1. CEVA Club Directors MeetingOctober 14th, 2012 Tiger Woods Center Bay Hill Hall

2. Partner PresentationsSports AuthorityTricia MillerCEVA Discount Weekend Dec. 8th & 9th20% Off, No limit on items. 3. Partner PresentationsReferee Photo Inc.Rick OConnor 4. Partner PresentationsAries ApparelDiana MardsenLaurie Bailey 5. Partner Presentations 6. Partner PresentationsNIKEScott ZanonMarketing Director Team SportsLIDSMaria CarliniTeam Sports Volleyball Specialist 7. WelcomeCEVA Staff: Breen Goodwin, Executive Director Joe Boken, Operations Director Mike Benkoski, Membership & CommunicationsManager 8. WelcomeCEVA Board of Directors Members of CEVA BOD Role/Expectation of CEVA BODJunior Girls Committee Members of CEVA Jr. Girls Committee Role/Expectation of CEVA Jr. Girls Committee 9. WelcomeCEVA Region of USA Volleyball Role of CEVA Office Role of CEVA Club Directors/Admins Working Together CEVA Staff is here to serve the Club Directors, players and parents. We are growing the game together. 10. Hotels and Travel Patrick Higgins & Mike Chandler Approach to Sports Housing Budget Saving Strategy (Stay-to-save) Benefits to staying at official CEVA hotels Our Approach to enhancing the experience Question and Answer 11. DocumentsPlease review the documents in your folder. Junior Girls Handbook (not included) List of all other season documents All available on the CEVA website. 12. Membership & RegistrationFees and Sanctions Please refer to attached Document Power League Entry $600 CEVA Presidents Day $450 CEVA Friendship $65 Regionals 2-Day $300 1-Day $175 13. Membership & Registration2012 2013 Season Tryouts Dates Saturday, November 3rd 12s/14s Saturday, November 17th 16s/18s Tryout Information Form (form included): Please submitASAP whether you are having tryouts or NOT.CONFLICTS: Saturday, November 3rd CYO Competition plan accordingly State Playoff Competition plan accordingly 14. Membership & RegistrationGetting Players & Coaches Registered BEFORE Tryouts ALL adults must be registered and completed backgroundscreening prior to tryouts. All Webpoint registrations will now be processed via creditcard and are nonrefundable. Players have the choice of two membership options fortryouts Membership Deposit: $10 (good for 5 days of tryouts) Full Junior Girls membership: $55 15. Membership & RegistrationPaperwork to collect at Tryouts Player Membership Card (or registration confirmation) Check Membership Dates Check Level of Play Medical Release Form Concussion Form 16. Membership & RegistrationPlayer Membership Card Important: Name Membership Dates Level of Play, LOP 17. Membership & RegistrationUnregistered Players Computer or Laptop ideal Hardcopy member form is last resort Parent/Guardian Signature required 3 places Forms must be sent to CEVA Office by Monday 9am aftertryouts. CEVA will collect membership payment from players. Medical Release Form Concussion Form All Documents on our website. 18. Membership & RegistrationCEVA Commitment Policy Full policy in Junior Girls Handbook This policy was put in place to better serve players andtheir families. We are following the best practice policiesof many other USA Volleyball Regions. Clubs are encouraged to work together in schedulingtryouts. All clubs are strongly encouraged to use the CEVACommitment Letter. In the event a player commits to more than one club, the CEVA office can only take action based on writing, not hearsay. 19. Membership & RegistrationUpgrade Membership after Players Commit to your club Players who registered for a Membership Deposit mustupgrade their membership in Webpoint BEFOREparticipating in any practice, competition or fundraiser. Players who choose UNDECIDED for a club may logback into Webpoint and choose your club after signingthe CEVA Letter of Commitment. 20. Questions? Write down questions Fill out form Answer at the end or via email 21. WebpointBasics Club Directors/Administrators will build their own teamsin Webpoint this season. Club Directors/Administrators need to register byOctober 31st to keep their Admin access Club Admin Handbook for Webpoint is available ondocuments tab of website Rosters will be locked again on April 1st alladjustments need to be made prior to this date. 22. WebpointRoster Requirements Coaches CEVA Membership (includes all signed waivers) IMPACT Certification Cleared background screening ($18 via Webpoint) There is no longer a baseline fingerprint requirement Referee and Scorer Take the clinic (either online or in person) and take the quiz(s) via volleyballreftraining.com Concussion Training Complete online video and submit signed paperwork to club director 23. WebpointRoster Requirements Players CEVA Membership (includes all signed waivers) Scorer Certification Take the clinic (either online or in person) and take the quiz(s) via volleyballreftraining.com Each team should have at least 3 certified scorers Concussion Training (Submit signed paperwork to club director) Medical Release Form (Submit signed paperwork to club director) Uniforms All players need appropriate uniform numbers listed on the Webpoint roster 24. Ref/Score Training Refer to Junior Girls Handbook Section 8.6 for specificrequirements. Volleyballreftraining.com All certifications done online Additional training online (all positions of work team) Club hosted clinics still available for training. 25. UniformsUniform Requirements (Rule 4.3) Numbers must be contrasting colors (4.3.3.1) centered and be no smaller than 4 on front and 6 on back (mainly for 12U) Contrasting color examples. It is recommended that the numbers are 6 on front and 8 on back (Rule 4.3.3.2)Libero Uniform Requirements: (Rule 19.2) Must contrast in color with that of predominate colors of jerseys of other team members. Libero uniform may be different design, but must be numbered like the rest of the team members. No combinations such as navy/black, purple/black, dark green/black, navy/maroon, white/light yellow. 26. Uniforms2014 Libero Uniform Requirements: The Libero or her/his teammates must wear a solid color jersey. The solid color jersey must clearly contrast from the predominant color(s) of the teammates jersey. Predominant colors are those that appear on approximately half of the body of the uniform jersey. To be considered solid colored: Sleeves must be same color as the body of the jersey. Piping/trim must be the same color as the body of jersey. Lettering and collars can be different color than the body of jersey. Numbers must be a contrasting color and meet all otherspecifications in Rule 4.3.3 and associated USAV regulations. 27. WebpointClub ManagementSusan BarkleySenior Manager, Region Services 28. Club Management My Club My Teams Search Members List Membership Cards Team Form Search Team Assignment 29. My ClubMain Info, Club Members, Teams 30. Who is in my Club? 31. Current, Lapsed, Unpaid, Pending Thanks to CEVA policies, only need to look atCurrent Members, not Unpaid members! Lapsed Members include those who have a lapsedmembership and have not renewed membership (inany club) since that membership. Why is someone missing? They havent registered yet (check the CEVACurrent Members listing), OR They havent selected your club (or any club). 32. My Teams Click the +New Team button to add a new Team. 33. Create a New Team Give careful consideration to Team names.(They cannot easily be changed!) Requirements: Include the Club name, Include the Age Division, and Include the Team Rank. (There are lots of teams out there called 17s!) Recommendation: Use a Team name that does NOTneed to be changed each season.(For example, dont use the name of the coach.) 34. Complete the information in the various fields. The Team Code will generate based on theinformation you provide. The Team Rank options provided will be only thosestill available. (If you are creating multiple teams inan age group, only one can be ranked 1, etc.) 35. Click on the particular Team link to change theStatus from Active to Inactive if the Club no longeroffers that specific Team. (This will help avoidassigning members to rosters incorrectly.) 36. Other than changing the Team Status from Active toInactive (or from Inactive to Active), you cantchange much so take your time, please, whencreating your Teams! 37. Team Assignment Team Assignment provides a batch process tomake multiple team assignments from one screen.This option allows assignment of Club memberswho have not yet been assigned to a team. Individual rosters may also be edited directly, whichallows adults to be assigned to multiple rosters (aswell as adding a member, removing a member,changing a members role, changing a jerseynumber). 38. Team Assignment Batch Process 39. Roster Verifications 40. Roster assignment verifications are enforced by thesystem, so you cant add someone who isnt qualifiedto be on a roster. Examples: An adult without background screening ona junior roster, a girl on a boys roster, or a player whois too old for the team level of play. Specific information is provided at the top of thescreen for roster assignments that were notprocessed. Those who were assigned no longer display on thelist for the Team Assignment process. If you need to assign an adult to more than one roster,you need to go directly to the roster for any additionalassignments. 41. Edit a Team Roster (Add or Edit) On the Players tab of the team, click the +Add ClubMember to Team button to add a member. 42. Click the Edit button to change the roster assignment of anexisting team member. Change the name, position, or number, then click theUpdate Team Member button to save the change. Or click the Delete Team Member button to remove thatmember from the roster. 43. List Membership Cards A current member may print his/her own card byselecting the Print Membership Card menu option A Club Administrator may print membership cards forcurrent members in the Club Select a Team Club 44. List Membership Cards -Member Select the Print Membership Card from the menuon the left. 45. Current information displays membershipinformation, background screening, officialscertifications, coaching certification. If somethingupdates in the record, print the card with updatedinformation. 46. Or the member may find the membership card atthe end of the Membership Confirmation. (Clickthe icon to the left of the membership that lookslike a little piece of paper.) 47. List Membership Cards Club Admin Select Club Mgmt List Membership Cards fromthe menu. 48. Two options: (1) Select a Team to display cards forthat team only; or (2) Leave Team Selection asSelect One to display cards for all current clubmembers. 49. Printing by Team will show only those on that roster,printing three cards on a page. 50. Printing all membership cards will display all currentmembers in the club, printing three cards on a page. 51. Search Members Use as many or as few search filters asappropriate for the results you need. May want to identify those in the club withBackground Screening, or IMPACT certifications,members with a certain level of play, all juniorgirls, or all junior boys, or adult members, etc. 52. The results may be exported to a Text or Excel file. From the results screen, a group email can be sent to allor selected individuals. 53. Officials Search 54. Team Form Search Basic Search Team Rosters The results from these screens will include only thosemembers assigned to active rosters. 55. Team Form Search Basic Search Search is based on roster assignments. 56. Very helpful for Club directory or event program,since the export file contains Team information, notjust membership information. Also helpful to email to selected Teams. 57. Team Form Search Team Rosters Select by Team or narrow down the results byusing the search filters, or simply click the SearchRosters button for all rosters. 58. Rosters may also be pulled directly from the Teaminformation, and any adult on a roster may view andprint that roster. 59. Webpoint Registration Thank you for the opportunity to present thisinformation. Good luck with your season! 60. WebpointBuilding a Team in Webpoint Make an appointment with Mike for lateNovember/early December. We are happy to run you through building a team andyou should be good to go for the rest of your club!!! Send Mike your list of issues via email and we can helpyou work through any missing players or otherchallenges you may have. 61. Age WaiversUpdated Age Waiver Policy READ POLICY IN HANDBOOK Age Waivers will ONLY be considered for development orgeographical needs Age Waiver forms must be completed in total and submittedby the club directorHIGHLIGHTS: No more than 2 per team No age waivers provided for top teams within a club with morethan one team in an age group Only birthdays in July or August considered Players being considered for age waivers should NOT beimpact players 62. Registration PaperworkStreamlined Paperwork Complete the Club Coversheet (Team Coversheets are no longer required!!!) Club Coversheet is due December 5th 63. Questions? Write down your questions Fill out form Answers after or via email 64. Rental CourtsCEVA Owned Rental Courts 18 portable indoor volleyball courts 6 portable outdoor volleyball courts 65. FacilitiesFacility Rules Easy rule of thumb --- WATER ONLY in the gym. There are few facilities who allow food and drinkanywhere in the building or courts. Teams will be given warning and penalized for breakingthe Food & Drink Policy (review 8.4 of Handbook) 66. Parents & SpectatorsParent & Spectator Code of Conduct Parent and Spectator Code of Conduct form is included in your documents packet (and online). Educate your parents! Post in your practice facilities Concussion videos links on CEVA website www.safesport.org Bullying, hazing, harassment Recognize, Reduce, Respond 67. InsuranceIncident/Injury Reports All coaches should carry a few copies with them When to fill out the form Athlete or coach gets injured at a CEVA/USAV sanctioned practice, tournament or fundraiser Incident/Injury Report comes to the office Medical Claim form goes to the parent 68. InsuranceCertificate of Insurance Request Fill out the insurance request form found under Documents Go over this form with your facility to make sure we canmeet their needs. Certificate Holder: the locations info Fill out the Attention to section List the contact of the facilitys email on the form RVA is for the office signature (please dont sign this) Process time: 5-7 days 69. Jr. Girls Committee Topics 12s Step in Rule: CEVA Region allows players to takeone step into the court to serve standing on or behindthe end line. Recruiting Policy Responding to inquires for basic information Private lessons Impact on Outdoor programming 70. CEVA Specific RulesDifferent Regions have different rules Boys on a girls team Age Waivers Uniforms Scorekeeping/Ref requirements If youre playing out of region and have questions,contact the office 71. College Showcase Junior Committee responsible for showcase Last weekend in January Location TBD. 72. CEVA/USAV LogoCEVA/USA Volleyball Member Club Logo 73. CEVA Boys Program 74. The past 2011 Saw first all boys team compete in CEVA Began boys tournaments to increase awareness andparticipation CEVA office ran the tournaments, coaching, andadministration of these teams CEVA established a dedicated boys volleyballcommittee 75. The Present Currently have 8 boys tournaments scheduled fromJan-May as well as Presidents Day tournament Seattle (Alan Chinn) possible 20 teams this seasonfrom commitments from Club Directors Fall league with consistent teams More boys every tournament 76. The Future Take the lead and create the opportunity Ability to funnel interested boys to your program No longer turn kids away at the door 77. CEVA Boys ProgramFall Tournaments:Winter and Spring Dates:October 20th in SalemJanuary 19th and 26thOctober 28th in Longview February 9th and 23rd April 14th and 27th May 4th and 19th 78. Tournaments $60 per team Dont need a full team to participate More information can be found on the CEVA website 79. PASSING THOUGHTS Easy to dismiss 1 or 2 boys but at what cost to oursport and our community? As leaders in our community how can WE make thishappen? Basketball cuts are coming, can we find a place forthese athletes? The desire and market is there: Seaside/Seattle More boys and new blood every tournament Maybe he has a sister? 80. Questions?Write down questionsFill out formAnswers after or via emails 81. TournamentsCEVA Friendship Tournaments Saturday, December 15th 18s AM 16s PM Sunday, December 16th 14s AM 12s PM Registration for tourney Online Registration Deadline Nov. 30th 82. TournamentsCEVA Power League Application Procedure Online Registration deadline: December 3rd Seeding Updates Challenge Date Dec. 11 Qualifier Format Updates Crossovers have been updated Skipping Power League Penalties 83. Power League RegistrationCEVA Power League 84. TournamentsPresidents Day WeekendApplication Procedure Online Registration Deadline: Dec. 3rd Feb. 16th to 18th Girls: 12U, 14U, 16U, 18U Boys: 18U, 14U 2013 in Eugene 85. TournamentsPresidents Day Weekend Registration 86. TournamentsCEVA Regional Championships Application Procedure Online Registration Deadline: Feb. 4 April 20th and 21st Corvallis & Albany 87. TournamentsCEVA Regional Championships Registration 88. TournamentsUSAV Girls Junior National Championships All teams interested in attending the USAV Girls JuniorNational Championships must submit all associatedpaperwork to the CEVA office by 5pm the Monday priorto the CEVA Regional Championships. Refer to Girls Junior Handbook Section 8.9 89. TournamentsUSAV Girls Junior National Championships New Patriot Division Team Limit per age group Registration process What happens if you qualify for a bid division? How the waitlist works Hotel situation 90. TournamentsClub Hosted Tournaments Tournament Sanction Form Tournaments Directors must now be members andbackground screening per USAV Policy Send your Tournament Directors to our training onSaturday, December 1st Insurance 91. Fun StuffSpirit Contest Team of the Month Prizes, feature on Blog Facebook @CEVAVB on Twitter Instagram: CEVAVB region@columbiaempirevolleyball.com 92. Contact Procedure CEVA Office to Club Directors/Administrators Club Directors/Administrators to Coaches Coaches to Parents/Players Works in reverse as well 93. Contact Information 503-644-7468 (office line) 503-389-0305 (urgent line) Breen: breen@columbiaempirevolleyball.com Joe: joeb@columbiaempirevolleyball.com Mike: mike@columbiaempirevolleyball.com www.columbiaempirevolleyball.com 94. Important Deadlines Club Admin Renewal Oct. 31st CEVA Friendship Entry Nov. 30th Power League Entry Dec. 3rd CEVA Presidents Day Entry Dec. 3rd Club Coversheet Dec. 5th Regionals Entry Feb. 4th Roster Freeze April 1st 95. CEVAThank you all for attending!Questions?