ch 3

John Wiley & Sons, Inc. © 2005

Chapter 3Chapter 3

Adjusting the Accounts

Accounting Principles, 7Accounting Principles, 7thth Edition Edition

Weygandt Weygandt •• Kieso Kieso •• Kimmel Kimmel

Prepared by Naomi KarolinskiPrepared by Naomi KarolinskiMonroe Community CollegeMonroe Community College

andandMarianne BradfordMarianne Bradford

Bryant CollegeBryant College

After studying this chapter, you should be able to:

CHAPTER 3 ADJUSTING THE ACCOUNTS

1 Explain the time period assumption2 Explain the accrual basis of accounting3 Explain why adjusting entries are needed4 Identify the major types of adjusting entries5 Prepare adjusting entries for prepayments6 Prepare adjusting entries for accruals7 Describe the nature and purpose of an

adjusted trial balance

TIME-PERIOD ASSUMPTION STUDY OBJECTIVE STUDY OBJECTIVE 11

• The time period (or periodicity) assumption– assumes the economic life of a business can be

divided into artificial time periods

• Accounting time periods – generally month, a quarter, or a year

• Accounting time period of one year in length– referred to as a fiscal year

ACCRUAL BASIS OF ACCOUNTING STUDY OBJECTIVE STUDY OBJECTIVE 22

• Revenue recognition and matching principles – Used under the accrual basis of accounting

• Cash basis accounting– revenue is recorded when cash is received– expenses are recorded when cash is paid

• GAAP requires accrual basis accounting– cash basis often causes misleading financial

statements.

REVENUE RECOGNITION PRINCIPLE

• Revenue recognition principle– Revenue must be recognized in the

accounting period in which it is earned, not just when money is exchanged.

– In a service business, revenue is earned at the time the service is performed.

THE MATCHING PRINCIPLE

• Expense recognition is the matching principle.

• Efforts (expenses) must be matched with accomplishments (revenues).

Revenues earned

this monthare offset against....

Expensesincurred in

earning the

revenue

GAAP RELATIONSHIPS IN REVENUE AND EXPENSE RECOGNITION

Time-Period Assumption

Economic life of businesscan be divided into

artificial time periods

Revenue-Recognition Principle

Revenue recognized in the accounting period in

which it is earned

Matching Principle

Expenses matched with revenuesin the same period when efforts

are expended to generate revenues

ADJUSTING ENTRIESSTUDY OBJECTIVE STUDY OBJECTIVE 33

Adjusting entries are made in order for:

• revenues to be recorded in the period in which they are earned

• expenses to be recognized in the period in which they are incurred

Adjusting entries– required each time financial statements

are prepared

•Adjusting entries are classified as– Prepayments (prepaid expenses and

unearned revenues) OR– Accruals (accrued revenues and accrued expenses)

ADJUSTING ENTRIES STUDY OBJECTIVE STUDY OBJECTIVE 44

TYPES OF ADJUSTING ENTRIES

Prepayments

• Prepaid Expenses

Expenses paid in cash - recorded as assets before used or consumed

•Unearned Revenues

Cash received - recorded as liabilities before the revenue is earned

TYPES OF ADJUSTING ENTRIES

Accruals

• Accrued Revenues

revenues earned but not yet received in cash or recorded

• Accrued Expenses

expenses incurred but not yet paid in cash or recorded

TRIAL BALANCE

PIONEER ADVERTISING AGENCY Trial Balance October 31, 2005 Debit Credit Cash $ 15,200 Advertising Supplies 2,500 Prepaid Insurance 600 Office Equipment 5,000 Notes Payable $ 5,000 Accounts Payable 2,500 Unearned Revenue 1,200 C. R. Byrd, Capital 10,000 C. R. Byrd, Drawing 500 Service Revenue 10,000 Salaries Expense 4,000 Rent Expense 900 $ 28,700 $ 28,700

The Trial Balance is the starting place

for adjusting entries.

The Trial Balance is the starting place

for adjusting entries.

PREPAYMENTSSTUDY OBJECTIVE STUDY OBJECTIVE 55

Prepayments•The first category of adjusting entry is prepayments.

•Required to record revenues earned and expenses incurred–Also ensures that assets and liabilities are not overstated

•The adjusting entry for prepayments:–Increases an income statement account

–Decreases a balance sheet account

ADJUSTING ENTRIES FOR PREPAYMENTS

Adjusting Entries

Asset

Unadjusted Balance

Credit Adjusting Entry (-)

Expense

Debit Adjusting Entry (+)

Prepaid Expenses

Liability

Unadjusted Balance

Debit Adjusting Entry (-)

Revenue

Credit Adjusting Entry (+)

Unearned Revenues

• Prepaid expenses – expenses paid in cash and recorded as

assets before they are used or consumed– Prepaid expenses expire with the passage

of time or through use and consumption

• An asset-expense account relationship exists with prepaid expenses

PREPAID EXPENSES

• Prior to adjustment– assets are overstated and expenses are

understated

• Adjusting entry – debit expense account – credit asset account

• Examples – prepaid expenses include supplies, insurance, and depreciation

PREPAID EXPENSES

JOURNAL ENTRYJOURNAL ENTRY

POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, an inventory count reveals that $1,000 of $2,500 of supplies are still on hand.

ADJUSTING ENTRIES FOR

PREPAYMENTS SUPPLIES

ADJUSTING ENTRIES FOR PREPAYMENTS INSURANCE


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, an analysis of the policy reveals that $50 of insurance expires each month.

Prepaid Insurance 10 Oct. 4 600 Oct. 31 50

31 550

Depreciation • the allocation of the cost of an asset to

expense over its useful life in a rational and systematic manner

• Equipment or a building– viewed as a long-term prepayment of

services

– allocated in the same manner as other prepaid expenses

DEPRECIATION

DEPRECIATION

• Depreciation– is an estimate rather than a factual measurement of

the cost that has expired

• Recording depreciation– Debit Depreciation Expense – Credit Accumulated Depreciation (contra asset)

Depreciation ExpenseXXX

Accumulated DepreciationXXX

• Balance Sheet– Accumulated Depreciation is offset against the

asset account

• Book Value– difference between the cost of any depreciable

asset and its related accumulated depreciation is the book value of the asset

– not market value

DEPRECIATION

ADJUSTING ENTRIES FOR PREPAYMENTS

DEPRECIATION

Accumulated Depreciation -Office Equipment

Oct. 31 40

Date Account Titles and Explanation Debit Credit Oct. 31 Depreciation Expense 40

Accumulated Depreciation - Office Equipment 40 (To record monthly depreciation)


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, depreciation on the office equipment is estimated to be $480 a year, or $40 per month.

Depreciation ExpenseOct. 31 40

• Unearned revenues – revenues received and recorded as liabilities

before they are earned

• Unearned revenues – earned by rendering a service to a customer

• A liability-revenue account relationship exists with unearned revenues

UNEARNED REVENUES

• Prior to adjustment– liabilities are overstated and revenues are

understated

• Adjusting entry – debit to a liability account – credit to a revenue account

• Examples– rent, magazine subscriptions and customer

deposits for future services

UNEARNED REVENUES

ADJUSTING ENTRIES FOR PREPAYMENTS UNEARNED

REVENUES


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, analysis reveals that, of $1,200 in fees, $400 has been earned in October.

ACCRUALSSTUDY OBJECTIVE STUDY OBJECTIVE 66

• Second category of adjusting entries is accruals

• Adjusting entries – required to record revenues earned and

expenses incurred in the current period

• Adjusting entry for accruals– increase both a balance sheet and an

income statement account

Adjusting Entries

Asset


Accrued Revenues

Revenue


Accrued Expenses

Expense


Liability


ADJUSTING ENTRIES FOR ACCRUALS

• Accrued revenues– accumulate with the passing of time or through

services performed but not billed or collected– An asset-revenue account relationship exists – Prior to adjustment, assets and revenues are

understated

• Adjusting entry – debit an asset account – credit a revenue account

ACCRUED REVENUES


ACCRUED REVENUES

October 31, the agency earned $200 for advertising services that were not billed to clients before October 31.


POSTINGPOSTING

ADJUSTMENTADJUSTMENT

• Accrued expenses – Expenses incurred but not paid yet– A liability-expense account relationship exists– Prior to adjustment, liabilities and expenses

are understated

• Adjusting Entry – debit an expense account– credit a liability account

ACCRUED EXPENSES


ACCRUED INTEREST


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, the portion of the interest to be accrued on a 3-month note payable is calculated to be $50.


ACCRUED SALARIES


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, accrued salaries are calculated to be $1,200.

SUMMARY OF ADJUSTING ENTRIES

1 Prepaid Assets and Assets overstated Dr. Expenses expenses expenses Expenses understated Cr. Assets2 Unearned Liabilities and Liabilities overstated Dr. Liabilities

revenues revenues Revenues understated Cr. Revenues3 Accrued Assets and Assets understated Dr. Assets

revenues revenues Revenues understated Cr. Revenues4 Accrued Expenses and Expenses understated Dr. Expenses

expenses liabilities Liabilities understated Cr. Liabilities

1 Prepaid Assets and Assets overstated Dr. Expenses expenses expenses Expenses understated Cr. Assets2 Unearned Liabilities and Liabilities overstated Dr. Liabilities

revenues revenues Revenues understated Cr. Revenues3 Accrued Assets and Assets understated Dr. Assets

revenues revenues Revenues understated Cr. Revenues4 Accrued Expenses and Expenses understated Dr. Expenses

expenses liabilities Liabilities understated Cr. Liabilities

Chapter 3

Which of the following statements concerning accrual-basis accounting is incorrect?

a. Accrual-basis accounting follows the revenue recognition principle.

b. Accrual-basis accounting is the method required by generally accepted accounting principles.

c. Accrual-basis accounting recognizes expenses when they are paid.

d. Accrual-basis accounting follows the matching principle.

Chapter 3

Which of the following statements concerning accrual-basis accounting is incorrect?

a. Accrual-basis accounting follows the revenue recognition principle.

b. Accrual-basis accounting is the method required by generally accepted accounting principles.

c. Accrual-basis accounting recognizes expenses when

they are paid.

d. Accrual-basis accounting follows the matching principle.

ADJUSTED TRIAL BALANCE

STUDY OBJECTIVE STUDY OBJECTIVE 77

• Adjusted Trial Balance – prepared after all adjusting entries have

been journalized and posted– purpose is to prove equality of the total debit

and credit balances in the ledger after adjustments have been made

• Financial statements– prepared directly from the adjusted trial balance

PIONEER ADVERTISING AGENCY Adjusted Trial Balance October 31, 2005 Before After Adjustment Adjustment Debit Credit Debit Credit Cash $ 15,200 $ 15,200 Accounts Receivable 200 Advertising Supplies 2,500 1,000 Prepaid Insurance 600 550 Office Equipment 5,000 5,000 Accumulated Depreciation - Office

Equipment

$ 40 Notes Payable $ 5,000 5,000 Accounts Payable 2,500 2,500 Interest Payable 50 Unearned Revenue 1,200 800 Salaries Payable 1,200 C. R. Byrd, Capital 10,000 10,000 C. R. Byrd, Drawing 500 500 Service Revenue 10,000 10,600 Salaries Expense 4,000 5,200 Advertising Supplies Expense 1,500 Rent Expense 900 900 Insurance Expense 50

Interest Expense 50 Depreciation Expense 40

$ 28,700 $ 28,700 $ 30,190 $ 30,190

TRIAL BALANCE AND ADJUSTED TRIAL BALANCE COMPARED

PREPARING FINANCIAL STATEMENTS

Financial statements are prepared directly from the adjusted trial balance

• Income statement– use the revenue and expense accounts

• Owner’s Equity Statement – use the owner’s capital and drawing accounts and the net income (or net loss) from the Income Statement

• Balance sheet – use asset and liability accounts and ending owner’s capital balance reported in Owner’s Equity Statement

PIONEER ADVERTISING AGENCY Adjusted Trial Balance October 31, 2005

Debit Credit

Cash $ 15,200 Accounts Receivable 200 Advertising Supplies 1,000 Prepaid Insurance 550 Office Equipment 5,000 Accumulated Depreciation - Office Equipment $ 40 Notes Payable 5,000 Accounts Payable 2,500 Interest Payable 50 Unearned Revenue 800 Salaries Payable 1,200 C. R. Byrd, Capital 10,000 C. R. Byrd, Drawing 500 Service Revenue 10,600 Salaries Expense 5,200 Advertising Supplies Expense 1,500 Rent Expense 900 Insurance Expense 50 Interest Expense 50 Depreciation Expense 40

$ 30,190 $ 30,190

PREPARATION OF THE INCOME STATEMENT AND THE OWNER’S EQUITY STATEMENT FROM

THE ADJUSTED TRIAL BALANCE

PREPARATION OF THE INCOME STATEMENT AND THE OWNER’S EQUITY STATEMENT FROM THE

ADJUSTED TRIAL BALANCE

PIONEER ADVERTISING AGENCYIncome Statement

For the Month Ended October 31, 2005

Revenues Fees earned $ 10,600

Expenses Salaries expense $ 5,200 Advertising supplies expense 1,500 Rent expense 900 Insurance expense 50 Interest expense 50 Depreciation expense 40 Total expenses 7,740Net income $ 2,860

The income statement is prepared from the revenue and expense accounts.The income statement is prepared from the revenue and expense accounts.


Debit Credit Cash $ 15,200 Accounts Receivable 200 Advertising Supplies 1,000 Prepaid Insurance 550 Office Equipment 5,000 Accumulated Depreciation – Office Equipment $ 40 Notes Payable 5,000 Accounts Payable 2,500 Interest Payable 50 Unearned Revenue 800 Salaries Payable 1,200 C. R. Byrd, Capital 10,000 C. R. Byrd, Drawing 500 Service Revenue 10,600 Salaries Expense 5,200 Advertising Supplies Expense 1,500 Rent Expense 900 Insurance Expense 50 Interest Expense 50 Depreciation Expense 40 $ 30,190 $ 30,190

PREPARATION OF THE INCOME STATEMENT AND THE OWNER’S EQUITY STATEMENT FROM THE ADJUSTED

TRIAL BALANCE

PREPARATION OF THE INCOME STATEMENT AND THE OWNER’S EQUITY STATEMENT FROM THE ADJUSTED

TRIAL BALANCE

PIONEER ADVERTISING AGENCY Owner’s Equity Statement For the Month Ended October 31, 2005 C.R. Byrd, Capital, October 1 $ -0- Add: Investments $ 10,000 Net income 2,860 12,860 12,860 Less: Drawings 500 C.R . Byrd, Capital, October 31 $ 12,360

The owner’s equity statement is prepared from the owner’s capital and drawing accounts and the net income (or net loss) shown in the income statement.


Debit Credit Cash $ 15,200 Accounts Receivable 200 Advertising Supplies 1,000 Prepaid Insurance 550 Office Equipment 5,000 Accumulated Depreciation – Office Equipment $ 40 Notes Payable 5,000 Accounts Payable 2,500 Interest Payable 50 Unearned Revenue 800 Salaries Payable 1,200 C. R. Byrd, Capital 10,000 C. R. Byrd, Drawing 500 Service Revenue 10,600 Salaries Expense 5,200 Advertising Supplies Expense 1,500 Rent Expense 900 Insurance Expense 50 Interest Expense 50 Depreciation Expense 40 $ 30,190 $ 30,190

PREPARATION OF THE BALANCE SHEET FROM THE ADJUSTED TRIAL BALANCE

PREPARATION OF THE BALANCE SHEET FROM THE ADJUSTED TRIAL BALANCE

PIONEER ADVERTISING AGENCY Balance Sheet October 31, 2005 Assets Liabilities and Owner’s Equity Cash $ 15,200 Liabilities Accounts receivable 200 Notes payable $ 5,000 Advertising supplies 1,000 Accounts payable 2,500 Prepaid insurance 550 Interest payable 50 Office equipment $ 5,000 Unearned fees 800 Less: Accumulated Salaries payable 1,200 depreciation 40 4,960 Total liabilities 9,550 Owner’s equity C.R. Byrd, Capital 12,360 Total liabilities and owner’s Total assets $ 21,910 equity $ 21,910 The balance sheet is then prepared from the asset and liability accounts and

the ending owner’s capital balance as reported in the owner’s equity statement.

ALTERNATIVE TREATMENTOF PREPAID EXPENSES AND

UNEARNED REVENUES

• Alternative treatment uses Income Statement accounts initially– Debit the expense for prepaid expenses

when cash is paid– Credit the revenue at the time cash is

received • After adjustments, alternative treatment of

prepaid expenses and unearned revenues will result in the same effect to financial statements as the initial entries to the balance sheet accounts STUDY OBJECTIVE STUDY OBJECTIVE 88

ALTERNATIVE ADJUSTMENTS FOR PREPAYMENTS SUPPLIES


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, an inventory count reveals that $1,000 of $2,500 of supplies are still on hand.

ALTERNATIVE ADJUSTMENTS FOR PREPAYMENTS

UNEARNED REVENUESALTERNATIVE ADJUSTMENTS FOR PREPAYMENTS

UNEARNED REVENUES


POSTINGPOSTING

ADJUSTMENTADJUSTMENT October 31, analysis reveals that, of $1,200 in fees, $400 has been earned in October.

SUMMARY OF BASIC RELATIONSHIPS FOR PREPAYMENTS

1 Prepaid Assets and a Prepaid expenses Assets overstated Dr Expenses Expenses Expenses initially recorded in Expenses understated Cr Assets asset accounts have been used.

b Prepaid expenses Assets understated Dr Assets initially recorded in Expenses overstated Cr

Expenses expense accounts have not been used.

2 Unearned Liabilities and a Unearned revenues Liabilities overstated Dr Liabilities Revenues Revenues initially recorded in Revenues understated Cr Revenues

liability accounts have been earned.

b Unearned revenues Liabilities understated Dr Revenues initially recorded in Revenues overstated Cr Liabilities

revenue accounts have not been earned.

1 Prepaid Assets and a Prepaid expenses Assets overstated Dr Expenses Expenses Expenses initially recorded in Expenses understated Cr Assets asset accounts have been used.

b Prepaid expenses Assets understated Dr Assets initially recorded in Expenses overstated Cr

Expenses expense accounts have not been used.

2 Unearned Liabilities and a Unearned revenues Liabilities overstated Dr Liabilities Revenues Revenues initially recorded in Revenues understated Cr Revenues

liability accounts have been earned.

b Unearned revenues Liabilities understated Dr Revenues initially recorded in Revenues overstated Cr Liabilities

revenue accounts have not been earned.

Chapter 3

Which of the statements below is not true?

1. An adjusted trial balance should show ledger account balances.

2. An adjusted trial balance can be used to prepare financial statements.

3. An adjusted trial balance proves the mathematical equality of debits and credits in the ledger.

4. An adjusted trial balance is prepared before all transactions have been posted from the journal.

COPYRIGHTCOPYRIGHT

Copyright © 2005 John Wiley & Sons, Inc. All rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express written consent of the copyright owner is unlawful. Request for further information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make back-up copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages, caused by the use of these programs or from the use of the information contained herein.

Copyright © 2005 John Wiley & Sons, Inc. All rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express written consent of the copyright owner is unlawful. Request for further information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make back-up copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages, caused by the use of these programs or from the use of the information contained herein.

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prepared adjusting entries

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