Chapter 16 and 17Time ManagementStudy SkillsMaintenanceFire Safety

Education 204

Time Management

1. Learning to prioritize the tasks you wish to accomplish

2. Maximizing discretionary time by minimizing predictable time and other-imposed time.

3. Planning the use of discretionary time

4. Learning to be more efficient.

Time Management continuedEach week contains 168 hours, each day contains 24… this will never change! Dividing up your time:

Predictable time: time over which you have little or no control. Example: class, staff meetings, cafeteria hours, etc

Discretionary time: uncommitted time in which you can plan personal activities. Example: studying, exercise, social activities, etc.

Other-imposed time: unpredictable time. Example: emergencies, unexpected job requirements, car trouble, etc.

Sample Schedule

All times are Predictable

Items to remember in your schedule as an RA

Program Planning and event time

Duty Nights and engagement rounds

Health and Safety Inspections

Section Meetings Bulletin board/ Door

Decoration Preparation time In-services (scheduled) Office hours Departmental Programming

Needs (Oktoberfest, Homecoming, etc)

Duty Nights: Ras must be with-in

15 minutes of campus from 5PM- 6PM.

6PM-7PM: Ras must be on campus

7PM- 7AM: Ras must be in their buildings.

Engagement Rounds are conducted 3 times between 7PM- 12AM, Ras walk each floor.

Effectively use your discretionary time1. Assess your own situation

Know when you operate at your best. 2. Get organized.

Make a schedule- an hour by hour schedule works best for most Ras, but find what works for you (I love my Google calendar!)

3. Prepare the to-do listWhat do you want to accomplish? Which tasks are most important? (rank A, B, C(

4. Schedule your time. (Be sure to include time for sleeping and eating, exercise, etc.)

Common Scheduling Mistakes to avoid

Over planning… leave some time for YOU!

Failing to use small breaks of time efficiently.

Failing to revisit your schedule each day. Know what you have going on and schedule accordingly

Other-imposed time ProblemsTelephone calls from people

who only want to take up your time.

Visitors you will not leaveRegular meetings in which

time in not spent effectively.

Junk mail and emailPoor communicationFIND WAYS THAT WORK

FOR YOU TO AVOID THESE PROBLEMS

Study SkillsStudying includes:

◦Preparation◦Basic Skills◦Learning Process◦Test Taking

Keeping your wheel balanced

Preparing to study Create an environment in which

you can effectively study. ◦ Your room, lobby, coffee shop, etc. ◦ It should be free from distractions.◦ Does music help you concentrate?

What type? ◦ Use this area only for studying.

We can study more effectively- quality is often more important than quantity.

Staying healthy will help you study! ◦ Being tired, anxious, irritable,

etc will not help you study.◦ Drugs, alcohol, sugary foods,

etc will distract your body!◦ Exercise will help with your

stress level

Realities of studying/ college◦ Some concepts will require you to read

the material over and over in order to understand the concepts.

◦ Writing papers will often require more than one draft.

◦ Waiting till the last minute will not produce your best work.

◦ Learning a little each day will allow you to retain the information better than last minute cramming sessions.

◦ USE YOUR BREAKS WISELY! Goal Setting

◦ Know what you want to accomplish when you sit down to study. Give yourself a break when you reach your goal.

◦ Reframe goals so they are not overwhelming. Example: Studying for a test on 5 chapters at one time vs. studying 2 chapters a day for 3 days before the test.

Preparing to study continuedProcrastination is avoidance. Do people procrastinate on purpose? Types of procrastinators: ◦ Perfectionists: everything must be perfect, each project

becomes overwhelming◦ Self-downer: want to believe they will fail. Cycle of failure. ◦ Angry- pacifist: all their time is spent being angry about

the project or people involved. ◦ Excitement-junkie: need constant entertainment and pass

up studying for entertainment. ◦ Whiner: all time is spent whining about the studying they

need to do. ◦ Grasshopper: jump from project to project without being

effective. ◦ Miner: hoards work thinking that they will one day tackle

their pile of work. However, they spend a majority of their time stockpiling tasks but not accomplishing them.

Myths ‘o’ ProcrastinationI’ll do it tomorrowI work better under pressureI need to be inspiredLife should be fairI’m entitled to free time and I’m a

taking it!

Basic Skills for Acquiring InformationTextbook Reading: outlines are helpful, highlighting

and underlining works.Classroom/ Lectures: use active listening techniques

to absorb the information. Example: get involved in the information, ask questions, understand relationships between information. Create a note-taking style that works for you. (abrieviations, symbols, etc).

Experimenting and Applying: applying the information will help with retention for real-life application.

Discussion: by discussing the information, the student has to grasp concepts and be able to speak about them, debating with others will help with the understanding of the topic.

The Studying ProcessStudying= the process of reading, organizing or outlining, reciting and reviewing.

TIPS: Read your notes and create an outline. Condense the information until you can remember the information without having to look at it. Use note cards for memorization.Understand the relationships between theories and be able to apply theories. Anagrams= make a word from the first letter of each part of a concept to help you remember the entire concept. Study groups can be effective; you do need to have knowledge of the concepts before meeting. Cramming: better than not studying but not effective for knowledge retention. Cram the most important information first.

Test TakingObjective Tests:

Total recall of the information is required. Tests are mostly fill in the blank and short answer. Answer all you know first. Go back and answer ones you are less sure of, leave hardest till last.

Multiple-Choice Questions: Student chooses from provided answers. Read the questions carefully. Pay attention for more than one correct answer. Eliminate wrong answers. Guessing is better than not answering at all.

Essay Exams: Written examples of your understanding of the topics. Organize your thoughts- make an outline before you begin to write. Re-read the question multiple times before beginning. Focus on the necessary information needed to answer the question. Obviously padding your answer may detract from your essay.

Pay attention to the points each question is worth! Take your time.

Test AnxietyTest taking anxiety is similar to stage-

fright. The information will become blocked because of the students’ stress level. Symptoms: nervousness, headaches, dizziness, etc.

Ways to battle test-taking anxiety: ◦Develop confidence in your study habits and

test taking (Sometimes taking pretests will help.)

◦Learning breathing exercises and relaxation techniques.

◦Be realistic about the test (it will not determine the fate of the world!)

MaintenanceHow to maintenance a roomHow do we report maintenances?

◦Online: http://www.selu.edu/admin/housing/Fixx-It/index.html

◦By Phone: 985.549.3499

What things are reported where…Cleaning issues such as mold: tickets in

the Housing officeCable TV issues: Report to the office.

(review southeastern.edu/chartertv to see if tv is compatible!)

Washer or dryer problems: Call number for ASI listed in laundry room (report tag number of problem washer or dryer.)

Vending machine issues: report to Campus Card Operations.

Card swipe problems- report to Housing

Internet ProblemsCall the Housing TECH Line at 985.340-8324(TECH).

Leave a message.

Wireless Router instructions: southeastern.edu/admin/cc/routersetup/

Fire SafetyRas are responsible for the

following: ◦Testing smoke detectors during

Health and Safety each month◦Ensuring residents rooms are in a

condition in which they could escape in case of a fire.

◦Checking for overloaded outlets, candles, other fire hazards.

◦Responding to fire alarms in their buildings.

Fire alarms Alarm sounds. Clear your floor, knocking on all doors; ALL residents should

evacuate the building! Grab the appropriate security key and access the fire panel

room on the fourth floor of your building. Evaluate the problem listed on the panel. (Press trouble

acknowledge). Check out the trouble area. UPD will walk the building as well to check for problems.

Attempt to reset the alarm. (Press reset). Call professional staff on call if the trouble is a pull station! He/

She will respond. Anyone caught pulling an alarm should be written up and referred.

Always call professional staff on call to let them know the alarm has sounded!

Residents are allowed to enter the building once the alarm and flashing lights are off!

Write incident, occurrence report or fire drill paperwork detailing the entire situation.

General Fire SafetyIf trapped in a building, avoid Smokey areas,

try to find an exit. Stay low to the ground- best air!Place wet towels around door seal if trapped

in a room with fire around the room, try to alert help from the window.

STOP, DROP and ROLL! Do not burn candles, overload outlets, leave

appliances on without supervision, etc. Locate the nearest fire extinguisher and

learn how to use it… do not use it unless there is a fire!