certification of obligations
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Certification of Obligations. Finance Workshop April 29, 2008. What is the Certification of Obligations?. An annual review and certification that all outstanding obligated balances are: Valid Supported by documentation Correct Complete. Why Do We Certify Obligations ?. - PowerPoint PPT PresentationTRANSCRIPT
Certification of Obligations
Finance Workshop
April 29, 2008
April 29, 2008 2
What is the Certification of Obligations?
An annual review and certification that all outstanding obligated balances are:
• Valid• Supported by documentation• Correct• Complete
April 29, 2008 3
Why Do We Certify Obligations?
• Required by NAO 203-34• Assures obligations reported on financial statements
are accurate• Provides an opportunity to clear obsolete obligations• Congress expects agencies to recover money through
deobligations
April 29, 2008 4
What is the process?
• Finance Office sends the request to Line Office CFOs mid-July to review obligations as of June 30
• LO CFOs send requests to FMCs• FMCs review obligations; certify to LO CFOs• LO CFOs send certifications to FO by
September 1
April 29, 2008 5
How to Review Obligations
• Use Data Warehouse/Discoverer Workbook CAMSADM.Certification-of-Obligations
• To Review:– POs, Contracts & Grants use “High Level - PO”
Worksheet (tab)– Other Obligations use “High Level - Non-PO”
Worksheet– Deob Candidates Worksheet
• For More Details:– Transaction Detail - Reference No. Worksheet– Transaction Detail - Doc Group & No. Worksheet
April 29, 2008 6
DW/Discoverer Open Workbook Screen
April 29, 2008 7
High Level PO, Non-PO & Deob Candidates Worksheets
Parameter Screen
April 29, 2008 8
High Level - PO Worksheet Query Results (1)
April 29, 2008 9
High Level - PO Worksheet Query Results (2)
April 29, 2008 10
High Level - PO WorksheetData Items
• Page Items– Bureau Code
– Affected Doc Group
• Column Headings– Affected Document No
– Vendor Report Name
– Affected Item type
– Fund Code Fiscal Year
– Fund Code
– Program 1 - 4 Code
– Org 1 - 7 Code
– Project Code
– Object 1 - 2 Code
– UDO + UDO DWADJ
– UEXP + UEXP DWADJ
– PEXP + PEXP DWADJ
– Total Obligs (with DWADJ)
– Max Trans Date
April 29, 2008 11
High Level - Non-PO Worksheet Query Results
April 29, 2008 12
Deob Candidates Worksheet Query Results
April 29, 2008 13
Transaction Detail - Doc Group & No. Worksheet Parameter Screen
April 29, 2008 14
Transaction Detail – Doc Group & No. Worksheet Query Results
April 29, 2008 15
Transaction Detail – Doc Group & No. Worksheet Query Data Items
• Page Items– Bureau Code– Affected Doc Group– Project Code
• Column Headings– Affected Document Number– Affected Document Type– Affected Item Type– Affected Reference No– PO Feeder Sys No– Fiscal Year– Fund Code Fiscal Year– Org1 Code– Org2 Code– Org3 Code
– Fund Code – Task Code– Object 1 - 2 Code– Trans Date– Prior Year Record Flag– UDO– UEXP– PEXP– Subsystem Code– Trans Source– UDO DWADJ– UEXP DWADJ– PEXP DWADJ– Org 1 - 7 Code
April 29, 2008 16
Transaction Detail - Reference No. Worksheet Parameter Screen
April 29, 2008 17
Transaction Detail - Reference No. Worksheet Query Results
April 29, 2008 18
Transaction Detail - Reference No. Worksheet Query Data Items
• Page Item– Bureau Code
• Column Headings– Affected Doc Group– Affected Document No– Affected Document Type– Affected Item Type– Affected reference No– PO Feeder Sys No– Fiscal year– Fund Code Fiscal Year– Org1 Code– Org2 Code – Org3 Code
– Fund Code – Project Code– Task Code Object 1 - 2 Code– Trans Date– PY Record Flag– UDO– UEXP– PEXP– Subsystem Code– Trans Source– UDO DWADJ– UEXP DWADJ– PEXP DWADJ
April 29, 2008 19
Deobligation Requests and Corrections
• Send deobligation requests and corrections to AOD/FFB for documents other than contracts and grants
Identify CBS obligation #, reference #, document
type, FCFY, ACCS, amount
• Send deobligation requests to AGO for contracts and grants