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    integrated into the Subject Consolidation Management Module will become a

    turning point of elevating the standards of enrollment procedures on a fast and

    user-friendly atmosphere. We further envisioned a drastic improvement in the

    collection of student subjects every enrollment taking away the writing down of

    students desired subject with an object oriented approach.

    1.1 Statement of the Problem

    This thesis is an attempt to redefine the subject consolidation procedures

    that will be beneficial to AMA students and AMA Campuses in general to

    address the following key problems in a current subject gathering protocol:

    1. Time consumed in writing down every subjects by the students in front of

    the bulletin boards;

    2. Mis-spelled subjects and subject codes that tends to enroll students to

    another subject that he does not need to have;

    3. Manual encoding of subject class number in AMA enrollment system.

    1.2 Purpose / Objective of the Study

    AMA Olongapo currently has the following procedures performed by every

    student during subject gathering:

    1. Setting up of bulletin boards and posting course, subject and subject


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    2. Issuances of Subject Plotting Forms and patiently waiting for your turn to

    approach the bulletin boards in order to copy the subjects and subject


    3. Manual summary of the total units and to add/deduct in the event of

    exceeding the required units;

    4. Manual encoding of subject class number into the enrollment system;

    These tasks tend to consume a lot of time and effort for the students and the

    university. Thus, we have proposed this thesis particularly to re-define the

    subject consolidation management system for the following reasons:

    1. Introduction of RFID cards for students in replacement for the existing

    PVC-type university cards;

    2. Introduction of RFID Tags as a tool to call the student database and

    subject curriculum as well.

    3. To apply the use of Global System for Mobile Communications (GSM) as a

    reminder or notification that the student has been enrolled and informed the

    list subjects code taken.

    4. Real-time data analysis of the AMA Subject Consolidation

    Management (ASCM).

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    1.3 Significance of the Study

    The study allows both the student as well as the university an added

    advantage considering a very short time it would take to reflect the students

    subject to his personal database and calling it to the next step (ex. Payment) in a

    more transparent and accurate way and eliminating the manual writing and

    encoding procedures.

    1.4 Scope and Limitations

    The following are the capabilities of the AMA Subject Consolidation

    Management (ASCM).

    1. RFID Tagging of student database together with subjects needed to take

    by the students.

    2. Central Repository or database which will host the digital aspects of the

    RFID Tags.

    3. Subject Consolidation Management System Software which will act as the

    media between students and the admin officer.

    4. Students Summary report/s on a daily, weekly, monthly or yearly report


    5. GSM notification of number of subjects code taken of the student upon

    completion of the process.

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    The following are the limitations of the AMA Subject Consolidation

    Management (ASCM):

    1. Amount to be paid was not provided by the system: hence payment

    system shall still be done in the usual ways.

    2. Doesnt have reflection of evaluation of grades of the student in the


    3. SMS notification only includes the subject codes enrolled by the student.

    1.5 Hypothesis

    The introduction of the AMA Subject Consolidation Management (ASCM) for

    AMA Olongapo can significantly reduce the time and effort of the students in

    writing down their desired subjects every enrollment week. It will also eliminate

    the reduction of paper and ink consumptions. Installing and creating student

    profiles into a single database can also help in the proper tracking of every

    student and makes it easy to update student profiles that is inter-related into the

    AMA Subject Consolidation Management (ASCM).Lastly, the thesis aims to

    eliminate long lines during enrollment in looking into the bulletin board. Now

    students will just present their RFID student card which has the RFID tags to use

    as a tool to call the student database as well as the subject curriculum per course

    and year.

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    1.6 Framework of the Project

    1.6.1 Conceptual Framework

    Input Process Output



    Card with

    RFID tags

    Read RFID





    and subjects

    are enrolled




    Figure 1: Theoretical Framework

    AMA Subject Consolidation Management is the interactions of the RFID

    Student cards as well as the RFID tags that request the needed information of

    the student and subjects that needs to enroll every semester. RFID student card

    is equipped with RFID code which serves as a tool to call the Student database

    (including mobile number) and subjects that needs to be enrolled by the

    students. If the RFID Tag is successfully read by the reader subject will be

    consolidated and it will proceed to enroll the student and the subjects in the

    system; the GSM Module will send notification.

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    1.6.2 Theoretical Framework

    Input Process Output




    listed in the



    Encoding of



    and Subjects




    Figure 2: Conceptual Framework

    Theoretical framework shows the existing protocol where in students have

    individual Plotting Forms, they forms a line in front of the bulletin board where

    subjects being offered are posted. The students write down the desired subject,

    subject descriptions, units (lab and lec units) into the plotting form one subject at

    a time, meanwhile the students proceeds to the encoding room to encode the

    subject and enroll the student together with the subject desired by the student in

    the system being used by AMA.

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    Chapter II

    Review of Related Literature

    This chapter presents a review of literature and related studies conducted

    by the researcher which are relevant to the study and to have a profound and

    meaningful solution to the present design.

    2.1 Related Literature

    The RF in RFID stands for "radio frequency"; the "ID" means "identifier."

    The tag itself consists of a computer chip and an antenna, often printed on paper

    or some other flexible medium. The shortest metaphor is that RFID is like a

    barcode but is read with an electro-magnetic field rather than by a laser beam.

    The similarity ends there. RFID is an advanced technology compared to

    barcodes. The RFID tag does not have to be visible to be read; instead, it can be

    read even when it is embedded in an item, such as in the cardboard cover of a

    book or the packaging of a product. It can also carry a more complex message

    than a barcode, which is limited to an identification number. The chip that is part

    of the RFID tag can carry many bytes of information, which means that it has the

    potential to carry not only the item number used by a library but also information

    such as the title of the book and/or its call number. The size of the information

    payload of RFID chips is one of the features that will undoubtedly expand as

    future technology advances allow the creation of smaller and more powerful


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    A key thing to understand about RFID is that it isnt a single technology;

    there are hundreds of different RFID products on the market today, and new

    ones appearing constantly. There are the RFID tags that are used for automated

    toll-taking for cars that can be read from many feet away as cars speed along

    highways. There are those that are in the card keys that many of us use to gain

    entry to our office buildings by swiping the card within a few inches of a pad by

    the office door. There are chips that are used to track animals on farms or

    identify lost pets, and others that help warehouses manage the inventory of

    pallets of goods. The Food Drug Administration is considering the use of RFID to

    identify drugs and prevent counterfeiting, and there may be a use for RFID in

    DVDs to prevent movie piracy. These are all very different technologies that

    work on the same principle. What varies is the amount of information the tag

    carries, the range in which it can be read, the frequency of its radio waves, its

    physical size, and of course its cost. The tags used in libraries today are among

    the lower priced tags, with short read ranges and limited functionality, yet even

    within a single library the technology can vary based on the need at that

    particular station. For example, where RFID is used to read shelves a narrow

    range is needed so that the reader doesnt pick up items on shelves above or

    below the one being read; yet a circulation check-out station will be designed to

    handle a stack of books at a single read. (M. Akgun and R.U Caglayan,.2013).

    A. Should University Use RFID?

    Because of the privacy issues, some universities question whether they

    should consider using RFID at all. While we can ask this question today, we may

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    be facing RFID in our future regardless, especially if RFID becomes the

    successor technology to barcodes. Should barcodes and barcode readers go the

    way of vinyl records and turntables, libraries needing new or replacement

    technology will have little choice but to purchase RFID-based systems. Because

    of this possibility, we cannot afford to ignore this new technology, even if we do

    not embrace it today. (R. Mahdi,. December 2012.).

    B. Specifications of RFID Cards

    RFID card is fundamentally just a memory storage device, where the memory is

    divided into segments and blocks with simple security mechanisms for access

    control. They are ASIC-based and have limited computational power. Thanks to

    their reliability and low cost, those cards are widely used for electronic wallet,

    access control, corporate ID cards, transportation or stadium ticketing.

    The RFID Classic 1K offers 1024 bytes of data storage, split into

    16 sectors; each sector is protected by two different keys, calledA and B. Each

    key can be programmed to allow operations such as reading, writing, increasing

    value blocks, etc. RFID Classic 4K offers 4096 bytes split into forty sectors, of

    which 32 are same size as in the 1K with eight more that are quadruple size

    sectors. MRFID Classic mini offers 320 bytes split into five sectors. For each of

    these card types, 16 bytes per sector are reserved for the keys and access

    conditions and cannot normally be used for user data. Also, the very first 16

    bytes contain the serial number of the card and certain other manufacturer data

    and are read only. That brings the net storage capacity of these cards down to

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    752 bytes for RFID Classic 1k, 3440 bytes for RFID Classic 4k, and 224 bytes for

    Mini. It uses an NXP proprietary security protocol (Crypto-1) for authentication

    and ciphering. (R. Karthikeyan, B. S. Rao, M. V. Viveck,. 2012).

    2.2 Related Studies

    2.2.1 Local Studies

    An SMS and RFID Based Parent Notification System

    Lipa City Colleges

    Lipa City Colleges is one school in the Philippines which desires to fully

    automate its business transactions. Though, some of the processes of the said

    school are now automated such as students record keeping, payroll, enrollment,

    grading and library management, the monitoring of the students are not yet

    developed. The school has no way of determining if the students are inside the

    school premises which is very important information on the side of the parents or


    The program evolves the needs of the parents of Lipa City Colleges in

    monitoring whether their children are in the school or not in specific time. It gives

    the parents to have information about the presence of their children in school. It

    tackles the time in and time out of every student as well as sending of SMS

    notification and generating the attendance report for the parents. Using RFID, a

    student requires to login in the system on a daily basis. The scanning of the ID is

    a must because it indicates students data in the system. If the process is

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    successful the student will be allowed to enter in the campus. Then the next

    process is sending SMS notification on students guardian on what time their

    children come to school. If the student leaves the campus logging-out is required.

    In this case, there is also a text message sends to the parents in order to know if

    their children are really attending the class. Because logging out of every student

    is considered necessary it will also determine the time out of the student in the


    2.2.2 Foreign Studies

    Made by B. Alomair and R. Poovendran,.2010.Most contactless ID and

    door access systems use radio-frequency identification (RFID) technology to

    store and transmit a unique card-holder identity code from their card to a reader

    mounted on the wall. Popular high-frequency 13.56MHz RFID technologies used

    in this market include Mifare, iClass and FeliCa, while older systems use various

    low-frequency 125KHz technologies including HID Prox.

    The process of adding a user to a system, also known as enrollment,

    usually involves entering all of the user's personal data at the point of card

    activation, or calling up an existing database record for that user, and adding

    their card details. This will 'tie' the user to a specific pre-programmed card ID and

    will typically enable the card for use at the door within a short period of time.

    In some cases, the card may also be printed with the user's photo and

    other identity information, while other data, such as PKI-based digital certificates,

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    may also be generated and loaded onto a chip for logical access (e.g. Windows

    PC logon) purposes.

    . Some systems use a 'Weigand converter' to enable a standard wall-

    mounted door reader to be connected to a PC, but this is not ideal, since these

    readers are usually expensive and require separate power supplies and

    mounting panels. Alternatively, some systems require the operator to 'swipe' the

    card past a nearby door reader, and then look up the ID using the access system

    logs before it can be stored against the user's record.

    Read-a-Card provides a perfect solution to this problem. It enables quick and

    easy card ID reading on a PC, using low-cost desktop readers from a wide range

    of suppliers. It can read multiple card types, technologies and data formats, and

    therefore provides future-proofing against the introduction of different card

    technologies and systems.

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    Chapter III

    Research Methodology

    3.1 Methods of Research

    A. Internet Research Method

    The proponents used this method primarily due to the fact that the World

    Wide Web now contains huge databases of information, thus we used this

    method in collecting facts, data and up to date photos or image needed in the

    documentation of the project. We have researched in different sites in order to

    obtain verifiable information about RFID, RIFD Tags, Visual Basic 6

    programming language Software and school management using RFID.

    B. Descriptive Research Method

    The main idea of our research is to integrate the RFID technology for

    studentsenrollment, eliminating manual writing of the subjects while viewing the

    bulletin boards. To make full use of the technology, we will propose the

    replacement of our AMA official student ID to an RFID Based ID which will be the

    new official campus ID. Also, we will be setting up per RFID card to act as the

    call point in getting the student database and curriculum of the particular course

    in the database. We will also provide a desktop reader where all the RFIDs shall

    be read to be reflected into the ASCM software. ASCM shall have functionalities

    of computing total units allowed per students, creating the summarized student-

    subject data and then send an SMS notification of subject codes enrolled by the

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    student. ASCM also has the capability to be analyzed in real-time to get log

    report or student summary reports needed by the university in data analysis.

    C. Creative Research Methods

    Survey was held to ask respondents and statistics gathered from it were also

    used as one of the basis in completing this research. To be specific, we held

    surveys to 30 Enrollment Staff in the city as respondents of the said survey.

    D. Comparative Research Method

    The proposed system was compared with the existing system, the AMA

    enrollment system which manually encoded the subject class number and

    student information. The proponents sought for the efficiencies of the RFID cards

    as an efficient alternative to student IDs when it comes to durability and flexibility

    in enrollment operations. Manual writing in the plotting forms and manual

    encoding of subject class number is a very time consuming protocol but instead

    RFID cards which will serve as the student ID will provide the student information

    and subject that needs to be taken can much easier for student and subject

    enrollment system. In addition, GSM will send a notification in the student.

    For simplicity of the researched, and with scalability in mind, we agreed to

    have a modular approached in this research by separating the hardware

    components against a software dependency so others in the future could also

    enhance our research taking into consideration the latest technology, research

    and programming languages.

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    Proponents encountered constraint in the course of this research.

    Economic const rain t: the use of the Medium Range frequency family is

    found to be more affordable compared to the UHF family where the only

    difference is the reading distance between the RFID card and the RFID


    3.2 Data Gathering Instruments


    As the proponent entered the last year in college, the proponent thought of

    how they can contribute to the betterment of AMA as the main source of their

    education. Since students experience the tedious process of writing down their

    desired subject every enrollment, the proponent have come into the conclusion

    that this thesis can help improve this old-time protocol into a more convenient

    procedures advantageous to the students and AMA as a whole. Also, make use

    of the GSM as another tool to information dissemination; the proponent

    integrated this so that students should know that they have a means of


    For the purpose of showing that this thesis is achievable, the proponent will

    be using the following items:

    1. Issue RFID card with RFID Tag for students3 pcs

    2. RFID reader1 pc.

    3. AMA Subject Consolidation Management Software1 lot

    4. GSM module1pc

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    The proponents used this technique to consolidate the result into a more

    transparent output. The proponent scout for possible tips, suggestions and other

    required paraphernalias that would catch the attention of their Admission or

    Enrollment Staff.

    Interview in the Admission Office

    Proponents:How many User Account can access the system being used here

    in AMA?

    Admin Staff: There are only four user account can access the system

    currently used here in AMA (School Director, Dean, Admin

    Staff and the person in charge in the registrars office).

    Proponents: Did AMA Olongapo provided its own system for enrollment?

    and what are the restrictions and parameters included in

    the system ?

    Admin Staff: The system currently used here in AMA came from the Head

    Office. There are restrictions and parameters included in the

    system like no conflict schedule, no over booking, maximum

    of 30 units per student only and no advance subject unless

    prerequisites are already taken.

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    Interview in the Registrars Office

    Proponents: How many days can it be taken during enrollment process in

    normal operation?

    Registrar: 1 month usually but it can be extend..

    Proponents: What are the materials or equipment use while enrollment


    Registrar: Computer, Printer for plotting forms, AMA System from head

    Office, Bulletin Board to post subjects schedule.


    To have a more comprehensive or general view of the project, the proponents

    conducted a survey with the desire to know the thoughts of AMA-Olongapo.

    Enrollment Staff stating the old subject gathering procedure vs. the proponents

    propose project. Further, the survey reflects the general sentiments, opinions and

    participation of students whether or not they would embrace the proponents

    project if fully implemented.

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    Chapter IV

    Results and Discussions

    In this chapter we will highlight valuable data and information we have to

    arrive at a reasonable result justifying our thesis.

    4.1 System Analysis

    Our proposed thesis will greatly improve the current procedure during

    enrollment by eliminating the physical postings of available subjects into

    application of RFID Technology for AMA College Olongapo. In line with this

    proposal, listed below are the needed hardware and software at the minimum in

    order to apply this thesis:

    4.1.1Technical Feasibility

    A. Power Source

    Power Supply (9V output)

    USB to Serial Cable (3V)

    B. Radio Frequency ID Card

    A radio-frequency identification system uses, or to the objects to be


    In this project proposal, we used 125 kHz Card frequency. It is use to call

    the student data base and subjects as well.

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    C. RFID Reader

    A passive reader which only receives radio signals from active tags

    (battery operated, transmit only). The reception range of a system reader

    In this project proposal, 6 12 cm reader range.

    D. Global System for Mobile (GSM) Module

    A digital, circuit-switched network optimized for full duplexvoice

    telephony. This was expanded over time to include data communications,

    first by circuit-switched transport, then packet data transport via GPRS

    (General Packet Radio Services) and (Enhanced Data rates for GSM

    Evolution or EGPRS).

    Mini-SIM (ISO/IEC 7810:2003, ID-000)

    E. Programming Language Requirements:

    Visual Basic 6.0

    Microsoft Access (database)

    Windows XP / Windows 7 (Operating System)

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    4.1.2Economical Feasibility

    4.1.2 Operational Cost of the Existing System

    Operational Cost of the Existing System

    (AMA Computer College Enrollment System)

    Peripherals Qty Amount (Php)

    Plotting Forms (bond paper) 1 rim 122.50

    Ink Cartridge 1 289.57

    Printer 5,245.00

    Total cost: Php 5,657.07

    Table 4.1.2a: Hardware Cost of the Existing System.

    Operational Cost of the Existing System

    Expenses Watts (W) Cost/Enrollment Total


    DesktopComputer 250W 382.73 765.46

    Printer 230W 352.11 704.22

    Total Cost : 367.41 Php 1,469.68

    Table 4.1.2b: Operational Cost of Existing System.

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    22 Development Cost of the Proposed System

    RFID Reader

    Materials Qty Price per

    piece (Php)



    22pF/16V capacitor (C2, C6) 2 45.78 91.56

    100nF/10V capacitor (C7) 1 36.45 36.45

    3.3nF/10V capacitor ( C3) 1 30.76 30.76

    1.5nF/10V capacitor (C5) 1 28.63 28.63

    10F/10V capacitor (C11) 2 42.35 84.7

    Resistors 11 0.25 2.75

    1N4148 Diode (D2,D3) 2 6.00 12.00

    AA113 Diode (D1) 1 3.00 3.00

    LT1637 (U2) 1 98.87 98.87

    74HC4060 (U1a) 1 345.89 345.89

    Total Cost: Php 734.61

    Table 4.1.2d: Cost of RFID Reader

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    Power supply(9V output)

    Materials Qty Price per

    piece (Php)



    3,300F/35V capacitor (C1) 1 28.46 28.46

    0.1F/35V capacitor (C2,C4) 1 20.45 20.45

    10F/25V capacitor ( C3,C5) 1 25.76 25.76

    10F/10V capacitor (C11) 2 21.35 42.7

    Resistors 4 0.25 1.00

    1N4001 Diode 3 6.00 18.00

    LM317 IC 1 55.32 55.32

    Transformer 12V 1 120.00 120.00

    Total Cost: Php 311.69

    Table 4.1.2e: Cost of Power Supply

    RFID Card

    Expenses Qty Cost (Php)

    RFID Tag 3 30.00

    Total: Php 30.00

    Table 4.1.2f: Cost RFID Card

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    GSM Module

    Parts Qty. Price




    Microswitch 1 10.00 10.00

    Transistor BS170 1 84.00 84.00

    Diode 1N4007 1 1.23 1.23

    Mic. Jack 1 7.00 7.00

    SpeakerJack 1 103.30 103.30

    Voltage Regulator LM7805 1 10.00 10.00

    Ceramic Capacitor 100Nf 2 1.50 3.00

    Electro. Capacitor 220 uF-16V 2 2.00 4.00

    Electro. Capacitor 470 uF-25V 1 2.00 2.00

    Ceramic Capacitor 47Pf 6 2.00 12.00

    Resistor 10k ohm 9 0.50 4.50

    GSM/GPRS Module 1 1,700.00 1,700.00

    Mini Antenna 1 50.00 50.00

    Total: Php 1,991.03

    Table 4.1.2g: Cost of GSM Module

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    Other Supply Expenses

    Parts Qty. Price




    SIM Card 1 40.00 40.00

    Soldering Lead 3 7.50 7.50

    Case 1 75.00 75.00

    Led 2 3.00 6.00

    Stranded Wires 2 6.00 12.00

    Screws 4 2.00 8.00

    Ferric Chloride 1 35.00 35.00

    PCB 1 30.00 30.00

    Total: Php 213.50

    Table 4.1.2h: Cost of other Supply Expenses

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    GSM Module Php 1,991.03

    Other Supplies Expenses Php 213.50

    RFID Reader Php 734.61

    RFID Tag Php 30.00

    Power Supply (9V output) Php 311.69

    Total cost: Php 3,280.83

    Table 4.1.2i: Breakdown of total Development Cost Operational Cost of the Proposed System

    Operational Power Cost of the Project

    Peripherals Power Consumption and Cost

    Project 45 Watts

    Total Power Consumption 45 Watts

    Total Operation / Day 9 Hours

    Total Power Cost / Day 405 Watts

    Daily kWh Consumption 0.405 Watts

    Generation Charge Php 5.67 (1kWh)

    Total Charge / Enrollment Week Php 68.89

    Total Charge in 1Year Php 137.781

    Table 4.1.2j: Operational Power Cost of the Proposed System

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    Consumption for Electric Consumption:

    Solution: 1000 Watts = 1 Kilowatts

    1 Day = (24Hours) Maximum Time Consumption

    Enrollment = 30 Days


    Daily kWh Consumption = (Power Consumption)*(Total Operation/Day)(1000 watts)

    = 45 watts*9 hours1000 watts

    = 0.405 Kwh

    Total Charge per Enrollment Week = Daily kWh * Generation Charge * 15 Days

    = 0.405 Kwh * 5.67(1Kwh) * 30

    = Php 68.89

    Operational SIM Balanced Load

    Smart, Talk N Text, Globe, Sun Post Paid = Php 300.00

    Balance Load = Php 300.00

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    Item Cost in 1 year

    Operational Power Cost Php 137.78

    Balance Load ( per enrollment week) Php 300.00

    Total Cost: Php 437.78

    Table 4.1.2k: Breakdown of the Operating Cost for Proposed System Presentation of Values

    Proposed System Total Cost (Firs Semester Enrollment Week)

    Operating Cost = Php 437.78

    Development Cost = Php 3,280.83

    TOTAL = Php 3,718.61

    Operating Cost of Existing System

    Operating Cost = Php 1,469.68

    Existing System

    System = Php 5,657.07

    TOTAL = Php 7,126.75

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    Cost Benefit Analysis

    Benefit = Operating Cost (Existing)Operating Cost (Proposed)

    = Php 1,469.68Php 437.78

    = Php 1,031.9


    Cumulative Cost = Development Cost (Proposed System) Payback

    = Cumulative BenefitsCumulative Cost

    ROI = Cumulative Benefits / Cumulative Cost

    Payback and Return of Investment

    Payback = Cumulative Benefits - Cumulative Cost

    ROI = Cumulative Benefits / Cumulative Cost

    Year Cumulative CostCumulative

    BenefitsPayback ROI

    1 3,280.83 1,031.9 -2,248.93 31.45%

    2 3,280.83 2,063.8 -1,217.03 62.9%

    3 3,280.83 3,095.7 -185.13 94.36%

    4 3,280.83 4,127.6 846.77 125.8%

    5 3,280.83 5,159.5 1,878.67 157.26%

    Table 8: Payback and Return of Investment

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    Payback Period = Last Yr w/ Negative Cash Flow (NCF) +

    (Absolute Value of Cash Flow in the 1styr/Total Cash

    Flow in the Following Yr

    = 3 + (85.13 / 846.77)

    = 3 - (0.1)

    = 3.1 Years

    Figure 4.1.2l: Payback Period

    Theres anegative cash flow in its three year, the payback period of the

    proposed system will take 3.1 years.







    1 2 3 4 5

    Cumulative Benefits

    Cumulative Cost


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    3.1.2 Schedule and Work Feasibility

    November December January February March

    1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5










    Testing and





    Figure 4.1.2a: Schedule and Work Feasibility

    The chart illustrated in Figure 4.1.2a a project schedule. It is a gantt chart

    which illustrates the start and finish dates of the terminal elements and summary

    elements of a project. After approval of the project we started the paper works

    began on the first week of December together with the construction of prototype

    and software and ended from January to March. Currently, the proponents are

    now ready for any enhancements.

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    Figure 4.1.2b: Work Breakdown Structure

    Work Break Down (Illustrated in Figure 4.1.2b) graph illustrates the

    distribution of work done between the Prototype in making this system including

    documentation, program and hardware. Each member graded the others, 0%

    being the lowest and 60% being the highest. It also gives you an idea about the

    contribution of the members to a particular line of work.








    Documentation Hardware Software




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    3.1.3 Statistical Result the proponents surveyed 30 transponders in the city.

    Are you satisfied in the subject enrollment protocol by manual encoding of

    every subject that will be taken by the student?

    Figure 6: Statistical Result for Question No.1

    The Graph shows that 85% of the Admin Staff are not really satisfied with

    the current set-up during subject gathering every enrollment period.

    Do you think manual enrollment protocol in subject gathering and

    encoding tends to consume a lot of time in both system user and student?



    0 0

    Question No.1


    Not Satisfied

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    Figure 7: Statistical Result for Question No.2

    The graph shows that 98% of the results are agree in the statement that

    manual subject gathering and encoding are very time consuming.

    Do you agree in the idea of having an RFID Technology in the enrollment




    Question No.2



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    Figure 8: Statistical Result for Question No.3

    The graph shows that given the chance of explaining the RFID concept,

    Enrollment Staff tends to favor the idea of integrating the RFID technology into

    the Subject Gathering protocol of AMA-Olongapo.

    Are you satisfied in the given Enrollment system currently using in your






    Question No. 3

    Strongly Agree



    Stringly Disagree

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    Figure 6: Statistical Result for Question No.4

    Figure 6 shows that Admin User is not really satisfied in the system using in their

    school while enrollment. They have seen that the system use by their school can

    have drastic improvement in enrolling the student together with their subject


    Are you in favor that the ID used by the student in your school will be

    replace by the RFID Card which can also be useful every enrollment?



    0 0

    Question No.4


    Not Satisfied

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    Figure 5: Statistical Result for Question No.5

    Figure 5 shows 60% of the Admin Staff agree that student ID will be replace

    by RFID card which can be an advantage also in the student. They do believe

    that upon using RFID card the process in enrollment system can also be








    Question No.5

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    Our main agenda for this thesis is to implement the solution which is a product

    of RFID Technology application. We are proposing that the current AMA

    Olongapo student ID be replaced with an RFID-type ID that will be the new

    official student ID. This new ID shall have the unique code that differentiates one

    ID from the other or from one student from the rest.

    The application of proposed system is to update and consolidate student and his

    intended subjects to be enrolled every semester and initiate an automatic SMS

    notification to the student as a means of making every student feel that AMA

    Olongapo cares for their students academic quest. The application also

    manages the database profile of every students and also updates if necessary

    all subjects per course and per year entry.

    5.1 Conclusion

    The proponents conclude that they can change the protocol of AMA Olongapo

    subject gathering during enrollment into a more student friendly procedure

    eliminating the traditional manual subject gathering.

    5.2 Recommendation

    Since the proponents main objective is to introduce the RFID technology to AMA

    Olongapo and at the same time makes some drastic changes in the subject

    gathering of students every enrollment, we have countless ideas which if also

    incorporated into this proposal, would have a higher level of operational usability

    for future:

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    1. AMA Subject Consolidation Management will be added in the system

    currently use in school. In this case if ASCM system will be added in the

    system of AMA, upon using RFID code can also access the student profile

    through internet.

    2. The proposed system could be upgraded in enhancing the ASCM system

    by integrating different faces included in the system like in accounting,

    registrar and cashiering which is currently use by AMA.

    3. Grading system can also be integrated in the ASCM to manage student

    grade evaluation accurately.



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    1. M. Akgun and R.U Caglayan, 2013. On the security of recently

    proposed RFID Technology. International Journal of Advanced

    Engineering Technology.

    2. R. Mahdi, December 2013. Real Time Implementation of Auto

    Guard System Using Radio Frequency Identification.

    2. Alomair and R. Poovendran, 2010. Journal of Compute Security RFID

    System. International Journal of Advanced Engineering Technology.


    1. M. Rzellavi, 2014. Student Online Enrollment System - Research

    Paper Available. Retrieved on February 10, 2014 from:


    2. Wikipedia, the free encyclopedia. Information Systems Technician

    Wikipedia, the free encyclopedia. Retrieved on February 20, 2014

    from: ://

    3. Linkgibbor Limited. RFID Security (2013). Retrived on February 20,

    2014 from: ://

    4. AMA Education System. About AMA Computer College and

    University. (2013). Retrieved on February 20, 2014 from: