chapter 2: excel basics and formatting spreadsheet-based decision support systems prof. name...
TRANSCRIPT
Chapter 2: Excel Basics and Formatting
Spreadsheet-Based Decision Support Systems
Prof. Name [email protected] (123) 456-7890University Name
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Overview
2.1 Introduction 2.2 Defining the Set of Excel Objects 2.3 Entering Data into Cells 2.4 Understanding the Ribbon and Quick Access Toolbar 2.5 Formatting 2.6 Summary
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Introduction
The Excel object hierarchy
Basic data entry and data copying and pasting in cells
The Ribbon and Quick Access toolbars
Customizing the Ribbon and Quick Access toolbars
Formatting cells
Conditional formatting
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Defining the Set of Excel Objects
Objects: The elements manipulated in spreadsheet applications and VBA programming.
Object Hierarchy: An ordered listing of all objects.
Object Model: The entire system of objects.
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Entering Data into Cells
Simple values: Numbers and text that are entered into cells.
Click-and-drag: Used to copy a highlighted cell or range of cells to an adjacent cell or range of cells.
Copying a range of cells. Excel automatically numbers sequentially when copying from a pattern it recognizes.
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Understanding the Ribbon and Quick Access Toolbar
The Ribbon
The Quick Access Toolbar and Other Excel Interface Components
Customizing the Ribbon and Quick Access Toolbar
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The Ribbon
The Ribbon consists of nine main Tabs: Home, Insert, Page Layout, Formulas, Data, Review, View, Developer and Add-Ins.
Each tab includes a number of commands grouped based on their functionality.
Font Group of Home Tab
Dialog launcher
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The Ribbon
The Ribbon also includes Contextual Tabs.– Made available whenever
an object is selected.
– Includes specific commands for working with the selected object.
Contextual Chart Tools
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The Ribbon
The Ribbon displays commands that are most frequently used when working with Excel.
To go beyond these commands,– Click on the Dialog
Launcher, on the lower-right corner of many Ribbon groups.
– A Dialog Box appears that shows all the commands available in that group.
Dialog Box for Font Group
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The Ribbon
Some commands of the Ribbon are specific to Excel:
Paste command in the Clipboard group of the Home tab.
Use CTRL+V shortcut to Paste a range of cells.
Paste options listed in the Right-Click shortcut menu.
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The Ribbon
Paste Special option can be used to paste:– Values
– Formulas
– Formats
– Transpose
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The Quick Access Toolbar and Other Excel Interface Components
Quick Access Toolbar :– Located above the left side of the ribbon.
– Lists commands that are used frequently.
Adding Developer tab to Quick Access Toolbar
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The Quick Access Toolbar and Other Excel Interface Components
File Menu:– Presents a number of commands used to Open and Close a file, locate
Recent documents you have worked with, create a New document, etc.
Right-Click Shortcut Menu: – Presents frequently used commands of Excel.
Mini Toolbar:– Appears on the top of the Right-Click
Shortcut Menu.
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Customizing the Ribbon
Excel allows us to customize the Ribbon:– Open File Menu or right click on the Ribbon to access Excel Options.
– Use Customize Ribbon Panel in Excel Options.
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Formatting
Formatting Cells
General Formatting
Conditional Formatting
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Formatting Cells
Home tab includes six groups of command that are used for formatting:– Clipboard
– Font
– Alignment
– Number
– Styles
– Cells
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Formatting Cells An example of formatting the Borders of a range of cells.
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Formatting Cells
An example of modifying the Alignment of a range of cells.
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Formatting Cells More options to format Numbers.
Format Cells Dialog Box – Number Tab
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Formatting Cells
Styles Group: The Ribbon provides a gallery of build-in styles for formatting cells.
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General Formatting Themes Group in Page Layout Tab offers a collection of build-in
themes.
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Conditional Formatting
Conditional Formatting is used to format cells that meet a predetermined condition or a set of conditions.
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Conditional Formatting
Example: Changing the format of the top 10% of the grades:
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Conditional Formatting
More Conditional Formatting tools.
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Summary
Excel objects are elements that you can manipulate in spreadsheet applications and VBA programming.
The Ribbon, Quick Access Toolbar, and File Menu create Excel’s user interface; they provide options for working in the spreadsheet environment.
The Ribbon consists of nine main tabs: Home, Insert, Page Layout, Formulas, Data, Review, View, Developer and Add-Ins. The commands within each tab are organized in groups based on their functionality.
Other contextual tabs are made available whenever an object (such as a chart, a table, etc.) is selected.
Ribbon and the Quick Access Toolbar is customized to simplify the process of accessing commands that are use frequently.
Conditional Formatting formats cells only if they meet a specified condition.
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Additional Links
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