Change of Pace, Change of Culture Seasonal and Year-Round StaffRachael Arroyo and Jennifer Kashner-Fry

Rippling Water(Basic)

Note: This video template is optimized for Microsoft PowerPoint 2010.In PowerPoint 2007, video elements will play, but any content overlapping the video bars will be covered by the video when in slideshow mode.In PowerPoint 2003, video will not play, but the poster frame of the videos will remain in place as static images.

The video:Plays automatically after each slide transition.Is 15 seconds long.Seamlessly loops for infinite playback.

To add slides or change layout:To add a new slide, on the Home tab, in the Slides group, click the arrow under New Slide, then click under Motion Background Theme, then select the desired layout.To change the layout of an existing slide, on the Home tab, in the Slides group, click Layout, then select the desired layout.

Other animated elements:Any animated element you insert will begin after the slide transition and the background video has started.

Layouts with video effects:The (Green) Title and Content and (Purple) Title and Content layouts are creating by using a color overlay on the video.With the video selected, under Video Tools, on the Format tab, in the Adjust group, select Color and choose Teal, Accent Color 6 Light (third row, seventh option from left) or Periwinkle, Accent Color 5 Light (third row, sixth option from left).

1

Jennifer Kashner-FryAquatic Supervisor, City of Grapevine 10 years

The REC of Grapevine- Multigenerational Recreation Center opened April 2015 With this new Recreation Center, Grapevine built its first In-door Aquatics Center

Transitioning from just operating 2 seasonal outdoor pools to now running a year round facility has come with some challenges along with some great opportunity for Grapevine Aquatics

2

The REC of Grapevine, and more

3

Rachael ArroyoAquatics Manager for the City of Farmers Branch 2 years

Aquatics for 12 years, at the University level, private sector, and Public Sector

Involved in the opening of the Farmers Branch Aquatics Center, including an indoor natatorium with an outdoor neighborhood waterpark with play features, lazy river, a flat water pool, and slide towers attached

Transitioning from year-round to seasonal and back to year-round requires some planning, dedication, and re-booting for all involved

4

Farmers Branch Aquatics Center, and more

5

Author (A) - What is this session about?

6

Author (A) - RachaelThe ChangesChange of pace

Change of culture

Change in staff

Facilitates the change of operations

7

What is the focus?Directives change from year-round maintenance to seasonal ramp up

Utilizing the same amount of staff for year-round maintenance, while ramping up

Bringing in new staff to operate outdoor

Transitions in between seasons, and what that means for the staff and facility

8

What are you going to learn?Understanding the issues and how they affect an operation

Methods to mitigate challenges pertaining to the change of pace

Means for staffing and staff buy-in to help facilitate transitions

Efficiency with schedules, tasks, and projects to aide in transitions

9

Diving in

10

Author (A) - JenniferAuthor (A) - Get crowd to stand up... DIVE INChange of PaceCALM STORM BREWING UP TO A HURRICANE

9 months of preparation to facilitate a 3 month operationPreparation for the next seasonUtilize end of season evaluationsCreate tasks listGuides preparation schedule for next season

Scheduled RepairsPreventative MaintenanceUpdates to policy/procedures

11

Change of CultureTwo different culturesOutdoor is like a summer campFast paced, sense of urgency, directionally lead major project

Indoor is labeled a boring jobSelf-sufficient, self-motivating, task oriented minor maintenance

12

Change in StaffAll part time staff is limited to 1000 hours/year based on ERISA Law a.k.a. Thousand-Hour Rule

Seasonal staff can work unlimited hours

Year Round staff can only work 19 hours/week

Covering the amount of hours for a year round facility while ramping up for outdoor

Introducing new staff into the equation

13

Climbing out

14

Author (A) - RachaelAuthor (A) - Get crowd climb up the ropeChange of Pace How?Preparation Maintenance, paperwork, organization, planning, purchasing, etc. Facilitate/Delegate

Giving in-door staff projects during the off season to prepare for outdoor

Cleaning outdoor venuesOrganization preparation i.e. paperwork, new staff uniform bundlesPrepare for Seasonal events

15

Author (A) - JenniferChange of Culture How?Orientation INDOOR STAFF, rebootChange of operationExpectationsWhat needs to be done to prepare

OUTDOOR STAFF, full orientationManagers orientation, Employee informationEAP, LG SkillsExpectations

Get everyone on the same pace

16

Author (A) - RachaelChange in Staff How to recruitRecruiting always recruiting

Business cards/Flyers with hiring informationFLYRING

Schools restaurants, swim teams, facilities that cant house all participants from the LG Classes

Social influence (between staff)

Media influence, social or publicBaywatchSand Lot

17

Author (A) - RachaelChange in Staffing How to adaptStaffing adequately to maintain indoor operations while ramping upAdapting staffing needs based on HR interpretation of ERISAPart time, 1000 hour within 12 month period29 U.S.C. 1052

Ways to adaptFull time Lead/Head Lifeguard FULL BENEFITS30 hour positions eligible for pension retirement onlyAdditional staff 19 hour week averageStrategic schedules based on staff needs and availability

18

Author (A) - JenniferAuthor (A) - Both talk about different ways we adapt to the lawChange in Staff How keep themStaff retention-

Keeping them engaged, high expectations, high rewards

Keeping it Fun! Doing something fun outside of work i.e. staff gatherings, team bonding

Feeding them GOOD FOOD!

Guard of the Month/ Guard of the week, Highlight staff recognition instead of faults

19

Author (A) - JenniferAuthor (A) - Both give examples of what we doAuthor (A) - put in pics of staffChange in Staff Why?Re-build your culture every year and set expectations up front

Mission Statement/ Core Values Grapevine Mission StatementGrapevine Core ValuesFB Branch Life REACTFrog Squad Code of standards (staff created)Follow through with your managers/lead guards

20

Author (A) - RachaelAuthor (A) - frog squad shirtGrapevine Aquatics Mission StatementTo teach and enforce safety and respect, utilizing the lifesaving skills that we have been exceedingly trained to execute. To remain alert and to take action. Always offering dynamic customer service and encouraging fitness, fun, and better health. We are faster, smarter, stronger! We are Grapevine Aquatics!

21

Grapevine Aquatics Core ValuesSafetyRespectServiceTeamworkFitnessFunFamily

22

Branch Life MottoR espectE xcellenceA ccountabilityC areT rust

23

Author (A) - React picture on sideFrog Squad Code of StandardsI will respect myself, my fellow guards, and my FBAC Family.

Thou shall not be late for thy shift nor rotationsThou shall respect Head Guards and staffThou shall treat patrons with kindness and patienceThou shall stay hydrated and sun screenedThou shall always be cautious of thy surroundingsThou shall keep locker clean and guardroom tidyThou shall not horseplayThou shall always participate in opening and closing setup/cleaningThou shall take care of thyself and each otherThou shall support all fellow FBAC Family

24

What are you leaving with?Knowledge of that there is no slow time. Ever.Planning aheadUtilize year-round staff to facilitate transition to summerEveryone needs a re-bootRecruit in every way possibleKnow your optionsRepeat

Wrap UpOverall its a continuous storm with various severities such as the preparation for the hurricane i.e. SUMMER

It goes from the calm storm to the hurricane

After the hurricane there is still a light rain

So pretty much its

26

What are some of your experiences, suggestions, concerns?

27

Questions?

28

Thank you for to taking the time and coming our session! Summer 2017 HERE WE COME!!

29

Author (A) - fist bump in the air!