Chapter 10

Making Books, Tables of Content, and Indexes

Chapter Objectives

• Create a book file• Organize a book file• Create a table of contents• Create an index

Create a Book File

• Creating a book file:– A book is a collection of two or more InDesign

documents, paginated as a single book– To create a book, click New on File menu, then

choose Book – A book is an InDesign file, when open, it appears as

a panel

Create a Book File

• To add documents to a Book panel– Click the Add documents button on the panel– Page numbering is updated in the panel– Double-clicking a document in Book panel shows

Document is open icon

Create a Book FileName of book

Synchronize stylesand swatches withthe Style Source

Save the book button

Print the book button

Add documents button

Removedocuments button

Organize a Book File

• Manipulate order of documents in Book panel– Drag document up or down to new location– When reordered, documents are repaginated

accordingly-in both panel and documents

Organize a Book File

• Book Page Numbering Options dialog box– Click Book panel options button, then click Book

Page Numbering Options– Allows you to manipulate how documents are

paginated as they are added– In book file first document starts numbering on

right hand page

Organize a Book File

• Book Page Numbering Options dialog box– To start on left-hand page, double-click the page

numbers of document in Book panel• Opens both document and Document Numbering

Options dialog box to define document start page

Organize a Book File

Continuing pagination on the next odd page

Create a Table of Contents• A table of contents (TOC) is an individual InDesign

document that you add to the Book panel to become part of the book.

• Paragraph Styles are used by InDesign to generate a table of contents.

• Reformat the text of TOC once it has been created so that the font size is appropriate.

Create a Table of Contents

• Loading paragraph styles to retain consistent styles

• Click Load Paragraph Styles on the Paragraph Styles panel

• Open the document with the styles you choose

Create a Table of Contents

• The Indicates the Style Source icon means that InDesign regards the paragraph styles in that document as having the master paragraph styles.

• To make sure all documents use the same paragraph styles, you can synchronize the Book panel.

Create a Table of Contents

Style Source icon

Create a Table of Contents

To synchronize all documents in a book, click the Synchronize Selected Documents command on the Book panel menu.

Create a Table of Contents

Generating a Table of Contents• Be sure to choose the same document-setup

specifications for the TOC as the other documents in the book.

• Add the TOC document to the Book panel.• Load paragraph styles into the TOC document.

Create a Table of Contents

Generating a Table of Contents– Use the Table of Contents command on the Layout

menu.– Use the Table of Contents dialog box to add the

paragraph styles to the TOC document– Be sure to check the Include Book Documents check box

in the dialog box.

Create a Table of Contents

Include Book Documents check box

Create a Table of Contents

Once TOC is generated, you can reformat text.– Modify paragraph styles in TOC document only– Create new paragraph styles in TOC document– In Style section of the TOC dialog box, use new

paragraph style to modify appearance.

Create an Index

• An index is an individual InDesign document you add to the Book panel to become part of the book.– Index entries are specified within documents and

saved with document

Create an Index

• Select text you want to use for the index entry.

• Click Create a new entry button on Index panel.

Create an Index

Index entry andpage number

Selected text

Create an Index

To generate an index, click Generate Index on Index panel menu and click Include Book Documents check box.

Create an Index

Generating a cross-reference index entry• Create cross-reference in New Cross-reference

dialog box.• Create this cross-reference in document when

other entries created.

Create an Index

Create an Index

Sorting index entries• To sort entries together under new topic, create a

new index entry.• Decide where entry is to be located, then click

pointer in headline.• Click Create a new index entry button on Index

panel.

Create an Index

To sort index entries, when the New Page Reference dialog box opens, enter a list of entries.

Create an Index

Three sorted entries

Create an Index