chdp director/deputy director training introduction and training program outline 7/1/2010 1
TRANSCRIPT
CHDP DIRECTOR/DEPUTY DIRECTOR TRAINING
Introduction and Training Program Outline7/1/2010
1
Training Program Introduction
7/1/2010
2
Introduction
Concerned by the large number of departing long-time CHDP program Deputy Directors, the Child Health and Disability Prevention Program Executive Committee appointed a task force in 2008 to design a training curriculum for new Directors and Deputy Directors. The task force was made up of representatives from all regions and State CHDP staff. The following training program is the result of two years effort by the task force.
7/1/2010
3
Introduction
The training is designed to be used in a variety of ways. The training can be accomplished through independent study by an individual or can be presented as a group training. The sections are self-contained and users may choose to review selected sections or may choose to complete the whole program. Note: Some sections contain website links. View the presentation in slideshow mode to access the links.
7/1/2010
4
Introduction
Questions or comments about the program or content can be directed to the CHDP Executive Committee through your Regional Association of CHDP Directors and Deputy Directors. The Executive Committee will assume responsibility for updating the training program as needed.
7/1/2010
5
Introduction
The following task force members are acknowledged and thanked for their efforts in completing this project:
Marge Troester, Butte County Pat Harder, Kings County
Penny Holland, Sierra County William Musso, Fresno County
Cindy Brosig, Mendocino County Dana Gamble, Santa Barbara County
Anne Reeves , Monterey County Dyan Apostolos, Monterey County
Susan Mora, Chair, Riverside County Mary O’Reilly, State CMS
Robin Qualls, State CMS7/1/2010
6
Training Program Outline
7/1/2010
7
Training Sections Outline – Page 1 I. Overview II. References and State Correspondence III. EPSDT: A Comprehensive Child Health
Program IV. CHDP Program Eligibility V. Health Assessments VI. Provider Network VII. Healthcare Program for Children in
Foster Care (HCPCFC)
7/1/2010
8
Training Sections Outline – Page 2 VIII. Federal Financial Participation (FFP)
and Time Studies IX. Annual Plan Development X. Invoicing and Property Management XI. Performance Measures XII. Related Programs XIII. Local Program Responsibilities XIV. Resources/Networking
7/1/2010
9
Section I - Overview
Overview Organizational Charts Mission, Vision and Goals Relationship between State and Local
Programs Organizational Structure of State Program CHDP History CHDP Program Overview Executive Committee Legislative Authority Funding
7/1/2010
10
Section II – References and State Correspondence References and State Correspondence
CMS Website Plan and Fiscal Guidelines Regulations CMS Directory Local Program Guidance Manual Business Objects Reports Information Notices Program Letters CHDP Provider Manual and Bulletins Health Assessment Guidelines County/City Surveillance Data
7/1/2010
11
Section III – EPSDT: A Comprehensive Child Health Program
EPSDT: A Comprehensive Child Health Program California’s Implementation of EPSDT Basic Informing CHDP Referral (PM 357) Intensive Informing Deputy Director’s Responsibilities
7/1/2010
12
Section IV – CHDP Program Eligibility
CHDP Program Eligibility Eligibility Categories CHDP Gateway Gateway Aid Codes Temporary Medi-Cal (8W & 8X) CHDP Only (8Y) Deemed Eligible Infant (8U & 8V) Local CHDP Program Role Optional Activities to Improve Healthcare
Access 7/1/2010
13
Section V – Health Assessments Health Assessments
Exam Components and Periodicity Schedule
Confidential Billing/Screening Report (PM 160) Form
Completion of PM 160 Form Referrals and Follow Up Anticipatory Guidance
7/1/2010
14
Section VI – Provider Network Provider Network
Eligibility Provider Types Clinical Laboratory Improvement Amendments (CLIA) General Provider Responsibilities Documentation Referrals Training of Office Staff Gateway Program Vaccines for Children Program Accessibility to Local CHDP Program Staff
7/1/2010
15
Section VII – Health Care Program for Children in Foster Care Health Care Program for Children in
Foster Care (HCPCFC) History Program Legislation Program Letter MOU PHN Responsibilities PM 160 Process References
7/1/2010
16
Section VIII – FFP and Time Studies Federal Financial Participation (FFP) and Time
Studies FFP Background Enhanced and Non-Enhanced Activities Qualifying Employees and Skilled Professional
Medical Personnel (SPMP) Time Studies
Who Must Time Study Documents Required Record Retention Function Codes General Instructions FFP Calculation Worksheets
7/1/2010
17
Section IX – Annual Plan Development Annual Plan Development
Annual Plan Submission Checklist Agency Description Civil Service Classification Duty Statements Performance Measures CHDP Program Referral Data Form MOUs and IAAs Budgets CHDP Staffing Guidelines
7/1/2010
18
Section X – Invoicing and Property Management Invoicing and Property Management
General Information Quarterly Invoices
CHDP No County/City Match CHDP County/City Match HCPCFC Administrative Expenditure CHDP Foster Care Administrative Expenditure
Supplemental Invoice Parts A and B Property Management
7/1/2010
19
Section XI – Performance Measures Performance Measures
Background and Completion CHDP Performance Measures 1-5 Optional CHDP Performance Measures HCPCFC Performance Measures 1-2 Narrative Performance Measure Profile
7/1/2010
20
Section XII – Related Programs Related Programs
Newborn Hearing Screening Program (NHSP)
California Children’s Services (CCS) Women, Infants and Children Program (WIC) Expanded Access to Primary Care (EAPC) Medi-Cal Managed Care Vaccines for Children Program (VFC) Head Start State Preschools
7/1/2010
21
Section XIII – Local Program Responsibilities
Local Program Responsibilities Provider Enrollment and Recruitment Establishing and Maintaining a Provider File Provider Performance Improvement Provider Training Distribution of Provider Information Notices (PINs) Technical Assistance to Providers Problem Investigation, Resolution or Disenrollment Care Coordination Annual Plan Submission Record Retention Community Outreach Interagency Collaboration Obtaining Materials Local Advisory Board 7/1/2010
22
Section XIV – Resources/Networking Resources/Networking
Regional Associations Deputy Directors State Staff Ning
7/1/2010
23