chapter 11
DESCRIPTION
Chapter 11. Writing and Completing Reports and Proposals. Learning Objectives. Writing reports and proposals Drafting online content Collaborating on wikis Illustrating your reports with visuals Completing reports and proposals. Writing Reports and Proposals. Adapt to the Audience. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/1.jpg)
Chapter 11
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 1
Writing and Completing Reports
and Proposals
![Page 2: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/2.jpg)
Learning Objectives1. Writing reports and proposals
2. Drafting online content
3. Collaborating on wikis
4. Illustrating your reports with visuals
5. Completing reports and proposals
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 2
![Page 3: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/3.jpg)
Writing Reports and Proposals
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 3
![Page 4: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/4.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 4
Adapt to the Audience
The “You” Attitude
Level of Formality
![Page 5: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/5.jpg)
Reports and Proposals
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 5
•Introduction•Body Section•Closing
![Page 6: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/6.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 6
Complete
Clear
Documented
Accurate
Balanced
Logical
Draft Report Content
![Page 7: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/7.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 7
Report Introduction• Authorization
• Scope of Coverage
• Sources or Methods
• Limitations
• Problem or Purpose
• Background
• Definitions
• Organization
![Page 8: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/8.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 8
The Report Body• Explanations of problem or opportunity
• Facts, statistics, and trends
• Results of studies or investigations
• Discussion and analysis of actions
• Pros and cons, costs and benefits
![Page 9: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/9.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 9
The Report Body• Procedures or steps in a process
• Methods and approaches
• Criteria for evaluating options
• Conclusions and recommendations
• Information and evidence for support
![Page 10: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/10.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 10
The Report Closing
•Recommendations
•Action Plans
•Conclusions
•Summary
![Page 11: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/11.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 11
Successful Proposals
• Demonstrate your knowledge• Provide examples and information• Research your competition• Prove that your proposal is feasible• Relate your proposal to reader needs• Package the proposal attractively
![Page 12: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/12.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 12
Draft the Content•Introduction •Body Text•Conclusion
![Page 13: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/13.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 13
Guide the Readers►Headings and Links
►Transitional Devices
►Previews and Reviews
![Page 14: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/14.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 14
Technological Tools
Templates, Themes, and Style Sheets
Electronic Forms
Multimedia Documents
Embedded andLinked Documents
Electronic Documents
Proposal-Writing Software
![Page 15: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/15.jpg)
Drafting Online Content
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 15
![Page 16: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/16.jpg)
Draft Online Content• Build trust with intended audiences• Adapt content for global audiences• Include reader-oriented content• Use a concise, skimmable format• Include effective links• Make your website a “living” document
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 16
![Page 17: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/17.jpg)
Collaborating on Wikis
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 17
![Page 18: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/18.jpg)
The WIKI Philosophy• Traditional authorship expectations• Editing and improving the team’s work• Templates and formatting options• Editing and commenting features• Practicing in the “sandbox”• Guidelines for new contributors
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 18
![Page 19: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/19.jpg)
Three-Step Process
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 19
Start New Wiki
Add Material to Wiki
Revise Wiki Material
![Page 20: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/20.jpg)
Illustrating Reports with Effective Visuals
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 20
![Page 21: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/21.jpg)
Visual Literacy
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 21
Consistency
Contrast
Balance
Emphasis
Convention
Simplicity
![Page 22: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/22.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 22
Pick the Right Visuals
•Data•Information•Concepts•Ideas
![Page 23: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/23.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 23
The Parts of a Table
Source: (In the same format as a text footnote).*Footnote (for explanation of elements in the table).
Subhead Subhead
Row headRow head Subhead SubheadTotal
Subhead
Multicolumn Head*
XXX
XX XXXXX
XXX
XXXXXXXXX
XX
XXXXXX
Single-Column Head
![Page 24: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/24.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 24
Preparing Data Tables
Common Units
Consistent Usage
Column Headings
Rows or Columns
Totals or Averages
Data Sources
![Page 25: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/25.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 25
Line or Surface Charts
Variables Trends
![Page 26: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/26.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 26
Using Bar Charts
•Quantities •Variables•Numbers
![Page 27: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/27.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 27
Using Pie ChartsDistributionDominancePercentages
![Page 28: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/28.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 28
Data Visualization
InteractivityMeaning
Communication
![Page 29: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/29.jpg)
Systematic Charts
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 29
Organization ChartsFlowcharts
Processes
Procedures
Sequences
Positions
Units
Functions
![Page 30: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/30.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 30
Business Graphics•Maps•Drawings•Diagrams •Infographics•Photographs
![Page 31: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/31.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 31
Shapes and Text
Multimedia
Digital Video
Animation and Video
![Page 32: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/32.jpg)
Effective Visuals
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 32
Integration with Text
Style and Quality
Accuracy Ethics
![Page 33: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/33.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 33
Effective VisualsIntegration with Text
Style and Quality
Accuracy Ethics
![Page 34: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/34.jpg)
Completing Reports and Proposals
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 34
![Page 35: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/35.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 35
Revise the Content
Organization Style & Tone
Readability Efficiency
![Page 36: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/36.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 36
Produce the Report
Prefatory Parts
Text of the Report
Supplementary Parts
![Page 37: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/37.jpg)
Cover Title Fly Title Page
Letter ofAuthorization
TransmittalDocument
Table ofContents
List ofIllustrations
Synopsis orAbstract
ExecutiveSummary
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 37
The Prefatory Parts
![Page 38: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/38.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 38
•Introduction•Body Section•Closing
Text of the Report
![Page 39: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/39.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 39
Supplementary Parts
•Appendix•References•Index
![Page 40: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/40.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 40
Cover Title Fly Title Page
Table of Contents
List ofIllustrations
Request forProposal
Synopsis ExecutiveSummary
TransmittalDocument
Formal Proposals
![Page 41: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/41.jpg)
Text of a Proposal
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 41
•Introduction•Body Section•Conclusion
![Page 42: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/42.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 42
Your Review
“Fresh Eyes”
Proofread Documents
![Page 43: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/43.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 43
Distribute Documents
Physical Web-BasedElectronic
![Page 44: Chapter 11](https://reader035.vdocument.in/reader035/viewer/2022062815/5681696a550346895de13501/html5/thumbnails/44.jpg)
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 11 - 44
Writing and Completing Reports and Proposals