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Centralized Allotment Process for Higher Secondary Courses (hsCAPnic)
hsCAPDHSE,Kerala
Conventional Allotment Processing System –
Issues
Candidates are forced to purchase one application from each school in which he/ she wish to apply
Opening of admission by the schools starts in the same period
Confusion and anxiety to the candidates and to their parents
Knocking the doors of all schools to which application was given
Seats of deserving candidates are grabbed by candidates with influence
Same student applied in multiple schools – High non-joining rate
Lack of transparency in admission after 1st allotment
The reservation seats are not filled in transparent way
hsCAPDHSE,Kerala
hsCAPDHSE,Kerala
hsCAPnic
Centralized Allotment Processing System
for
Higher Secondary Admission
(Single Window System)
hsCAPDHSE,Kerala
Vision defined
The Higher Secondary admission process should be
Transparent
Eligible deserving candidates should get admission
Parents and students should be tension free in the
entire admission process
hsCAPDHSE,Kerala
Objectives defined
Socially and Economically backward students should
not be denied their opportunity
The percentage of admission should increase
The system should not show any personal favor for
anyone
Impact
hsCAPDHSE,Kerala
Ensured merit
Ensured Transparency
Single application for Appling in multiple schools
Simplified admission procedure
Savings in terms of money & time
Maximum number of seats filled
Number of SC/ST, OBC seat allotments increased
Online application submission by Student
Submission of printed form in any one of the schools
Data verification by the school (General Details, Marks/Grade, Options)
Publish the data on web for verification by candidates
Corrections, if any, done on-line from schools
School-wise, course combination-wise rank list preparation
Trial allotment, publish result, data corrections
Provisional Allotment and Actual Allotment
Publish the rank list, allotment list and related information on web
Allotment slip printing by candidate
Download list by schools
Admission, Higher option cancellation, non-joining update
Re-allotments, seat conversions and subsequent re-allotments etc
hsCAPDHSE,Kerala
hsCAPnic Processing Steps
Benefits to the Stakeholders
hsCAPDHSE,Kerala
hsCAPDHSE,Kerala
Benefits to Candidates
Only one Application for admission in any school in a district.
Application can be submitted in any school in the district.
Any number of options can be given in the single application
Help desk in higher secondary school
Free web access provision in the schools
Provision to verify the application details over web by the candidate
Provisional Allotment Result
Result printing with allotment advice
Verification of Rank details by the candidate
Category wise “Last Rank” which enable transparency in the system
Higher options cancellation, if satisfied with current allotment
Complete transparency on allotment
hsCAPDHSE,Kerala
Benefits to Parents
No need to knock the doors of different schools
No need to perform the ‘MAGIC’ of appearing interview in
multiple schools at the same point of time
No need to apply influence to get an admission
Cost savings in terms of application form for multiple
schools and traveling to different schools
Freedom from abstaining duty for multiple days to get an
admission
No more ‘pressure’ from PTA for school fund donations
hsCAPDHSE,Kerala
Benefits to Schools
Freedom from the marathon job of handling admission process
Freedom from calling Police to regulate the crowd
Simply to admit the candidates based on the allotment list
published in the portal
Freedom from being pressurized by influential persons
Freedom from threatening calls
Freedom from high non-joining and low admission
All higher secondary schools provided with broadband
connection as part of this project
hsCAPDHSE,Kerala
Time savings for a Student and Parent
Conventional system
On an average a student applies to 5 Schools
Time was spent for
Procuring the application from 5 schools
Filling the 5 applications
Submitting the application back in the schools
Interview in multiple schools, Admission
Average time spent 125 hours
Single Window System
Above processes for only one application
Average time spent less than 25 hours
Average time saving 100 hours per candidate
For 3 Lakh serious applicants (from 4.25 Lakh applicants), the
approximate time savings = 3,00,00,000 hours
3 crore man hours! Or 37.5 Lakh man days!
hsCAPDHSE,Kerala
Cost savings for a Student and Parent
Approximate cost savings on account of travel per one student = Rs. 500/-
Cost savings for 3,00,000 serious applicants = Rs. 15,00,00,000/-
Average number of days one parent spending for admission = 4 days
Considering a wage loss of Rs. 500 per day, total revenue loss
For 3,00,000 applicants’ parents for 4 days = Rs. 60,00,00,000/-
Approximately, the savings for the citizens is Rs. 75 crore.
hsCAPDHSE,Kerala
Taking the students details including grade from the existing SSLC Database(95% of applicants are from SSLC New Scheme)
Multilevel data verification to minimize data entry error
Application data published for verification by the student
The Admission data is to be used for
HS Roll
To find Subject wise Student – Teacher Ratio
HS Examination System
Best Practices
hsCAPDHSE,Kerala
Process Re-engineering
hsCAPDHSE,Kerala
Process re-engineering
Major front end process changes
One application to one school changed to one application to all schools in one district Printed form application changed to Online Application
Data entry by schools into the central database
Major back end process changes
School level allotment stopped
Allotment by a central team for all 14 districts
Result publishing by the central team
hsCAPDHSE,Kerala
Project Sustainability
School admission is a continuous process
It is a service from the Government to its citizen
Data Centre infrastructure is used for server collocation
Technology maintenance
• Open source solution on LAMP implemented
• NIC meets the technology requirements
• District wise resource of Master trainers created
Disaster Recovery Center
• Backup servers are available in the data centre with replication features.
• Daily DB backup and log backup are enabled
Project management team
• Department team is constituted for allotment
• NIC team is available for support
hsCAPDHSE,Kerala
Statistics
Total Number of Applications: District-wise
38482
32640
17623
2709524821
12001
37690 38450
32535
40062
9718
31051
15359
56676
42064
15666
9637
32712
59198
33040
3912339325
12321
2570727307
17487
32724
39030
0
10000
20000
30000
40000
50000
60000
70000
TVM KLM PTA ALP KTM IDK Eklm TCR PKD MLP KKD WYD KNR KSD
2008
2009
hsCAPDHSE,Kerala
Vacant Seats: Over the Years
78.39%
21.61%
Admitted
Vacant
19.16%
80.84%
Admitted
Vacant
90%
10%
Admitted
Vacant
95.5%
4.5%
Admitted
Vacant
97.80%
2.20%
Admitted
Vacant
Minimum number of vacant seats is an
indicator of the efficiency of the system
hsCAPDHSE,Kerala
OBC Student Strength: An Overview
38.46%40.98% 42.14%
54.44%58.22%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
2005 2006 2007 2008 2009
OBC
students
SWS
hsCAPDHSE,Kerala
SC/ST Student Strength: An Overview
7.81% 8.14%9.31%
15% 15.18%
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
2005 2006 2007 2008 2009
SC/ST
The rise in the percentage of the lower strata of the society indicates new
admission system is a step towards attaining social justice
SWS
Registration of Candidates
General Details
Mark/Grade Details
Preferences(Options)
Submission of online application by student
along with a printed copy
hsCAPDHSE,Kerala
Candidate’s Details
Data Verification by teachers
Publish the data on web for verification
by the candidates
Any data correction if required, done at
schools
hsCAPDHSE,Kerala
Rank List Preparation
Rank list is prepared for each
school, each course combinations
based on the grade, bonus points
and tie-breaking conditions
hsCAPDHSE,Kerala
Allotment Process
An iterative process to get the candidate his/her
best option based on the options, rank & Category
hsCAPDHSE,Kerala
• Trial allotment & data corrections, if required
• Allotment (Provisional)
• Actual Allotment
Publish Allotment List
• Public can view all details related to the
allotment - allotted school, course, rank, tie-
breaking details – and ensured the transparency.
• Allotment Slip can be printed on-line
hsCAPDHSE,Kerala
List for schools
• Download the rank list
• Download allotment list
hsCAPDHSE,Kerala
Admission
• Candidates can take admissions
(Permanent/Temporary)
• Higher Option Cancellation request by
candidates and on-line update by Schools
hsCAPDHSE,Kerala
Non-Joining Details
• Non-joining details update by Schools
hsCAPDHSE,Kerala
Re-allotments
• Re-allotments for filling the arising vacancies
• Special allotments to fill the SC/ST seats
• Seat Conversions
hsCAPDHSE,Kerala
thanks
hsCAPDHSE,Kerala