character formatting - wiley · as you learn to format text, ... family time, sports and...

Lesson skiLL Matrix

Skills Exam Objective Objective Number

Manually Formatting Characters Apply character attributes 2.1.1

Using the Format Painter_ Use Format Painter 2.1.3

key terMs• character

• character styles

• font

• monospace

• point size

• proportional space

• grouping

• serif

• Text Effects

Character Formatting3

1

Uncorrected excerpt from Microsoft Word 2010, Exam 77-881, published by John Wiley & Sons.

MOAC_Sample_Chapter.indd 1 3/7/11 3:59 PM

2 Lesson 3

SofTwarE oriEnTaTion

The font Group

As you learn to format text, it is important to become familiar with the Font group of com-mands. The Font group, shown in Figure 3-1, is displayed in the Home tab of the ribbon. It contains the commands you will need to format characters in this lesson.

The Font group contains commands for changing the appearance of text. Refer to this figure throughout this lesson.

With more than 20 million members and 2,600 facilities, the YMCA (Y) is the nation’s

largest community service organization. The health and fitness programs offered at the

Y include group exercises for adults and youth, family time, sports and recreation, and

group interests for senior citizens. The staff and volunteers at the Y need to create vari-

ous types of documents for announcing and advertising programs throughout the year

and for organizing and registering members for participation in the programs. Micro-

soft Word is a great tool for creating professional looking documents that will capture

attention. In this lesson, you will learn how to use character formatting to create a

professional looking document.

Figure 3-1

The Font Group



Character Formatting 3

Manually forMaTTinG CharaCTErS Formatting characters makes your text more appealing and more readable.

Changing Fonts and Font SizesA character is any single letter, number, symbol, or punctuation mark. A font is a set of characters that have the same design. Each font has a unique name, such as Garamond or Arial. Microsoft Word has a variety of fonts and font sizes to help you communicate your intended message in a document. In this exercise, you will be using commands from the Font command group and the Mini toolbar to apply a specific font and font size to selected text.Font sizes are measured in points. Point size refers to the height of characters, with one point equaling approximately 1⁄72 of an inch. Point sizes range from the very small 8-point size to 72 points or higher. Below are a few examples of fonts and sizes.

This is an example of Garamond 10 point.

This is an example of Arial 14 point.This is an example of Univers 18 point.The Font group in the Home tab contains the Font menu for changing the Font, and the Font Size menu for changing its size. The Mini toolbar can also access the same commands as well as using the shortcut menu by right clicking. To change text font or size using any of these tools, you first must select the text.Another way to change the size of text is to select the text and click the Grow Font button to increase the size of a font, or click the Shrink Font button to decrease the size.

STEP BY STEP Change fonts and font Sizes

GET READY. Before you begin these steps, be sure to launch Microsoft Word.

1. Connect your USB flash drive to one of the USB ports on your computer.

2. Click the file tab then click oPEn. The Open dialog box appears.

3. Use the vertical scroll bar to scroll down and locate your USB flash drive for the data files for this lesson. Double-click the lesson 3 folder to open.

4. Locate and open class_descriptions.

5. Select Preston Creek Family YMCA.

6. In the font group of the home tab, click the Font drop-down arrow to display the Font menu. The menu appears as shown in Figure 3-2.

Bottom Line

WileyPLUS Extra! features an online tutorial of this task.

Figure 3-2

The Font menu

The class_descriptions document is available on the book companion website or in WileyPLUS.



4 Lesson 3

7. Scroll down the list and position the mouse pointer on arial. Notice that as you point to each font in the list, the selected text changes with a live preview of what your text would look like with each different font.

8. Click arial.

9. With the text still selected, click the drop-down arrow on the font Size menu. The menu appears, as shown in Figure 3-3.

10. Click 18.

11. Select Group Exercise Class Descriptions.

12. Click the drop-down arrow to open the font menu then select arial.

13. With the text still selected, open the font Size menu and select 14.

14. Select the remainder of text in the document. Point to the selected text to display the Mini toolbar. Click the drop-down arrow on the Font menu on the Mini toolbar and choose Calibri (see Figure 3-4).

Figure 3-3

The Font Size menu

Figure 3-4

The Font menu on the Mini Toolbar




15. With text still selected, click the font Size menu on the Mini toolbar and choose 12.

16. Click in a blank area of the document to deselect.

17. Select Preston Creek Family YMCA. In the font group, click the Grow font button once to increase the size of the text.

18. Click Grow font button two more times until the point size is 24. Notice that each time you click it, the number in the Font Size menu changes.

19. Click in a blank area of the document to deselect.

20. SaVE the document as classes in your USB flash drive in the lesson folder.

PAUSE. LEAVE the document open to use in the next exercise.

Courier is an example of a monospaced font, which means all its characters take up the same amount of horizontal space. Times New Roman is an example of proportional font, because the horizontal spacing varies. There are two types of proportional fonts, serif and sans serif. Serif fonts have small lines at the beginning and end of characters and usually used with large amounts of text. A sans serif font is one that does not have the small line extensions on its characters. The Times New Roman font is an example of a serif font and the Arial and Calibri sans serif fonts.

aPPlyinG CharaCTEr aTTribuTESIn addition to changing the font and font size, the appearance of characters can be changed to apply emphasis to text. In this exercise, you learn how to apply character attributes such as bold, italic, font colors, outlines, and other effects to selected text in Word documents.The Font group in the Home tab includes the commands for applying bold, italic, and under-line attributes to draw attention to words or phrases in your document. You can use one at a time, such as Bold, or together, such as Bold Underline. Select the text to apply one or more of the character attributes, using the Font command group, the Mini toolbar, keyboard shortcuts, or the right-click Mini toolbar. Click the Font command group dialog box launcher to open the Font dialog box with more options for formatting characters. You can specify a Font color, un-derline style, and a variety of effects, such as small caps, strikethrough, superscript, and shadow.New to the Font command group is Text Effects. Text Effects will add a distinctive appear-ance to selected text such as outline, shadow, glow, and reflection. To add Text Effects to selected text, click the drop-down arrow on the Text Effect button, and select from one of the available options from the menu. To remove effects, select text, and click the Clear Formatting button on the Font group.

STEP BY STEP apply Character attributes

USE the document that is open from the previous exercise.

1. Select the title of the document, Preston Creek Family YMCA. In the font command group, click the bold button.

2. Select the subtitle, Group Exercise Class Descriptions, and click the italic button.

3. Select Active Older Adults and click the bold button.

4. With the text still selected, click the underline button.

5. With text still selected, click the drop-down arrow beside the underline button. A menu of underlining choices appears, as shown in Figure 3-5.

Another WayRight-click on

selected text and select Font—the Font dialog box opens.

Another WayYou also can

select text and then press the keyboard shortcut Ctrl+B to apply bold..

Take Note

NEWto Office 2010



6 Lesson 3

6. Click Thick underline, the third line down in the menu.

7. Select the title, Preston Creek Family YMCA. In the Font group, click the dialog box launcher. The Font dialog box appears, as shown in Figure 3-6.

8. In the Effects section, click the Small Caps checkbox to insert a checkmark.

9. Click the drop-down arrow on the font Color menu. A menu of colors appears. A screen tip will appear when you place your insertion point over the colors; click red from the Standard Colors section at the bottom.

10. Click the Text Effects button at the bottom of the dialog box. The Format Text Effects dialog box opens as shown in Figure 3-7.

Figure 3-5

The Underline menu

Figure 3-6

Font dialog box





11. In the Fill Color options area, click the Color drop-down arrow and from the Standard colors menu that appears, select Dark blue.

12. In the directory in the left pane of the dialog box, click Text Outline, then select the Solid line in the options that appear in the right pane.

13. In the Outline Style category, change the width from .75 to 1.5 pt. Click CloSE to close the Format Text Effects dialog box. Each character in the selected text outline width will be more noticeable with the solid colored line.

14. In the Font dialog box, click the Small Caps checkbox to remove the checkmark.

15. Click oK then deselect the text.

16. SaVE the document as classes_1 in your USB flash drive in the lesson folder.


ChanGinG CaSEWhen you need to change the case (capitalization) of text, Word provides several case options and an easy way to choose the one you want. In this exercise, you learn to use the commands in Word’s Change Case menu to change capitalization.

The Change Case menu in the Font group has five options for changing the capitalization of text:• Sentence case: capitalizes the first word in each sentence• Lowercase: changes all characters to lowercase• UPPERCASE: changes all characters to caps• Capitalize Each Word: capitalizes the first character of each word• tOGGLE cASE: changes each character to its opposite case

Another WayClick the Font Color

button on the ribbon to launch a menu of colors.

Figure 3-7

Format Text Effects dialog box

How do you bold, italicize and underline text?

How do you change the text color?

TK

2.1.1

2.1.1



8 Lesson 3

STEP BY STEP Changing Case


1. Select the title, Preston Creek Family YMCA. In the font group, click the Change Case button. A menu of case options appears, as shown in Figure 3-8.

2. Click uPPErCaSE. All letters are capitalized.

3. With the text still selected, click the Change Case button again and click lowercase.

4. With the text still selected, click the Change Case button again and click Capitalize Each word.

5. Select ymca. Click the Change Case button again and choose uPPErCaSE.

6. Click in a blank area of the document to deselect the text.



hiGhliGhTinG TExTThe Highlighting tool in the Font group enables you to apply a highlighting color across text, to stress the importance of that text and draw attention to it quickly. In this exercise, you learn to use Word’s Text Highlighting feature to add highlighting color to selected text.To use the Text Highlight Color button in the Font group, select the text then click the Text Highlight Color button and select the color of your choice. To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu.

STEP BY STEP highlighting Text


1. In the font group, click the Text highlight Color button. Place your insertion point within the document and notice the Highlighting is turned on and the pointer changes to a highlighter pen icon.

Figure 3-8

Change Case menu




2. Under the Core Express heading in your document, select the last sentence, This new class is open to all fitness levels! When you release the mouse button, the text is highlighted in yellow.

3. Click the Text highlight Color button again to turn off Highlighting.

4. Select the text again. Click the drop-down arrow beside the Text highlight Color button. A menu of colors appears, as shown in Figure 3-9. Click turquoise (the third color from the left in the top row of the menu). Notice the highlight color in the text and the Text highlight Color button in the ribbon have changed to turquoise.

5. Select the text again. Click the Text highlight Color button again to remove the highlight color by selecting No Color.

6. SaVE the document with the same file name in your USB flash drive in your lesson folder.


uSinG ThE forMaT PainTEr To format your text so that it has the look and feel you want, you may need to copy and remove existing formatting. The Format Painter will help you copy formats to use in other areas of the document without having to repeat the same steps.

Using the Format PainterThe Format Painter command is located in the Clipboard group on the Home tab and is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document. When you activate Format Painter, the mouse pointer becomes a paintbrush. Clicking once on the Format Painter enables you to copy and apply the format once; when you double-click, you can apply the copied format to as many locations as you select. In this exercise, you learn to use the Format Painter to copy and apply formatting to selected text.

Figure 3-9

Text Highlight Color menu

Bottom Line



10 Lesson 3

STEP BY STEP use the format Painter


1. Select the Active Older Adults heading.

2. On the home tab, in the Clipboard group, click the format Painter button once; Format Painter copies the formatting from your selected text and the pointer changes to a paintbrush icon when you point to text.

3. Use the paintbrush pointer to select the next heading, Boot Camp. The copied format is applied and the Format Painter is turned off.

4. With Boot Camp still selected, double-click the format Painter button. Notice the status bar message “Use the mouse to apply the previously copied paragraph formatting onto other text, or press ESC to cancel.” The mouse pointer becomes a paintbrush icon when you place your mouse pointer over text. You will now be able to apply the same formatting to several items in the document.

5. Select the next heading, Cardio Combo. The copied format is applied.

6. Select the next heading, Cardio Kickboxing. The copied format is applied.

7. Select the remaining headings to apply the copied format. When you are finished with the last heading, click the format Painter button to turn it off.




How do you use the Format Painter to copy and apply

formats to text?

2.1.3

Another WayThe Format Painter

button is also available on the Mini toolbar. To repeat the last Format Painter action, press the F4 shortcut key.

sUMMary skiLL Matrix This lesson you learned how to

in this lesson you learned to: Exam objective objective number


Using the Format Painter Use Format Painter 2.1.3





knowledge and assessment

True/false

Circle T if the statement is true or f if the statement is false.

T F 1. Toggle Case changes each character to its opposite case.

T F 2. Applying bold to text gives it special emphasis.

T F 3. The Format Painter is on the Mini toolbar.

T F 4. The default for the Text Highlighting color is Pink.

T F 5. The Shrink Font button increases point size.

T F 6. The Clear Formatting button clears text from one location and lets you apply it in another location.

T F 7. You can only highlight text with the colors yellow or turquoise.

T F 8. The Font dialog box has an option to display the underline menu.

T F 9. To apply a Quick Style, select the text and select the style from the Style group.

T F 10. Quick Styles cannot be modified.

Multiple Choice

Select the best response for the following statements.

1. Point Size of the height of characters is, __________.

a. 1/10 of an inch

b. 1/12 of the inch

c. 1/72 of an inch

d. 1/18 of an inch

2. The Underline button in the Font group contains options to underline selected text as

a. thick underline

b. double underline

c. dotted underline

d. all of the above

3. A set of characters that have the same design.

a. serif font

b. font

c. sans serif font

d. a & b

4. If you key a paragraph in uppercase and need to change it to sentence case without having to rekey the paragraph again, identify which feature you would use to complete this action.

a. Change Case

b. change size of case

c. Sentence Case

d. cannot complete this action

5. Makes text look like it was marked with a highlighting pen

a. Highlighter

b. Highlighting Text

c. Highlighting Color

d. Shading Text



12 Lesson 3

6. Lets you copy the format of text and apply those attributes to different text.

a. formatter

b. painter

c. format painter

d. a & b

7. The ________________features removes all formatting from the selected text.

a. formatting cleared

b. erase formatting

c. remove formatting

d. clear formatting

8. Tiny lines at the ends of characters.

a. serifs

b. sans serifs

c. monospace

d. proportional

9. Increase the size of text

a. increase font button

b. grow font button

c. enlarge font button

d. enhance font button

10. Changing the font and font size can be completed using the

a. Font dialog box

b. mini toolbar

c. Font group

d. all of the above

Project 3-1: sales LetterStar bright Satellite radio will be sending sales letters to people who have just purchased new ve-hicles equipped with their radios. add some finishing formatting touches to this letter.

GET READY. Launch Word if it is not already running.

1. OPEN the letter document from your USB flash drive from the data files for this lesson.

2. SaVE the document as sales_letter in your USB flash drive in the lesson folder.

3. In the second paragraph, select the first sentence, Star Bright Satellite....

4. In the Font group on the Home tab, click the bold button.

5. In the second paragraph, select the fifth sentence, Star Bright also broadcasts....

6. In the Font group, click the italic button.

7. In the fourth paragraph, select the first sentence, Star Bright is only $10.95 a month.

8. In the Font group, click the bold button.

9. In the second sentence of the fourth paragraph, select Subscribe.

10. In the Font group click the Change Case drop-down arrow then click uPPErCaSE.

11. With the word still selected, click bold and deselect.

12. SaVE the document in your USB flash drive in the lesson folder and CloSE.

LEAVE Word open for the next project.

Competency assessment

The letter document is available on the book companion website or in WileyPLUS.




Project 3-2: yMCa Flyer

1. oPEn volunteercoaches from the data files for this lesson.

2. SAVE the document as volunteers in your USB flash drive in the lesson folder.

3. Select We Need You! Click the drop-down arrow in the font menu then click arial black.

4. Click the drop-down arrow in the font Size menu then click 48.

5. Select Volunteer Coaches Needed For Youth Sports. Click the drop-down arrow in the font menu then click arial black.

6. Click the drop-down arrow in the font Size menu then click 18.

7. Select Sports include and the four lines below it. Click the drop-down arrow in the font menu then click Calibri. Click the drop-down arrow in the font Size menu then click 18.

8. Select the four sports listed then click the italic button.

9. Select the three lines of contact information, beginning with Contact Patrick Edelstein... Click the drop-down arrow in the font menu then click arial black. Click the drop-down arrow in the font Size menu then click 11.

10. Select YMCA. Click the drop-down arrow in the font Color button then click red from the Standard Colors section.

11. With the text still selected, click the bold button. Click the drop-down arrow in the font menu then click arial black. Click the drop-down menu in the font Size menu then click 36. Deselect text.



Project 3-3: Coffee shop FlyerThe Grand Street Coffee Shop has decided to install a wireless internet service for customers. To an-nounce the news, create a flyer for distribution in the coffee shop.

1. OPEN wireless from the data files for this lesson.

2. SAVE the document as WiFi in your USB flash drive in the lesson folder.


Project 3-4: nutritional informationCustomers of the Grand Street Coffee Shop have asked about the nutritional makeup of some of the blended coffee items on the menu. format a document you can post or make available for customers to take with them.

1. oPEn nutritioninfo from the data files for this lesson.

2. SaVE the document as nutrition in your USB flash drive in the lesson folder.

3. Select Grand Street Coffee Shop. On the font menu, click Juice iTC.

4. With the text still selected, change the font size to 28.

5. Click the font Color menu and click Dark blue from the Standard Colors section.

6. Select Nutritional Information.

7. In the Font group, click the dialog box launcher. In the Effects section, click the Small Caps box and change the font size to 12 and the font color to Dark blue. Click oK.

8. Select Brewed Coffee, Caffé Latte, Caffé Mocha, Cappuccino, and White Chocolate Mocha, click the font dialog box launcher. Click the all Caps box, change the font size to 12, bold italic and change the font color to Dark blue. Click oK.

Proficiency assessment

The wireless document is available on the book companion website or in WileyPLUS.

The nutritioninfo document is available on the book companion website or in WileyPLUS.

The volunteercoaches document is available on the book companion website or in WileyPLUS.



14 Lesson 3

9. Select the three lines of text under the Brewed Coffee heading. Click italic on the Font group. Use the Format Painter to copy the format to text under each heading.

10. SaVE the document in your USB flash drive and in the lesson folder and CloSE.


Mastery assessment

Project 3-5: resumeyour friend Mike asks you to help him with his resume. format the resume so that it looks professional.

1. oPEn resume from the data files for this lesson.

2. SaVE the document as mzresume in your USB flash drive in the lesson folder.

3. Format the resume to the following specifications:

• FormatMike’snamewithCambria,24pt.,bold.

• Changehisaddress,phone,andemailinformationtoTimesNewRoman9pt.

• Changethemainheadings,byboldinganditalicizing;changethefonttoCambria,and font size 16.

• Forjobtitles,applyTimesNewRoman,12pt.,smallcaps,andbold.

• Italicizethesentenceorsentencesbeforethebulletedlists.

• Forplacesandyearsofemployment,aswellasthecollegename,applyTimesNew Roman, 12 pt., and small caps.



Project 3-6: referencesyour friend Mike liked your work on his resume so much that he asks you to format his reference list with the same design as his resume.

1. oPEn references from the data files for this lesson.

2. SaVE the document as mzreferences in your USB flash drive in the lesson folder.

3. oPEn mzresume from the data files for this lesson.

4. View the document Side by Side and compare the fonts, styles, sizes and attributes for both documents. Update the mzreferences document by changing the font, styles, size and attributes to match the mzresume document.

5. SaVE the document and CloSE the file.

CLOSE Word.

INtErNEt rEadySearch the Internet for information on the national YMCA or your local YMCA. Create a flyer listing some of the pro-grams available that are available in the summer. Prepare a letter for the newsletter-soliciting volunteers to assist with the upcoming scheduled events for the summer. All members of

the YMCA will receive a copy of this letter, flyer and news-letter. For the letter, use the Times New Roman font, with 12-point size. For the flyer, apply as many features learned in this lesson by using the text effects, font color, text highlight color, and font styles, i.e., bold, italics and underline.

The resume document is available on the book companion website or in WileyPLUS.

The references document is available on the book companion website or in WileyPLUS.




Workplace readyApplying ChArACter FormAtting

At your college, visit the department that posts job oppor-tunities for college students seeking part-time employment. Determine how you can improve the document’s appearance by applying different character attributes and using the Styles

available in Word.Write a letter to the director indicating the research you com-pleted and recommending specific changes to the advertise-ment’s text formatting and layout that you believe will better attract potential students. Submit your letter to your instruc-tor.color, and font styles, i.e., bold, italics and underline.



character formatting - wiley · as you learn to format text, ... family time, sports and...

Documents