central texas section, region 5 senior member program presented at the ieee membership development...
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Central Texas Section, Region 5Senior Member Program
Presented at theIEEE Membership Development Retreat
February 28 - March 1, 2003By Joe Redfield
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What is it?
Started by Dr. Ernest Franke, past CTS chair, in Fall of 2001
Host events to support eligible members in upgrading to Senior Member status.
At event, Section Senior Members help with on-line application submission and serve as the necessary Senior Member reference.
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What does it look like?
Evening Event - 6:30 to 9 PM Located at a college or business Members come and go during evening With no wait, member spends 30 to 45
minutes completing the application process
Can have light refreshments (not required)
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Results of Program to date
Three events have been held in the San Antonio/Austin Area Fall - San Antonio Location Spring - Austin Location
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Results of Program To Date
Location Members inAttendance
ApplicationsSubmitted
Applicationsapproved
San AntonioFall 2001
15 12 12
AustinSpring 2002
75+ 75 75
San AntonioFall 2002
28 30 28
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Requirements for Senior Member Upgrade
Practice in profession for at least 10 years Academic time resulting in degrees count toward
professional practice Five years of significant performance
Does NOT require special awards, patents, or other extremely sophisticated technical accomplishments
References - three required OR Nomination from Section and Two written references from other Senior Members
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Process/Procedure
Procedures listed in three separate blocks of activities Prior to Event At Event Post Event
Detailed procedure list Sample SM Upgrade Invitation
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Prior To Event Identify an event source person Identify a Location
Need an area for staging/waiting Required to have bank of computers with internet
access and floppy drives (12 min) Contact eligible members
News Letter Announcement (two months prior) Send Email to all eligible members, request RSVP Send follow-up Email to all RSVPs listing what to bring
Contact SM/Officers and invite to participate
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Day of Event
Have at least two SMs present for each 10 expected members
SMs coach EVERY candidate in filling out an application - Significant Performance
No references or reference writer names are given at event - Leave application blank
Event tracking spreadsheet is filled out Contains contact info and IEEE member # Electronic copy of resume and SM application are
gathered BEFORE applicant leaves
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Post Event
Applicants assigned to SM reference writers Distribute resume and application to reference
writer - encourage writers to contact applicants for any clarification
Reference writers Email applications to IEEE HQ, CC event source person for tracking
Regular call (weekly) to IEEE HQ to check status of applicants
Follow-up with reference writers - reassign as necessary
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Reference Generation
Time to write reference - 20 to 45 minutes Can be any format, Email, Document,
Webpage needs to contains all the information required
Writer does not need to know the applicant personally outside of IEEE
Focus writing effort on significant performance section of application
Provide recommendation for upgrade
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Advertising new SMs in Section
After A&A panel meeting, advertise new Senior Members in Section Newsletter and/or Section Website
Make a big deal out of Senior Member status locally
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Summary
Event Procedures
Senior Member Upgrade Invitation
