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SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506

www.actalliance.org

Preliminary Appeal

India

Floods in Northern Andhra Pradesh – IND133 Preliminary Appeal Target: US$ 243,343

Balance Requested: US$ 243,343 Geneva, 29 July 2013 Dear Colleagues, Torrential rain in the south-eastern India state of Andhra Pradesh has claimed 22 lives. More than 300 villages are currently inundated by flood waters and 20,000 people were evacuated to prevent further deaths. The infrastructure is heavily affected, some areas are only accessible by helicopters, villages are cut off from electricity and the number of people affected by water-borne disease is increasing. An estimated 150,000 people are affected by the floods having their houses damaged and crops destroyed. India Air Force helicopters are dropping food, medicines and water packets in the flood-hit villages of Khammam district. In addition, the National Disaster Response Force (NDRF) has taken up rescue operations in 40 flood ravaged villages and has evacuated villagers to approximately 100 camps. Despite the relief support provided by the state Government there are gaps which need to be filled to ensure families are supported. ACT member, the United Evangelical Lutheran Church of India (UELCI) and Churches Auxiliary for Social Action (CASA) have deployed staff to the affected areas to carry out a rapid needs assessment and to initiate emergency response actions. CASA is planning to provide food and non-food items to a total of 3,000 families in the districts of Khammam and West Godavari. UELCI is targeting the same area and will also provide assistance to families living in East Godovari. UELCI will support 6,410 families in terms of food and non-food items and 1,000 households will receive shelter repair assistance. Both, CASA and UELCI will carry out a detailed needs assessment which will be used to fine-tune the project and to formulate a full appeal. The durations of the relief projects are 45 days for CASA and 2 month for UELCI.

Prel. Appeal IND133: Andhra Pradesh Flood 2

ACT REQUESTING MEMBERS Churches Auxiliary for Social Action (CASA) page 5

United Evangelical Lutheran Churches in India (UELCI) page 9

KEY PARAMETERS: CASA UELCI

Project Start/Completion Dates 1 August – 30 September 2013 1 August – 31 October 2013

Geographic areas of response Khammam and West Godavari Khammam, West- and East Godavari

Sectors of response & projected target population per sector

Food: 3,000 families Non-Food Items: 3,000 families

Food: 6,410 families Non-Food Items: 6,410 families Shelter: 1,000 families

TABLE 1: SUMMARY OF PRELIMINARY APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR:

Preliminary Appeal Requirements

CASA UELCI Total Requirements

Total requirements US$ 91,955 151,388 243,343

Less: pledges/contributions US$ 0 0 0

Balance of requirements US$ 91,955 151,388 243,343

TABLE 2: REPORTING SCHEDULE

Type of Report CASA UELCI

Situation reports Weekly (first month) Weekly (first month)

Interim narrative and financial report NA NA

Final narrative and financial report 31 October 2013 30 November 2013

Audit report and management letter 30 November 2013 31 December 2013

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Euro Account Number - 240-432629.60A Euro Bank Account Number - 240-432629.50Z IBAN No: CH46 0024 0240 4326 2960A IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT Alliance UBS AG

8, rue du Rhône P.O. Box 2600

1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Director of Finance Jean-Daniel Birmele ([email protected]) and the Senior Programme Officer, Sudhanshu Singh of all pledges/contributions and transfers, including funds sent direct to the implementers.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact:

ACT Senior Programme Officer, Sudhanshu Singh (phone +41 22 791 6035 or mobile +41 79 285 2916) or Jean-Daniel Birmele, Director of Finance (phone +41 22 791 6038)

ACT Web Site address: http://www.actalliance.org

Jean-Daniel Birmele Director of Finance and Officer in Charge ACT Alliance Secretariat

http://www.actalliance.org/


I. NARRATIVE SUMMARY

DETAILS OF THE EMERGENCY Incessant rains across northern Andhra Pradesh have caused rivers to overflow inundating low-lying areas. The Godavari River is flowing well above the danger level in the northern Telangana districts of Andhra Pradesh, namely Adilabad, Karimnagar, Warangal, Khammam and East and West Godavari. Currently more than 300 villages in 12 mandals in Bhadrachalam and Palvancha divisions are still inundated by flood waters. More than 20,000 people from marooned areas have been evacuated to 100 relief camps opened by the state authorities. The heavy rains and floods have so far claimed 22 lives, disrupted road transport and damaged over thousands of acres of standing crops in six districts according to official reports. As at 22 July 300 flood affected villages were without electricity for the third consecutive day. There are also rising health concerns as there has been an increase in the cases of malaria in some of the flood affected areas. In East and West Godavari hundreds of villages were cut-off from the rest of the state. District administration has evacuated people from many low-lying villages and arranged sand bags to prevent further flooding. According to Indian Meteorological Department, Andhra Pradesh (AP) has received 40% excess rainfall so far this monsoon season. Irrigation projects on river Godavari have been inundated. Hundreds of villages were marooned in Khammam and West and East Godavari districts due to the incessant rain and flooding of rivers. The meteorological centre based in Hyderabad has warned of heavier rains in ten districts of Andhra Pradesh, especially in Telangana and coastal Andhra Pradesh, over the next few days. The State is experiencing unabated rains for almost two weeks now and the villages situated at coastal region have borne the brunt. The floods in the districts have seriously affected over 150,000 people. Villagers are using makeshift rafts to move around, while schools were shut and fishermen were asked not to venture out to fish in the rivers. Many villages in the north Telangana region are marooned. 5,204 houses have been damaged, and electricity supplies to 804 villages was disrupted and later restored in 480 villages. The heavy rain and floods have damaged over 148,236 hectares of standing crops and 294 tanks were breached. Some the major crops in the region such as rice, soybean and cotton those are at nursery stage has damaged to the large extent. The heavy rainfall has not only caused damage to the houses and infrastructure but has devastated people’s livelihood and the normal everyday lives of the people. The economically disadvantaged and most vulnerable have suffered the most from the heavy rains and destruction of agriculture. Many of the houses have been seriously damaged in the rains and resulting floods. (Source of the above mentioned information: Field Staff of UELCI & CASA + Media: NDTV, The Hindu & the pioneer) ACTIONS TO DATE AND EMERGENCY NEEDS The State government has deployed three Indian Air Force helicopters to drop food, medicines and water packets in the flood-hit villages of Khammam district. Around 40 National Disaster Response Force (NDRF) personnel also arrived at Mahadevpur mandal headquarters to take up rescue operations in 40 flood ravaged villages and evacuated the villagers to flood relief camps. ACT member, United Evangelical Lutheran Church of India executive staff, along with member churches in the flood affected areas have carried out a rapid needs assessment. Based on the ground reality and the needs assessment was carried out amongst church members to purchase dried rations (sufficient for one day) to be distributed amongst 1,535 vulnerable flood affected poor people.


Similarly, CASA has also deployed their field staff to assess the flood situation on the ground. The Rotary Club and Lions club has distributed rice, water and medicine among a few flood affected people in Bhadrachalam. The Government of Andhra Pradesh Revenue, Relief and Rehabilitation have announced an ex-gratia of Rs. 2 lakh (US$ 3,448) each to the families of deceased persons. At this point of time the most urgent needs are: dry rations water and non-food items to meet their food and household needs over the crisis period.

Churches Auxiliary for Social Action (CASA) PROPOSED EMERGENCY RESPONSE OVERALL GOAL: The goal of the programme will be to mitigate the effects of the floods on the human population and help them on the path of recovery. OBJECTIVE(S) OF THE EMERGENCY RESPONSE: Objective1: To ensure that the affected population have food and basic household items to tide them over the crisis period. Indicator: 3,000 families are provided with dry ration, blankets, utensil sets, and clothing. Activity: These items were chosen based on field team recommendations, damages by the floods, prevailing climatic conditions in the area and request from the communities. As the reference communities have lost most of their household items in the flood waters, providing the above mentioned items will help these communities restore some normalcy to their lives.

PROPOSED ASSISTANCE:

Description Type Output Indicator Outcome

Food - Rice - Lentils - Refined vegetable oil - Turmeric & chilli

powder - Salt

3,000 target HHs received dry ration kit.

3,000 Households received adequate food rations according to need for a period of 15 days

3,000 Households secured immediate basic food and nutrition needs are met for the crisis period of 15 days

Non-Food Items

- Blankets - Utensil sets - Saree - Dhoti

NFIs distributed to 3,000 households

100% beneficiaries received NFI items.

NFIs are used by the target beneficiary and their household needs are met.

Process of Activities

Re-assessment of the vulnerable families in the target villages.

Identify the target group and the households in the communities

Distribution of family cards to the identified beneficiaries.

Identify the potential suppliers and procure the materials.


Transportation of relief materials

Get permission from the local Government for relief distribution

Distribution of relief items.

Facilitation of activities with target groups.

Monitoring, evaluation and reporting of the relief assistance.

TARGET POPULATIONS: Priority will be given to the most vulnerable sections of the affected people such as the marginalized communities, excluded communities, widows, people with disabilities, single female headed families and children. CASA has sent its staff to the affected areas to make an on the spot assessment of damage and relief needs. CASA is in constant touch with the District Administration, and local churches/institutions to assess the situation and coordinate the relief response. CASA is in the process of identifying the beneficiaries in cooperation with partner agencies. The assistance of the local government agencies and the village leaders will also be taken in the identification process, which will seek to identify those whose needs are the greatest. This may be measured in terms of the relative loss suffered (both in terms of people and property), socio-economic background, and also the vulnerability factor of women and children, the elderly and infirm. These are families that are displaced due to the flood and consequent loss/damage of their houses and belong to the weakest section in society with low access to basic services. This relates directly to the displacement of people, the temporary stoppage of gainful employment, damage/loss of household goods, livestock and property. The heaviest burden imposed by the floods has been on the women who have to look after the welfare of the entire family in an abnormal and adverse situation. The provision of relief materials consisting of household goods will go a long way in reducing their hardship. CASA adopts a participatory approach to its programmes. CASA will ensure active involvement and participation of the beneficiaries, churches, partner organisations and panchayat leaders in the implementation of the project activities. The emergency relief programme is proposed to be undertaken in the districts of Khammam and West Godavari in Andhra Pradesh.

Sl.no District Revenue Division Mandal Village

1 Khammam Badrachalem

Burgampadu

Cheedara

Burgampadu

Veleru

Venkatapuram

Cherla Devarpalli

Lingapuram

Gommigudem

Dhummagudem Lakshminagar

Anjibaka

Attuchuthapuram

2 West Godavari Narasapuram Yallamanchalli Kanakayalanka


Peddalanka

Achanta

Ayodyalanka

Nakadalanka

Sillipullapuram

Pallipalem

2 2 5 16

IMPLEMENTATION ARRANGEMENTS: CASA will implement this project and be directly responsible to the resource sharing partners under this ACT appeal. The existing staff of CASA will be responsible for organizing the various activities. The decentralised procurement system in CASA will enable a Procurement Committee to look into the procurement of the materials. CASA will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. Members of the target group will be involved in identification of families to receive the relief sets. The assistance of the local community will also be solicited during the actual distribution of the relief material. Government and local church representatives will be invited to witness the distribution wherever possible. The CASA Delhi headquarters will coordinate the overall operation which includes expertise in disaster response, logistics and emergency communications. Co-ordination at the state level is with the Zonal office of CASA in Chennai. Co-ordination, monitoring, consolidation of reports and accounting will be the main functions of these co-ordinating offices. COORDINATION: CASA is a part of the Inter Agency Group (IAG) mechanism in Andhra Pradesh and will take every effort to co-ordinate with members of the IAG and assess the situation along with them and implement the programme ensuring there is no duplication. Moreover CASA will also take substantial efforts to strengthen the IAG process in Andhra Pradesh. CASA will also coordinate with UELCI to ensure that there is no overlapping in distribution of relief materials. CASA maintains regular contact with local administrations for proper coordination and effective implementation of the proposed programme. CASA is already participating and will continue to participate in coordination meetings called by the state/district administration in these states, and other networks such as Sphere India, etc. CASA is contacting and sharing information with ACT India members in order to effect a proper co-ordination in the relief intervention and to avoid duplication of work. COMMUNICATIONS: CASA shares the information related to the relief and rehabilitation plans and budget with the reference communities and the target villages through village meetings and also through local language posters etc. displayed at vantage points in the village. CASA will share all information related to the flood with the resource agencies and the other ACT forum members on a regular basis. An operational strategy will be elaborated to summarize the main landmarks of the communications support and highlight the success stories of the changes achieved for the beneficiaries.


PRINCIPLES AND STANDARDS: The staff involved in the programme will be sensitized to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in Disaster Relief as well as the ACT guidelines on prevention of sexual abuse while implementing the programme. The contextualization of the Sphere Standards to meet Indian norms is currently being worked upon by Sphere India (of which CASA is a founder Member) and the National Disaster Management Authority of the Government of India. Once finalized and adopted these sectoral standards will become binding on both Government and the civil society organizations in humanitarian action. CASA currently views the International Sphere Standards as guiding principles to be conformed to the extent possible given contextual realities. There is however no compromise on the quality of relief supplies provided to restore the life of the affected people at least to the level at which they were before the disaster and/or in line with the existing conditions prevailing in the area. PLANNED IMPLEMENTATION PERIOD: 45 days from the date of commencement. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: The existing zonal and field staff of CASA South Zone office will be used for organizing the various activities. CASA staff from the zonal Office in Chennai and the Head Office in New Delhi will be responsible for implementation of the programme. CASA’s Finance Policy also governs procurement norms under which three quotations are called for from local suppliers and these quotations are then analysed by the procurement committee at the project office. After taking into consideration several factors, one or more suppliers are selected to supply the materials based on the demand. CASA follows the same procedure for its pre stocking of relief materials. Some of the relief material (dhotis, sarees, utensil sets and blankets) will be sourced from existing disaster preparedness stocks. These committees will include staff, partners in the case of implemented through partners and church representatives. The overall financial management and control will be with the CASA Headquarters. At the field level it will rest with the partner organization and project office staff of CASA. At the implementing level the Field Coordinators will be responsible for financial monitoring and control. The Books of account would be maintained by qualified Accountants and the entire programme account will be consolidated at HQ. Preparation of financial report of the project and the final audit of the account would be done at the headquarters level. All finances will be received and accounted for by CASA. The CASA Delhi headquarters will coordinate the overall operations. MONITORING AND EVALUATION:

CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which will be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries. CASA will also ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the programme activities. The programme will be constantly monitored by CASA staff for ensuring that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses.


CASA is a member of HAP International and setting up Complaints Redressal/Handling Mechanism is a regular practice of CASA especially for its humanitarian interventions. Therefore, for this intervention also there will be Complaints Response Mechanism (CRM) in the target villages to ensure transparency and accountability of the programme. The local language and dialect is prescriptively used in all related verbal and printed communications/formats etc. A report will be submitted on completion of the intervention. At the end of the programme, a review would be conducted to assess the impact of the programme and document learning’s for future planning. I. BUDGET SUMMARY – CASA

Description Type No. Unit Cost Budget Budget

Unit Units INR INR USD

CRISIS PHASE

I. Non Food Items

a. Woollen Blanket (1pc.) Piece 3,000 148.69 446,070 7,690.86

b. Saree (1pc.) Piece 3,000 69 207,000 3,568.97

c. Dhoti (1pc.) Piece 3,000 74 222,000 3,827.59

d. Utensils Set (12 pcs.) Set 3,000 545 1,635,000 28,189.66

e. Polybags for packing Piece 3,000 10 30,000 517.24

Sub-total:

2,540,070 43,794.31

II. Dry Ration Kit a. Rice (10kg/fly.) Kgs 30,00

0 30 900,000 15,517.24

b. Lentils (Toor Dal) (2kg/fly.) Kgs 6,000 80 480,000 8,275.86

c. Refined Vegetable Oil (1litre/fly.) Litres 3,000 90 270,000 4,655.17

d. Salt (1 kg/fly.) Kgs 3,000 12 36,000 620.69

e. Turmeric Powder(100gms per pkt.) Packet 3,000 22 66,000 1,137.93

f. Chilli Powder (200gms per pkt.) Packet 3,000 50 150,000 2,586.21

g. Polybags for packing Piece 3,000 23 69,000 1,189.66

Sub-total:

1,971,000 33,982.76

TOTAL DIRECT ASSISTANCE

4,511,070 77,777.07

III.

Transport, Administration, Operation & Support (for crisis phase)

a. Truck rental for relief material movement to local warehouse

Truck Load

7 20,000 140,000 2,413.79

b. Secondary Transport (Warehouse to distribution Point)

Lumpsum 50,000 862.07

c. Hiring charges of 1 Four Wheel Vehicle Lumpsum 60,000 1,034.48

d. Loading & Unloading charges Lumpsum 10,000 172.41

Sub-total:

260,000 4,482.76

IV Personnel, Administration, Operation & Support

Staff Benefit

a. D.A for 4 Field Staff @150 /- per day for 45 days Days 45 600 27,000 465.52

b. Honorarium for 4 Volunteers @ 200/- per day for 45 days

Days 45 800 36,000 620.69

c. Boarding & Lodging for 4 Field Staff @ 750/- per day for 45 days

Days 45 3,000 135,000 2,327.59

d. Boarding for Senior Zonal Staff (for monitoring) Lumpsum 30,000 517.24

e. Insurance of 4 staff Lumpsum 4,000 68.97


United Evangelical Lutheran Churches in India (UELCI) UELCI Field Team and member churches have identified the following most urgent needs:

1. Food

The poor and marginal farmers and agriculture labourer families have not been able to work since the floods hit. As their huts and villages have been damaged and inundated, most of them have lost their food provisions and kitchen utensils. This resulted in the inability to procure and cook food. Though few among them are shifted to relief camps, there are others outside the camp who are also suffering and need external assistance for their survival.

2. Household items Most of the affected families have lost their household items including clothes, beds, sleeping materials, etc.

3. Shelter The incessant rains in the region have damaged or even destroyed many of the very basic shelters used by the poorest people. Most of these people lack the resources to construct permanent shelters without outside help.

Overall Goal: To contribute to the survival of the affected population and to uphold their dignity OBJECTIVES:

1. To ensure that the affected population have food and basic household items to tide them over the crisis period.

2. Ensure shelter solutions are meeting essential needs

Sub-total:

232,000 4,000

V. Travel

a. Local & Regional Travel of Senior & Field Staff Lumpsum

80,000 1,379.31

Sub-total:

80,000 1,379.31

VI Office

a. Stationary Lumpsum 10,000 172.41

b. office utilities Lumpsum 15,000 258.62

Sub-total:

25,000 431.03

VII.

Communication

a. Phone, E-mail & Fax Lumpsum 25,000 431.03

b. Documentation & Publicity Lumpsum 15,000 258.62

Sub-total:

40,000 689.66

Total of Personnel, Administration & Support Cost:

637,000 10,982.76

VIII. Audit of Funds & Auditors Field Visits 30,000 517.24

Grand Total for Crisis Phase: 5,178,070 89,277.07

ACT Coordination Fee@3% 155,342 2,678.31

GRAND TOTAL FOR CRISIS PHASE 5,333,412 91,955.38

Exchange rate : Local currency to 1 USD 58.00


CRITERIA FOR THE SELECTION OF BENEFICIARIES

Families whose houses have collapsed or were severely damaged;

Families who lost their food stores or standing crops;

Families that are among the poorest or most vulnerable groups with little or no resources to fall

back on;

Elderly, women, children, people with disabilities and other groups with special needs.

Beneficiaries will be selected based on the assessment report carried out by field team as well as information gathered from secondary sources like government and Inter Agency Group wherever available. This will be further verified in the field by involving affected population and local authority to ascertain the ground reality. Thus, right beneficiaries will be selected before distribution of relief materials. TARGET POPULATIONS:

Sl. No Name of the District Name of the Mondal Name of the Village Families

1. Khammam 1.V.R.Puramo 1. Chintaregupalli 50

2.Rekapalli 48

3.Rajupeta 50

4.Seethampeta 75

5.Sreeramgeri 52

6.Chappali 53

2.Kumavaram 7.Arkoor 72

8.Repaka 49

9. Bahavanpuram 75

10. Buradagudem 50

11.Bodunoor 50

12. Bandarugudem 76

13. Pandarajupalli 47

3.Chintoor 14. Regulapadu. 51

15. Abhicharla 52

16. Seetharampuram 45

17. Kootoor 52

4.Bhadrachalam 18. Koolapadu 53

19. Morumoor 50

20. Yerragottu 48

21. G.K.Padu 50

22. Gannavaram 52

23. Seethapuram 50

24. Gollagudem 49

25. Boodugudem 47

26. Kusanapalli 53

27. Mangavai 51

28. Thaotapalli 46

5.Bhurgampadu 29. Lachigudem 51

30. Sarapaka 52

31. Burgampadu 50

32. Tallagommoru 51

33. Tindipaka. 48

34. Yelakalagudem 49

35. Yeleru 52

36. Yellapagudem 51


6.Bhummagudam 37. Gangolu. 48

38. Kattukalava 47

7.Kukunoor 39. Kukunoor 51

40. Ramsingram 52

41. Kivvaka 50

42. Nallagunta 52

43. Vangevarigumpu 46

44. Dhacharam 52

45. Madhigatla 51

46. Velerupadu Santapakalu. 51

47. Rudramkota 50

48. Repakagommu 49

49. Tirlapuram 50

50. Nallvaram 51

51. Tatikurigommu 47

8.Velurupad 52. Koida 49

53. Yedavalli 52

54. Sidharam 51

55. Seepuripalli 49

56. Katiukoor 52

57.Chegurumamidi 50

58.Yedavalli 50

2. West Godavari 9.Narasapuram 59. Ayodyalanka 56

60. Old Navarasapuram 154

10.Yalamancheli 61. Gangadipalem 102

62. Doddipatla 102

63. Chinchunada 207

64. Siddantham 55

11. Palakollu 65. Khaja 55

66. Yellavanigaruvu 75

12.Polavaram 67. Gootala 150

68. Polavaram 151

69. Pattiseema 75

13.Vegeswarapuram 70. Vegeswarapuram 156

71. Annadevarapeta 159

14. Kovvuru 72. Bridgepet 104

15. Gopalapuram 73. Gopalapuram 153

3. East Godavari 16. Sakhinetipalli 74. Sakhinetipalli 107

75. Obulanka 111

76. Pedalanka 112

77. Appannaramulanka 86

78. Ramarajulanka 104

17.Rajolu 79. Sivakodu 78

18.Seethanagarm 80. Mulakalalanka 104

81. Pottilanka 159

82. Kothalanka 140

83. Mallavaram 108

84. Munikodali 84

19.Korukonda 85. Srirangapalem 120

86. Thantikonda 106

87. Nellipudi 85

88. Gadarada 148

3 19 88 6,410


PROPOSED ASSISTANCE: CRISIS PHASE: In view of the present emergency situation, the following activities are proposed under this emergency intervention during crisis phase;

Dry food rations: food to 6,410 families, comprising 10 kg rice, 2 kg dhal, 1 kg cooking oil, 1 kg salt, 0.5 kg chilly powder

Non food items: clothing – one item for both men and women along with one blanket for 6,410 families.

Shelter materials: shelter materials to repair their @ Rs.1,000/- per family for 1,000 families. IMPLEMENTATION ARRANGEMENTS: UELCI member churches AELC & GSELC will form a local committee in their respective areas including their experienced emergency staff members along with a programme officer from UELCI for support. The Director of the Division of Social Action/UELCI will monitor the implementation according to plan. Field coordinators (5) and supervisor (10) volunteers (20) from the locality will be appointed by UELCI for the two-month implementation period. The UELCI secretariat will purchase the relief goods from nearby towns to limit transportation costs. COORDINATION: UELCI will coordinate and share information with other ACT India Forum members (CASA and LWSIT) to ensure there is no duplication/overlapping of relief. UELCI has a strong presence in the respective intervention areas and also have a good rapport with the local agencies and government mechanism. UELCI will be involved in the local co-ordination meetings and work closely with the local bodies and the district administration to ensure that the intervention reaches the neediest people. There will be frequent information. COMMUNICATIONS: ACT Alliance member UELCI is involved in this preliminary appeal have the required internal capacity to address the communication needs related to the proposed programme. UELCI will ensure that all reporting requirements, such as narrative and financial reports including audits, are fulfilled and sent to ACT Alliance in time. Periodic updated information related to floods will be shared with ACT Secretariat on regular basis through sitreps. As far as possible, joint sitrep on flood situation will be developed consisting information of both UELCI and CASA. Such information will be shared across internally as well as externally. Besides, UELCI will generate stories from the field covering opinions of beneficiaries and leaders of affected communities to understand the relevance of relief operation. Such stories will be shared among congregation of local churches highlighting the importance of humanitarian intervention and support extended by donor partners. Nonetheless, similar information will be communicated with ACT Alliance. PRINCIPLES AND STANDARDS: The staff involved in the project will be sensitized on the need to follow the ACT Alliance Code of Conduct of good practices, The International Red Cross and Red Crescent Movement in Disaster Relief as well as the ACT Alliance guidelines on prevention of sexual abuse and gender policy principles, while implementing the project. There is no compromise on the quality of relief supplies provided to restore


the life of the affected people at least to the level at which they were before the disaster and/or in line with the existing conditions prevailing in the area. PLANNED IMPLEMENTATION PERIOD The total project duration of this relief intervention will be for a period of 3 months. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: Two experienced coordinators from UELCI Head Office and the Chief Accounts Officer will be involved during implementation of this relief program. The UELCI Procurement Committee will approve and purchase relief materials through the Director, DSA and the Finance Officer from local towns. Five coordinators, ten supervisors and twenty experience humanitarian volunteers will be engaged for a period of two months. MONITORING AND EVALUATION: The Director, DSA of UELCI will monitor the relief distribution in the flood affected areas in consultation with the Executive Secretary. The AELC and GSELC committees will also monitor the relief distribution. Upon completion of the relief distribution to the flood affected communities, there will be an internal evaluation involving local church leaders, members and the Director, DSA of UELCI. This will be used for lessons learnt and implementation of future appeals. II. BUDGET SUMMARY - UELCI

Description Type No. Unit Cost BUDGET

Unit Units INR INR USD

DIRECT ASSISTANCE

Crisis Phase - 6,410 families

Food Relief Assistance for 7 days

Rice - 10 kg per family Ton 64 45,000 2,884,500 49,733

Dal - 2 kg per famly Ton 6 75,000 480,750 8,289

Oil - 1 kg per family Ton 6 72,000 461,520 7,957

Salt - 1 kg per family Ton 6 6,500 41,665 718

Mirchi Powder 500 Gram per Family Ton 3 45,000 144,225 2,487

Sub-total 4,012,660 69,184

Non Food Relief Assistance - 6410 families

Men's cloths (Dhoti) Numbers 6,410 85 544,850 9,394

Women's cloths (Saree) Numbers 6,410 150 961,500 16,578

Sleeping material (Blanket) Numbers 6,410 175 1,121,750 19,341

Sub-total 2,628,100 45,312

Shelter

Repairing of Damaged Huts Numbers 1,000 1,000 1,000,000 17,241

Sub-total 1,000,000 17,241

Direct Programme Related Costs

Staff Salaries & Benefits

Coordinators - 5 Months 2 50,000 100,000 1,724

Supervisor - 10 Months 2 50,000 100,000 1,724

Volunteers Honorarium - 20 Months 2 50,000 100,000 1,724

Food for volunteers Days 60 1,500 90,000 1,552

Travel Areas 12 3,000 36,000 621

Accommodation for the staff Areas 5 2,000 10,000 172

Sub-total 436,000 7,517

TOTAL DIRECT ASSISTANCE 8,076,760 139,254


TRANSPORT, WAREHOUSING & HANDLING

Transport

Hire/ Rental of Vehicles & Rental of Warehouse Areas 15 6000 90,000 1,552

Loading and Unloading Charges Truck Load 45 1200 54,000 931

TOTAL TRANSPORT, WAREHOUSING & HANDLING 144,000 2,483

INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT

Staff salaries

Salaries - Coordinators - 2 Month 3 20,000 60,000 1,034

Other staff - 2 Month 3 10,000 30,000 517

Office Operations

Office Utilities Month 3 5,000 15,000 259

Office Stationery Month 3 4,000 12,000 207

Communications

Telephone and fax Month 3 4,000 12,000 207

Other

Visibility, Documentation and Reporting Lumpsum 30,000 517

Travel Lumpsum 50,000 862

TOTAL PERSONNEL, ADMIN & SUPPORT 209,000 3,603

AUDIT & MONITORING

Audit of ACT Funds Lumpsum 45,000 776

Monitoring & Evaluation Lumpsum 50,000 862

TOTAL AUDIT & MONITORING 95,000 1,638

TOTAL PROGRAM COST 8,524,760 146,979

International Coordination Fee (ICF) 3% 255,743 4,409

ESTIMATED TOTAL EXPENDITURE 8,780,503 151,388

EXCHANGE RATE: local currency 1 USD = INR 58.00


ANNEX: MAP OF ANDHRA PRADESH

check list act appeals format - reliefweb

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