chapter.11
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Chapter 11Finalizing a Database
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What’s Inside and on the CD?
• In this chapter, you’ll learn how to manipulate a database to:– Create forms– Generate reports– Print reports– Convert reports into Web pages
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How do I create a form using a Wizard?
• Data can be displayed as a form• A form allows you to view one record at a time• Form Wizard helps you design a form which can be
edited on-screen
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How do I create a form using a Wizard?
• Form Wizard – Which fields do you want on your form?– Usually, you will want to add all fields - Click
button to add all fields– To add individual fields, select each and click
button– Remove individual fields by clicking button
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How do I create a form using a Wizard?
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How do I create a form using a Wizard?
• Form Wizard – What layout would you like for your form?– You can experiment with layouts to see how they
affect different types of data– Columnar places label next to field and lists fields
in columns– Tabular puts field label at top of a column– Datasheet layout resembles a spreadsheet– Justified layout displays fields across screen in
rows with label above each fieldPractical Microsoft Office 2010
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How do I create a form using a Wizard?
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How do I create a form using a Wizard?
• Form Wizard – What title do you want for your form?– Forms you create are automatically saved– Now you can use form to view, edit, or add
records to table• Click Refresh All to update the corresponding
table– Use navigation controls to move from one record
to next and to add new records
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How do I create a form using a Wizard?
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How do I create a form using a Wizard?
• To modify a form and layout, you must switch to Design View
• To move a label and the associated data field:– move the pointer over the label until it changes to
a four-headed arrow shape– drag label and data field to new location
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How do I create a report using a Wizard?
• Create a report to print your data• To create a report you specify which fields to include• Reports often include totals and subtotals and
detailed information
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How do I create a report using a Wizard?
• Report Wizard – Which fields do you want on your report?– Click button to add individual fields– Click button to add all fields
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How do I create a report using a Wizard?
• Report Wizard – Do you want to add grouping levels?– Grouping level sorts records according to entries
in group field– You might group a list of products by
manufacturer, then group by item number
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How do I create a report using a Wizard?
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How do I create a report using a Wizard?
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How do I create a report using a Wizard?
• Report Wizard – What sort order and summary information do you want for detail records?– sort within a group by clicking the down arrow
button– select field to sort– select Ascending or Descending button to change
sort order
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How do I create a report using a Wizard?
• Report Wizard – How would you like to lay out your report?– Select an option button in the Layout section
• Preview helps to visualize the layout of the completed report
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How do I create a report using a Wizard?
• Report Wizard – What title do you want for your report– type name of report– Report is automatically saved– Report is displayed when you click Finish– Use scroll bars to view any pages not showing
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How do I create a report using a Wizard?
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How do I create a report using a Wizard?
• Modify report layout at any time:– Right-click report name– Click Design View from shortcut menu– Use options on the Report Design Tools tabs– Use sizing handles to resize objects on report– To move object:
• Position pointer over object until it changes to a four-headed arrow
• Drag to new location
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How do I print a report?
• Contents of report are automatically updated to reflect database contents each time you display or print report
• The printed report is a snapshot• Include date and time report was printed to help
determine if data is current
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How do I print a report?
• To add date or time as header:– Right-click report name in the Navigation Pane– Click Design View on the shortcut menu– Click the Date & Time button in the Design tab– Select the date and time formats– Click the OK button
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How do I print a report?
• Move date and time fields to any location:– Select both fields by holding down Shift key while
clicking each field– Move pointer over edge of fields until pointer
changes to a four-headed arrow– Drag to desired location on report
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How do I print a report?
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How do I print a report?
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How do I save a report as a Web page?
• A report can be posted on the Web in HTML format• Be sure to select HTML Documents• Use a Web browser to preview the report• As you make changes to database, posted Web page
will reflect old data• Open report periodically and export it again as Web
page
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How do I save a report as a Web page?
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Do I need to specify relationships?
• In a relational database, tables can be related to each other– Makes data management more efficient
• A link between two tables is called a relationship– One-to-many: One record in a table is related to many
records in another table– Many-to-Many: A record in one table can be related to
many records in another table and vice versa– One-to-One: A record in one table is related to only one
record in another table• Use the Relationships group on the Tools tab to create, view,
and modify relationships between the tables
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Do I need to specify relationships?
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