charting the course: smoother data sharing for effective early childhood transition wisconsin’s...
DESCRIPTION
Charting the Course: Smoother Data Sharing for Effective Early Childhood Transition Wisconsin’s Journey Lori Wittemann, Wisconsin Department of Health Services Dani Scott, Wisconsin Department of Public Instruction. Wisconsin’s Transition Goals - PowerPoint PPT PresentationTRANSCRIPT
1
Charting the Course: Smoother Data Sharing for Effective Early
Childhood Transition
Wisconsin’s Journey
Lori Wittemann, Wisconsin Department of Health Services
Dani Scott, Wisconsin Department of Public Instruction
Wisconsin’s Transition Goals A. Children served by Birth to 3 Programs who
are eligible for early childhood special education will have an IEP developed and implemented by their third birthdays to support their special education needs.
B. Children ages birth to six with developmental delays or disabilities will experience smooth transitions into and across programs and services (e.g., Head Start, child care, Birth to 3, school) to support their ongoing development and learning.
C. Parents will have the information and assistance they need to transition to new procedures, safeguards, environments, program services and providers.
2
Identified IssuesConnecting the data to the daily work
Struggles with data collection
Monitor and support counties and LEAs
SEA Determinations
3
True CollaborationCross Department Collaboration – Previous &
Current• WI Department of Health Services (DHS)
• Part C Agency
• WI Department of Public Instruction (DPI)• Part B Agency
• National Partners• NCRRC• NECTAC• OSEP• Other states
Collaborative Efforts – Previous & Current• Analyze data, identify needs, develop technical assistance• Develop unified SPP and APR responses• Development & implementation of PPS
4
Shared Data System•Financial support
• GSEG – Wisconsin’s Data Framework: Supporting Decision Making for Improved Early Childhood Outcomes
• SPDG – State Professional Development GrantMOU written & cross-agency
planning began– July 2006 System development– June 2008System training – Summer/Fall 2008
72 counties 133 LEAs
5
Shared Data SystemSystem rollout
Counties – November 2008LEAs – January 2009
Interagency agreement /MOU – March 2009
System enhancements & maintenance – June 2009
6
Program Participation System (PPS)Shared data system between DHS & DPI
Allows each agency to document all the data for transition indicators in one place
Gathers additional data to assess transition procedures
‘Housed’ at DHSBirth to 3 programs enter dataLEAs enter dataData access/sharing
7
Steps to Ensure Data QualitySystem Training
Written documentationWebinarsRegional trainingOngoing technical assistance
Built-in data checks/edits
Monitoring/feedback/reports
8
9
Transition / Program Exit Page5 Main Purposes:1.) Send email notification to
schools
2.) Recorded transition steps on IFSP
3.) Capture Transition Planning
Conference details
4.) Send basic email referral information to schools
5.) Program Exit reasons and outcomes
Notification Email
From:To:
Subject:
John.Doe@[email protected] To Three Child Referral (Official)
10
From:To:
Subject:
John.Doe@[email protected] To Three Child Referral (Official)
Referral Zoom-In
Referral Email
Local Educational Agency (LEA): Dane School District **This e-mail is automatically generated. Please do not reply to this e-mail.**
This email is to notify you that a child from the Birth to 3 Program has been referred for special education to your Local Educational Agency (LEA). Please note that the date of this email starts the 15 business day timeline to request consent for evaluation or to notify the parent no additional testing is needed. The LEA is obligated to access the Program Participation System (PPS) at the link below to retrieve this child's detailed referral information. https://uat.pps.wisconsin.gov/pps/PPSSearchDisplay?REPORT=LEA_INFO&PGM_PTCP_ID=184&B3_REF_SEQ_NUM=1 If you would like to retrieve a full report of children referred to your LEA, please use the link below: https://uat.pps.wisconsin.gov/pps/PPSSearchDisplay?REPORT=LEA_REPORT
11
12
LEA Information Page3 Sections of LEA Page:
1. LEA Transition2. Child and Parent
Information3. Birth to 3 Referral
Information
Allows LEAs to record eligibility and IEP details.
Allows LEAs to transfer record if child moves
Contact information for child and caregiver (s).
13
Schools are given limited access to some Birth to 3 service data for their planning purposes (if consent has been given by family)
14
Data Monitoring: Part C
Internal User Report Indicators 8A, 8B & 8C Counties can review their Indicator 8 Report for accuracy & planning Reports can be analyzed by provider/county Can be run for specific children & Reporting Periods Ongoing Monitoring/ Data Check Points Improved Communication with Counties regarding their specific data
15
Data Monitoring: Part BInternal User Reports
Referral completion status
LEA results by student Indicator 12 results by
LEAMonthly monitoringStudent search functionUn-reviewed/Incomplete/ Complete referrals
External User ReportsLEA results by studentMonthly monitoring
16
Joint Efforts to Improve OutcomesPart C to Part B timelines
Policies
Bulletins
Interagency agreements 17
Ongoing Technical AssistanceProgram Specific
Support• RESource staff is available for
counties• CESA Early Childhood Program
Support Teachers are available for LEAs
• CESA Regional Service Network Project Directors will address this at statewide meetings and at their CESA RSN meetings.
Collaborative Support
• RESource and CESAs can facilitate meetings between counties and districts
• RESource, CESAs, and FACETS/WSPEI can sponsor regional, county, or district Ready-Set-Go training sessions
• State Department Staff can provide technical assistance.
• www.collaboratingpartners.com
18
Lessons LearnedPlanning time
Collaborative efforts
Importance of training
Common Vision
Effective communication
Knowledge of each other’s systems19
Wisconsin Part C & B StaffLori Wittemann, WI Department of
Health [email protected]
Dani Scott, WI Department of Public [email protected] 608-267-2349
20