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CEO Report
August 3, 2015
EARLY LEARNING COALITION OF
MIAMI-DADE/MONROE
AUGUST 2015
PROFILE
The Home Instruction for Parents of Preschool Youngsters (HIPPY) program is a parent involvement, school readiness home visitation program
HIPPY helps parents who are eligible to participate in the Temporary Assistance for Needy Families (TANF) prepare their 3, 4 and 5 year old children for success in school and beyond
HIPPY is funded through TANF funds and is authorized by the Florida Legislature in the General Appropriations Act
HIPPY funding flows through the Office of Early Learning (OEL)
HIPPY is administered by the University of South Florida
1 of only 9 (certified 2011) nationally recognized home visiting models that meets the evidence based criteria of the Maternal, Infant, Early Childhood Home Visiting Program (MIECHV)
HISTORY
HIPPY was founded by Dr. Avima Lombard in 1969 and was piloted with diverse immigrant families and communities in Israel
Operates internationally with fidelity to the HIPPY model (13 countries)
HIPPY USA was established in 1984 and now serves more than 15,000 economically disadvantaged families in 21 states and the District of Columbia
HIPPY has operated in Miami since 1985
THE HIPPY MODEL
Standardized developmentally appropriate curriculum
Role-Play as a method of instruction
Staffing includes: peer home visitors from the community and specially trained professional coordinators
Home visiting is the service delivery model
THE HIPPY MODEL
3-year home based curriculum30 weeks per year
CoordinatorStaff of Home Visitors
Home Visits and Group Meetings
Role Play Technique
HIPPY CURRICULUM
FRAMEWORK
HIPPYCurriculum
Physical and Health
Social Emotional
Approaches to Learning
LanguageDevelopment
Literacy Knowledge
Mathematics
Science
Creative Arts
Logic and Reasoning
SocialStudies
THE RESEARCH
Research Summary Highlights
Florida HIPPY Parent Involvement Study (268 parents English/Spanish)
Fall 2011-documented frequency w/which 1st yr HIPPY parents take part in various home literacy & community activities with their children
Results compared w/parents in 2007 National Household Education Study (NHES)
Florida HIPPY Longitudinal Study ( 2,452 enrolled)
Began in 2005 to demonstrate sustainability of HIPPY’s influence on academic performance
Florida DOE provides the kindergarten & FCAT test scores to Florida HIPPY State Office researcher
HIPPY IN MONROE COUNTY
Oversite provided by Lidia Clarke, MAEd.
Fifty (50) children and families to be served across the upper, middle and lower Keys
One coordinator to serve Monroe County
Two full time home visitors to serve 50 families across Monroe County
Draft 2015-2016 Strategic Plan for Review
Initiative StatusContract with Miami Children’s Initiative (MCI) to provide Liberty City parents and providers training on ELC programs
In progress
ELC co-sponsored Overtown Music & Arts Festival –Information on quality early learning and registration for School Readiness, VPK, & Early Head Start provided to attendees
Complete
Status Miami Gardens – Ongoing meetings with David Williams to collaborate with the Miami Gardens Parent Academy
Partially complete
Secured Miami Trolley stop at ELC North Service Center Complete
HIPPY Initiative In progressOn track to enroll 750 children birth to 2.5 from high need neighborhoods into Early Head Start. Over 250 alreadyenrolled.
In progress
Strategic Initiative – Neediest Children
Strategic Initiative – Youngest ChildrenInitiative Status
Provider reimbursement rate increase for the youngest children: 5% increase for Infants and Toddlers; 4% for three year olds
Complete
Eligibility application packet sent to the families of 3,400 children birth to 5 from the School Readiness waitlist
Complete
On track to enroll 750 children birth to 2.5 from high need neighborhoods into Early Head Start. Over 250 alreadyenrolled.
In progress
Distributed more than 5,100 Summer Slide book kits to providers in Miami-Dade and Monroe to address summer learning loss.
Complete
HIPPY Initiative In progress
Strategic Initiative – Educate All
(Public Service Announcement to air: La educación temprana conduce a toda una vida de éxito. Las investigaciones confirman que las bases, para una vida entera de aprendizaje, son sentadas durante los primeros años de los niños. Early Learning Coalition ofrece servicios que apoyan el aprendizaje temprano. Desde recién nacidos asistiendo a Early Head Starta niños de 4 años entrando a pre-Kinder, o padres aprendiendo sobre la selección de calidad de cuidado de niños, Early Learning Coalition está aquí para ayudar. Para más información llame al (305) 646-72-20 o visite elcmdm. org)
Initiative Status• UNIVISION collaborative to reach Hispanic community on the
benefits of quality early education.• Back to School initiative – August 17 -23
In progress
Strategic Initiative – Educate AllInitiative StatusBillboard on Palmetto Expressway promoting the importance of early education
Complete
Meeting 7/31 with Gepsie Metellus, Sant La Haitian Neighborhood Center for Haitian community outreach via Teleskopi
In progress
Back to school Miami Herald ad to promote selecting quality child care, School Readiness, VPK and Early Head Start, never too early too develop good homework and study habits, read with your child, etc.
In progress
Identification of accredited and Quality Counts providers as recommended sites during eligibility determination
In progress
Visibility – Hired a videographer to record video of trainings and events. In the process of purchasing equipment needed to produce videos.
In progress
Visibility – Issue an Invitation to Negotiate (ITN) for Public Awareness and Outreach campaign
In progress
Back to school calendar in partnership with the Florida Prepaid College Program
Complete
Strategic Initiative – ProvidersInitiative StatusRetitled Contracts staff positions to Provider Relationship Managers and Specialist to reframe from a compliance slant to a partnership model
Complete
Provider reimbursement rates increased for all eligible School Readiness providers: 5% for Infant/Toddlers; 4% for Three/Four Year Olds; and 3% for School Age
Complete
Roll out of Family Utility Portal that enhances the ability of providers and families to electronically submit eligibility packets and supporting documents
Complete
On track to enroll 750 children birth to 2.5 from high need neighborhoods into Early Head Start which increases provider revenue ($ added to local economy)
In progress
Distributed more than 5,100 Summer Slide book kits to providers in Miami-Dade and Monroe to address summer learning loss. Many other benefits to providers.
Complete
ELC Professional Development Institute has prioritized provider training, particularly for VPK providers out of compliance with state requirements.
Complete
Strategic Initiative – Internal CapacityInitiative Status
Issue ITN for Customer Service training for all staff In progress
Engage Florida Sterling Council to conduct performance and process management training for leadership
In progress
Elimination of Quality Counts waitlist In progress
Executed a MOU with MDCPS to open a Satellite center in Liberty City Parent Resource Center when the school year begins
Complete
Partnership with Sant La to open a Satellite center in the Haitian Neighborhood Center
In progress
Customer service training for all ELC staff In progress
Brand and Identity training for all ELC staff In progress
Performance and process management training In progress
Contract management training for all contract managers In progress
Continued professional development for board members at board meetings
Ongoing
Auditor General Data Reports• The Auditor General (AG) has notified the Office of
Early Learning of questionable data identified either by doing a data extract of anomalies within the Enhanced Field System (EFS) data or by completing data matches between two different Agencies’ files that contain conflicting data, such as Department of Economic Opportunity and OEL
• Coalitions are asked to contact the parents for appropriate documentation
Auditor General Data Reports• Parents who received Reemployment Assistance during
the period identified that may or may not have been reported
• Request proof of the Reemployment Assistance received• Calculate the amount of lost benefits, if any▫ Individuals have two months to reestablish purpose for care
before they become ineligible for the school readiness program
▫ They also have to report new income sources within 10 days
• If the Reemployment Assistance income was not reported timely it should be added to the month in which the 10 day after receipt occurred in calculating lost benefits▫ For lost benefits, the coalition needs to follow their fraud
plan to recoup the benefits including appropriate referrals to the Department of Public Assistance Fraud
VPK Providers on Probation (POP)
Integrating the Standards: Phonological Awareness
(Instructor Led)
VPK Assessment Instructional Implications
(Instructor Led)
How to Administer the VPK Assessment
(Instructor Led)
Provider Zone 1 39 41 33
Provider Zone 2 69 74 81
Provider Zone 3 79 102 87
Provider Zone 4 45 46 26
Provider Zone 5 10 12 12
Provider Zone 6 29 23 22
Total Staff 271 298 261
Total number of PROVIDERS whose staff requires training: 137
Course completion on the VPK Readiness Rate website.
When you choose “Staff Development” as a target area one must complete four sections.
One section is the “Staff Training Requirements” which requires the program to enter names and positions of staff who need to complete training.
Click save and then click on a name which takes you to the screen shot listing trainings and instructions to complete the trainings prior to program opening or by mid-point of program operations.
How is the VPK Readiness Rate is determined• Florida Kindergarten Readiness Screener (FLKRS) determines a provider’s readiness
rate. • Children are assessed using the FLKRS assessments within the first 30 days of
kindergarten.• FLKRS includes two assessment tools:
▫ Work Sampling an observational assessment conducted by the Kindergarten teacher over 30 day period.
▫ Florida Assessment for Instructional Reading-Kindergarten is an individual assessment assessing for phonological and alphabet knowledge.
• The VPK Readiness Rate is determined by:▫ The percent of children ready for kindergarten on both measures is calculated by dividing
the number of children substantially completing the program who score ready on both measures by the number of children substantially completing the program and screened on both measures. Substantially completion is 70% of 540 hours school year or 70% of 300 hours summer.
For example, if, out of a total of 22 children served by a VPK provider, 20 children attended at least 70% of the program and are screened on ECHOS™ and FAIR-K and 15 are ready, 15 divided by 20 equals 75 percent.
The sum of the percent of children ready for kindergarten is the Readiness Rate. In the example above, the percent of children ready equals a readiness rate of 75.
The maximum rate is 100. The minimum rate, historically, been 70.
School Readiness Application Packet• Packet has been revised a number of times to make it more
family friendly• Copies will be provided to a group of providers for additional
feedback and suggestions for improvement• Goal communicated to all eligibility staff is that we should
make every effort possible to assist families become eligible and remain in the program
• Program guidelines (e.g. maternity leave) and oversight (Auditor General data reports) are very strict
• Communication and education of parents about program requirements remains an important goal
• Underlying contradiction between the very important social work part of the eligibility process and the regulatory role of the Early Learning Coalition
Family Portal Version 1.0• OEL deployed the Family Portal on July 1, 2015• Families can only submit initial applications for School
Readiness via the Family Portal• Not too far of a departure because families have been
applying for the School Readiness waitlist (Single Point of Entry) and Voluntary PreKindergarten (ATLAS online system) online
• The new system requires that documents be scanned and uploaded
• Parents who do not have access to technology can visit an Early Learning Coalition service center and use one of our kiosk as they have been doing to apply for VPK
• Online applications are much more accurate, efficient, and improve accountability and customer service significantly (e.g. provider portal)
Family Portal• OEL has deployed the Family Portal
• Families can only submit initial applications for School Readiness and VPK through the portal
Family Upload Utility• Family Portal is not yet fully automated and must be
used in conjunction with the Early Learning Coalition’s Family (Document) Upload Utility
EFS Modernization Release Notes
No.TFS
No.Description Change Type Portal(s) Affected
1. 471 Add basic reports. Enhancement Coalition Services
2. 493 Fix an issue to allow all available records to show up in appropriate coalition work queues. Defect Coalition Services
3. 488 Fix an issue to allow coalition user role to re-open VPK applications. Defect Coalition Services
4. 498Assign a “Rejected - Legacy" status for rejected VPK applications that were migrated from the VPK Registration System
to allow coalitions to upload documents.Enhancement Coalition Services
5. 434 Move and modify the “Other Income” section in the School Readiness application. EnhancementFamily Services
Coalition Services
6. 390 Fix an issue to allow SR applicants to create a new SR application. Defect Family Services
7. 503 Fix an issue to allow coalition users/admins to sort SR work queues. Defect Coalition Services
8. 505 Make text change to “Add Employer” button on SR application. Defect Family Services
9. 125 Fix document upload bypass issue for VPK. Defect Family Services
10. 492 Fix document upload bypass issue for SR. Defect Family Services
11. 502 Fix an issue where the County shows up in the City field for VPK applications. Defect Coalition Services
12. 162 Add ability for VPK applicants to preview their documents before they submit their application. Enhancement Family Services
13. 608 Remove the VPK “Upload Documents” button from the Family Profile. Enhancement Family Services
14. 506 Update coalition contact information in system-generated emails. Enhancement Family Services
15. 639 Fix an issue that allows the original submission date for SR applications to change to the date the application was last
updated.Defect Coalition Services
16. 645 Update SR hourly rate field to only allow numbers and decimal characters. Defect Family Services
17. 156 Update the Address 2 label for VPK and SR application to include the following text “(Apt, Suite, etc.).” Enhancement Family Services
18. 618 Fix an issue that allows SR records to be viewed by sending the direct URL via email. Defect Coalition Services
Release 1.0.1, Scheduled Deployment Date: 7/30/15
Participants: Who is part of QC?
343, 86%
45, 11%
5, 1% 6, 2%
399 early care and education programsas of June 30, 2015
Centers
Family Homes
Head Start*
RCMA
*Administration no longer requires Head Start programs to participate in Quality Counts. Of the 85 Head Start Programs in Quality Counts, 80 were dropped and may apply on an individual basis. Five Head Start programs are currently receiving WAGE$, scholarships, and/or translation services; therefore, they remain active in WELS.
**MDCPS Leadership has provided an updated list of classrooms wishing to participate in Quality Counts. These classrooms are expected to apply in the next few months.
Priority Programs: Who are we serving?
Priority, 303
Non-Priority , 96
Priority Non-Priority
0
50
100
150
200
250
300
350
n = 399 as of June 30, 2015
Priority Program = those serving 30% or more children receiving subsidized care or located in a low-income census tract.
Participants: Who is Accredited?
57%
51%
100%
83%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Centers FamilyHomes
Head Start RCMA
Percentage of QC Gold Seal Accredited Programsas of June 30, 2015
Gold Seal Accredited
QC Waitlist
42
6
9
3
0
5
10
15
20
25
30
35
40
45
Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16
(TCT Year 9: July 2015 – June 2016)Programs on the waitlist for QC as of July 31, 2015= 9
Centers FCCH
Miami-Dade/Monroe - Accredited Individual Sites
Source: United Way of Miami as of 7/20/15 Via WELS
Miami-Dade/Monroe - Gold Seal Sites
Source: United Way of Miami as of 7/20/15 Via WELS
Note: Some sites are accredited by more than one accrediting body.
Strategic Goal: Educate AllInitiative: Visibility
Achieve increased visibility throughout both counties by creating child care resources and providing information.
50 Years of Early Head Start• Coral Gables Mayor Jim Cason and Commissioner Vince Lago
hosted The Early Learning Coalition of Miami- Dade/Monroe, a “super grantee” for Early Head Start, for planting of a rosebush to commemorate the 50th anniversary of Head Start
• The planting ceremony took place on June 18 at the Coral Gables War Memorial Youth Center, 405 University Drive
Miami Gardens Trolley
• The ELC petitioned to get a trolley stop designated for the North Service Center
• With the support of Miami Gardens Councilman and former Early Learning Coalition board member David Williams, Miami Gardens approved the free trolley stop
Leading for Equity InstituteOn Wednesday, July
8, 2015 and
Thursday, July 9,
2015 the Leading for
Equity Institute held
a two day Leading
for Equity Retreat for
our partners and
sub-contractors in
the Board Room of
the main office.
This two day retreat included a
total of seventy four (74)
participants.
The retreat included a The
Poverty Simulation: UNIte!
Partners (Unified Toward
Equity) and a series of
thought provoking
discussions and purposeful
group activities centered
around poverty and
educational equity. The
responses from the retreat
were overwhelmingly positive
and many of the participants
enjoyed the experience
and were motivated to be
proactive as leaders for
equity in our community.
ELC Health Fair• ELC HR Dept.
hosted a heath fair for the staff on July 24, 2015
• Health screenings were provided to help provide early warnings to keep everyone healthy
Photo gallery: 5th annual Overtown Music & Arts Festival | Sat., July 25, 2015
OVERTOWN MUSIC FESTIVAL
Despite the rain, the turn out was
great. The Early Learning Coalition
was able to participate in a great
community event, registered children
and distributed back to school
calendars literature.