Changes from AACR2 to RDA

Access

Credits

Many slides are from the following presentations:

– Preparing Copy Catalogers for RDA / Irina Kandarasheva & Mark Wilson (Columbia University)

– Changes from AACR2 to RDA. Part 2 / Adam Schiff (University of Washington)

– RDA, MARC 21, and Access Points / George A. Prager (New York University)

Catalog Records

• Description – A transcription– Describes the resource

• Access points– Indexed, searchable fields– Controlled data, meaning there is an authorized version

to use• Coded information– Fixed fields and coded data– Used for search limits and reporting functions

Access PointsChanges in TerminologyAACR2

• Heading• Uniform Title• Author, Composer, etc.• Main Entry

RDA

• Authorized Access Point• Preferred title• Creator• Preferred Title + (when

appropriate) authorized access point for the creator

Relationship Designators

AACR2• Possible to record under

MARC21• Used mainly in archival and

rare book cataloging

RDA• Relationship between

– Resource and person/ corporate body/family associated with the resource

– Works, expressions, manifestations, and items

– Persons, families and corporate bodies

RDA Record

Description:The immigrant war : a global movement against discrimination and exploitation / by Vittorio Longhi ; translated from original Italian by Janet Eastwood.

Access Points:Longhi, Vittorio, 1974- author.Eastwood, Janet, translator.

Personal Name Headings – Fictitious Persons

AACR2Title: Before you leap: a frog’s-eye view of life’s greatest lessons / by Kermit the Frog.

RDAAuthor:Kermit, the Frog, author.

Title:Before you leap: a frog’s-eye view of life’s greatest lessons / by Kermit the Frog.

RDA Personal Names

AACR2

Williams, Hank, 1923-1953.Williams, Hank, 1949-

RDA

Williams, Hank, Jr., 1949-Arthur, William E., III

Words, etc. indicating relationships are always included as part of the name heading

RDA Additions to Personal Names

These additions are always made:• Title of royalty or nobility• The term Saint• Title of religious rank• The term Spirit• The profession or occupation for a person whose

names consists of a phrase or term not conveying the idea of a person

Examples: RDA Additions

-Title of royalty/nobility

-The term Saint-Title of religious rank-The term Spirit-Profession/occupation for names not conveying the idea of a person

• Anne, Queen of Great Britain

• Teresa, of Avila, Saint• Pius XII, Pope• Garland, Judy (Spirit)• Big Hand (Musician)

Additions to Distinguish Identical Personal Names

AACR2• Birth/death dates• Fuller form of the name• Certain qualifiers (term of

honor or address, title of position of office, initials of academic degree or denoting membership in an organization)

RDA• Birth/death dates• Fuller form of the name• Period of activity• Term indicating profession

or occupation

Additions to Personal Names

AACR2Smith, John, b. 1825

Smith, John, ca. 1837-1896

Kennedy, John F. (John Fitzgerald), 1917-1963

RDASmith, John, born 1825LC practice: Smith, John, 1825-

Smith, John, approximately 1837-1896

Kennedy, John F. (John Fitzgerald), 1917-1963

Additions to Distinguish Identical Personal Names

AACR2Brown, George, SirBrown, George, CaptainBrown, George, Rev.Brown, George, F.I.P.S.Brown, George, Ph. D.

RDABrown, George, flourished 1893-1940LC practice: Brown, George, active 1893-1940

Hancock, Mary (Architect)

Corporate Names (Dept. or Department?)

AACR2• Always abbreviated (LCRI)

Name: Department of Botany

Access Point:Bangalore University. Dept. of Botany

RDA• Literary warrant (follow the

usage of the body)

Name: Department of Botany

Access Point:Bangalore University. Department of Botany.

Preferred Titles for Works

• Preferred title is – The title chosen to identify the work– The basis for the authorized access point representing that

work

• Preferred Title for Works Created after 1500-Use the title in the original language by which the work has become known, either through use in resources embodying the work or in reference sources

Preferred Titles for Works

There are special instructions for preferred title for works

-created before 1500-musical works-legal works-religious works-parts-compilations

Preferred Titles for Works

Martin Chuzzlewit-Preferred title for work by Dickens published under various titles

Hamlet-Preferred title for work by Shakespeare first published under the title: The tragicall historie of Hamlet, Prince of Denmarke

Whitaker’s almanack-Preferred title for work first published under the title: An almanack for the year of Our Lord…

Authorized Access Points for Works

• Authorized Access Point for a Work– Authorized access point for the person, family or corporate

body responsible for the work (when applicable) PLUS– Preferred title for the work

“Shakespeare, William, 1564-1616. Hamlet”“Cassatt, Mary, 1844-1926. Children playing on the beach”“Swift, Jonathan, 1667-1745. Tale of a tub”

Originally published anonymously but known to be by Jonathan Swift

Additions to Distinguish Authorized Access Points for a Work

• Form of work– Nutcracker (Choreographic work)– NuTCRACKER (Computer file)

• Date of the work– Ocean’s eleven (Motion picture : 1960)– Ocean’s eleven (Motion picture : 2001)

Additions to Access Points for Works

• Place of origin of the work– Advocate (Boise, Idaho)– Advocate (Nairobi, Kenya)

• Another distinguishing characteristic of the work– Othello (Television program : 1963 : Canadian Broadcasting

Corporation)– Othello (Television program : 1963 : WOR-TV (Television

station : New York, N.Y.))

Works of the Bible

AACR2Bible. O.T.

Bible. O.T. Ezra

Bible. N.T. Gospels

RDABible. Old Testament

Bible. Ezra

Bible. Gospels

Collective Titles

AACR2Author:Baldwin, James, 1924-1987.

Preferred title:Selections. 2004

RDAAuthor:Baldwin, James, 1924-1987.

Preferred title:Works. Selections. 2004

Multilingual Works

AACR2Title:

Bear in a square = L'ours dans le carré

Access point:Blackstone, Stella. Bear in a square. French & English

RDATitle:

Bear in a square = L'ours dans le carré

Access points:Blackstone, Stella. Bear in a square. English.

Blackstone, Stella. Bear in a square. French.

Multilingual Works

AACR2Title:

Euripidis “Bacchae” : graecus textus, latina et italica e graeco translatio, criticae animadversiones

Access Point:Euripidis. Bacchae. Polyglot

RDATitle:

Euripidis “Bacchae” : graecus textus, latina et italica e graeco translatio, criticae animadversiones

Access Points:Euripidis. Bacchae. GreekEuripidis. Bacchae. LatinEuripidis. Bacchae. Italian

Libretti

AACR2Author:

Adams, John, 1947-

Preferred title:Nixon in China. Libretto

Additional author:Goodman, Alice

John Adams is the composer of the opera; Alice Goodman wrote the libretto

RDAAuthor:

Goodman, Alice.

Preferred title:Nixon in China. Libretto

Additional author:Adams, John, 1947-

Identifying RDA Authority Records

• 040 field with subfield e coded rda• 008/10 (Descriptive Cataloging Rules) coded z for

Other

Some New Authority Record Fields

• 046 = coded date information• 370 = associated place• 371 = address• 372 = field of activity• 374 = occupation• 375 = gender• 376 = family information• 377 = associated language • 378 = fuller form of the name

Some New Authority Record Fields

• 336 = content type (for Works)• 380 = form of work• 381 = other distinguishing characteristic of

work/expression

RDA Authority Records Timeline

• March 31, 2013 is “Day One” for RDA authority records– Only RDA authority records will be added to the

LC/NACO Authority File– All access points in bibliographic records (LC and

PCC libraries) must be created under RDA rules– Bibliographic description can still follow AACR2

Conversion of the Authority File

• Phase 1 – – Identify records that are likely to be incompatible

with RDA– Programmatic addition to the records: THIS 1XX

FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

– These headings will be upgraded over time by LC and NACO participants

Conversion of the Authority File

• Phase 2– Automated revisions will be made to all appropriate

authority records so they can be coded RDA and redistributed• Spelling out abbreviations• Changing “Selections” to “Works. Selections”• Etc.

– 350,000 records