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WSDOT Right of Way Manual M 26-01.15 7-1 February 2016

Chapter 17 Project Certification

17-1 Acronyms17-2 Purpose17-3 Authority17-4 References17-5 Training17-6 Forms

17-7 Definitions17-8 General17-9 Policy17-10 Procedures17-11 Appendices

17-1 AcronymsDSS – decent, safe, and sanitaryLAC – Local Agency CoordinatorLAG Manual – Local Agency Guidelines M 36-63LPRM – Local Programs Right of Way ManagerLP – Local Programs LPA – Local Public AgencyNEPA – National Environmental Policy ActPPO – personal property onlyPS&E–Plans,Specifications,andEstimatesQA – quality assuranceQC – quality controlRESM – Region Real Estate Services ManagerROW – right of wayTCE – temporary construction easementUniform Act – Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amendedURA – Uniform Relocation Act

17-2 PurposeThis chapter explains the requirements and conditions to ensure compliance with the projectcertificationrequirementssetoutin23CFR635.309,710.311,and710.313. This chapter is to be used by the Washington State Department of Transportation (WSDOT)andlocalagenciesforpreparationofrightofwayprojectcertifications.

http://www.wsdot.wa.gov/publications/manuals/m36-63.htm

Project Certification Chapter 17

Page 17-2 WSDOT Right of Way Manual M 26-01.15 February 2016

17-3 Authority23CodeofFederalRegulations635.309(b),(c),(g),(h),(l),(p),710.311,and710.313

23CodeofFederalRegulations1.23,636,710.201(e),710.601,710.501,and771.113(d)(4)

17-4 ReferencesLocal Agency Guidelines M 36-63Environmental Procedures Manual M 31-11Construction Manual M 41-01

17-5 TrainingInstructor-ledweb-basedtrainingisavailable.ThistrainingisrequiredforWSDOTRESSupervisors,RESMs,LACs,andanystaffinvolvedincertificationofprojects.This training is recommended for project engineers, project development engineers, andprojectmanagers.Thistrainingwillbemadeavailabletoconsultantsandlocalagencies.

17-6 FormsWSDOT RES Forms

NoRightofWayCertificateCertificate1,NoRelocationCertificate1,ResidentialRelocationCertificate1,Non-ResidentialRelocationCertificate1,CombinationofRelocationTypesCertificate2,NoRelocationCertificate2,ResidentialRelocationCertificate2,Non-ResidentialRelocationCertificate2,CombinationofRelocationTypesCertificate3,NoRelocationCertificate3,ResidentialRelocationCertificate3,Non-ResidentialRelocationCertificate3,CombinationofRelocationTypesCertificate3,DesignBuildPhasedCertificationWorksheet–StateCertificationWorksheet–DesignBuildWSDOTCertificationConcurrenceLetter

RES-383 RES-384 RES-385 RES-386 RES-387 RES-388 RES-389 RES-390 RES-391 RES-392 RES-393 RES-394 RES-395 Under Construction RES-397 RES-398 RES-399

http://www.wsdot.wa.gov/publications/manuals/m36-63.htm

http://www.wsdot.wa.gov/Publications/Manuals/M31-11.htm

http://www.wsdot.wa.gov/Publications/Manuals/M41-01.htm

http://www.wsdot.wa.gov/RealEstate/LocalPublicAgencyForms.htm














WSDOT Right of Way Manual M 26-01.15 Page 17-3 February 2016

Local Agency LPA FormsNoRightofWayCertificateCertificate1,NoRelocationCertificate1,ResidentialRelocationCertificate1,Non-ResidentialRelocationCertificate1,CombinationofRelocationTypesCertificate2,NoRelocationCertificate2,ResidentialRelocationCertificate2,Non-ResidentialRelocationCertificate2,CombinationofRelocationTypesCertificate3,NoRelocationCertificate3,ResidentialRelocationCertificate3,Non-ResidentialRelocationCertificate3,CombinationofRelocationTypesCertificate3,DesignBuildPhasedCertificationWorksheetCertificationWorksheet–DesignBuildLPACertificationConcurrenceLetter

17-7 DefinitionsCertification – A statement certifying that all right-of-way clearance, including relocation assistance, has been completed or that all necessary arrangements have been madeforittobeundertakenandcompletedasrequiredforpropercoordinationwiththephysicalconstructionschedule.Thepurposeofthiscertificationistoinformthecontractor of the status of right-of-way clearance and to certify that the requirements of theUniformActhavebeenmetonfederally-fundedprojects.

Combination of Relocation Types – This is when there is more than one type ofrelocationonaproject.Specifically,thisiswhenthereissomecombinationofresidentialandnon-residentialrelocation,includingPPO.Thistypeofrelocationisproject-wide,notparcelspecific.

Existing R/W – This is land that is already incorporated into the roadway facility orlandcertifiedunderapreviousfederalaidproject.Permits,easements,temporaryconstruction easements (TCE), and slope easements are generally considered R/Wacquisition.

No Right of Way Acquisition – This is where the proposed project can be built entirely within the existing roadway facility (the facility may be something other than roadwayfortransportationenhancementprojects).

Note: If any property interest is required outside the existing right of way, such as a temporaryconstructioneasementoraslopeeasement,theprojectcannotbecertifiedas“norightofwayrequired”.Also,ifpropertywasacquiredspecificallyfortheproject,but was acquired under any of the “early acquisition” options, this will necessitate a rightofwaycertification1,2or3—itdoesnotmeetthecriteriafora“norightofwayrequired”determination.

LPA-383 LPA-384 LPA-385 LPA-386 LPA-387 LPA-388 LPA-389 LPA-390 LPA-391 LPA-392 LPA-393 LPA-394 LPA-395 Under Construction LPA-397 LPA-398 LPA-399

































Non-Residential Relocation – Relocation/displacement of businesses, farms, andnonprofitorganizations.PPOrelocationsareusuallytreatedasnon-residentialrelocationsbecausetheydonotrequireDSSassurances.

Residential Relocation – Relocation/displacement of individuals and families from adwelling.

Sufficient Property Rights–Per23CFR1.23and710.201(e),therealpropertyinterest acquired for federal aid projects by the acquiring agency must be adequate for the construction, operation, and maintenance of the resulting facility and for theprotectionofboththefacilityandthetravelingpublic.Forinstance,ifthereisahighwayembankment,theacquiringagencymustacquirepermanentpropertyrights for the slope area, since the slope area is integral to the structural integrity of theroadbed.

The acquiring agency must acquire any property needed for mitigation and any staging areasrequiredbytheNEPAdocumentinthecertification.ThisalsomeansR/WshownasneededonthePS&E,notjusttheR/Wplan,needstobecertified.

For property that is not permanently needed for the project, but is necessary for construction of the project, temporary construction easements, leases, license agreements,permits,and/orrightsofentrymaybeappropriate.SeeChapter 6 forappropriateuseoftheseinstruments.

WSDOTnormallyacquiresfeesimpletitleforR/Wandlimitedaccess.Thispolicyshouldbeconsideredbylocalagencies.Thereareinstanceswheresomethinglessthanfullfeeacquisitionissufficient,suchaswhenthepropertyisownedbythefederalorstate government, railroads, and Indian Nations or if it is only needed to construct the project(e.g.,temporaryconstructioneasementsordrivewayreconnectpermits).

Right of Entry – A personal right that gives the agency the right to perform certain tasksorworkdefinedwithinthedocument.Ifarightofentryisproposedforconstructionactivities,itshouldonlybeusedinemergencysituations(slides,floods,culverts) or when the property is owned by another state or local agency and additional timeisneededtogetthroughtheirprocess.

Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended – This is the federal statute that sets forth the requirements for appraisals, acquisitions, and relocation assistanceforfederalprojects.

Note:TheprojectcertificationprocessisnotaddressedintheUniformAct.

17-8 GeneralThis chapter outlines the steps necessary to prepare projectcertification.Advertisementfor project construction is the point at which the acquiring agency commits the R/W tothetermsofaconstructioncontract.Bidssubmittedbycontractorsarebasedontheacquiringagency’sdeliveryofaclearR/Wbythestartofconstruction.Ifacontractordoesnothaveaccesstoapropertybecausesufficientpropertyrightsarenotacquiredorcertainpropertiesremainoccupied,damagesfordelayofworkmayresultandtheprojectmaynotbecompletedonschedule.



Federal and state law assures property owners and displaced occupants (residents andowners)ofspecificrightsandprotectionsandthedeliveryofcertainentitlementsbeforepossessionistakenoftheproperty.Themostimportantoftheseare:• Owners must be paid the full amount established as just compensation, or the amountdepositedincourtfortheirbenefit,beforetheagencytakespossessionoftheproperty.

• Residential displaced persons must be offered comparable replacement housing thatiswithintheirfinancialmeansandavailableforoccupancynolessthan90daysbeforebeingrequiredtomove.

Note: PleaserefertoLAG25.14andAppendix25.171forlocalagencyprojectsthatdonotrequirecertificationbutdorequireaURAComplianceLetter.

17-9 PolicyThefinalstepintheprojectdevelopmentprocessistocertifytheprojectasclearforconstruction.TheR/Wcertificationisawrittenstatementthatsummarizesthestatusof all R/W related matters for a project, and it declares that the acquiring agency has complied with the requirements of applicablestatutesandregulations.Thecertificationprovidesthefollowinginformationandassurances:

1. Sufficientpropertyrightstoconstruct,operate,andmaintainthefacility, as shown on the PS&E, havebeenacquired.Thisincludesparcelsneededforconstructionpurposes only,suchasTCEsorpermits.Iflimitedaccessrightsneedtobeacquired,thetransactionmustbecompletedpriortocertification.

2. TheR/WisclearofencroachmentsandincludestheentireR/W,notjusttheareaofthetraveledwayorprojectimprovements.Anyencroachmentthatwillbeallowedtoremainintherightofwaymustbetherelegally,i.e, under anairspacelease.

3. R/WhasbeenacquiredinaccordancewiththeUniformActrequirementsand/orFederalLandTransferprocesses.

4. RelocationassistancehasbeencompletedinaccordancewiththeUniformActandmeets the requirements of Chapter 12 of the WSDOT R/W Procedures Manual.

5. Parcel-specificinformationisprovidedintheCertificationWorksheet

6. Properties acquired in advance of NEPA clearance (including donations)areidentifiedbyparcelnumber.(ThisinformationcantaketheformofanaddressoracountytaxIDifparcelnumbersarenotassigned.)

Therearetwotypesofcertificationswhichstatethatsufficientrightshavebeenacquiredandtheprojectisreadytobeadvertisedandconstructed.• Certificate 1 – All R/W Acquired–Allrightshavebeenacquired.Alloccupants

have vacated the R/W and the agency has the right to remove any remaining improvements(exceptthosethataretoremainintheR/Wunderanairspacelease).

• Certificate 2 – Right to Occupy All R/W – Trial or appeal of some parcels may bependingandsomeparcelsmayhaverightofentryorpossessionanduseonly.All occupants have vacated the R/W and the agency has the right to remove any remaining improvements (except those that are to remain in the R/W under an airspacelease).

Section 6-3 Early Acquisition

23 CFR 635.309(c)(1)

23 CFR 635.309(c)(2)

http://www.gpo.gov/fdsys/pkg/CFR-2011-title23-vol1/pdf/CFR-2011-title23-vol1-sec635-309.pdf




There isathirdtypeofcertificationstatesthatsomeR/Wremainstobeacquired.• Certificate 3 – All R/W Not Acquired – Acquisition of a few remaining parcels isnotcomplete.Alloccupantsofresidenceshavehadreplacementhousingmadeavailabletotheminaccordancewith49CFR24.204.Itisrecommendedthat the ad date be deferred or movedinthesesituations.However, these typesofcertifications maybeusediftheagencycanadequatelyexplainwhycertificationshouldtakeplacebeforeacquisitioniscompleteandwhyitisinthepublic’sinterest.

Althoughthefederalregulationsin23CFR635.309(c)(3)provideforasingletypeofcertificatewhentherearestillsomeparcelstobeacquiredand/ordisplacedpersonstoberelocated,therearetwodistinctsituationsthatcanoccur:– Sincethefederalregulationsrequirethecertificationpriortoadvertising

for construction, there are situations where the circumstances necessitating acertificate#3willbeclearedpriortobidopening,award,orstartofconstruction.Inthesesituations,R/Wclearancepriortoconstructionwillresultinanupgradeofthecertificationtoa#1or#2certificationbeforenoticetoproceedwithconstructionisissuedtothecontractor.Thistypeofcertification#3maybereferredtoas“Time-Based”,becausetheprojectR/Wisexpectedtobeclearedwithinoneofthetimeintervalspriortothenoticetoproceed:Betweentheaddateandbidopening;betweentheaddateandtheawardofthecontract;or,betweentheaddateandtheissuanceofthenoticetoproceed.

– In some cases, R/W may not be cleared prior to the issuance of the notice to proceedandthestartofconstruction.Insuchsituations,thecontractorwouldhavetoworkaroundanyremainingunclearedparcelsuntiltheyhavebeencleared.Thistypeofcertification#3maybereferredtoasawork-around,oran“ExceptedParcel”certificate#3.

Time Based Certificate 3 - Agreement Reached & Use of time between Ad and Bid Opening

ATime-Basedcertificate#3 can be used if agreements have been reached on all parcels and there is a reasonable expectation that payment and relocation will be completedpriortobidopening.In some cases, and with the prior approval of FHWA, the interval for clearance may extend to the award of contract or to the issuance of the noticetoproceedtothecontractor.

a. InthecaseofaTime-Basedcertificate#3,theagencymustdocumentwhyitisin the public’s interest for this project to go to ad, award, or notice to proceed priortohavingalloftheparcelsacquired.SomeofthereasonswhyaTime-Basedcertificate#3mightbeinthepublic’sinterestisifthereisworkthatmustbecompletedwithinanenvironmentalwindowwhich,otherwise,mightbemissed;or,the project schedule is such that the remaining parcels will not be required until a muchlaterdateorevenintoanewconstructionseason.

b. Thecertificationdocumentmustlisttheoutstandingparcels,theissuesremaining,andanestimatedcleardatethatissupportedasrealistic.

23 CFR 635.309(c)(3)




c. Thecertificationwillindicateboththeaddateandanticipatedbidopeningdateandincludeastatementthatbidsarenottobeopenedpriortosubmittalofacertificatethathasbeenupgradedtoacertificate#1or#2.If,forfederallyfundedprojects,FHWA has approved a time period extending to either the award of the contract or noticetoproceedtothecontractor,anupgradedcertificatemustoccurpriortotheapprovedaction.

d. For local agency projects, it is the expectation that the LAC is responsible for compliance and assuring that the necessary local agency staff are informed of the requirementsand,infact,bidsarenotopenedpriortorecertification.HQLPwillensurethisprocessisfollowed.

Excepted Parcel Certificate 3 - Parcels excepted out of the certification

WhenitisnecessaryforacontractortoworkaroundcertainparcelsbecauseR/Whasnotbeencleared,anExceptedParcelcertificate#3willberequired.TheExceptedParcelCertificate3canonlybeusedinveryunusualcircumstancesandwithpriorwrittenapprovalofFHWA.UnderthistypeofCertificate3,theagencyensuresthatbothpropertyownersandoccupantsofresidences,businesses,farms,ornonprofitorganizationswhohavenotyetmovedfromtheR/Wareprotectedagainstunnecessaryinconvenienceanddisproportionateinjuryoranyactioncoerciveinnature.

Allun-acquiredparcelsareidentifiedandarealisticdategivenforcompletionofacquisitionandrelocation.Anexplanationisprovidedofwhythepropertiesarenotacquired, how they will be acquired, and when they will be acquired-- a realisticdate of theproposedacquisitionisrequired.Appropriatenotificationisprovidedintheprojectconstructionbiddocumentsidentifyingalllocationswhereacquisitionisnotcomplete.

a. Thecertificationdocumentmustclearlyindicatewhyitisinthepublic’sinterestthisprojectgotoadandawardpriortohavingalloftheparcelsacquired.Reasonscouldbethatwehaveworkthatneedstobecompletedwithinanenvironmental window that would be missed otherwise, or possibly the scheduling ofworkdoesnotrequiretheremainingparcelsuntilamuchlaterdateorevenconstructionseason.

b. Allparcelsthatareexceptedoutaretobelistedwithinthecertificationletteralongwithcurrentstatus,issuesremaining,andestimatedcleardate.

c. Ifworkistoberestrictedtoaspecificarea,onlythoseparcelsnecessaryfortheworkaretobecertifiedandworklimitsidentifiedbystationingaretobeimposed.Noconstructionactivitywillbeallowedadjacenttothedefinedarea.Typically,noworkwillbeallowedwithinexistingrightofwayoutsideoftherestrictedconstructionarea.Ifexistingrightofwayisneeded,anexplanationofthisneedisrequired, along with an explanation of why this would not be coercive and would notcausedisproportionateinjuryorunnecessaryinconveniencetonearbyparcels.

d. Theagencyshalldemonstratetheyhavea“workaround”,iftheexceptedparcelscannot be cleared by the anticipated clear date(s), to avoid construction delays and/or changes to the construction contract (change orders) due to clearance of rightofway.



e. TheagencyshallcoordinatewithFHWAontheconditionsthatwillapplytotheapprovalofthecertification.

f. Arightofwayplanshallbesubmittedwiththecertificationindicatingparcelsbeingcertified,parcelsbeingexceptedout,andtherestrictedlimitsofconstruction.

g. BothaTime-BasedandanFHWA-approvedExceptedParcelcertificationmustbeupgradedpertheagreementwithFHWA.

Additional Certification Information• AR/Wcertificateispreparedforallprojectswherefederalfundsareusedinanyphase(PE,R/W,CN)ifthereisR/Wacquisition.

• ForprojectswherethefinalprojectdefinitionindicatesthatnoR/Wneedstobeacquired,nocertificateisrequired.IfprojectscopechangesoccuraftersubmittalofthefinalprojectdefinitionandadditionalR/Wisrequired,acertificateissubmittedfollowingstandardprocedures.

• IfthefinalprojectdefinitionindicatesthatR/Wisrequiredbutultimatelydesigndoes not require additional property or property rights that need to be acquired, aNoRightofWayCertificateshallbeprepared.

Design Bid Build Certifications

After R/W acquisition has been completed and no later than one month before thefederalaidprojectistobeadvertisedforcontract,theR/WcertificatemustbesubmittedtoProgramManagement.

Design Build Certifications

Inordertocomplywiththerequirementsof23CFR635.309ondesign-buildprojectsutilizingfederalfunds,apreliminarycertificationstatementwhichmeetstherequirementsof23CFR635.309(b)willbepreparedpriortoadvertisingforadesign-buildcontractor.ThepurposeofthisstatementistocertifytoFHWA,whenthereare federal funds in the project, that the design-build contract will include necessary arrangementsforright-of-wayclearanceworkandtoinformthecontractorthataR/WCertification1,2,or3mustbecompletedandapprovedpriortotheissuanceofanoticetoproceedtoconstructiononanyphaseorsegmentoftheproject.

Eachoftheconstructionsegmentcertificationswillbepreparedinaccordancewith the requirements of this chapter, and will include the right-of-way contained withinthespecificconstructionsegmentbeingcertified.Ifright-of-wayhasnotbeencleared within a construction segment prior to the issuance of a notice to proceed, a Certification3mustbepreparedinaccordancewiththerequirementsinthischapterforan“ExceptedParcel”certification.TheagencyshallcoordinatewithFHWAontheconditionsthatwillapplytotheapprovalofthiscertification.



17-10 ProceduresThecertificationprocessisthesameforbothstate-fundedandfederal-fundedprojectswiththeexceptionsofthestepsoutlinedintherespectivesections.

Design-Build–Sectionreserved.

WSDOT ProcessDesign Bid Build

Region RES Review1. Verify:

a. Allpropertyand/orpropertyrightshavebeenacquired,includinglimitedaccessrights,ifnecessary,asshownontheapprovedandrevisedR/Wplans.

b. Allrightsnecessarytoconstruct,operate,andmaintainthefacilityhavebeenacquiredasshownonthePS&E.

c. Alloccupantshavevacated,andalleligiblepersonsandoccupantsoftheR/Wwithin the project have been relocated to decent, safe, and sanitary housing or havebeenoffereddecent,safe,andsanitaryhousing.

d. AllenvironmentalcommitmentsrequiringR/WareincludedintheR/WplanandPS&E.

e. Propertyacquiredneedingutilityagreementsareinprocessorcompleteonprojectspecificproperties.

f. AllconstructionmemorandumsdealingwithpropertyrightshavebeenforwardedtotheProjectEngineerOffice.

2. RunIRIS“ParcelDatesUpdated”report.

a. Verifyallentriesarecompleted.

i. Regioncertificationcleardatesarefilledin.

ii. Paymentavailable/escrowdisbursedentryisfilledin(currentlylocatedinHQClearDates).

3. Preparetheappropriatecertificate(1,2,or3)andCertificationWorksheet.

a. Iffederalaidisinvolved,verifythefederalaidnumberiscorrect.

i. AddresscertificatetoFHWADivisionAdministrator.

b. Ifstatefundsonly.

i. AddresscertificatetoSecretaryofTransportation.

4. SendoriginalandemailcertificatetotheHQRESAcquisitionandTitleProgramManager.

WSDOT Certification Flowchart – FHWA Funded WSDOT Certification Flowchart – State Funded

http://www.wsdot.wa.gov/publications/manuals/fulltext/M26-01/WSDOTCertificationFlowchart-FHWA.pdf



http://www.wsdot.wa.gov/publications/manuals/fulltext/M26-01/WSDOTCertificationFlowchart-State.pdf

http://www.wsdot.wa.gov/publications/manuals/fulltext/M26-01/WSDOTCertificationFlowchart-State.pdf



HQ RES Review1. Receivecertificate(1,2,or3)fromregion.

2. RunIRIS“ParcelDatesUpdated”reportandprinttoensurealldatesareentered.

3. Forfederalaidorinterstateprojects:

a. Review:

i. R/Wplanstoverifythatallpropertyand/orpropertyrightshavebeenacquired.

ii. VerifythattheHQAcquisitionandTitleSectioncompliancerequirementshavebeenmet.

iii. ReviewthePS&Eifrequestedbytheregion,andverifythatallR/WconcernsfromPS&Ereviewhavebeenaddressed.

iv. ContactregionifanyareasneedclarificationorifIRISitemsareincomplete.

b. PrepareWSDOTCertificationConcurrenceLetter.

i. Verifyfederalaidnumberandprojectdescription.

c. SendthefollowingtoFHWA:

i. WSDOTCertificationConcurrenceLetter.

ii. Originalcertificate.

iii. Certificate1, 2, and time based cert 3s to“FHWAAreaEngineer.”

iv. Certificate3with excepted parcels to FHWA R/WProgramManager.

d. EmailitemsidentifiedincabovetoRegionRESManagerandCapitalProgramDevelopmentBudgetDevelopmentandFinanceOffice.

e. CompleteHQcertificationinspreadsheetandIRIS.

f. FilecopyofWSDOTCertificationConcurrenceLetter and original regioncertificate.

4. Forallotherprojects:

a. Forprojectsselectedforreview:

i. Review:

(1) R/W plans to verify that all property and/or property rights have been acquired.

(2)HQAcquisitionandTitleSectioncompliancerequirementshavebeenmet.

(3) PS&E and verify that all R/W concerns from PS&E review have been addressed.



ii. ContactregionifanyareasneedclarificationorifIRISitemsareincomplete.

iii. ContactRegionRESManagertodiscussdeficiencies.

iv. Entercertificationinlog.

v. Fileregioncertificate.

b. Forprojectsnotselectedforreview:

i. Entercertificationinlog.

ii. Fileregioncertificate.

5. InthecaseofaCertificate3with excepted parcels,theprojectmustbere-certifiedtoeithera1ora2whenpossessionoftheparcelsisobtained.

Certificates(1,2,or3)aresubmittedtoFHWAbasedonthefollowingcriteria:

1. Federalaidprojectswherefederalfundsareinanyprojectphase(PE,R/W,CN).

2. InterstatepursuanttotheFederalAidHighwayProgramStewardshipandOversightAgreementdatedFebruary,19,2008.

a. WSDOTsubmitsR/WcertificatetoFHWA.

b. SupplementstotheStewardshipAgreementthatareprojectspecificsuchasSR520andAlaskaWayViaduct.Note: These supplements were to the 2001 WashingtonFederalAidStewardshipAgreement.

If1or2abovearenotapplicablethenthecertificateisaddressedtotheSecretaryofTransportation.

FHWAdoesnotformallyapproveCertificates1, 2, andtimebasedCertificate3s.TheactualcertificationdateforfederalaidprojectsisthedateontheWSDOTCertificationConcurrence LettersenttoFHWA.ForCertificate3s,FHWAwillissueanapprovalletterandthatisthecertificationdate.

Note:ForCertificate3only,whenFHWAapprovalletterisreceived,forwardtoRegionRESManagerandCapitalProgramDevelopmentBudgetDevelopmentandFinanceOffice.

Local Agency ProcessLocal Programs LAC Review

1. VerifywithregionLocalPrograms:

a. Allrightsnecessarytoconstruct,operate,andmaintainthefacilityasshownontheRightofWayPlansorequivalentareconsistentwiththePS&E.Thereviewtakesplaceduringdesign approval.

b. Ifearlyacquisitionoccurredontheproject,confirmproperdocumentationwasreceived (Appendix F in the NEPACategoricalExclusions-AGuidebookforLocal Agencies).

Local Agency Certification Flowchart

LAG Chapter 43

http://www.wsdot.wa.gov/publications/manuals/fulltext/M36-63/Lag43.pdf

http://www.wsdot.wa.gov/publications/manuals/fulltext/M26-01/LPACertificationFlowchart.pdf

http://www.wsdot.wa.gov/publications/manuals/fulltext/M26-01/LPACertificationFlowchart.pdf

http://www.wsdot.wa.gov/publications/manuals/fulltext/M36-63/Lag43.pdf



2. Whenthelocalagencydeterminesthatallacquisitionactivitiesarecomplete,thelocalagencywill:

a. Preparetheircertificate(onlocalagencyletterhead)usingtheappropriateformandparcel-specificCertificationWorksheet.

b. Submitcertificate,CertificationWorksheet,andR/W Plan or equivalent to the LocalProgramsEngineer.

3. TheLocalProgramsEngineerthenforwardsthecertificationrequesttotheRESMwhointurnforwardsthecertificationtotheLACforthereview.

4. TheLACwillreviewthelocalagency’sacquisitionfilesfortheprojectanddetermine if the R/W was acquired in compliance with the Uniform Act, 49 CFR Part 24, Chapter 25 of the LAG, and the R/W Manual.

5. TheLACwillcompletethefollowingreviewworksheets(amoredetailedprocesscan be found in Chapter 15):• ProjectReviewWorksheet• ParcelReviewWorksheet

Ifrelocation,thenthefollowing:• RelocationProjectOverviewWorksheet• ResidentialRelocationReviewWorksheet• Non-ResidentialRelocationReviewWorksheet• PersonalPropertyOnlyReviewWorksheet

6. TheLACwillpreparethefollowingreportsuponconclusionofthecertificationreview, as provided for at Section 15-7basedonthefollowingsituations:

a. ACertificationReviewOversightReport,ifthereareanyparcelsthathaddeficienciesthatrequiredcorrectiveaction.

b. Ifnoissuesexist,aCertificationReviewOversightReportisnotnecessaryastheinformationwillbecapturedontheLACStatusReport.

c. ACertificationReviewOversightReportisnotrequiredforaspotcheck.

7.

a. IftheLACdeterminesthattheprojectisreadyforcertification,theLACwill:

i. Signthecertificate.

ii. PrepareaCertificationReviewTransmittalLettertothelocalagencyindicatingWSDOTwillproceedwithprocessingthecertificationrequestfortheirproject.

iii.The LAC submits the signedcertificatewithreportsandcopyofthetransmittal letter electronically to LPRM and provides a courtesy copy, withoutreports,toRegionLocalProgramscontact,HQLPProgramManagementcontact,andLocalAgencycontact..

iv. ProvidesoriginaltransmittalletterandcopiesofanyotherrelevantinformationtotheLPA.



OR

b. If,afterdistributionofreportsandasummarystatementbytheLACto,andin consultation with the LPRM and the Local Programs Engineer, the LAC determinesthattheprojectcannotbecertified,theLACwillnotifytheLPRM andpreparealetterforsignaturebyHQLP.

i. TheletterwillbeprovidedtotheagencyandtheLocalProgramsEngineerdetailingthedeficienciesencounteredandwillincludeadiscussion/statement of whether the acquiring agency’s approved procedures need to beamended,andidentifiestheareasofweakness.Iftheareasofweaknessare compliance issues, this letter will also notify the acquiring agency that if any current project(s) has similar compliance issues, and possibly future project(s)theymightbejeopardizingproject’seligibilityforfederalfunds.

(1) If corrective action(s) is possible, the letter will outline the corrective action(s)requiredtoqualifyforcertification.

(2) If corrective action(s) is not possible, WSDOT will coordinate with FHWAtodeterminenextsteps.Aftertheagencyhasperformedthecorrectiveaction(s),theLACwillreviewthestepstakenand,ifappropriate,recommendcertificationoftheproject.

ii. Ifcertificationisrecommended,thenstepsi.throughiv.abovearefollowed.

HQ Local Programs Review1. HavingreceivedthesignedcertificationfromtheLAC,the LPRMwill:

2. ReviewCertificationReviewPackage.

3. VerifyfederalaidnumberontheSTIP.

4. ReviewsubmittedR/Wplansorequivalenttoverifythatallproperty and/orpropertyrightshavebeenacquired.

5. ReviewCertificationReviewPackagesubmittedfromLAC.

6. ContactLACifanyareasneedclarification.

7. LPRM will prepare WSDOT’s LocalAgencyCertificationConcurrenceLetter.

8. SendthefollowingtoFHWA:

a. WSDOT’sLocalAgencyCertificationConcurrenceLetter.

b. Originalcertificate.

i. Certificate1, 2, and time based 3to“FHWAAreaEngineer.”

ii. Certificate3with excepted parcels to FHWA R/WProgramManager.

9. CompleteHQcertificationintrackingspreadsheet.

10.SendelectroniccopyofcompletedcertificationtoHQLPProgramManagementcontact, and a courtesy copy to the Region Local Programs contact, andLAC.

10.FilecopyofHQWSDOTConcurrenceLetterandcertificate.





Certificates(1,2,or3)aresubmittedtoFHWAbasedonthefollowingcriteria:

1. Federalaidprojectswherefederalfundsareinanyprojectphase(PE,R/W,CN).

2. InthecaseofaCertificate3,theprojectmustbere-certifiedtoeithera1ora2whenpossessionoftheparcelsisobtained.

FHWAdoesnotformallyapproveCertificates1, 2 time based cert 3s.TheactualcertificationdateforfederalaidprojectsisthedateontheWSDOTConcurrenceLettersenttoFHWA.ForCertificate3s,FHWAwillissueanapprovalletterandthatisthecertificationdate.

What if Final Design shows “no R/W required?

TheacquiringagencyshouldprovideaNoRightofWayCertificatethatwillbeincludedintheprojectagreementthatstates,“DesignrefinementseliminatedtheneedforR/W.”• ForWSDOTprojects,thisNoRightofWayCertificateshouldbecompletedbytheRegionRealEstateServicesManagerandsenttoProgramManagement.

• For Local Agency projects, this statement should be made by the appropriate staffattheagency,andsenttotheRegionLocalProgramsEngineer.

• HQRESwillsendacourtesycopyoftheNoRightofWayCertificateto:– ForWSDOTfederally-fundedprojectstoFHWAwithacopytotheregion.– For Local Agency projects to FHWA with a copy to the LAC and the Region LocalProgramsOffice.

17-11 Appendices17.111 LPACertificationWorksheet–Certificate1Sample

17.111a LPACertificate1Worksheet-Instructions

17.112 LPACertificationWorksheet–Certificate2Sample

17.112a LPACertificate2Worksheet-Instructions

17.113 LPACertificationWorksheet–Certificate3Sample

17.113a LPACertificate3Worksheet–Instructions

17.114 WSDOTCertificationProcess–Federal-AidProjects


Appendix 17.111

Cert

ifica

te N

o. 1

Agen

cy: A

BC C

ount

yPr

ojec

t Titl

e: N

W G

old

Trai

l Pro

ject

F

.A. N

o.: S

TPU

2145

(001

)

Bus.

Fa

rmN

PO

PPO

106

0226

05-9

000

Nor

risX

1/21

/15

X3

106

0226

05-9

215

0226

05-9

216

Mon

eyX

XP

2/1/

158/

30/1

52/

1/15

X

107

0226

05-9

325

0226

05-9

326

0226

05-9

327

Big

Blue

Din

erX

P2/

1/15

8/30

/15

2/1/

152

108

0226

05-9

456

Stra

ndX

XX

3/1/

152

109

0226

05-9

165

Stat

e Pa

rks

N4/

30/4

54/

30/1

5X

111

0226

05-8

500

Drea

my

X4/

1/15

1

62

51

31

20

32

00

3

L=Le

ase*

*Non

-per

man

ent e

asem

ents

and

leas

es su

bjec

t to

FHW

A ap

prov

al

R/W

Pla

n Sh

eet #

Date

Ac

quire

d (P

aym

ent

Avai

labl

e Da

te)

Date

Pe

rmit

or

Righ

t of

Entr

y Ex

pire

s

GEN

ERAL

Res.

Esm

t.*P/

N/L

Acce

ss

Righ

tsFe

ePr

e-N

EPA

ACQ

UISI

TIO

NRE

LOCA

TIO

NN

on-R

esid

entia

l

Ease

men

t Key

P=Pe

rman

ent/

Perp

etua

lN

=Non

-Per

man

ent (

defin

ed te

rm)*

Non

eO

wne

r

Parc

el N

umbe

r (as

sh

own

on th

e R/

W

Plan

)

Effe

ctiv

e Da

te

Perm

it or

Ri

ght o

f En

try

Date

TCE

Ex

pire

sEf

fect

ive

Date

TCE

Date

Es

mt.*

N/L

Ex

pire

s

LPA-

397

8/20

15Pa

ge 1

9/8/

2015

16 WSDOT Right of Way Manual M 26-01.15 February 2016

Appendix 17.111

WSDOT Right of Way Manual M 26-01.15 -17 February 2016

Appendix 17.111a

Appendix 17.111a – Instructions for Certificate 1 Worksheet Created 8/2015

Page 1

Certificate 1 Worksheet Instructions to Complete Form

Worksheet Format: Please do not alter the form by adding or deleting columns as it will affect formulas that automatically compute based on data entered into the spreadsheet. Rows can be added or deleted based on need. It is recommended that adding or removing rows occur between row 4 and row 23. Creating a List within a Cell:

A list of information can be added to a single cell by clicking the “Alt” key at the same time and clicking on the “Return” key. Selecting Correct Form:

The excel spreadsheet is set up as a single workbook with tabs at the bottom left corner of the screen. Select the Cert 1 tab to complete the worksheet. Electronic Worksheet Instructions:


Appendix 17.111a


Page 2

The electronic instructions to complete the worksheet are embedded in each title cell of row 3. Either hover the mouse of the title cell or left click in the cell and the instructions will appear. Once you remove the mouse or click on another cell the instructions will disappear. Header:

Agency Name: Enter acquiring agency name. Project Title: Enter complete project title which was used on the STIP. F.A. No.: Enter the federal aid number for the project. General Section:

R/W Plan Sheet #: Enter the ROW plan sheet number on which the parcel is shown. Parcels should be listed in sequential order according to the ROW plans. Parcel Number: The parcel numbers should be listed in the order shown on the ROW plans. Enter the parcel number as identified on the Right of Way Plan. If there are multiple parcels numbers making up the larger parcel determination, they should be shown as a single entry on one line to ensure the parcel count is accurate(use Alt enter function). Please note ROW Plans should be consistent with the certification worksheet. Owner: Enter the owner name (last name, first name or business name). If there are multiple owners, they should be shown as a single entry on one line to ensure the parcel count is accurate(use Alt enter function). Acquisition Section:


Appendix 17.111a


Page 3

Pre NEPA: If an offer was made on a parcel prior to environmental approval (NEPA), place an “X” in cell. For all offers made on parcels after environmental approval this field should be left blank. Fee: If fee simple rights (exclusive use and occupancy) were acquired from any portion of the parcel, place an “X” in the cell. Access Rights: Access rights apply to limited access facilities (such as interstate, WSDOT access breaks). If access rights (including light, view, and air) were acquired from any portion of the parcel, place an “X” in the cell. Esmt.* P/N/L: If a permanent (perpetual), non-permanent (defined term), or lease was acquired from any portion of the parcel, place an “P” for permanent easement, or an “N” for non-permanent easement, or an “L” for lease in cell. *If something less than a permanent easement is acquired FHWA approval is required. Date Esmt.* N/L Expires: If you have FHWA approval to acquire a non-permanent easement or lease, enter the expiration date identified in the easement/lease in this cell. This column is not used in the case of a permanent easement. Effective Date TCE: If a temporary easement is acquired for construction purposes on any portion of the parcel, enter the start date of the TCE. This is normally the same date as the date acquired. This is the date the agency has legal and physical possession, which is also referred to as the payment available date. Possession cannot occur prior to payment to the property owner. In the case of donations, the effective date is the possession date. Date TCE Expires: Enter the date the temporary construction easement expires as specified in the temporary easement. Agencies should always use a specific expiration date to avoid clouding a property owner’s title. Effective Date Permit or Right of Entry: Permits or right of entries are obtained for any portion of the parcel from other agencies to perform work on their property and normally without payment of compensation, such as tying into another jurisdiction’s road. Situations that involve temporary work between agencies, does not have to follow the URA process. If a permit or right of entry was obtained for construction activities required for the project, enter the start date of the permit or right of entry. This is normally the same date as the date acquired. Preliminary testing or studies in advance of construction activities are not required to be certified since the work is not part of the PS&E. Also, “beneficial” permits from private property owners are not required to be certified since the work is not required for the project itself and can be eliminated from the contract if the owner were to revoke the permit. Date Permit or Right of Entry Expires: Enter the date the permit or right of entry expires as specified in the permit or right of entry. Date Acquired: Date acquired is the date the agency has legal and physical possession, which is also referred to as the payment available date. Possession cannot occur prior to payment to the property owner. If the payment is mailed, the agency should add 5 days to the mailing date. In the case of donations, the effective date is the possession date. Enter the date the property was acquired. This must be filled in for each acquisition listed (on a Cert 1) even if the same date appears in other columns. NOTE: Refer to the Sufficient Property Rights flow chart (Appendix 25.174 & 25.175) for actual definition of property rights.


Appendix 17.111a


Page 4

Relocation Section:

None: If there was no relocation on the parcel place “X” in cell. Even in situations where projects have no relocation, the cell should not be left blank. Res: If your project displaced a residential owner or tenant occupant from the parcel, enter the number of displaced residential families in the cell. Bus.: If your project displaced a business, including qualifying residential landlords (not to be confused with a business that has to relocate personal property only), place the number of displaced businesses in the cell. Farm: If your project displaced a farm, enter the number of displaced farms in the cell. NPO: If your project displaced a Non-Profit Organization (NPO), enter the number of displaced Non-Profit Organizations the cell. PPO: If your project displaced Personal Property Only (PPO), enter the number of PPO displacements in the cell. Calculated Totals Section:

Column Totals: Each column has a formula at the bottom that will “count” the box if it has data in it. The calculations will happen automatically so there is no need to alter or enter information in this section. The totals should be reconciled with the ROW plan to ensure all rights were acquired. If you have multiple displacements for one parcel you will need to type in the number of displacements in the appropriate column and the total will be calculated as an “Auto Sum”.


Appendix 17.111a


Page 5

Example:

Best practices: ROW Plan – for ease of certification it is recommended that you do not rely solely on Tax Identification numbers as they do not define a parcel acquisition. It is better to assign a parcel number that will identify the entire acquisition which could encompass multiple tax parcel numbers. If your agency uses both tax parcel numbers and assigned numbers, the use of numbers must be consistent between the ROW plan, ROW certification, parcels, and all file documents.


Appendix 17.111a


Appendix 17.112

Cert

ifica

te N

o. 2

Agen

cy: A

BC C

ount

yPr

ojec

t Titl

e: N

W G

old

Trai

l Pro

ject

F

.A. N

o.: S

TPU

2145

(001

)

Bus.

Fa

rmN

PO

PPO

106

0226

05-9

000

Nor

risX

1/21

/15

X3

106

0226

05-9

215

0226

05-9

216

Mon

eyX

XP

2/1/

158/

30/1

52/

1/15

X

107

0226

05-9

325

0226

05-9

326

0226

05-9

327

Big

Blue

Din

erX

P2/

1/15

8/30

/15

2/1/

152

108

0226

05-9

456

Stra

ndX

XX

3/1/

152

109

0226

05-9

165

Stat

e Pa

rks

N4/

30/4

54/

30/1

5X

111

0226

05-8

500

Drea

my

X4/

1/15

111

202

2605

-785

2Ko

rtX

3/6/

15

62

51

31

20

32

00

3

L=Le

ase*

*Non

-per

man

ent e

asem

ents

and

leas

es su

bjec

t to

FHW

A ap

prov

al

Ease

men

t Key

P=Pe

rman

ent/

Perp

etua

lN

=Non

-Per

man

ent (

defin

ed te

rm)*

Non

eO

wne

r

Parc

el N

umbe

r (as

sh

own

on th

e R/

W

Plan

)

Effe

ctiv

e Da

te

Perm

it or

Ri

ght o

f En

try

Date

TCE

Ex

pire

sEf

fect

ive

Date

TCE

Date

Es

mt.*

N/L

Ex

pire

sR/

W P

lan

Shee

t #

Poss

essio

n Da

te (P

&U

O

nly)

Date

Pe

rmit

or

Righ

t of

Entr

y Ex

pire

s

GEN

ERAL

Res.

Esm

t.*P/

N/L

Acce

ss

Righ

tsFe

ePr

e-N

EPA

ACQ

UISI

TIO

NRE

LOCA

TIO

NN

on-R

esid

entia

lDa

te

Acqu

ired

(Pay

men

t Av

aila

ble

Date

)

LPA-

397

8/20

15Pa

ge 1

9/8/

2015


Appendix 17.112


Appendix 17.112a


Page 1






Appendix 17.112a


Page 2




Pre NEPA: If an offer was made on a parcel prior to environmental approval (NEPA), place an “X” in cell. For all offers made on parcels after environmental approval this field should be left blank. Fee: If fee simple rights (exclusive use and occupancy) were acquired from any portion of the parcel, place an “X” in the cell.


Appendix 17.112a


Page 3

Access Rights: Access rights apply to limited access facilities (such as interstate, WSDOT access breaks). If access rights (including light, view, and air) were acquired from any portion of the parcel, place an “X” in the cell. Esmt.* P/N/L: If a permanent (perpetual), non-permanent (defined term), or lease was acquired from any portion of the parcel, place an “P” for permanent easement, or an “N” for non-permanent easement, or an “L” for lease in cell. *If something less than a permanent easement is acquired FHWA approval is required. Date Esmt.* N/L Expires: If you have FHWA approval to acquire a non-permanent easement or lease, enter the expiration date identified in the easement/lease in this cell. This column is not used in the case of a permanent easement. Effective Date TCE: If a temporary easement is acquired for construction purposes on any portion of the parcel, enter the start date of the TCE. This is normally the same date as the date acquired. This is the date the agency has legal and physical possession, which is also referred to as the payment available date. Possession cannot occur prior to payment to the property owner. In the case of donations, the effective date is the possession date. Date TCE Expires: Enter the date the temporary construction easement expires as specified in the temporary easement. Agencies should always use a specific expiration date to avoid clouding a property owner’s title. Effective Date Permit or Right of Entry: Permits or right of entries are obtained for any portion of the parcel from other agencies to perform work on their property and normally without payment of compensation, such as tying into another jurisdiction’s road. Situations that involve temporary work between agencies, does not have to follow the URA process. If a permit or right of entry was obtained for construction activities required for the project, enter the start date of the permit or right of entry. This is normally the same date as the date acquired. Preliminary testing or studies in advance of construction activities are not required to be certified since the work is not part of the PS&E. Also, “beneficial” permits from private property owners are not required to be certified since the work is not required for the project itself and can be eliminated from the contract if the owner were to revoke the permit. Date Permit or Right of Entry Expires: Enter the date the permit or right of entry expires as specified in the permit or right of entry. Date Acquired: Date acquired is the date the agency has legal and physical possession and reached final settlement, which is also referred to as the payment available date. Possession cannot occur prior to payment to the property owner. If the payment is mailed, the agency should add 5 days to the mailing date. In the case of donations, the effective date is the possession date. Enter the date the property was acquired. This must be filled in for each parcel acquired except in the case where final settlement has not been reached (see possession date below) even if the same date appears in other columns. Possession Date (P&U Only): The possession date is the date the agency has the right to occupy and use the portion of the parcel needed for the project. Enter the date the agency obtained possession and use of the property. Possession cannot occur prior to payment to the property owner. In the case of a negotiated P&U, if the payment is mailed, the agency should add 5 days to the mailing date. If the payment is deposited into the court in the case of stipulated P&U, enter the date of receipt by the court clerk’s office. This is only applicable in situations in which all necessary rights of way have not been acquired because final settlement has not been reached. NOTE: Refer to the Sufficient Property Rights flow chart (Appendix 25.174 & 25.175) for actual definition of property rights.


Appendix 17.112a


Page 4

Relocation Section:


Column Totals: Each column has a formula at the bottom that will “count” the box if it has data in it. The calculations will happen automatically so there is no need to alter or enter information in this section. The totals should be reconciled with the ROW plan to ensure all rights were acquired. If you have multiple displacements for one parcel you will need to type in the number of displacements in the appropriate column and the total will be calculated as an “Auto Sum”.


Appendix 17.112a


Page 5

Example:



Appendix 17.112a


Appendix 17.113

Cert

ifica

te N

o. 3

Agen

cy: A

BC C

ount

yPr

ojec

t Titl

e: N

W G

old

Trai

l Pro

ject

F

.A. N

o.: S

TPU

2145

(001

)

Bus.

Fa

rmN

PO

PPO

106

0226

05-9

000

Nor

risX

1/21

/15

3

106

0226

05-9

215

0226

05-9

216

Mon

eyX

XP

2/1/

158/

30/1

52/

1/15

X

107

0226

05-9

325

0226

05-9

326

0226

05-9

327

Big

Blue

Din

erX

P2/

1/15

8/30

/15

2/1/

153

108

0226

05-9

456

Stra

ndX

XX

3/1/

152

109

0226

05-9

165

Stat

e Pa

rks

N4/

30/4

54/

30/1

5X

111

0226

05-8

500

Drea

my

X4/

1/15

111

202

2605

-785

2Ko

rtX

5/2/

153/

6/15

X

106

& 1

0702

2605

-951

2Bl

osso

mX

X10

/15/

1510

802

2605

-725

6Fa

lkne

rX

PX

10/1

5/15

62

51

31

20

33

00

3

L=Le

ase*

*Non

-per

man

ent e

asem

ents

and

leas

es su

bjec

t to

FHW

A ap

prov

al

Exce

pted

Par

cels

Estim

ated

Po

sses

sion

or

Clea

r Da

teR/

W P

lan

Shee

t #

Poss

essio

n Da

te (P

&U

O

nly

)

Date

Pe

rmit

or

Righ

t of

Entr

y Ex

pire

s

GEN

ERAL

Res.

Esm

t.*P/

N/L

Acce

ss

Righ

tsFe

ePr

e-N

EPA

ACQ

UISI

TIO

NRE

LOCA

TIO

NN

on-R

esid

entia

lDa

te

Acqu

ired

(Pay

men

t Av

aila

ble

Date

)

Ease

men

t Key

P=Pe

rman

ent/

Perp

etua

lN

=Non

-Per

man

ent (

defin

ed te

rm)*

Non

eO

wne

r

Parc

el N

umbe

r (as

sh

own

on th

e R/

W

Plan

)

Effe

ctiv

e Da

te

Perm

it or

Ri

ght o

f En

try

Date

TCE

Ex

pire

sEf

fect

ive

Date

TCE

Date

Es

mt.*

N/L

Ex

pire

s

LPA-

397

8/20

15Pa

ge 1

9/8/

2015


Appendix 17.113


Appendix 17.113a


Page 1






Appendix 17.113a


Page 2




Pre NEPA: If an offer was made on a parcel prior to environmental approval (NEPA), place an “X” in cell. For all offers made on parcels after environmental approval this field should be left blank. Fee: If fee simple rights (exclusive use and occupancy) were acquired from any portion of the parcel, place an “X” in the cell.


Appendix 17.113a


Page 3

Access Rights: Access rights apply to limited access facilities (such as interstate, WSDOT access breaks). If access rights (including light, view, and air) were acquired from any portion of the parcel, place an “X” in the cell. Esmt.* P/N/L: If a permanent (perpetual), non-permanent (defined term), or lease was acquired from any portion of the parcel, place an “P” for permanent easement, or an “N” for non-permanent easement, or an “L” for lease in cell. *If something less than a permanent easement is acquired FHWA approval is required. Date Esmt.* N/L Expires: If you have FHWA approval to acquire a non-permanent easement or lease, enter the expiration date identified in the easement/lease in this cell. This column is not used in the case of a permanent easement. Effective Date TCE: If a temporary easement is acquired for construction purposes on any portion of the parcel, enter the start date of the TCE. This is normally the same date as the date acquired. This is the date the agency has legal and physical possession, which is also referred to as the payment available date. Possession cannot occur prior to payment to the property owner. In the case of donations, the effective date is the possession date. Date TCE Expires: Enter the date the temporary construction easement expires as specified in the temporary easement. Agencies should always use a specific expiration date to avoid clouding a property owner’s title. Effective Date Permit or Right of Entry: Permits or right of entries are obtained for any portion of the parcel from other agencies to perform work on their property and normally without payment of compensation, such as tying into another jurisdiction’s road. Situations that involve temporary work between agencies, does not have to follow the URA process. If a permit or right of entry was obtained for construction activities required for the project, enter the start date of the permit or right of entry. This is normally the same date as the date acquired. Preliminary testing or studies in advance of construction activities are not required to be certified since the work is not part of the PS&E. Also, “beneficial” permits from private property owners are not required to be certified since the work is not required for the project itself and can be eliminated from the contract if the owner were to revoke the permit. Date Permit or Right of Entry Expires: Enter the date the permit or right of entry expires as specified in the permit or right of entry. Date Acquired: Date acquired is the date the agency has legal and physical possession and reached final settlement, which is also referred to as the payment available date. Possession cannot occur prior to payment to the property owner. If the payment is mailed, the agency should add 5 days to the mailing date. In the case of donations, the effective date is the possession date. Enter the date the property was acquired. This must be filled in for each parcel acquired except in the case where final settlement has not been reached (see possession date below) even if the same date appears in other columns. Possession Date (P&U Only): The possession date is the date the agency has the right to occupy and use the portion of the parcel needed for the project. Enter the date the agency obtained possession and use of the property. Possession cannot occur prior to payment to the property owner. In the case of a negotiated P&U, if the payment is mailed, the agency should add 5 days to the mailing date. If the payment is deposited into the court in the case of stipulated P&U, enter the date of receipt by the court clerk’s office. This is only applicable in situations in which all necessary rights of way have not been acquired because final settlement has not been reached. Estimated Possession or Clear Date: This column is only used if there are parcels excepted from the certification which are shown at the bottom of the spreadsheet highlighted in orange. Enter the date the agency estimates they will obtain possession or the date the parcel will be cleared for certification (occupants relocated, improvements cleared from the right of way, cost to cures completed).


Appendix 17.113a


Page 4

NOTE: Refer to the Sufficient Property Rights flow chart (Appendix 25.174 & 25.175) for actual definition of property rights. Relocation Section:


Column Totals: Each column has a formula at the bottom that will “count” the box if it has data in it. The calculations will happen automatically so there is no need to alter or enter information in this section. The totals should be reconciled with the ROW plan to ensure all rights were acquired. If you have multiple displacements for one parcel you will need to type in the number of displacements in the appropriate column and the total will be calculated as an “Auto Sum”. Example:


Appendix 17.113a


Page 5



Appendix 17.113a


Appendix 17.114 WSDOT Certification Process – Federal-Aid Projects

WSDOT Certification Process – Federal-Aid Projects

RE

SH

QFH

WA

Reg

ion

Verify: All property and/orproperty rights acquired asshown on approved/revisedR/W plans; All rightsnecessary to construct,operate, and maintain thefacility acquired as shownon PS&E; All occupantshave vacated to or beenoffered DSS housing ; Allenvironmental commitmentsrequiring R/W are includedin the R/W plan and PS&E;Utility Agreements are inprocess/complete, Allconstruction memosforwarded to PE Office

Regioncompletes

acquisitions,QC or

correctiveactions

needed forthe project

Regiondetermines projectis ready to certify

Send original and emailCertificate to HQ RESAcquisition and TitleProgram Manager

Yes

FHWA meets withRES HQ to

determine how toproceed

FHWA authorizesconstruction

Is the R/WCertificate a

#3?

Send WSDOTCertificationConcurrence

Letter and originalRegion Certificate

to FHWA forapproval

Send WSDOTCertificationConcurrence

Letter to FHWA fordocumentation

purposes.

FHWAApproves Cert

#3

No

Yes

No

Yes

Run IRIS andensure alldates areentered

Review R/W plans and PS&E areconsistent and all property rights areacquired, compliance requirements

are met, PS&E commentsaddressed, and contact region if

clarification is needed or IRIS entriesare incomplete

Prepare WSDOTCertification

Concurrence Letter,verify fed aid # andproject description

Run andverifyIRISreport andverify allentriesarecomplete

No

Prepare the appropriateCertificate (1, 2 or 3)and CertificationWorksheet. Verify theFederal Aid number iscorrect and addressCertificate to FHWADivision Administrator

Email WSDOTCertification ConcurrenceLetter to Region RESMand Capital ProgramDevelopment BudgetDevelopment and Financeoffice

Complete HQCertification inspreadsheet andIRIS

File copy of WSDOTCertificationConcurrence Letterand original RegionCertificate

Prepare and sendapproval letter to

WSDOT

Receive approvalletter from FHWA

Email approval letter toRegion & DevelopmentBudget Developmentand Finance office

File copy ofapproval letter

Monitor conditionsof FHWA approval

Receive approvalletter

Complete HQCertification inspreadsheet andIRIS

File copy of HQCertificate andoriginal RegionCertificate

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