:

Provide clear guidelines when purchasing goods and services from external suppliers/contractors;

Ensure Council employees engaged in purchasing will at all times undertake their duties in an ethical manner and act responsibly and exercise sound judgement;

Clarify conditions for payment of invoices received by Central Highlands Council; and

Clarify when an unscheduled payment can be made. The thresholds for purchasing table within the policy have been updated in accordance with Council’s Tendering and Procurement Policy. Recommendation: THAT Council approve Policy 2016-44 Purchasing & Payments Control Policy.

16.17 POLICY 2018-52 COMMUNITY BUS POLICY The previous Community Bus Policy was approved by Council on the 20 March 2018. The Community Bus is intended to support individuals / organisations / groups which are: • Local to the municipality; • Non-profit community based; • Providing services which directly and significantly benefit either the whole of the Central Highlands community or a specific target group within the municipality. Council’s Community Bus is not available for organisations and groups outside the municipality (unless the purpose of the outing is to benefit Central Highlands residents). Similarly, the bus is not available to organisations and groups within the municipality for programs which benefit residents from outside the municipality. The community bus must not be used for commercial or profit-making purposes. The Community Bus must be booked through the Hamilton office during normal business hours from 8.00am to 5.00pm, Monday to Friday. Bookings cannot be made on weekends, public holidays or outside normal business hours. The Community Bus is housed at the Council Offices in Hamilton and the vehicle keys are available from the Council Offices in Hamilton between 8.00am and 5.00pm from Monday to Friday. For early morning departures please make sure arrangements are made for collection of keys. For late night returns, special arrangements will need to be made between the driver/organisation and the Council Office in Hamilton regarding returning keys. Hire fees are outlined below for Councillors consideration: • The fee for transport less than 20km return is $7.00 per person; • The fee for transport 20km – 100km return is $12.00 per person; • The fee for transport greater than 100km return is $15.00 per person; • A Carer is not required to pay when travelling with the person they are caring for; • The fee for families will be a maximum of $20.00 for 2 people / $30.00 per family; • No-one shall be disadvantaged by the inability to pay for this service and the fee may be reduced or wavered on agreement by Council’s General Manager; and • For organised community groups / organisations the vehicle is hired at a fee of 96c per kilometre PLUS a $5.00 booking fee.

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Recommendation: THAT Council approve Policy No. 2018-52 Community Bus Policy.

16.18 FENTONBURY WAR MEMORIAL The Chairman of Westerway Bush Watch, Mr Stefan Frazik has written to Council regarding the Fentonbury War Memorial. Mr Frazik stated that at the recent Bush Watch meeting, a motion was passed unanimously to support the Central Highlands Council proposal to fence off the Fentonbury War Memorial. The Westerway Bush Watch would like to support Council if they wish to apply for an Australian War Memorial Commission grant to refurbish the Fentonbury War Memorial.

Recommendation: THAT Council write to the Westerway Bush Watch thanking them for your offer to help refurbish the Fentonbury War Memorial.

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16.19 POLICY 2013-18 EMPLOYEE RECRUITMENT & SELECTION POLICY The previous Employee Recruitment & Selection Policy was approved by Council on the 15 May 2018. The Employee Recruitment & Selection Policy provides clear guidance to the General Manager by the Council on the values and application of recruitment and selection policy for all employees. The Policy shows that Council is committed to ensuring recruitment and selection of prospective employees is in accordance with Section 63 (2) of the Local Government Act (1993) and any other relevant employment legislation in that:

All prospective employees receive fair and equitable treatment without discrimination; and

All existing employees receive fair and equitable treatment without discrimination. Effective employee selection and the subsequent management of employees are critical to the success of the Council and the provision of services to the community. This success depends on Council’s ability to identify, attract and develop employees. Council is committed to an effective and professional method of selecting employees that is consistent with our values. Council aims to attract and appoint highly skilled and motivated employees who will aim to meet agreed objectives and performance improvement goals. For every recruitment and selection decision, the General Manager will aim to ensure the best person for the job is appointed. Attached is the policy for Council’s adoption. Recommendation: THAT Council approve Policy 2013-18 Employee Recruitment & Selection Policy

16.20 POLICY 2013-17 USE OF COUNCIL SPORTING FACILITIES POLICY The previous use of Council Sporting Facilities Policy was approved by Council on the 21 June 2016. The policy refers to the sportsgrounds and facilities singularly and collectively.

Bothwell

Hamilton

Ouse

Gretna

Ellendale The policy recognises that Council has a responsibility towards neighbouring property owners and for this reason desires the hirers of rate funded facilities to preserve the amenity and sense of well-being that all neighbourhoods are entitled to in this municipality. The policy also recognises the value of providing sportsgrounds and associated amenities for use by the community to facilitate the playing of organised sport. The policy is applicable to both seasonal and casual hire. The right to use the sportsgrounds and facilities is subject to Council receiving an application in the required format signed by the proposed hirer undertaking to comply with these conditions. If the proposed hirer is a club, organisation or association, the application must include the personal undertaking by the President and Secretary of the Club. The policy contains the terms and conditions on which Council sportsgrounds and facilities are utilised. Attached is the policy for Council’s adoption. Recommendation: THAT Council approve Policy 2013-17 Use of Council Sporting Facilities Policy.

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16.21 SUSTAINABLE TOURISM FORUM The Chief Executive of Destination Southern Tasmania, Mr Alex Heroys would like to invite Councillors to attend the building sustainability tourism forum on Tuesday, 26 November 2019 between 9.30am – 12pm at the Elizabeth Street Conference Room in the Hobart Town Hall. The forum will be led by Juanita Terry-Bloomfield, Head of Environment and Sustainability at Tourism Noosa. Juanita is responsible for the environment and sustainability portfolio for Tourism Noosa. The primary accountability for this role is to enhance the environmental and cultural capability of Noosa’s tourism industry, which then contributes to improved environmental outcomes for the region, community and visitors. Juanita works closely with relevant stakeholders, the broader community and community groups of Noosa. She also manages special projects such as the Noosa Trail Masterplan, Indigenous Tourism and oversees the Backpacker, Youth and Eco Adventure Cluster Group (Backpack Noosa), made up of industry representatives who are involved in this segment. Juanita is here to share the wealth of her 28 years’ experience in the tourism and hospitality industry (including almost 14 years at Tourism Noosa) with our industry and local government stakeholders. She will be presenting on Noosa’s industry-led eco initiatives, community engagement strategies and partnerships that have seen Noosa’s brand and tourism industry flourish in recent years. She’ll also be speaking about finding the balance between tourism and conservation, the challenges of seasonality, and raising the bar on service delivery. In this session, she will be speaking specifically about ways in which council and Tourism Noosa have worked together to drive these projects to achieve outcomes that benefit both visitors and the community. She will also be sharing how the visitor levy has been implemented in Noosa and the outcomes it has generated. The outcome we are seeking is to help councils see how they can work together, but also their role in supporting tourism initiatives. If you would like to attend please advise the Deputy General Manager by Thursday the 21 November 2019. For Noting

16.22 ENTERPRISE MARKETING AND RESEARCH SERVICES (EMRS) LOCAL GOVERNMENT SURVEY The Managing Director of Enterprise Marketing and Research Services (EMRS), Mr Samuel Paske provided the following information regarding a Local Government Survey undertaken in late October and early November. Mr Paske stated that EMRS recently undertook a survey with the Tasmanian community on the performance of their local council, including measuring their satisfaction with the overall performance of their council, and perceptions as to whether and how the council’s performance has improved, become worse, or remained the same in the last 12 months. The survey was administered by telephone from EMRS’ own in-house call centre, ensuring a high level of quality control. The sample was comprised of 1,000 Tasmanian residents aged 18 years and over. Interviewing took place between the 30 October and the 4 November 2019. The clear majority of respondents were satisfied to some degree with their local council’s performance (69% in total). However, the vast majority of these were only “somewhat satisfied” (52%), highlighting that there is room for improvement in better meeting the needs of these residents. 59% of Tasmanians surveyed said that their local council’s performance had “remained about the same” in the last 12 months, whilst 22% felt that there had been an improvement. Nonetheless, 15% felt their council’s performance had “got worse”. Mr Paske suggested that it was evident that for those who stated there had been an improvement; this was most likely driven by mentions of “new facilities and positive developments”, or a “new leadership team”. Conversely, those who believed their council’s performance had deteriorated tended to cite a “lack of consultation and communication with the public”, “issues with spending and budget allocation”, and being “focused on the wrong issues”.

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More information about the results can be obtained by contacting Mr Paske at [email protected] or Mr Paul Jamrozik at [email protected] For Noting

17.0 SUPPLEMENTARY AGENDA ITEMS Moved: Seconded: THAT Council consider the matters on the Supplementary Agenda.

18.0 CLOSURE

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