chase_catherine - resume

Catherine Chase (832) 229-8378 [email protected]

Catherine Chase Executive Assistant

5450 Timber Creek Place Dr. Houston, Texas 77084 (832) 229-8378 [email protected]

Skills • 70 - 80 wpm

• 10 - key

• MS Office (Word, Excel, PowerPoint, Access)

• MS Visio

• MS Outlook

• Adobe Acrobat

Experience Wood Group 2011-Present Sr. Project Secretary

Provide secretarial support to Engineering; in-house clients (BP, Chevron); VP of JPK Americas; VP of PPM Americas; and, as needed, to department managers: Quality, HSE (Procedures Manual, Risk Registers, etc.), Human Resources, Project Services and Accounting. Assist Business Development with proposals, reformatting personnel resumes, CTRs, book creation, and uploading final presentations SharePoint sites. Assist Office Manager, when needed, with various activities including credit card reconciliation; Office Manager back-up on as needed basis. Project-related responsibilities include: formatting and editing document deliverables to include project specifications, procedures, and reports; creating presentations in PowerPoint, creating flow charts and organization charts in Visio; creating/editing spreadsheets in Excel with conditional formatting; attending meetings and taking minutes to note/track actions/decisions. Graphics editing. Formatting personnel resumes, job descriptions and project resumes. Uploading documents to intranet for various departments. Prepared the company newsletter in 2012-2013. Ordering of break room supplies along with company-wide supplies. Travel back-up, as needed.

Project have included: Anadarko; Suncor; BP Subsea Ops Special Projects; Frade; Mustang; Conoco Phillips; Neptune; and ExxonMobile.

LITMUS, LLC 2007-2011 Executive Assistant

• Provide high-level administrative support to CEO, CFO and President.

• Coordinated travel arrangements

• Conduct research, prepare statistical reports and handle information requests

• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

• Manage and maintain executives’ schedules, prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.

• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.


• Open, sort and distribute incoming correspondence, including faxes and email, file and retrieve corporate documents, records and reports and prepare responses to correspondence containing routine inquiries.

Shell Oil Products US 2002-2007 Procurement Representative/Administrative Assistant

• Worked closely with colleagues in support of team cross training to assist in peak load times.

• Worked closely with staff involved in procurement activities to ensure effective, accurate and efficient procedures.

• Obtained resources and quotations, and secured competitive bids for goods and services.

• Made full use of administrative systems to support maximum effectiveness of procurement activities.

• Coordinated departmental representatives and ensured that appropriate authorizations and documentation were obtained for procurement.

• Corrected and maintained monthly invoice report.

• Compiled weekly and monthly reports for newsletter staff.

Sr. Document Specialist

• Prepared and processed sales contracts, vendor payments, check requests, ACHs, accounts receivable credits, ensuring timely and accurate return of the necessary signed documents under tight schedules.

• Interacted with sales personnel, legal, accounting and credit departments, management, authorized distributors and customers.

• Researched company information to ensure accurate information.

Tri-County MHMR Center 2002 Office Manager

• Prepared and processed invoices and work orders.

• Interacted with outside vendors and in-house personnel to ensure timely maintenance and repairs.

• Assigned security codes for employees for work sites.

• Coordinated vehicle maintenance and created monthly reports.

Lakes Regional MHMR Center 1986–1993; 1997-2001 System Support Specialist

• Demonstrated client support and training.

• Administered the necessary security controls over the software and provided operational assistance to agency personnel in the implementation and utilization of data processing hardware and/or software.

• Provided help desk for staff with computer problems and established the priority of each case.

• Installed and repaired computer hardware, software and peripherals.

• Assisted in preparing and maintaining detailed procedure manuals.

• Accessed data from and transferred data to various local and state databases.

CARE Data Coordinator


• Coordinated system-wide data entry.

• Researched differences in reports.

• Compiled administrative-level reports.

• CARE is a mainframe costing, accounting and financial analysis system similar to SAP.

Community Relations Administrative Assistant

• Assisted in soliciting, gathering and distributing of needed donations.

• Aided in fund-raiser preparations, media and public relations and volunteer coordination.

• Coordinated travel and prepared payroll.

Administrative Assistant

• Supported a staff of 15.

• Conducted Medicare/Medicaid and commercial insurance filing and follow-up.

• Handled all medical transcription, which required using, understanding and interpreting complex medical terminology.

• Compiled statistical reports summarizing consumer/budget information.

• Processed and audited staff timesheets and coordinated and processed staff travel.

• Maintained accounting records for Volunteer bank account and supervised volunteers.

• Routine office duties such as faxing, preparing correspondence, answering phones, greeting clients and scheduling.

(NOTE: Pursued other interests at home 1993 – 1997)

Education Sulphur Springs High School 1987 High School Diploma Lone Star College 1997 General Classes – A+ Certification

chase_catherine - resume

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